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HomeMy WebLinkAboutContract 41600 (2)CITY SECRETARY CONTRACT NO. L4, I (.0 STATE OF TEXAS COUNTY OF TARRANT City of Fort Worth by and through its Police Department 350 West Belknap Fort Worth, Texas 76102 And Safe City Commission CONTRACT #2009-WS-QX-0065 I. Parties. Safe City Commission (SCC), hereinafter referred to as the Contractor, and Fort Worth Police Department hereinafter referred to as the Subcontractor do hereby make and enter into this contract, which together with its incorporated documents, constitutes the entire agreement under the above referenced contract number between the Contractor and the Subcontractor. The Contractor and the Subcontractor make this contract for the following mutual considerations. Il. Authority to Contract. U.S. Department of Justice, Community Capacity Development Office (CCDO), hereinafter referred to as CCDO has authorized the Safe City Commission as Fiscal Agent to enter into this contract with the Subcontractor for the purpose of providing a crime prevention program to include aggressive enforcement tactics coupled with innovative prevention measures to reduce violent crime in the target area. III. Governing Law. This contract shall be governed by and construed in accordance with the laws of the State of Texas. IV. Contract Elements. This contract between the parties and any successor or permitted assignee consists of the signed written contract and all instruments incorporated by reference which are the documents listed in Section XI of this contract. The contract includes a description of services, the location or service delivery and other service delivery details, budget and billing procedures. This contract may be amended only in writing and by mutual agreement. V. Financial Limitations and Considerations. A. Funds Availability. This contract is at all times contingent upon the availability and receipt of federal funds the Department of Justice has allocated to this contract; and if funds for this contract become unavailable during any budget period, this contract may be immediately reviewed, terminated or reduced at the discretion of the Contractor. 3. Amount of Payment. The SCC shall pay the Subcontractor up to a maximum of $8,206.10 from available funds for services rendered in accordance with the terms of this contract upon receipt of a proper and verified billing statement with accompanying documentation. Amount of payment shall reflect deductions of any known previous overpayment made by the Contractor. If program income accrues, the Subcontractor shall return to the Contractor any income that exceeds actual costs incurred for services rendered under contract. In no event shall payments exceed the Subcontractor's actual reasonable, necessary and allowable costs to provide services under this contract budget. C. Basis for Payment. 'ihe basis for payment for services rendered under this contract is indicated in the service terms with the budget. The Subcontractor agrees to this basis for payment and to_adhesetotitsca an billing policies and procedures of the Contractor and CCDO. The Safe City Commission Whiliatitirltt RD 1 CITY SECRETARY ET. WORTH, TX unauthorized costs or to pay more than the Subcontractor's allowable and actual incurred costs consistent with federal and state regulations. The Subcontractor is responsible for submitting bills in an accurate and timely manner for each service period, and for notifying the Contractor of a need to expedite payment. The Safe City Commission will make reasonable efforts to process all bills received in an accurate and timely manner but does not warrant immediate payment. The method of payment is cost reimbursement. This means that costs should only be billed after they have actually been incurred and have been paid by the Subcontractor. D. The Subcontractor understands and agrees that subject to prior Contractor approval, transfers between line items of a budget will be allowed if presented in writing to the Contractor. The transfers cannot result in a cumulative increase or decrease of five thousand dollars ($5,000) or an increase or decrease in any budget line item of more than ten percent (10%) of the total budget Any transfers shall be for allowable items as defined by the Contractor and CCDO s Financial Management Guide, which does not result in a significant change in the character or scope of the program. Any transfers will be described and reported by the Fiscal Agent to CCDO within sixty (60) calendar days. a) Prior approval must be secured in the following circumstances: When transfers between line items of a budget exceed the amount designated in Section V.D. above. Lack of