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HomeMy WebLinkAboutContract 43269 (2)Keller ISD — After School CITY SECRETARY CONTRACT NO. � INTERLOCAL AGREEMENT BETWEEN KELLER INDEPENDENT SCHOOL DISTRICT AND THE CITY OF FORT WORTH This INTERLOCAL AGREEMENT is made and entered into this the LI day of u V , 2012, by and between the CITY OF FORT WORTH (the "CITY") , a home- rule municipal corporation of the State of Texas, and the BOARD OF TRUSTEES of the KELLER INDEPENDENT SCHOOL DISTRICT (the "KISD"), a political subdivision of the State of Texas and a legally constituted Independent School District located within Tarrant County, Texas. RECITALS This Agreement is made under the authority granted to the CITY and the KISD by and pursuant to the Texas Government Code, Chapter 791, known as the INTERLOCAL COOPERATION ACT. WHEREAS, the Fort Worth City Council and the Keller Independent School District Board of Trustees have determined that the security and well-being of students at elementary and middle schools during the after -school hours of 3:00 p.m. to 6:00 p.m. are of prime importance; WHEREAS, the Fort Worth City Council and the Keller Independent School District Board of Trustees by consensus agree that the activities of elementary and middle school children during these critical hours are of paramount importance to both government entities; and WHEREAS, the Keller Independent School District proposes to provide, through an independent after -school program provider, an After -School Program (hereinafter referred to as the "Program") in conjunction with the City of Fort Worth. NOW THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT 1. GOALS AND OBJECTIVES A. The primary purpose of the Program shall include the following: 1. Provide after -school programs in identified schools that result in educational, physical, and social development and crime reduction for elementary and middle school aged children. Page 1 of 15 OFFICIAL RECORD CITY SECRETARY F"T, WORTH, TX a &.a*- •R,a_.- Raba -Ja Keller ISD — After School B. The Program goals shall include the following: 1. Educational Competence a. Provide participants with homework assistance, tutorial, and relevant educational programs that support the academic mission of the education institution. b. Improve the awareness of the importance of learning through the involvement of educators, professional programmers, mentors, and volunteers. c. Reduce the level of truancy through programs that foster an understanding of the importance of staying in school and result in improved school attendance and reduction in dropouts. 2. Physical and Social Development a. Address physical needs trough the provision of after -school snacks and recreational, cultural, and wellness activities. b. Involve the Program participants in activities that promote social developments and that target specific community needs as identified by parents, students, and educators. 3. Crime Reduction a. Reduce the number of juvenile student arrests from targeted schools through effective programs. b. Reduce the number of juvenile victims of crime within the attendance zones of target schools during the school day between the hours of 3:00 p.m. and 6:00 p.m. 2. FUNDING A. It is agreed between the parties that during the 2011-2012 school year, the CITY will provide up to One Hundred Twenty -Five Thousand Dollars ($125,000.00) for the support of the After -School Program to KISD. Funding will be based on the proposal presented by KISD. CITY agrees to make payments on a schedule agreed to by both parties. Each payment will be made to KISD and delivered by first class mail to the address in Paragraph 16 herein. B. KISD may provide matching funds for this Program. 3. TERM The term for this Agreement is for a period beginning on October 1, 2011, and ending on September 30 2012, and shall cover the entire 2011-2012 school year. This Agreement may be renewed by both parties on an annual basis through the approval of an addendum This Agreement may not exceed four (4) renewal terms. Page 2 of 15 Keller ISD — After School 4. NON -APPROPRIATION OF FUNDS It is expressly understood and agreed between the parties that this Agreement is wholly contingent upon the actual receipt by the CITY of funds from the Fort Worth Crime Control and Prevention District. If for ANY reason, such funds from the Fort Worth Crime Control and Prevention District are not timely forthcoming in whole or in part, KISD agrees and understands that the CITY may, at its sole discretion terminate this Agreement. 5. ADMINISTRATION. A. CITY will: 1. Ensure the implementation of the goals of the After -School Program. 2. Monitor sites to ensure quality and compliance of programs. 3. Monitor Program compliance. 3. Make recommendations regarding programming. 4. Assist/participate with Campus Advisory Committees. 5. Provide funding for Program. 