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Definite (Upon Return)
Revision
Cancellation
Company
Contact Name
Address
City, ST, Zip
CITY SECRETARY
CONTRACT N0. “ /j2Oete.
OMNI #AJJSTIN H��TEL Group Rooms Only
Market Segment
700 San Jacinto, Austin Texas 78701
-800-THE OMNI
FAX (512) 397-4885
City of Fort Worth
Mr. T.J. Patterson
1000 Throckmorton St
Fort Worth, TX 76102
Sleeping Room Commitment
EXTENDED STAY
CONTRACT
Sales Mgr
Sales Phone
January 7th — May 28th, 2013
(1) One bedroom Luxury Suite - 1624
Rate: One bedroom Luxury Suite - $229.00 / per night plus 15% tax *
Association
Corporate
Tour
Government
Training/Destiny
Other
One Time Only
Telephone 817-392-6168
Brianna Look, Business Travel Sales
Manager
(512) 397-4720
*Tax Exemption (from Texas Taxes Tax Publication)
Guests who occupy a hotel room for 30 or more consecutive days are considered
permanent residents and are exempt from hotel tax. There can be no interruption of
payment or occupancy during that period. Taxes will be run for first 30 days and
reimbursed at that time and no longer charged. If guest checks out of hotel prior to
staying 30 days they will be liable for the first 30 days of tax in addition to the
contracted room revenue as stated in the cancellation policy. Guests who stay 30 or
more days and notify the hotel in writing of their intention beforehand are exempt.
Execution of this agreement serves as proper intention for tax exemption status.
PAYMENT PROCEDURE
Room, tax, incidental, and any valet parking charges will be charged to the individuals' corporate credit cards on file. Total deposit
to be charged to City of Fort Worth corporate card provided upon receipt of signed contract or by company check. Payment schedule
detailed below in Billing Section.
RESERVATIONS PROCEDURE
(Please Check One)
Individuals
Room List
4
CONFIRMATION
GUEST ROOMS
As our guest check -in time is 3:00 P.M., we would appreciate guest arrival after this time. Please be assured, however, that every
effort will be made to accommodate guests who arrive at the OMNI AUSTIN HOTEL DOWNTOWN before 3:00 P.M. Check out
time is 12:00 Noon.
EARLY DEPARTURE FEE
In the event the guest departs the hotel prior to the determined check out date (May 28, 2013), they will still be responsible for the
term of the contract.
TERMS OF AGREEMENT
The term of this agreement is January 7th — May 28th, 2013. Availability prior to January 7th or after May 28th is not guaranteed. If
you wish to extend a reservation, a minimum of two weeks notice must be given to check and confirm or deny availability.
PARKING AND BREAKFAST
Covered self -parking passes with in and out privileges are available complimentary and included in the nightly room rate. Valet
parking is also available for $25.00 per day. Rates are subject to change.
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09-20-1 2 A09:31 O U .l
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In additionwe are happy to offer a 20% Food and Beverage discount in Ancho's Restaurant and lobby bar for the duration of your
stay. Alcohol not included.
HOUSEKEEPING
Guest rooms will be lightly serviced daily (includes bed made, clean towels and waste collected.) Twice a week (specific days to be
determined at a later date) the room will be thoroughly cleaned.
DELIVERIES
All mail and packages must be made out to the Omni Austin Hotel Downtown and marked as follows:
HOLD FOR ARRIVAL
ATTN: Guest's Name
OMNI AUSTIN HOTEL DOWNTOWN
700 San Jacinto @ 8th Street
Austin, TX 78701
COMPLETE RETURN ADDRESS
HOLD HARMLESS
To the extent not prohibited by law, you agree to hold harmless Omni Hotels and the OMNI AUSTIN HOTEL DOWNTOWN from any and
all damages or destruction, including theft or mysterious disappearance to any and all equipment owned by or leased by you.
CANCELLATION
In the event the room cancels before check -in once the contract has been signed, you will be responsible for 100% of the total
anticipated revenue for the term of the contract.
AMENITY CHANGES
Our suites no longer have kitchens or washer and dryers. By signing this contract as a returning long term stay guest you are
acknowledging that you have been mfommed of the changes.
A small fridge and microwave will be included m room at no charge.
BILLING
Please note that the Omni Austin Hotel Downtown requires pre -payment for long-term stays. Payment schedule is as follows:
Period Owed — Room & Tax
First and Last Month's Rent
February Rent
March Rent
April Rent
Due Date
Due upon receipt of contract
February 1, 2013
March 1, 2013
April 1, 2013
Prepayment of $229.00 x first and last month's rent (52 days) x 1 suite = $11,908 Due upon receipt of contract
INCIDENTAL CHARGES
A breakdown of previous week's incidental charges will be placed under suite door each Sunday night. These weekly charges will be
charged to the corporate credit card on file on the following Wednesday night. It is required that your travelers approach the front desk
with any questions on incidental charges by Wednesday at 5:OOpm otherwise the total charges will be posted at that time.
PREPAYMENT
If payment is not provided, the rooms may be released or the agreed upon rate may not be available.
Thank you for selecting the OMNI AUSTIN HOTEL DOWNTOWN. We are dedicated to providing four -diamond service, and pride
ourselves in not only meeting, but also EXCEEDING your travelers' expectations!
Please sign below and return to the Omni Austin Hotel Downtown by Tuesday, September 4, 2012 to confirm this agreement. Upon
receipt of the signed copy of this agreement, Omni Hotels will confirm rates and reservations
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CONTRACT APPROVED BY:
CITY OF FORT WORTH:
C arles Daniels
As ' _ 'ty Manager
$ary 1. Kayser
City Secretary
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APPROVED TO FORM AND LEGALITY:
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Maleshia B.'Farmer
Senior Assistant City Attorney
Contract Authorization:
No M&C Required
OMNI AUSTIN HOTEL:
CONTRACT SUBMITTE r BY:
Brianna Look — Manager, usiness Travel Sales Date
013
OFFICIAL RECORD
CITY SECRETARY
FT. WORTh, TX
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