prior approval in these instances will be grounds for nonpayment of the item or items involved. b) When transfers, regardless of the amount, would result in a significant change in the character or scope of the program. Lack of prior approval in these instances will be grounds for recovery of unapproved payments and termination of this contract at the option of the Contractor and/or CCDO. E. Actual Costs. The reimbursement made to the Subcontractor shall not exceed the Subcontractor's actual costs to provide the services under this contract and the Subcontractor s actual costs, both direct and indirect, must be reasonable and allowable according to the Office of Management and Budget (OMB) Circulars A-I22 and 1-110. F. Physical Property. The Subcontractor shall assume responsibility for the protection of all physical property and equipment purchased under this contract and to take appropriate measures to meet this obligation. The Subcontractor shall furnish the Contractor with a written, factual report of the theft of or damage to any equipment purchased under this contract including circumstances concerning the loss. In addition, in the event of any theft, vandalism, or other offense against the properties, the Subcontractor shall notify appropriate local law enforcement authorities. All property purchased under this contract is to be utilized solely for the project(s) stipulated in contract. To the extent allowed by law, in case of negligence or misconduct of the Subcontractor, the Subcontractor shall indemnify and pay full cost of repair, reconstruction, or replacement, at the discretion of the Contractor. Such cost shall be due and payable by the Subcontractor within ten (10) calendar days after the date of receipt of written notice from the Contractor of the amount due. The Contractor and their respective employees, officers, agents, and representatives can neither agree to hold the Subcontractor harmless nor agree to indemnify the subcontractor and any provisions to the contrary are void. VI. Reporting and Copying Requirements A. The Subcontractor shall submit monthly data and progress reports due on or before the loth day of the following month. In addition, the Subcontractor shall submit program updates and other reports requested by the Contractor and CCDO in appropriate format and on a timely basis; and make available at reasonable times and for reasonable periods records and other programmatic or financial records, books, reports, and supporting documents for reviewing and copying by the Contrnctor, CCDO, the Department of Justice or their authorized representatives. VI1. Additional Responsibilities of Subcontractor. 2 The Subcontractor is required to: A. Provide services in accordance with the provisions of this contract and shall allow Contractor, CCDO, and its representatives to monitor, audit, evaluate and otherwise review the services provided and related documentation. B. Notify the Contractor and CCDO immediately and in advance of any .significant change affecting the Subcontractor, including change of Subcontractor's name or identity, ownership or control, governing board membership, personnel, payee identification number, physical address and telephone number and any other significant changes. C. Refrain from transferring or assigning this contract or from entering into any subcontract for the services under this contract without prior written approval from both the designated official Contractor and CCDO signatories. Request for approval must be submitted in writing by (sub recipient) and include the qualifications of the Subcontractor to perform and meet the standards or this contract. D. Provide statements signed by an official duly authorized to legally obligate the Subcontractor and attest to the fact that it shall provide the services as represented in this contract, including the incorporated documents with no disruption to service delivery. Subcontractor may be required to submit ownership information and other information related to this contract as requested by CCCDO. E. Comply with all applicable federal and state regulations and with Contractor or CCDO policies and procedures regarding services delivered under this contract F. Establish a method to ensure the confidentiality of records and other information relating to clients according to applicable federal and state law, rules and regulations. G. Submit an annual financial and compliance audit of the Subcontractor's fiscal year-end. VIII. Service Provisions. The Subcontractor agrees to provide services as specified in Attachment A and within funding limits set in the attached proposal. Any subsequent changes shall be addressed and approved in writing by the