6. Approve the After -School Program Service Provider, but such approval shall not be unreasonably withheld. B. KISD will: 1. Provide guidance and direction in the development of programs and activities on campus. 2. Supervise, monitor, and guide to ensure alignment of project activities with Program guidelines 3. Identify appropriate KISD students for referral and Program participation. 4. Assist in the recruitment of students 5. Obtain parental permission for student participation in the Program. 6. Provide appropriate student orientation. 7. Provide access to necessary use of facilities that are conducive for Program activities daily, including use of a telephone. 8. Establish and facilitate After -School Campus Advisory Committee or Site - Based Management Team 9. Provide Program compliance and project development assistance through the Campus Advisory Committee or Site -Based Management Team 10. Coordinate planning for tutoring. 11. Ensure After -School staff is receiving support from teachers at the school. 12. Ensure the safety of students after school. 13. Provide internal and external evaluation services. 14. Select a third -party After -School Program Service Provider. KISD shall provide the name of After -School Program Service Provider to the CITY for approval within ten days after selection by KISD. The After -School Program Service Provider shall not provide any services under this Agreement until approved by the CITY. Page 3 of 15 Keller ISD — After School 15. Ensure that the approved After -School Program Service Provider is in full compliance with this Agreement C. After -School Program Service Provider 1. The After -School Program Service Provider shall: a. Implement After -School Program goals. b. Appoint On -Site Coordinator. c. Establish communication between the CITY, KISD, and On -Site Coordinator. d. Ensure experienced staff assigned to KISD. e. Provide training opportunities for staff. f. Be responsible for administrative records and reports as outlined in Paragraph 6. g. Provide required reports to CITY through KISD. h. Ensure the Program operates within budget. i. Be responsible for financial management of contracted services. j. Establish regular meetings with Campus Advisory Committee or Site -Based Management Team k. Ensure safety of students after school. After -School On -Site Coordinators shall: a. Provide oversight of Program at schools. b.. Supervise day-to-day activities of Program staff c. Develop working relationship with principal and school staff. d. Coordinate information exchange between CITY, KISD, and After -School Program Service Provider e. Maintain student records and reports. f. Attend training offered by After -School Program Service Provider or KISD. g. Ensure safety of students after school. D. Campus Advisory Committee or Site -Based Management Team shall: 1. Consist of campus Principal, campus teachers, On -Site Coordinator, students, parents and members of the community. 2. Hold regular scheduled monthly meetings. 3. Prepare and submit applications for funding 4. Conduct Program planning and development. 5. Participate in the selection of the After -School Program Provider for each campus. 6. Participate in Program evaluation. 7. Prepare and maintain accurate meeting minutes. Page 4 of 15 Keller ISD — After School 6. REPORTS, RECORDS, AND TRAINING A. Records to be submitted to CITY by KISD: 1. Annually a. A list of participating schools that includes a contact name for each campus, a telephone number, and an e-mail address b. Curtent school year calendar c. Discipline Policy d. Staff Meeting Schedule e. Staff Training Schedule f. Student Enrollment Procedure g. Student Recruitment Procedure h. Performance data showing success in meeting the goals and measurements as outlined in Exhibit A to this Agreement. 2. Monthly a. Daily attendance records that document: 1. Number of students registered or enrolled. 2. Participation — average daily attendance. b. Lesson plans 1. Planned monthly schedule of activities. Plan shall include location, including room numbers, and time of activities. 2. Highlights of previous month s activities. c. Campus Advisory Committee meeting schedule and minutes. 3. Records and reports may be e-mailed to CITY. B. Records to be maintained on site 1. Participant registration 2. Parental consent forms 3. Written Safety Policy and Procedures 4. Disciplinary actions 5. Staff training records C. Reports shall provide a method of evaluation for improvements in Academics, Social Skills and Recreational Activities. 1. Pre -Program 2. Mid -year 3. Post Program Page 5of15 Keller ISD — After School D. Training 1. A minimum of 15 hours of training is required for Program staff. 2. Staff meetings and Campus Advisory Committee meetings shall not be considered training. 7 FISCAL REQUIREMENTS. A. Program Budget shall: 1. Include a financial plan to implement the Program based on a minimum average daily attendance. 