HomeMy WebLinkAboutContract 43115 (2)PRINCIPAL PROCUREMENT AGENCY CERTIFICATE
Exhibit A-#1 CITVSECRETARY (J3PROCUREMENT CARD SERVICES �ON�Noy'CONTRACT
The City of Fort Worth, in its capacity as a Principal Procurement Agency for National
Intergovernmental Purchasing Alliance Company ("National IPA"), agrees to pursue a Master
Agreement for Procurement Card Services. This Master Agreement will be pursued in
accordance with the project timeline and anticipated award date agreed to in this Exhibit A-#2
incorporated herein.
This Exhibit A-#2 shall terminate in the event the Master Agreement solicitation is canceled, is
not awarded, or is not awarded within 18 months of the date of the last signature indicated
below.
Authorized Signatures:
CITY OF FORT WORTH, TEXAS
S
Name
Title
Date
Susan Alanis
Assistant City Manager
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Mary J. Kayser, City Secretary 41,*
Pti
Name
APPROVED AS TO FORM AND LEGALITY:
Signature
Assistant City Attorney
Title
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NATIONAL INTERGOVERNMENTAL
PURCHAS G ALLIANCE COMPANY
/ A
Name
Title
Date
Ward H. Brown
Chief Operating Officer
4114
NO M&C REQUIRE
•
•
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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2011
-ike/a) PRINCIPAL PROCUREMENT AGENCY CERTIFICATE
Exhibit A-#2
Procurement Card Services Timeline
Title
Contracting
Officer
RFP #
Procurement Card Services
Event
Decision to Proceed with RFP with IPA.
Conversations with key potential suppliers
Development of RFP with Internal Users and IPA
Submission of RFP Template and/or Terms and
Conditions for IPA Review
Issue Proposal Development Conference if needed
Proposal Development Conference if needed
Draft Completed
Draft review with National IPA
Final RFP Prepared
IPA Final Review Prior to Posting
Anticipated Release Date
Post RFP
Send to IPA for posting on Website
Pre -Proposal Conference
Minutes and Addendums post Pre -Proposal
RFP Due
Evaluation of RFPs received.
Interviews and BAFO's
Anticipated Award Date — Council Consideration
Anticipated PPA Sign Off
Executive Summary and all documentation sent to
IPA to ensure complete posting of all documents
from the RFP process and award
Execution of IPA Admin Agreement
Meeting with IPA and Awarded Supplier to plan
90 day implementation plan submitted in awarded
proposal
Anticipated Official Roll out Date
Phone
Time required
2 Weeks
30-45 days
5 days
l day
l day
2 weeks
7-10 days
2-5 days
2-3 days
l day
l day
l day
1 week from issuance
1 week from pre -proposal
30-45 days from issuance
2-4 weeks post due date
2-4 weeks post due date
2-6 months from issuance
Immediately post award
Immediately post award
Executed concurrently with PPA
contract
Within first two weeks post award
Within one month post award
' Completion
Date
06/30/11
11/01/11
9/01/11
9/23/11
10/7/11
12/01/11
12/16/01
12/21/11
12/29/11
04/04/12
04/04/12
04/04/12
04/12/12
04/19/12
05/03/12
05/18/12
5/18/12
6/12/12
6/15/12
6/15/12
6/15/12
6/22/12
7/15/12