Contractor. Changes to the type of service to be provided or requiring development of a new 5ubcontract, must be approved in advance by both the Weed & Seed Steering Committee and Contractor. Requested changes to the Budget and Budget Narrative (including all Line Item Transfers) must be submitted in writing. Contractor will acknowledge approval of Subcontractor's requested changes in writing. IX. Budget The Contractor agrees to reimburse the Subcontractor the reasonable allowable and allocable costs as specified in attached submitted proposal. The reimbursable amount is subject to availability of funding and is not to exceed the contract amount of $8,206.10 for the period of October 1, 2009 through September 30, 2010. Receipts and other accurate source and expenditure documentation shall be kept readily available to verify costs and copies provided to the Contractor and CCDO as requested. X. Provisions for germination of Contract and Contract Dispute Resolution: A. If the Subcontractor fails to provide services according to the provisions of this Contract, the Contractor may, upon written notice of default to the Subcontractor, terminate all or any part of the contract. Termination is not necessarily an exclusive remedy but will be in addition to any other rights and remedies provided by law or under this contract. B. The Contractor shall suspend or revoke this contract if the Subcontractor is found liable for or has a contract, 3 license, certificate or permit of any kind revoked for Medicaid fraud. C. The Contractor, based on information from monitoring or other verifiable sources, may terminate this contract with cause or take other actions; to include, requiring the Subcontractor to take specific corrective actions in order to comply with all applicable federal and state regulations and with Contractor or CCDO policies and procedures regarding services delivered under this contract. D. Establish a method to ensure the confidentiality of records and other information relating to clients according to applicable federal and state law, rules and regulations. E. Submit an annual financial and compliance audit of the Subcontractor's fiscal year- end, shall in good faith and in reasonable cooperation with the Contractor and CCDO, aid in transition to any new arrangement or provider or services. The respective accrued interests or obligations incurred to date of termination must also be equitably settled. F. Contract Dispute Resolution. Subcontractor agrees to comply with applicable state and federal laws, rules, and regulations regarding conflicts of interest in the performance of its duties under this Agreement. G. Subcontractor's claims for breach of this contract that the parties cannot resolve in the ordinary course of business shall be submitted to a negotiation process. To initiate the process, the Subcontractor shall submit written notice to the Safe City Commission, Executive Director, Ken Shetter, or his designee. A copy of the notice shall also be given to all other representatives of the Contractor and CCDO otherwise entitled to notice under the parties' contract. This contested case process is used for seeking a remedy for any and all alleged breaches of contract by the Contractor and :or CCDO if the parties are unable to resolve their disputes. XI. Incorporation by Reference The following documents are incorporated into this contract for all purposes and are on file with the Subcontractor and Contractor: A. Northside Weed and Seed Site United States Attorney of the Northern District of Texas, Fort Worth, Texas, Memorandum of Agreement B. Required Performance Measures for FY2010 C. Budget for FY2010 D. Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters: and Drug -free Workplace Requirements (See Attached FORM -061 /6 (3-91). E. The Weed and Seed Strategic Plan XII. Effective Dates of Contract Renewal. Regardless of the date of execution, this contract is intended to control the relationship between the parties as described herein effective October 1, 2009, and continuing through September 30, 2010. XIII. Execution of Contract Renewal. For the faithful performance of the terms of this contract, the parties hereto in their capacities as stated affix their signatures and bind themselves during the effective dates. XIV. Acceptance of funds under this contract acts as acceptance of the authority of the CCDO. the Office of Inspector General or any successor agency, to audit or investigate the expenditure of funds under this contract or any subcontract. 