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CONTRACT NO.
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
CONTRACT NO. 58120001356 FOR THE
COMPREHENSIVE ENERGY ASSISTANCE PROGRAM (CEAP)
(CFDA # 93.568)
AMENDMENT NUMBER: 1
SECTION 1.
TAU
This Amendment Number 1 to CEAP Contract No.58120001356 is made by and between the Texas Department of Housing and
Community Affairs, a public and official agency of the State of Texas (hereinafter the "Department") and City of Fort Worth , a
political subdivision of the State of Texas (the "Subrecipient"), (hereinafter, collectively the "Parties").
SECTION 2.
Subrecipient and Department executed that certain CEAP Contract No. 58120001356 ("Contract") to be effective on .
SECTION 3.
Under the authority described in Section 8 of the Contract and for valuable consideration, the receipt and sufficiency which are
hereby acknowledged, the Parties hereby agree to [further] amend the Contract in the manner provided herein below:
1. Exhibit A, BUDGET, to the Contract is amended by replacing in its entirety with the amended Exhibit A, BUDGET, attach
hereto (consisting of two (2) pages).
SECTION 4.
The Parties hereto agree that all other terms of the Contract shall be and remain in full force and effect as therein set forth and shall
continue to govern except to the extent that said terms conflict with the terms of this First Amendment. In the event this First
Amendment and the terms of the Contract [as amended by the First Amendment] are in conflict, this First Amendment shall govern,
unless it would make the Contract void by law.
SECTION 5.
Each capitalized term not expressly defined herein shall have the meaning given to such term in the Contract.
SECTION 6.
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IS [10 WTI n ti ?< 11E111 K
This First Amendment may be executed in several counterparts, each of which shall be deemed to be an original copy, and all of
which together shall constitute one agreement binding on Parties, notwithstanding that all the Parties shall not have signed the same
counterpart.
SECTION 7.
If any of the Parties returns this copy by facsimile machine or electronic transmission, the signing party intends the copy of its
authorized signature printed by the receiving machine or the electronic transmission to be its original signature.
SECTION 8.
By signing this First Amendment, the Parties expressly understand and agree that its terms shall become a part of the Contract as if it
were set forth word for word therein.
06-29-12 P01:21 II\
Page 1 of 4
SECTION 9.
This First Amendment shall be binding upon the Parties hereto and their respective successors and assigns.
SECTION 10.
This First Amendment is executed to be effective on the date of execution by the authorized representative for the Department.
AGREED TO AND EXECUTED BY:
City of Fort Worth
a political subdivision of the State of Texas
By: Susan Alanis
Title: Assistant City Manager
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
a public and official agency of the State of Texas
By: Timothy K. Irvine
Title: Its duly authorized officer or representative
Page 2 of 4
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
CONTRACT NO. 58120001356 FOR THE FY 2012
COMPREHENSIVE ENERGY ASSISTANCE PROGRAM (CEAP)
(CFDA # 93.568)
EXHIBIT A BUDGET
City of Fort Worth, a political subdivision of the State of Texas
DEPARTMENT FINANCIAL OBLIGATIONS
$ 7,143,961.00 CEAP FUNDS CURRENTLY AVAILABLE
$ 1,200.00 TRAINING TRAVEL ALLOWANCE FUNDS CURRENTLY AVAILABLE
BUDGET FOR AVAILABLE ALLOCATIONS
BUDGET CATEGORY FUNDS
Administration $ 446,423.00
Assurance 16 $ 357,349.00
Direct Services $ 6,338,989.00
TOTAL CEAP BUDGET $ 7,142,761.00
BUDGET CATEGORY FUNDS
Household Crisis $ 2,007,347.00
Co -payment $ 2,007,347.00
Elderly and Disabled $ 2,007,346.00
Direct Service Support $ 316,949.00
TOTAL DIRECT SERVICES $ 6,338,989.00
Subrecipient's service area consists of the following Texas counties:
TARRANT
•
%
IMO
MO
%
31.67
31.67
31.67
5.00
100.00
Page 3 of 4
Administrative costs, salaries, fringe benefits, non -training travel, equipment, supplies, audit and office space are limited to 6.00%
of the contract expenditures, excluding Training/Travel costs.
Assurance 16 Activities costs are limited to 5.00% of the contract expenditures excluding Training and Travel costs. Direct Services
Support costs are limited to 5.00% of total Direct Services expenditures.
Expenditures for Elderly/Disabled must be at least 10% of Direct Service Dollars expended. Household Crisis and Co -Payment
Percentage will be established by Subrecipient. Direct Services Support (may not exceed 5% of Direct Services dollars expended).
Department's prior written approval for purchase or lease of equipment with an acquisition cost of $5,000 and over is required.
Approval of this budget does not constitute prior approval for such purchases..
Funds may not be used for the purchase or improvement of land, or the purchase, construction, or permanent improvement of any
building or facility.
Subrecipient is limited to only one budget revision request during the first 6 months of the Contract Period. A second and final
budget revision must be received by the Department on or before November 16, 2012.
Subrecipient shall provide outreach services under all components in this category. Failure to do so may result in contract
termination. Subrecipient must document outreach, whether the outreach is conducted with "Direct Service Support" funds or other
funds.
Page 4 of 4
WITN KSS Wil t+1I OIV, the Parties here have caused this Agreement to be executed by their
duly authorized representatives.
S GNE al; this'i day of , 2012.