2. Ensure Program operates a minimum of 4 days per week from school dismissal until 6:00 p.m. B. Equipment and Supplies for After -School Service Provider 1. All funding including administrative costs payroll, professional and contracted services travel, printing, supplies, materials, and other operations costs shall be limited to the funds acquired by KISD from the CITY. 2. Equipment with a per -unit cost of $100.00 or more shall not be purchased. C. Program funding is based on a fixed amount of $1,000.00 per student per school year. Funding is dependent upon a required daily average attendance. For the Program/school year 2011-2012, the required daily attendance average of 125 participants is required. This attendance average may be modified if funding levels increase or decrease during any renewal contract period. D. Invoices 1. Invoices from KISD shall be prepared monthly and submitted to the CITY by the 15t" day of each month for the previous month of service. An invoice will be paid no later than the 15t" day of the month after which the invoice was initially submitted. Invoices shall be submitted to the address in Paragraph 16, NOTICES to the Attention: Senior Administrative Assistant. 2. Funds may only be used for eligible items. It is KISD's responsibility to ensure that the After -School Program Service Provider is spending the funds only on eligible supplies and activities. If audited, KISD will reimburse the CITY for the total amount of any expenditure that is not allowed by the Program. 3. No funds may be used to pay for religious worship, instruction, or proselytizing; for any equipment or supplies for such; or for construction remodeling, repair, operation, or maintenance of any facility or part of a facility to be used for religious worship, instruction, or proselytizing Page 6 of 15 Keller ISD — After School 8. GENERAL PROGRAM REQUIREMENTS. A. All of the following components are required in the development of activities: 1. Academic activities encompassing the following guides that will inspire creative learning, improve critical thinking, and relate directly to the students' class work. a Homework assistance. b. Tutoring in specific subjects. c. Hands on learning; exploring a variety of learning styles coupled with student abilities. d. Variety of topics and interests: nature, environment, multi -cultural diversity, and enrichment. 2. Sports and recreation, both structured and unstructured, allowing for individual and team play exercises. a. Physical Fitness b. Outdoor, individual and/or team oriented: golf, tennis, volleyball, basketball, badminton, etc. c. Indoor, individual and/or team oriented: gymnastics, board games, table tennis, etc. d. Other recreational activities that may not otherwise be available for students to participate. e. Recreational pursuits for any physically challenged individuals. 3. Community Service a. Two service projects per school year. B. One of the following is required in the development of activities. However, all may be used, and programming may be mixed to provide learning opportunities in all three. 1. Fine Arts — provide skill development and/or appreciation of the arts. a. Visual arts, e.g. painting, graphics, drawing, etc. b. Performing arts, e.g , vocal or instrument music lessons, choir, drama, dance, public speaking, etc. c. Arts and Crafts 2. Character Development — activities promoting positive values and emphasizing social competencies such as honesty, integrity, responsibility friendship skills, and peaceful conflict resolution. a. Programs promoting resistance and refusal skills b. Assertiveness training c. Self -Esteem and positive self worth programs d. Analyzing media and peer influences Page 7of15 Keller ISD — After School 3. Student Life Skills — activities teaching skills and providing knowledge on topics students can use. a. Cooking b. Nutrition c. Consumer Issues 9. PROGRAM OPERATION A. KISD will 1. Ensure the maximum staff -to -student ratio is 1:15 for elementary schools and 1:20 for middle schools 2. Ensure that students are supervised at all times during the After -School Program until the student is picked up. 3. Ensure substitute staff is available to maintain staff/student ratios. 4. Make transportation arrangements. 5. Evaluation: a. Plan for data collection b. Develop pre-tests, mid -year tests, and post-tests. Ensure that the After -School Program Service Provider: a. Complies with staff attendance. 1. Staff shall allow enough time to set up prior to student arrival and be ready to greet students as they arrive. 2. An On -Site Coordinator shall not leave the jobsite during the hours of operation without contacting and receiving approval from his or her supervisor. An alternate On -Site Coordinator shall be designated until the regular employee returns. 3. Program leaders, staff, and volunteers shall not take personal calls during Program hours. 