4 XV. The undersigned have read and signed the Weed and Seed Strategic Plan for the North Side Northern District of Texas (Attachment E) and agreed to execute the objectives outlined in the plan that pertain to their agency. �K- Shetter Executive Director Safe City Commission Date (C) 6-- /6 Contract Authorization 41021 -aol o Dace Attested by Marty Hendrix, 7Y\ 0 , rys ••c5sicAmillto4 kif01:1% aftroo°0000: <? o Ono o 1 r.o 0 14°op e�o�_ �t °odd ,? CIS 5 Tom Higgins 7 Assistant City Manager City of Fort Worth Date A 14d W.-140 Jeff Halstead Chief of Police City of Fort Worth Date g:/ rib • Approved as to Form and Legality: onica Wood Assistant City Attorney City of Fort Worth Date 3,?oio I 0 OFFICIAL RECORD r ITY S`►`TCRETARY FT, VVOR,TH, TX 6 Attachment A MEMORANDUM OF AGREEMENT North Side Weed and Seed Site United States Attorney of the Northern District of Texas Fort Worth, Texas I. IN GENERAL Weed and Seed is a program under the administration of the Community Capacity Development Office (CCDO) in the Office of Justice Programs (OJP) United States Department of Justice. CCDO assists States, units of local governments, neighborhoods and community -based organizations in developing Weed and Seed strategies under the authority of the Omnibus Crime and Control Safe Streets Act of 1968 (42 U S.C. 3712 § 103 to 105). II. PURPOSE This initiative aims to prevent, control, and reduce violent crime, drug abuse, and gang activity. Its operative strategy incorporates a community -based, comprehensive multi - agency approach to law enforcement, crime prevention, and neighborhood restoration. It is designed for neighborhoods with persistent high levels of serious violent crime and corresponding social problems Weed and Seed Communities (WSC) are developed in partnership with many local organizations including the United States Attorney s Office (USAO), in order to reduce crime and improve the quality of life in a community. Partnering entities are required to primarily draw on and redeploy existing public and private resources in crafting problem resolution rather than focusing on limited discretionary Federal grant funds. The strategy recognizes the importance of involving community residents intimately familiar with local community conditions and community decision -makers who have the responsibility, authority and control of existing community public and private resources. These groups must work together in identifying and solving the problems in their n eighborhoods. Actions pursuant also help to address related social problems that without proper intervention often lead to violent crime, drug abuse, and gang activity. Recognizing that only with the redeployment of existing community resources can significant and sustainable change be achieved in consistently high crime n eighborhoods, the undersigned governmental and non -governmental agencies have e mbraced the common goal of significantly reducing violent crime and narcotics activity in the following community: ➢ Target Area — North Side ➢ West Boundary - Jacksboro Highway ➢ East Boundary - Northside Drive ➢ South Boundary — Main Street ➢ North Boundary — HWY 820 1 This initiative will consist of law enforcement operations and strong community e ngagement to suppress criminal activities, empower residents to build safer n eighborhoods and facilitate in the implementation of highly -effective, sustainable restorative strategies. III. PARTIES A. A Steering Committee will be established to plan and implement intervention measures in the targeted community. The United States Attorney must serve as a voting member of the Steering Committee Members of the committee will include at least one (1) representative from the following agencies, faith -based o rganizations, community -based organizations, corporations and residents: James T. Jacks U. S. Attorney for the Northern District of Texas Weed & Seed Steering Committee Safe City Commission Ken Shetter — Executive Director Fiscal Agent and Steering Committee Fort Worth Housing Authority Andy Corso Steering Committee — Steering Committee Chairman Drug Enforcement Administration S hawn Burkhead — Special Agent in Charge Weed & Seed Steering Committee Fort Worth Police Department Representative: Lt. John Morgan Chair: Weed Committee U nity Federal Savings /Resident/Business Herb Garcia Resident and Chair: Community Restoration Committee Boys & Girls Club of Greater Fort Worth Melvin Carter — Comin Up Director Chair: Prevention and Treatment Committee City of Fort Worth Representative. Deanna Jefferson -Smith — Community Prosecutor S teering Committee City of Fort Worth Representative: Sal Espino Fort worth City Council 2 Fort Worth Police Department Representative Capt. Danny Garcia — Captain, North Side Division Steering Committee Community Resident George Gonzales Steering Committee The Honorable Kay Granger's Office Marsha