HomeMy WebLinkAboutContract 42692-A1 (2)CITY SECRETARY CONTRACT NO. 1-t 2- LA - 1
AMENDMENT NO. 1 TO
CITY SECRETARY CONTRACT NO. 42692
PROFESSIONAL SERVICES AGREEMENT
This Amendment is entered into by and between the City of Fort Worth (hereafter
"City"), a home rule municipal corporation situated in portions of Tarrant, Denton and Wise
Counties, acting by and through its duly authorized Assistant City Manager, and The Azimuth
Group, Inc. ("Consultant") acting by and through its duly authorized representative.
WHEREAS, the parties have previously entered into City of Fort Worth City Secretary
Contract No. 42692 (the "Contract"), which was executed on December 16, 2011; and
WHEREAS, the Contract involves consulting services for the purpose of development of
business and technical specifications and requirements, and facilitation of the selection of a
vendor and an integrated Court Management System; and
WHEREAS, the original term of the Contract expires on May 31, 2012; and
WHEREAS, the City and Consultant now wish to amend the payment Schedule of the
Contract for continued services pursuant to the original Contract.
NOW, THEREFORE, City and Consultant, acting herein by the through their duly authorized
representatives, enter into the following agreement to amend the contract:
1.
Exhibit B shall be replaced with the following:
EXHIBIT B (Revised)
PAYMENT SCHEDULE
Stage
Initiate &
mobilize
Probe
Analyze
Deliverable/
Milestone
Project Initiation Complete
Focus Groups Complete
Needs Assessment Complete
Requirements complete
CFW / Azimuth
Amendment No. 1 to CSC No. 42692
Page 1 of 3
Payment Event
Final project plan delivered
Project status report reflecting
completion submitted.
Needs Assessment Report
accepted
Requirements matrix accepted
1
0 2_
Payment
Amount
$7,500
Projected
Invoice Date
1/20/2012
$20,650 2/17/2012
$15,100 2/17/2012
41599?L3/30/3012
OFFICIAL RECORD
R
CITY SECRETARY
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Stage
Clarify
Transform
Fixed -Price Total
Deliverable/
Milestone
RFP Complete
Demonstration Scripts Complete
Proposal Evaluation Complete
Vendor Evaluation Complete
Finalize Software and Services
Selection
Business Case Analysis Report
Complete
Vendor Selection Process
Complete
Payment Event
RFP Complete
Demonstration scripts delivered
Fit/Gap documentation delivered
Software Summary Evaluation
report accepted
Status Report reflecting
consensus vendor selection
Business Case Analysis Report
accepted
Contract negotiations finalized
Presentation(s) delivered
2.
Payment Projected
Amount Invoice Date
$10,600
$12, 500
$12,500
$18,000
$10,000
$5,000
$7,000
$134, 750
3/30/2012
5/18/2012
6/8/2012
7/20/2012
8/10/2012
9/14/2012
9/28/2012
All other provisions of the Contract which are not expressly amended herein shall remain
in full force and effect.
Executed on this the ; day of r e_.baur,t rz.4
t
CITY OF FORT WORTH:
By: p aid
Charles W. Daniels
Assistant City Manager
Date: p2, O. /2.
ATTEST;
By:
aid
City Seer
, 2012.
The Azimuth Group, Inc.
deeialecY By: moyd k..")et
David W. Eisenlohr
President
Date:
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APPROVED AS TO FORM AND LEG
By:--'�.-��� � cal, F
Assistant City y Attorne ?_,i
Contract Authorization:
M&C: C-25283
Date: November 15, 2011
CFW / Azimuth
Amendment No. 1 to CSC No. 42692
Page 2 of 3
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CITY COUNCIL AGENDA
Official site of the City of Fort Worth Texas
FORT WORTH
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COUNCIL ACTION: Approved on 11/15/2011 - Ordinance No. 1997141-2011
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DATE: 11/15/2011 REFERENCE NO.: "C-25283 LOG NAME: 38AGI
CODE: C
TYPE• CONSENT PUBLIC HEARING• NO
SUBJECT: Authorize Execution of an Agreement with The Azimuth Group, Inc., for Evaluation of the
Municipal Court Case Management System for an Amount Up to $137,225.00 and Adopt
Appropriation Ordinance (ALL COUNCIL DISTRICTS)
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RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of an Agreement with The Azimuth Group, Inc. for evaluation of the Municipal
Court Case Management System for an amount up to $137,225 00; and
2. Adopt the attached appropriation ordinance, increasing estimated receipts and appropriations in
the Special Trust Fund, Municipal Court Technology Project by $137,225.00 from available funds.