4. Program staff shall notify On -Site Coordinator 2 hours, if possible, and not less than 30 minutes prior to the start of the Program if staff is unable to report for duty. 5. Staff shall not eat or drink any Program snacks provided to Program students. b. Organizes volunteers. 1. Volunteers shall be supervised by a staff member. 2. Volunteers shall attend an orientation or training session. 3. Volunteers shall be instructed on the importance of confidentiality, speech behavior and dress code. 4. Volunteers shall complete an application/commitment form and be interviewed/screened prior to placement. Page 8 of 15 Keller ISD — After School c. Conducts criminal background checks on all new/returning staff and volunteers. d. Fills out Incident Reports, maintains files, and notifies CITY, within 48 hours of occurrence, of any offense investigation, or similar incident that occurs involving a Program participant e. Ensures Program staff have First Aid supplies readily available at all times. f. Ensures that at least one Program staff at each site is currently certified in CPR and First Aid by a nationally recognized organization that certifies CPR and First Aid training. g. Ensures at least one Program employee is on site at any time when children are present. h. Implements the following dress code: 1. Program Staff and Volunteers shall be clean and neat when reporting to work. 2. Staff and Volunteers shall be identified by an identification card, a nametag, or staff shirt. 3. Staff and Volunteers shall not have excessive or exposed body art/tattoos or numerous ear piercing. 4. Male Staff and Volunteers shall remove earrings. 5. Staff and Volunteers shall not wear tongue, eyebrow, lip, or nose jewelry 6. Staff and Volunteers shall not wear the following: a. Cut-off shorts b. Baggy pants c. Gang related attire d. Revealing clothing e. Clothing with inappropriate logos, slogans, or text. i. Ensures that all visitors sign in and out with the On -Site Coordinator. 10. PROGRAM EVALUATION A. Program evaluation shall be developed to provide information regarding these objectives: 1 Benefits of the Program for participants and their communities. 2. Document the scope of services and activities offered at each Program site. 3. Quantify the level of participation at each Program site. Page 9of15 Keller ISD — After School 4. Determine the Program offerings that are most effective in meeting the needs of the children and their communities, both short and long term. 5. Provide a basis upon which future funding decisions are made. 6. Provide criteria for determining Program continuation. B. Data to be collected: 1. Enrollment/Attendance 2. Program Efficiency Data — cost per unit of service 3. Program Quality Data 4. Program Satisfaction Data — rating by children and parents as to interest in continuing enrollment in the Program. 5. Program Outcome Data C. Data collection strategies: 1. Forms (attendance, registration, etc) 2. Surveys 3. Interviews 4. Focus Groups 5. Site Observations 11. PROGRAM IMPLEMENTATION A. KISD will: 1. Continue recruitment activities. 2. Establish homework/tutoring space. 3. Coordinate additional hours for libraries and labs. 4. Evaluate: a. Conduct pre-tests as needed b. Review attendance data collection and assist as needed with any difficulties. c. Review other performance data collection. 12. INDEPENDENT CONTRACTOR KISD and After -School Program Service Provider shall operate hereunder as independent contractors and not as officers, agents, servants, or employees of the CITY. KISD and After -School Program Service Provider shall have the exclusive control of and the exclusive right to control the work designated to the KISD and the After -School Program Service Provider to be performed hereunder and all persons performing the same. KISD and the After -School Program Service Provider shall be solely responsible for the acts and omissions of their respective officers, members, agents, and employees. CITY shall not be responsible under the doctrine of respondeat superior for the acts and omissions of KISD or the After -School Program Service Provider, or of the officers, members, agents, employees, or officers of KISD or the After -School Program Provider. Page 10 of 15 Keller ISD — After School The CITY shall operate hereunder as an independent contractor and not as an officer, agent servant or employee of the KISD. The CITY shall have the exclusive control of and the exclusive right to control the work designated to the CITY to be performed hereunder and all persons performing the same. CITY shall be solely responsible for the acts and omissions of its officers, members, agents, and employees. KISD shall not be responsible under the doctrine of respondeat superior for the acts and omissions of CITY, its officers, members, agents, employees, or officers. No provision of this Agreement shall operate or be construed as a waiver by either party of any immunity from liability that it has or could be asserted under the doctrine of governmental immunity or any other immunity that it has under