Etie - Community Liaison Steering Committee Hispanic Chamber of Commerce /Resident Rosa Navejar Steering Committee Tarrant County Juvenile Services / Resident Jacinto Ramos — Director Steering Committee IV. GENERAL UNDERSTANDINGS, AGREEMENTS AND REQUIREMENTS A. All members of the Steering Committee will meet at a set date and time to be established at the convenience of its members, at least bi-monthly. B Employees, volunteers and/or agents of non -governmental organizations may be required to submit to a criminal background check in accordance with the policy of the Office of Justice Programs United States Department of Justice. C. The parties will be responsible for the creation and execution of their operations in the target areas. D. All parties will work to ensure that programs initially developed by the Steering Committee will be operationally transferred and integrated into existing public or private organizations as soon as possible - throughout the life of the project — in o rder to achieve sustainability and enable the Steering Committee to maintain its design, planning and development functions. E. Due to investigative sensitivities, specific and detailed information relative to law e nforcement operations, including individual suspects and targets, will generally not be shared outside of the law enforcement partnership. However, the Subcommittee will create and execute plans that seek to address problems identified by the inclusive Steering Committee. F. Neither Party to this MOA shall release information derived from the other Party to a n on -participating third party without prior approval of the contributing MOA Party 3 G. All participating agencies will be required to submit progress reports to the Chairperson of the Steering Committee on a quarterly basis. This information is needed to comply with the initiative's overall reporting requirements as well as to capture information for evaluation purposes V. SPECIFIC UNDERSTANDINGS, AGREEMENTS AND REQUIREMENTS I Weed Efforts Law Enforcement and Community Policing The Fort Worth Police Department will provide a Chair -person for both the Law Enforcement and Community Policing components, while its officers will provide aggressive enforcement tactics coupled with innovative preventative measures to reduce violent crime in the target area. Seed Efforts Prevention, Intervention and Treatment The Fort Worth Police Department supports the efforts of the Seeding component of the Weed and Seed Strategy by communicating with organizations and agencies in the target area to provide information about public safety. Neighborhood Restoration The Fort Worth Police Department agrees to provide information regarding graffiti abatement and clean-up of sites in the target area identified by the Steering Committee and residents, as well as provide information regarding code enforcement and training, as funds allow. VI. MODIFICATIONS 1 This MOA may be modified at any time by written consent of all parties involved. VII. EFFECTIVE DATE Regardless of the date of execution, this MOA is meant to be effective on October 1, 2009 and remain in effect until the project end date of October 1, 2010, or until otherwise renewed or modified. VIII. SIGNATORIES The undersigned have read and signed the Weed and Seed strategic plan for the North Side of Fort Worth, the North Side Northern District of Texas ("Attachment F' to 4 Contract ##2009aWS-QX-0065 between the City of Fort Worth and the Safe City Commission) and agreed to execute the objectives outlined in the plan that pertain to their agency. The undersigned hereby execute this Memorandum of Agreement on behalf of their agencies, instrumentalities, organizations, corporations or groups. (kkAasi * aghtS Jeffrey Halstead Chief of Police City of Fort Worth i2or Tom Higgins Assistant City Manager City of Fort Worth Approved as to Form and Legality: LATARA)LeiA Monica Wood Assistant City Manager Fort Wort Representative of Safe City City of Fort Worth E� Marty Hendrix Ci Secre ,Piktek_tArl contract Authorization l Date Date: S'17f� Date: ?Az Date: '3 ?7,/ a i Date: 165/0 csalesirnstrostis t�P FOR? lk f � u ° c"40 ��4 p I ( �,0 b gal ozik:i g•40ro*Gto fri1/4 00 0 � OFFICIAL RECORD CITY SFCRETARY FT. WORTH, TX City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 9/21/2010 — Ord. No. 19351-09-2010 DATE: Tuesday, September 21, 2010 REFERENCE NO.: **C-24467 LOG NAME: 35FYlOWEED&SEED SUBJECT: Ratify an Agreement with and Accept $8,206.10 from the Safe City Commission for the City to Provide Enforcement in the Northside of Fort Worth Through a Weed and Seed Grant and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Ratify an agreement with the Safe City