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HomeMy WebLinkAboutContract 42994-A1 (2)STATE OF TEXAS COUNTIES OF TARRANT DENTON, PARKER AND WISE CITY SECRETARY, /' CONTRACT NOe % J I 4'14 AMENDMENT TO CITY SECRETARY CONTRACT NO. 42994 THIS contract amendment is entered into by and between the City of Fort Worth ("City"), a home -rule municipality in the State of Texas, and SAIL Energy, Environment and Infrastructure, LLC, a Delaware corporation, called "Consultant", both parties acting herein by and through their duly authorized representative. WHEREAS, on March 14, 2012 the City and Consultant entered into that certain agreement identified as City Secretary Contract No. 42994 for consulting services to prepare a marketplace analysis regarding the City's solid waste contracts and to assist the City in deciding on whether to extend a renewal term to its solid waste service providers or to renegotiate and/or to reprocure the City's solid waste services; WHEREAS, the original contract amount of seventy-nine thousand seven hundred dollars ($79,700.00) did not include the additional services for final negotiations and staff meetings and presentations necessary; WHEREAS, staff has agreed that the additional services and cost of services identified by Consultant and shown in Attachment A are necessary and fair; and WHEREAS, it is the mutual desire of the parties to amend said City Secretary Contract No. 42994 by increasing the not -to -exceed amount of the contract by an additional thirty thousand dollars ($30,000). • [INTENTIONALLY BLANK] -1 we - OFFICIAL RE©CSt\ CITY SECRETL FT. WORTHL _ 006935PR21 370VD NOW, THEREFORE, THIS CONTRACT FURTHER WITNESSETH: City Secretary Contract No.42994, currently on file in the office of the City Secretary of the City of Fort Worth, is hereby amended to increase the not -to -exceed amount by $30,000 and to amend the Scope of Work to include Attachment A to this amendment. All other terms and conditions of City Secretary Contract No. 42994 remain in full force and effect. Executed this daYoftftRkCfkt( , 2013. CITY OF FORT WORTH OSUscio9 rles Daniels Assistant City Manager Its: A« ; fc.Jr Pitias“— SAIC, Energy, Environment & Approved as to Form and Legality: Christa R>keynolds Sr. Assistant City Attorney Infrastructure, LLC BY: Stet+A;JrC,,1cL �-eb�ta�A 8, , cOlF1 ;at"( bk Attest'a Oo° °er ‘q 000 A 1:1 A soc'%IVO fed nobs % A 0.4 n ALL ii 71-21), ozciv 6Mai4Kayser, City Secrktary,a?,% 4°o� I� oo�cri °000o000° .cY '444 renAve amtiatianscs"> -2- • OFFICIAL Ft CORD1 L72,0 TX M&C - Council Agenda Page 1 of 2 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 2/21/2012 DATE: Tuesday, February 21, 2012 LOG NAME 13P12-0080 SOLID WASTE CONTRACTS MJ SUBJECT: REFERENCE NO.: **P-11363 Authorize Professional Planning and Consulting Services Agreement for the Evaluation of the City's Solid Waste Services Contracts with Science Applications International Corporation Energy, Environment and Infrastructure, LLC, Using a Houston -Galveston Area Council Cooperative Contract in the Amount of $79,700.00 (ALL COUNCIL DISTRICTS) RECOMMENDATION. It is recommended that the City Council authorize a Professional Planning and Consulting Services Agreement for the Evaluation of the City's Solid Waste Services Contracts with Science Applications International Corporation Energy, Environment and Infrastructure, LLC, Using a Houston -Galveston Area Council Cooperative Contract No. EN06-10 in the amount of $79,700.00. DISCUSSION: In 2003, the City implemented its current Solid Waste Management Program with specific innovative program designs, such as garbage and recycling carts, and contractor performance measures. The majority of the contracts have a term of 10 years ending in 2013, with three options each to renew for another 10 years. In order to decide whether the City should enter into a renewal term with or without modifications to the contracts, or to seek other options, City Staff is recommending that a thorough evaluation of the solid waste contracts and contractors' performance under the contracts be made by an independent consultant. The Code Compliance Department, Solid Waste Division proposes to use the services of Science Applications International Corporation Energy, Environment and Infrastructure, LLC, (SAIC) to perform such evaluation. SAIC will assist the City in determining whether to renegotiate the solid waste contracts with the City s current contractor(s) or to reprocure the services or new services the City deems necessary. Included in this evaluation, SAIC will make field observations and conduct contractor interviews review the contract and strategic procument issues that staff has identified, perform a market analysis of the services in place and provide a final report of SAIC s recommendations. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative Purchasing Agreement satisfies state law requiring that the local government seek competitive bids for purchase of the item Houston -Galveston Area Council Cooperative (HGAC) contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the state of Texas. HGAC Contract Number EN06-10 is effective June 1, 2010 through May 31, 2013. PRICE ANALYSIS - The prices for these services were obtained using HGAC Cooperative Contract Number EN06-10 The Code Compliance Department, Solid Waste Division reviewed the prices and determined them to be fair and reasonable M/WBE - A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. http://apps.cfwnet org/ecouncil/printmc.asp?id=16411&print=true&DocType=Print 1/23/2013 M&C - Council Agenda Page 2 of 2 FISCAL INFORMATION / CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, of the Solid Waste Fund. BQN\12-0080\MJ FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers PE64 539120 0239902 $79.700.00 CERTIFICATIONS: Submitted for City Manager's Office bv: Oriainatina Department Head: Additional Information Contact: Susan Alanis (8180) Lena Ellis (8517) Jack Dale (8357) Marilyn Jackson (2059) ATTACHMENTS 1. MWBE Solid Waste Contracts Ddf (CFW Internal) 2. PE64-5ZZZZZ-0239902.doc (CFW Internal) http://apps.cfwnet org/ecouncil/printnic asp?id=16411&print=true&DocType=Print 1/23/2013