law. 13. INDEMNIFICATION: KISD must include the following language in any agreement or contract with the After -School Program Service Provider [After -School Program Service Provider] shall indemnify, defend, and hold harmless the City of Fort Worth, KISD, and any and all parties claiming by, through, or under those entities (collectively, "Indemnified Parties") from and against any and all liabilities, losses, damages, costs, expenses (including, without limitation, court costs, reasonable attorneys' fees, and expenses), causes of action, suits, claims, demands, or judgments of any nature, whether foreseen or unforeseen, ordinary or extraordinary (collectively, "Claims"), arising or alleged to arise from or in connection with any injury to or death of any person or any damage to or loss of property of [After -School Program Service Provider], its employees and invitees, on or about the premises during the hours of [After -School Program Service Provider's] permitted use and arising out of or connected with [After -School Program Service Provider] obligations under this Agreement, EVEN IF SUCH CLAIMS RESULT FROM OR ARE CLAIMED TO HAVE RESULTED FROM THE CONCURRENT NEGLIGENCE OF THE INDEMNIFIED PARTIES. 14. CLAIMS, WAIVER OF IMMUNITY KISD and CITY agree to notify the other promptly upon the receipt of any claim or lawsuit brought in connection with any injury, death or damages related to this Agreement. KISD and CITY agree to make their respective officers, agents, and employees available at all reasonable times for any statements and case preparation necessary for the defense of any claims or litigation for which the other party may be responsible hereunder KISD shall require the After -School Program Service Provider to promptly notify the CITY and KISD on the receipt of any claim or lawsuit brought in connection with any injury, death, or damages related to this Agreement. Nothing herein shall be deemed to constitute a waiver of any immunity or affirmative defense that may be asserted by KISD or the CITY as to any claim of any third party. Page 11 of 15 Keller ISD — After School Nothing herein shall be construed in any manner to create a cause of action for the benefit of any person not a party to this Agreement or to create any rights for the benefit of any person not a party to this Agreement not otherwise existing at law KISD agrees to require its contractors to furnish the CITY with certificate of insurance, acceptable to the CITY, as proof that they secured and paid for a policy of commercial liability insurance covering all public risks related to work performed under this Agreement. Certificates of Insurance must show that the CITY is named as an Additional Insured, and that the policy is endorsed with a Waiver of Subrogation in favor of the CITY. 15. TERMINATION OF AGREEMENT A. If the CITY, the KISD, or the After -School Program Service Provider fails, for any reason, to perform any provision of this Agreement, this Agreement may be terminated if the default continues for a period of thirty (30) days after the notifying party notifies the defaulting party in writing of the default and of its intention to declare this Agreement terminated. If the defaulting party does not cure or correct such breach within the thirty (30) day period, the notifying party shall have the right to declare this Agreement immediately terminated, and neither party shall have further responsibility or liability hereunder. B. This Agreement may be terminated by either party, in whole or in part, at any time and for any reason, upon written notice to the other party. Such written notice shall specify to what extent the work under the contract is being terminated and the effective date of termination 16. NOTICES Any notice provided for or permitted under this Agreement shall be made in writing and may be given or served by (i) delivering the same in person to the party to be notified, or (ii) depositing the same in the mail, postage prepaid certified with return receipt requested, and addressed to the party to be notified, or (iii) sending by telecopy or electronic mail (e-mail) with a copy thereof sent by registered mail on the same day. If notice is deposited in the mail pursuant to (ii) or (iii) of this Section 16, it will be effective upon receipt or refusal. For the purpose of notice, the addresses of the parties are, until changed as provided below, as follows: City: City of Fort Worth Parks and Community Services 4200 S. Freeway, Ste 2200 Fort Worth, Texas 76115 With Copy to: Denis McElroy Assistant City Attorney 1000 Throckmorton Street Fort Worth, Texas 76102 Page 12 of 15 KISD: Superintendent of Schools Keller Independent School District 350 Keller Parkway Keller, TX 76248 Keller ISD — After School However, the parties may from time to time change their respective addresses, and each shall have the right to specify as its address any other address upon at least ten days' written notice to the other party. 