Commission for the City to provide enforcement in the Northside area of Fort Worth using Weed and Seed Grant funding; 2. Authorize the City Manager to accept $8,206.10 from the Safe City Commission to reimburse the City for law enforcement provided; and 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Fund by $8,206.10. DISCUSSION: The Safe City Commission (SCC) provides crime prevention education and community advocacy for crime prevention programs efforts to reduce and prevent gang and youth violence in Fort Worth. SCC was awarded a Weed and Seed Grant through the Department of Justice which included funding for enforcement in the Northside of Fort Worth The Weed and Seed program is administered by the Community Capacity Development Office in the Office of Justice Programs, United States Department of Justice. This funding assists local governments, neighborhoods and community —based organizations in developing weed and seed strategies. This initiative aims to prevent, control and reduce violent crime, drug abuse and gang activity. Its operative strategy incorporates a community —based, comprehensive multi —agency approach to law enforcement crime prevention and neighborhood restoration. Funding will be used for overtime enforcement by Fort Worth Police officers in the target area. FISCAL INFORMATION: The Financial Management Services Director certifies that upon approval of the above recommendations, execution of the agreement, and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated of the Grants Fund. FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers GR76 488987 035482495000 $8.206.10 GR76 5(VARIOUS) 035482495010 $8.206.10 CERTIFICATIONS: Submitted for Citv Manager's Office bv: Originating Department Head: Additional Information Contact: ATTACHMENTS 1. 35FY1 OWEED SEED AO.doc Tom Higgins (6575) Jeff Halstead (4210) Monique Lee (4221) Attachment A MEMORANDUM OF AGREEMENT North Side Weed and Seed Site United States Attorney of the Northern District of Texas Fort Worth, Texas IN GENERAL Weed and Seed is a program under the administration of the Community Capacity Development Office (CCDO) in the Office of Justice Programs (OJP) United States Department of Justice. CCDO assists States units of local governments, neighborhoods and community -based organizations in developing Weed and Seed strategies under the authority of the Omnibus Crime and Control Safe Streets Act of 1968 (42 U S.C. 3712 § 103 to 105). II. PURPOSE This initiative aims to prevent, control, and reduce violent crime, drug abuse, and gang activity. Its operative strategy incorporates a community -based, comprehensive multi - agency approach to law enforcement, crime prevention, and neighborhood restoration. It is designed for neighborhoods with persistent high levels of serious violent crime and corresponding social problems Weed and Seed Communities (WSC) are developed in partnership with many local organizations, including the United States Attorney s Office (USAO), in order to reduce crime and improve the quality of life in a community. Partnering entities are required to primarily draw on and redeploy existing public and private resources in crafting problem resolution rather than focusing on limited discretionary Federal grant funds. The strategy recognizes the importance of involving community residents intimately familiar with local community conditions and community decision -makers who have the responsibility, authority and control of existing community public and private resources. These groups must work together in identifying and solving the problems in their n eighborhoods. Actions pursuant also help to address related social problems that without proper intervention often lead to violent crime, drug abuse, and gang activity. Recognizing that only with the redeployment of existing community resources can significant and sustainable change be achieved in consistently high came n eighborhoods, the undersigned governmental and non -governmental agencies have e mbraced the common goal of significantly reducing violent crime and narcotics activity in the following community: ➢ Taraet Area — North Side ➢ West Boundary - Jacksboro Highway ➢ East Boundary - Northside Drive ➢ South Boundary — Main Street ➢ North Boundary — HWY 820 1 This initiative will consist of law enforcement operations and strong community e ngagement to suppress criminal activities, empower residents to build safer n eighborhoods and facilitate in the implementation of highly -effective, sustainable restorative strategies. 