HomeMy WebLinkAboutOrdinance 17700-08-2007Ordinance No. 17700-08-2007
AN ORDINANCE INCREASING APPROPRIATIONS IN THE GENERAL FUND IN
THE AMOUNT OF $300,000 AND DECREASING THE UNAUDITED,
UNRESERVED, UNDESIGNATED FUND BALANCE BY THE SAME AMOUNT,
FOR THE PURPOSE OF EXECUTING A ONE YEAR CONSULTING
AGREEMENT WITH SALVAGGIO, TEAL & ASSOCIATES FOR THE FINANCE
BUSINESS PROCESS IMPROVEMENTS AND COMPREHENSIVE ANNUAL
FINANCIAL REPORTS PRODUCTION PROJECT; PROVIDING FOR A
SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR
ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE
DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1
That in addition to those amounts allocated to the various City departments for Fiscal Year 2006-
2007 in the Budget of the City Manager, there shall also be increased appropriations in the General
Fund in the amount of $300,000 and decreasing the unaudited, unreserved, undesignated fund
balance by the same amount, for the purpose executing a one year consulting agreement with
5alvaggio, Teal & Associates for the Finance Business Process Improvements and
Comprehensive Annual Financial Reports Production Project.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid,
inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or
judgment shall in no way impair the remaining portions, sections, or parts of sections of this
ordinance, which said remaining provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 17142 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance
are in direct conflict with such other ordinances and appropriations, . in which instance said
conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROV D A FORM AND LEGALITY:
t ~,
Assistant City A orney
ADOPTED AND EFFECTIVE: August 14, 2007
Page 1 of 2
City of Fort ~/orth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 8/14/2007 -Ordinance #17700-08-2007
DATE: Tuesday, August 14, 2007
LOG NAME: 13SALVAGGIO REFERENCE NO.: ~*G-15819
SUBJECT:
Authorize the City Manager to Execute a Consulting Agreement with Salvaggio, Teal and
Associates for the Finance Business Process Improvement and Adopt Supplemental Appropriation
Ordinance
_:-~
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached supplemental appropriation ordinance increasing appropriations in the General Fund
by $300,000 and decreasing the unreserved, undesignated fund balance by the same amount; and
2. Authorize the City Manager to execute a one year consulting agreement with Salvaggio, Teal and
Associates (STA) for the Finance Business Process Improvement in an amount not to exceed $300,000.
DISCUSSION:
Due to the limited availability of the Finance Department accounting staff, the decision was made to
postpone the Enterprise Resource Planning (ERP) project for two years in order to concentrate on the City's
Comprehensive Annual Financial Reports (CAFRs). As a result, the ERP team developed an alternative
timeline that will focus on just the HR/Payroll system needs until the CAFRs are current and work can begin
on the ERP project.
The ERP Principal Consultant, Salvaggio, Teal & Associates (STA) has a subcontractor with strong
governmental financial .and system experience that could benefit the Finance Department in the interim,
while the CAFR work is being completed. This consultant will focus on automating those accounting efforts
that are appropriate, institute business process improvements, as well as position the department to
develop the needs requirements for a new system.
The project goals are to review, improve and re-engineer accounting processes, create an automated,.
streamlined CAFR preparation process and establish "best practices" in Finance.
It is anticipated that this contract could be extended for one additional year, which would dovetail with the
start date of the ERP project, now anticipated to be March 2009.
RENEWAL OPTIONS -This Agreement may be renewed once at the option of the City for a period of one
year. This action does not require specific City Council approval provided that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term.
M/WBE - A waiver of the goal for M/1IVBE subcontracting requirements was requested by the Finance
Department and approved by the M/WBE Office because the services are from sources where
subcontracting or supplier opportunities are negligible.
http://www.cfwnet.org/council~acket/Reports/mc~rint.asp 8/15/2007
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FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached supplemental appropriation ordinance, funds will be available in the current operating budget, as
appropriated, of the General Fund. Upon approval, the unaudited, unreserved, undesignated fund balance
of the General Fund will be $4,065,474, which is the amount available above the minimum reserve fund
balance of $46,845,951 required by the City's Financial Management Policy Statements (i.e., 10 percent of
the current-year adopted budget expenditures less the annual transfer from the General Fund to the Debt
Service Fund).
TO Fund/AccountJCenters
FROM Fund/AccountlCenters
GG01 539120 0132010 $300,000.00
Submitted for City Manager's Office b~ Karen Montgomery (6222)
OriginatingDepartment Head: Lena Ellis (8517)
Additional Information Contact: Barbara Sharpe (2896)
http://www.cfwnet.org/council~acket/Reports/mc~rint.asp 8/15/2007