17. NONDISCRIMINATION A. Neither CITY, KISD, the After -School Program Service Provider, nor any of their officers members, agents, employees, Program participants, or subcontractors, while engaged in perfoiiniing this Agreement, shall in connection with the employment, advancement or discharge of employees, or in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, or statutory requirement. B. The CITY and KISD agree that in the execution, performance, or attempted performance of this Agreement, they will not discriminate against any person or persons because of gender, religion, color, sexual orientation, or national origin, nor will KISD permit its agents, employees, subcontractors, or Program participants to engage in such discrimination. 18. SEVERABILITY The provisions of this Agreement are severable. If for any reason a clause, sentence, paragraph or other part of this Agreement shall be determined to be invalid by a court or a federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions that can be given effect without the invalid provision. 19. WAIVER OF DEFAULT The failure of either party to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of that party's right to assert or rely on any such term or right on any future occasion. 20. FORCE MAJEURE If either party is unable, either in whole or part, to fulfill its obligations under this Agreement due to acts of God; strikes, lockouts, or other industrial disturbances; acts of public enemies; wars; blockades; insurrections; riots epidemics; public health crises; earthquakes; fires; floods; restraints or prohibitions by any court board, department, commission, or agency of the United States or of any state; declaration of a state of disaster or of emergency by the federal, state, county, or City government in accordance with applicable law; issuance of a Level Orange or Level Red Alert by the United States Department of Homeland Security; any arrests and restraints; civil disturbances; or explosions' or some other reason beyond the party's reasonable control (collectively, "Force Majeure Event"), the obligations so affected by such Force Majeure Event will be suspended only during the continuance of such event. Page 13 of 15 Keller ISD — After School 21. AUDITS AND INSPECTIONS A. KISD agrees that the CITY shall, until the expiration of three (3) years after final payment under this Agreement have access to and the right to examine any directly pertinent books, documents, papers, and records of the KISD involving transactions relating to this Agreement. KISD agrees that the CITY shall have access during normal working hours to all necessary facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. The CITY shall give reasonable advance notice of intended audits. B. KISD further agrees to include in all its subcontracts hereunder a provision to the effect that the sub -contractor agrees that (i) the CITY shall, until the expiration of three (3) years after final payment under the subcontract have access to and the right to examine any directly pertinent books, documents, papers, and records of such sub- contractor involving transactions related to the subcontract, and (ii) the CITY shall have access during normal working hours to all sub -contractor facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. CITY shall give sub -consultant reasonable advance notice of intended audits. KISD and sub -contractors agree to photocopy such documents as may be requested by the CITY. The CITY agrees to reimburse KISD and sub -contractor for the costs of copies at the rate published in the Texas Administrative Code. 22. APPLICABLE LAW. A. This Agreement shall be subject to and construed in accordance with the laws of the State of Texas. B. Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement, venue for said action shall he in Tarrant County, Texas or the Federal Court of the Northern District. 23. SUBCONTRACTING. Other than the approved After -School Program Service Provider KISD will not assign or subcontract any of its rights or responsibilities under this Agreement without prior formal written amendment to this Agreement properly executed by the CITY and KISD. 24. SOLE AGREEMENT. This written instrument and any attached exhibits constitutes the entire understanding of the parties hereto concerning the work and services to be performed; any prior or contemporaneous, oral or written contract that purports to vary from the terms hereof shall be void. 25. AMENDMENT. No amendment, modification or alteration of the terms hereof shall be binding unless the same is in writing, dated subsequent to the date hereof, and duly executed by the parties hereto. Page 14 of 15 Keller ISD — After School 26. PARTIES BOUND. This Agreement shall be binding on the successors and assigns of both parties in like manner as on the original parties. 