111. PARTIES A. A Steering Committee will be established to plan and implement intervention measures in the targeted community. The United States Attorney must serve as a voting member of the Steering Committee. Members of the committee will include at least one (1) representative from the following agencies, faith -based o rganizations, community -based organizations, corporations and residents: James T. Jacks U . S. Attorney for the Northern District of Texas Weed & Seed Steering Committee S afe City Commission Ken Shetter — Executive Director Fiscal Agent and Steering Committee Fort Worth housing Authority Andy Corso Steering Committee — Steering Committee Chairman Drug Enforcement Administration S hawn Burkhead — Special Agent in Charge Weed & Seed Steering Committee Fort Worth Police Department Lt. John Morgan Chair Weed Committee U nity Federal Savings /Resident/Business Herb Garcia Resident and Chair: Community Restoration Committee Boys & Girls Club of Greater Fort Worth Melvin Carter — Comin'Up Director Chair: Prevention and Treatment Committee City of Fort Worth Deanna Jefferson -Smith — Community Prosecutor Steering Committee City of Fort Worth Sal Espino Fort worth City Council 2 Fort Worth Police Department Capt. Danny Garcia — Captain, North Side Division Steering Committee Community Resident George Gonzales Steering Committee The Honorable Kay Granger's Office Marsha Etie - Community Liaison Steering Committee Hispanic Chamber of Commerce /Resident Rosa Navejar Steering Committee Tarrant County Juvenile Services / Resident Jacinto Ramos — Director Steering Committee IV. GENERAL UNDERSTANDINGS, AGREEMENTS AND REQUIREMENTS A. All members of the Steering Committee will meet at a set date and time to be established at the convenience of its members, at least bi-monthly. B Employees, volunteers and/or agents of non -governmental organizations may be required to submit to a criminal background check in accordance with the policy of the Office of Justice Programs United States Department of Justice. C. The parties will be responsible for the creation and execution of their operations in the target areas. D. All parties will work to ensure that programs initially developed by the Steering Committee will be operationally transferred and integrated into existing public or private organizations as soon as possible - throughout the life of the project — in o rder to achieve sustainability and enable the Steering Committee to maintain its design, planning and development functions. E. Due to investigative sensitivities, specific and detailed information relative to law e nforcement operations, including individual suspects and targets, will generally not be shared outside of the law enforcement partnership. However, the Subcommittee will create and execute plans that seek to address problems identified by the inclusive Steering Committee. F. Neither Party to this MOA shall release information derived from the other Party to a n on -participating third party without prior approval of the contributing MOA Party 3 1 1 1 G. All participating agencies will be required to submit progress reports to the Chairperson of the Steering Committee on a quarterly basis. This information is needed to comply with the initiative's overall reporting requirements as well as to capture information for evaluation purposes V. SPECIFIC UNDERSTANDINGS, AGREEMENTS AND REQUIREMENTS Weed Efforts Law Enforcement and Community Policing The Fort Worth Police Department will provide a Chair person for both the Law Enforcement and Community Policing components, while its officers will provide aggressive enforcement tactics coupled with innovative preventative measures to reduce violent crime in the target area. Seed Efforts 1 Prevention, Intervention and Treatment The Fort Worth Police Department supports the efforts of the Seeding component of the Weed and Seed Strategy by communicating with organizations and agencies in the target area to provide information about public safety. Neighborhood Restoration The Fort Worth Police Department agrees to provide information regarding graffiti abatement and clean-up of sites in the target area identified by the Steering Committee and residents, as well as provide information regarding code enforcement and training, as funds allow. I. MODIFICATIONS This MOA may be modified at any time by written consent of all parties involved. VII. EFFECTIVE DATE This MOA is effective on October 01, 2009 and is in effect until the project end date of October 01, 2010, or until otherwise renewed or modified VIII. SIGNATORIES 4 1 1 The undersigned have read and signed the Weed and Seed strategic plan Attachment 1 for the North Side of Fort Worth, the North Side Northern District of Texas and agreed to execute the objectives outlined in the plan that pertain to their agency. The undersigned hereby