Cjl' ll'v
FOR' 11' WORTH
By: �! 1 /r-'
Susan Alanis
Assistant City Manager
APPROVED AS TO FORM AND LEGALITY:
Tyler Wallach'
Assistant City Attorney
A'I'TET:
r
Mary J. Kayser
City Secretary
M&C C=25329
Dated: December 6, 2011
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TEXAS D I{E1 IPARTI]ENT OF II®IJSIQNO AND COMMUNI
'V AFFAIRS
By: Timothy K. Irvine (signed electronically -see attached contract)
Titled Its duly authorized officer or representative
M&C Review
Page 1 of 2
CITY COUNCIL AGENDA
Official site of the City of Fort Woaah, Texas
Fc. RT C%hRT11
Thrrhs
COUNCIL UNCIL ACTION: Approved on 12/6/2011 Ordinance No, 19995-121,2011
DATE: 12/6/2011 RIB TRENCH NO.: **C-25329 L*G NAME:
COD : C u YPCONSENT ►�U LIC
SUBJECT: Authorize Execution of a Contract and Grant with Texas Department of Housingand
p
Community Affairs for 2012 Comprehensive Energy Assistance Program to a Total of
$10 000 000.00 Through Authorize P - P � . _
gh December 31, 2012, Interfund Loan, Apply Indirect
Costs and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS)
80CEAP2012
NO
flCOMMENDATI o N:
It is recommended that the City Council:
1. Authorize acceptance of a grant and execution of a contract with the Texas Department of Housing
and Community Affairs in an amount up to $10,000,000.00 for the 2012 Comprehensive Energy
Assistance Program;
2. Authorize non -interest bearing interfund loan from the fund balance of the General Fund to the
Grants Fund in the amount of $320,000.00 for interim financing of this grant project pending contract
execution;
3. Adopt attached appropriation ordinance increasing estimated receipts and appropriations in the
Grants Fund by $10, 000, 000.00; and
4. Apply indirect costs at the rate of 19.18 percent, which is the most recently approved rate for this
department, and apply the new approved rate when available.
DISCUSSION;
The City of Fort Worth contracts with the Texas Department of Housing and Community Affairs
(TDHCA) to provide the Comprehensive Energy Assistance Program (CI .AP) through Community
Y
Action Partners (CAP) offices managed by the City's Parks and Community Services Department.
The TDHCA has notified the City to use the prior year's grant award and contract amount as a
planning figure for the 2012 CEAP. The total 2011 contract amount was $9,202,727.00. In response
to the continuingincrease in energyrates,•p CAP staff projects an increase in funding resulting in an
estimated grant award of $10, 000, 000.00 for this program in 2012.
The CEAP for 2012 has five components:
1. Energy Crisis a weatherization and/or energy related assistance;
2 Elderly/Disabled Assistance - assistance to households with a composition of elderly and/or
disabled members;
3. Co -Payment Assistance a assistance to households targeted for energy self-sufficiency;
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4. Direct Service Support - assistance to new customers and program outreach; and
5 Case Management e promoting energy self-sufficiency.
mhtml:file://Q: \Budgets\CsBo & CEAP\PY 2012 CSBG c CEAP\M&C 2012 CEAP.rnht
6/26/2012
M&C Review Page 2 of 2
All households at or below 125 percent of the Federal Poverty Income Guidelines will be afforded
access to the program. Applicant households will be determined eligible according to income
guidelines and program procedures. Benefit determinations include household income, household
size, energy consumption and/or vulnerability and the availability of funds. CAP staff will accept
applications at 10 neighborhood CAP facilities and at other identified locations throughout Tarrant
County. Payments will be made for eligible clients directly to the utility vendors and hoating and
cooling system repair companies.
TDHCA allows no more than seven percent of the grant award (excluding travel and training) to be
budgeted for administrative costs, six percent for case management administrative costs and five
percent for direct services administrative costs. Indirect costs are budgeted within the administrative
costs for all categories. The remaining funds will be used for Energy Crisis, Elderly/Disabled and Co=
Payment Assistance and Heating and Cooling Systems repair or replacement for the duration of the
Contract.
Interim financing is necessary in order to provide for transition from one grant funding program period
to the next. No matching funds are required from the City for the CEAP grant.
This program serves ALL COUNCIL DISTRICTS,
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendations and adoption of the attached appropriation ordinance, funds will be available in the
current operating budget, as appropriated, of the Grants Fund.
TO Fund/Account/Centers
GR76 220001 000200513000 $320, 000.00
GR76 488195 080200513000 $10,000,000.00
GR76 5XXXXX 080200513XXX S10,000,000.00
FROM Fund/Account/Centers
GGOI 136076 0000000 $3201000.00
Submitted for City Managers Office ba: Susan Alan's (8180)
originating Department Head: Richard Zavala (5704)
Additional Information Contact: Sonia Singleton (5774)
ATTACHMENTS
80CEAP2012-AO DOC
mhtml:file://O:\Budgets\CSBG & CEAP\PY 2012 CSBG & CEAPWI&C 2012 CEAP.mht 6/26/2012
Ordinance No.19995-12-2011
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE GRANTS FUND IN THE AMOUNT OF $10,000,000 00,
UPON RECEIYI OF A GRANT FROM THE TEXAS DEPARTMENT OF HOUSING
AND COMMUNITY AFFAIRS, FOR THE PURPOSE OF FUNDING THE
COMPREHENSIVE ENERGY ASSISTANCE PROGRAM FOR 2012 PROVIDING
FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF
PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT
HEREWITH; AND PROVIDING AN EFFECTIVE DAI't
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2011-2012 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the Grants
Fund in the amount of $10,000,000.00, upon receipt of a grant from the Texas Department of Housing and
Community Affairs, for the purpose of funding the Comprehensive Energy Assistance Program for 2012.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or
void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No.19911 and all other ordinances and appropriations
amending the same except in those instances where the provisions of this ordinance are in direct conflict
with such other ordinances and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVIED AS TO FORM AND LEGALITY:
lkft
Assint'City tomey
ADOPTED AND EFFECTIVE: December 6, 2011