27. SIGNATURE AUTHORITY. The person signing this Agreement hereby warrants that he or she has the legal authority to execute this Agreement on behalf of his or her respective party, and that such binding authority has been granted by proper order, resolution, ordinance, or other authorization of the entity. The other party is fully entitled to rely on this warranty and representation in entering into this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement and any attachments and xhibits in multiples in Fort Worth, Tarrant County, Texas, this the 1 day of `/ j'� , 2012. CITY OF FORT WORTH By: 1 usa Alanis Assistant City Manager ATTEST: APPROVED AS TO FORM AND LEGALITY: By: Assistan ' ity Attorney M&C: C-25077 KELLER INDEPENDENT SCHOOL DISTRICT By: Superintenden , Bland of Educ Keller Indepei d= t School District Lf'9P? zi �Qo0 QIP° 0 a o( g ," 0 00 aPi 4?„Qao 00000 oo�A 5„• Page 15 of 15 D arc OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 1 City of41�ort Wort y ens Mayor and Counci! Communication COUNCIL ACTION: Approved on 7I26/2011 Jar e._:1..1.i Irifh NW !AI 6I DATE: Tuesday, July 26, 2011 LOG NAME: 35ASPCCPDFYI2 SUBJECT: REFERENCE NO.: C-25077 Authorize Execution of an After -School Program Agreement with Fort Worth Independent School District, Keller Independent School District, Crowley Independent School District, and White Settlement Independent School District in the Amount of $1,610,000.00 for the First Year (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Authorize the City Manager to execute an After -School Program Agreement in the Amount of $1,610,000.00 for the First Year with four school districts that are attended by residents of Fort Worth, including Fort Worth Independent School District, Crowley Independent School District, Keller Independent School District, and White Settlement Independent School District to operate an After -School Program at selected schools as a juvenile crime prevention measure during fiscal year 2012; and 2. Authorize the Agreement to be renewed for up to four one-year periods without further action from City Council. DISCUSSION: Beginning in Fiscal Year 2001, a multi -disciplinary task force recommended funding for a program called the Fort Worth After -School Program at selected elementary and middle schools in the City of Fort Worth. Since that time, the City of Fort Worth, funded by appropriations from the Crime Control and Prevention District, has dedicated funding annually to continue the program for the four Independent School Districts (ISD). This year the funding will be an estimated $1,610,000.00 for the four ISDs and is included in the proposed Fiscal Year 2012 Fort Worth Crime Prevention District budget. The Fort Worth Independent School District (FWISD) will provide matching funds in the amount of $1.1 million and continue to administer this project. Funding will be allocated as follows to each ISD the first year: * FWISD funding in the amount of $1,300,000.00 * Keller ISD funding in the amount of $125,000.00 * Crowley ISD funding in the amount of $125,000.00 * White Settlement ISD funding in the amount of $60,000.00 Each School District is responsible for day-to-day administration of the After -School Program. The mission of the After -School Program is to enable needs -based after -school programs in a safe environment that result in educational, physical, and social development for elementary and middle aged children. Each District is required to establish program goals and objectives that are measurable and result in desired outcomes through a scientific evaluation process and are to ensure that program Logname: 35ASPCCPDFY12 Page 1 of 2 participants achieve improvement in core program outcomes through an accountable system of measurement. Additionally, the after -school programs must ensure that existing programs are not duplicated, or if appropriate, are expanded or complimented through an inventory and evaluation of existing programs. This Agreement shall not be effective until October 1, 2011, and the City shall not be obligated to make any payments under this Agreement or be otherwise liable for any other obligations unless and until the City Council approves the above recommended items as a part of the Fiscal Year 2012 adopted budget, and the budget becomes effective. FISCAL INFORMATION / CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations, and upon the adoption of the Fiscal Year 2011- 2012 budget by the City Council to include the above recommended items, funds will be available in the Fiscal Year 2012 operating budget, as appropriated, of the Crime Control and Prevention District Fund FUND CENTERS. TO Fund/Account/Centers FROM Fund/Account/Centers GR79 539120 0359601 $1.610.000.00 CERTIFICATIONS: Submitted for City Manager's Office bv: Originating Department Head: Additional Information Contact: ATTACHMENTS 1. GR79-5ZZZZZ-035ZZZZ.doc (CFW Internal) Charles W. Daniels (7504) Jeffrey W. Halstead (4210) Gerald L. Chandler (4219) Logname: 35ASPCCPDFY12 Page 2 of 2