execute this Memorandum of Agreement on behalf of their agencies, instrumentalities, organizations, corporations or groups. Authorized Signature Fort Worth Police Department 5 Date: Attachment B Law Enforcement Stratesv. The law enforcement strategy will proactively impact a reduction in juvenile crime, gang violence, gun crimes violent and property crime in the target area, focusing on strategic coordination and communication among law enforcement and prosecution agencies; and increased police presence in the target area. Goal: Reduce violent crimes in the proposed Weed and Seed area. Objective: Fort Worth will increase coordination and communication between law enforcement, prosecution and adjudication; reduce gang -related offenses and utilize overtime for officers to work special details. Status On -going Outcome Measure: 6 bi-monthly meetings between law enforcement, prosecution and adjudication (source: monthly sign in sheets)• reduce gang -related offenses by 5% from current baseline (source: FWPD arrest records) and utilize overtime for officers to work special details (source: FWPD timesheets) Attachment C BUDGET, SUSTAINABILITYAND LEVERAGING Budget Detail and Budget Narrative PERSONNEL Computation 1 FTE Site Coordinator $55,000 annually OT for ten Officers (Officer rate) 1-FTE Trauma Counselor 1- PT Gang Prevention Specialist (Boys & Girls Clubs of Greater Fort Worth) FRINGE BENEFITS Workers Compensation FICA Unemployment Compensation Health Insurance TRAVEL -Purpose of Travel CCDO Weed and Seed Workshops and Conferences ( Location, type and number to be Determined by CCDO) 1- Site Coordinator or other Rep. (2 trips) 1- Law Enforcement official 1-Community Policing official Air Fare Hotel Per Diem Incidentals (taxi, etc.) Based on federal per diem rates & historical data Mileage for Site Coordinator to attending meetings and events in area- based on federal rate SUPPLIES 4-Night Vision Binoculars 4-Police quality binoculars 4-Police quality digital cameras 1-Desk Top computer for Site Coordinator Weed and Seed letters and envelopes 1-LCD Projector for Site Coordinator 1-Desk for Site Coordinator 1-Office Chair for Site Coordinator 1-Software Package 1-File Cabinet for Site Coordinator 1-Printer/Scan/Fax for Site Coordinator Postage @ $800 Misc. items (e.g. scissors, staples, paper clips, tape, markers, copy paper, ink, etc.) $40.37 x 130 hours (10 officers 30% of $35,000 1x$12500 TOTAL Computation $55000 x .08 $55000 x7.65% $55000 x 2.5% $55000 x 13% TOTAL Computation 4 trips x $400 $125 x 16 nights $55 x 16 days $80 per trip x 4 trips 2600 miles x .54 GRAND TOTAL Computation 4 x $514.25 4 x $125.00 4x$100 1 x $900 2000/$850 1 x $800 1 x $200 1 x $80 1 x $200 1 x $100 1 x $500 $800 12 mos @ $50 per month Cost $55,000 $5248.10 $60248.10 Cost $440 $4207.50 $1375 $7150 $13172.50 Cost $1600 $2000 $880 $320 $1404 $6204 Cost $2057.00 $501.00 $400 $900 $850 $ $ $200 $500 $800 $600 Match $0 $0 $10500 $12500 $23000 Match $0 $0 $0 $0 $0 Match $0 $0 $0 $0 $0 $0 Match $0 $0 $0 $0 $0 $800 $200 $80 $o $100 $0 $0 $0 Budget Category A. Personnel B. Fringe Benefits C. Travel D. Equipment E. Supplies F. Construction G Consultants/Contracts H Other TOTAL DIRECT COSTS: Budget Category Federal Request A Personnel B Fringe Benefits C Travel D Equipment E Supplies F Construction G Consultants/Contracts H Other TOTAL DIRECT COSTS: I. Indirect Costs TOTAL PROJECT COSTS: $60,248.10 $13,172.50 $6,204 $0 $17,415.40 $0 $2000 $960 $100,000 $0 $100,000 Federal Request $100 000 Business Cards Copy expenses for Initiative Community Projects Garbage Bags A $406.00 Disposal Fees 12 months @ $100 Financial Training materials Paint& Supplies for murals@$3000 Printing Service- Door hangers; Gang Prevention information, Code Enforcement information, etc. CONTRACTS Youth DEFY camp for one week which includes (housing meals, field trips, incidentals) cost based on historical data OTHER COSTS- Description Monthly Cell Phone Service for Site Coordinator Rent for space Site Coordinator $200 .06 x 30,000 $406.00 12 months x $100 $1000 $3000 Printing Services TOTAL 8 youth x $250 per week TOTAL Computation $80 month x 12 200 sq ft x $5.00 annually TOTAL GRAND TOTAL Weeding/Seeding Budget Summary (Federal SEED CCDO Core $27500 $6586.25 $1902 $0 $11,531.75 $0 $2000 $480 $50000 $200 $0 $1800 $0 $406 $1200 $1000 $3000 $3000 $0 $0 $0 $0 $10000 $17415.00 $11180 $2000 $0 $2000 Cost $960 $0 Match $0 $1000 $960 $1000 $100,000 $35180 Request Only) WEED Law Enforcement $32748.10 $6586.25 $4302 $0 $5883.65 $0 $0 $480 $50000 Non -Federal Matcla $23,000 $0 $0 $0 $11,180 $0 $0 $1000 $35,180 $0 $35,180 Total Budget $83,248.10 $13,172.50 $6,204 $0 $28,595.40 $0 $2000 $1960 $135 180 $0 $135,180