DISCUSSION:
On January 28, 2003, the City Council approved M&C C-19450, which authorized the purchase of a
Case Management and Electronic Document Management System for Municipal Court to enhance
court operations. On July 17, 2007, the City Council approved M&C G-15785, which authorized a
software support and maintenance Agreement for the new system.
Over the years of using the current software, the Municipal Court Services Department has identified
numerous issues related to general usability and product design as well as software support. The
City has more than one option to address these issues including upgrading the current software and
wholesale replacement with a new Case Management System (CMS). To ensure that the selected
solution best meets the City's needs and to mitigate risks associated with changing or replacing the
existing system, the Department proposes engaging a consultant to conduct a comprehensive
assessment of (i) the court s business processes, organizational structure and functional
requirements and (ii) the capabilities and limitations of the current system This information would
then be used to design the functional and technical specifications that would provide for the most
effective and efficient system possible.
A Request for Proposals (RFP) was issued on May 18, 2011, seeking a consultant to provide
guidance, oversight recommendations and assistance in assessing the court's needs and developing
criteria and specifications for a CMS that would achieve the overall goal for improved services. The
City received nine proposals in response to the RFP.
Responses were evaluated using the following criteria: proposed assessment methodology,
qualifications and experience, completeness and quality of responses regarding project goals and
objectives, and cost of services. After a thorough evaluation that involved scoring written proposals
and reviewing vendor presentations, finalists were selected and the evaluation team made up of
representatives from the Municipal Court Services, Financial Management Services and Information
Technology Solutions departments, recommended The Azimuth Group Inc. (AGI), as the best
proposed consultant for the City. AGI has successfully engaged projects with the City of Southlake
http://apps.cfwnet.org/council packet/mc_review.asp?ID=15898&councildate=11/15/2011 12/12/2011
City of New Braunfels, Bexar County, City of Fort Worth, City of Oklahoma City and other
municipalities.
The contract with AGI is structured to provide the following services and deliverables:
1. Needs Assessment - will provide the delivery of a business process assessment, a technical
assessment and identification of issues, risks, opportunities for improvements and constraints.
2. Requirements Analysis - will provide the delivery of functional and technical requirement
specifications, a cost justification assessment, RFP development and vendor evaluation planning.
3. Contract Negotiations - will provide facilitation in the selection of a software and implementation
services vendor, negotiation planning and support in contract development
The contract amount with AGI will be for $134,750.00 with $13,475.00 reserved in contingency.
On October 25, 2011, the proposed Contract was presented to the City Council's Ad Hoc Municipal
Court Advisory Committee and received a positive response.
If approved this Contract will begin on November 16, 2011 and shall remain in effect until all services
have been provided under the Agreement. The target completion date for this project is October 31,
2012.
M/WBE - A waiver of the goal for M/WBE subcontracting requirements was requested by the
Municipal Court Services Department and approved by the M/WBE Office because the purchase of
goods or services are from source(s) where subcontracting or supplier opportunities are
negligible. Reference checks were made by the project team as provided by the recommended
vendor.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon adoption of the attached
appropriation ordinance, funds will be available in the current operating budget, as appropriated, of
the Special Trust Fund.
TO Fund/Account/Centers
FE72 431038 03853501000 $148.225.00
FE72 539120 03853501000 $148.225.00
Submitted for Citv Manager's Office bv:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
38AGI Revised A012 v2.doc
FROM Fund/Account/Centers
FE72 539120 03853501000 $148.225.00
Charles Daniels (6183)
Deidra Emerson (6711)
Dakisha Boone (6737)
Arlethia Dupree (2464)
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=15898&councildate=11 /15/2011 12/12/2011