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HomeMy WebLinkAboutContract 43722coin( OF 1; c RI WORTH, 111: "litrV 2 FT ,..cam COM)" -tfrAct ttt\lr STANDARD AGREEMENT FOR PRIG •FSSHON SER RC IHS This AGREEMENT is between the City of Fort Wort, a Texas home -rule municipality (the "CITY"), and Compliance Partners, Inc., authorized to do business in Texas, an independent contractor ("Consultant"), for a PROJECT generally described as: Air Permit Management Services for the Village Creek Water Reclamation Facility. Article I Scope of Services (1) Consultant hereby agrees to perform as an independent contractor the services set forth in the Scope of Services attached hereto as Attachment "A". These services shall be performed in connection with Air Permit Management Services for the Village Creek Water Reclamation Facility. (2) Additional services, if any, will be requested in writing by the City. City shall not pay for any work performed by Consultant or its subconsultants, subcontractors and/or suppliers that has not been ordered in writing. It is specifically agreed that Consultant shall not be compensated for any alleged additional work resulting from oral orders of any person. Arcade II Compensation Consultant shall be compensated in accordance with the Fee Schedule shown in Attachment "B". Payment shall be considered full compensation for all labor, materials, supplies, and equipment necessary to complete the services described in Attachment "A". However the total fee paid by the City shall not exceed a total of $37,700 00 unless the City and the Consultant mutually agree upon a fee amount for additional services and amend this Agreement accordingly. The Consultant shall provide monthly invoices to the City. Payment for services rendered shall be due within thirty (30) days of the uncontested performance of the particular services so ordered and receipt by City of Consultant's invoice for payment of same Acceptance by Consultant of said payment shall operate as and shall release the City from all claims or liabilities under this Agreement for anything related to, done, or furnished in connection with the services for which payment is made, including any act or omission of the City in connection with such services. City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 08/09/2012 Page 1 of 8 • 10-00-1 2 P05 : 01 IN OFFICIAL itlECORE CITY SECRETARY F T, WORTH, T� Article III Term Unless terminated pursuant to the terms herein, this Agreement shall be for a term of eighteen (18) months, beginning upon the date of its execution, or until the completion of the subject matter contemplated herein, whichever occurs first. Article IV Independent Contractor Consultant shall operate hereunder as an independent contractor, and not as an officer, agent, servant, or employee of the City: Consultant shall have exclusive control of and the exclusive right to control the details of its work to be performed hereunder and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors and subcontractors. The doctrine of respondent superior shall not apply as between City and Consultant, its officers, agents employees, contractors, and subcontractors and nothing herein shall be construed as creating a partnership or joint venture between City and Consultant. Article V Professional Competence and Indemnification (1) Work performed by Consultant shall comply in all aspects with all applicable local, state and federal laws and with all applicable rules and regulations promulgated by the local, state and national boards, bureaus and agencies. Approval by the City shall not constitute or be deemed to be a release of the responsibility and liability of Consultant or its officers, agents, employees, contractors and subcontractors for the accuracy and competency of its services performed hereunder. (2) In accordance with Texas Local Government Code Section 271.904, the Consultant shall indemnify, hold harmless, and defend the City against liability for any damage caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by the Consultant or Consultant s agent, consultant under contract or another entity over which the Consultant s exercises control. City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Dale: 08/09/2012 Page 2 of 8 Article VI Insurance (1) Consultant shall not commence work under this Agreement until it has obtained all insurance required under this Article and the City has approved such insurance, nor shall Consultant allow any subcontractor to commence work on its subcontract until all similar insurance of the subcontractor has been so obtained and approval given by the City; provided, however, Consultant may elect to add any subconsultant as an additional insured under its liability policies. Commercial General Liability $1,000,000 each occurrence $1,000,000 aggregate Automobile Liability $1,000,000 each accident (or reasonably equivalent limits of coverage if written on a split limits basis). Coverage shall be on any vehicle used in the course of the Project. Worker's Compensation Coverage A: statutory limits Coverage Be $100,000 each accident $500,000 disease - policy limit $100,000 disease - each employee (2) Additional Insurance Requirements a. Except for employer's liability insurance coverage under Consultant's worker's compensation insurance policy, the City, its officers, employees and servants shall be endorsed as an additional insured on Consultant's insurance policies. b. Certificates of insurance shall be delivered to the City of Fort Worth Water Department, Attention Madelene Rafalko, PE, 1000 Throckmorton, Fort Worth, TX 76102, prior to commencement of work. c. Any failure on part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirements specified herein. d. Each insurance policy shall be endorsed to provide the City a minimum thirty days notice of cancellation, non -renewal, and/or material change in policy terms or coverage. A ten days notice shall be acceptable in the event of non-payment of premium. City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 08/09/2012 Page 3of8 e. Insurers must be authorized to do business in the State of Texas and have a current A.M. Best rating of A: VII or equivalent measure of financial strength and solvency. f. Other than worker's compensation insurance, in lieu of traditional insurance, City may consider alternative coverage or risk treatment measures through insurance pools or risk retention groups. The City must approve in writing any alternative coverage. g. Workers' compensation insurance policy(s) covering employees employed on the Project shall be endorsed with a waiver of subrogation providing rights of recovery in favor of the City. h. City shall not be responsible for the direct payment of insurance premium costs for Consultant's insurance. i. Consultant's insurance policies shall each be endorsed to provide that such insurance is primary protection and any self -funded or commercial coverage maintained by City shall not be called upon to contribute to loss recovery. la Inthe course of the Agreement, Consultant shall report, in a timely manner, to City's officially designated contract administrator any known loss occurrence which could give rise to a liability claim or lawsuit or which could result in a property loss. k. Consultant's liability shall not be limited to the specified amounts of insurance required herein. 1. Upon the request of City Consultant shall provide complete copies of all insurance policies required by these Agreement documents. Article VII Transfer or Assignment City and Consultant each bind themselves, and their lawful successors and assigns to this Agreement Consultant, its lawful successors and assigns, shall not assign, sublet or transfer any interest in this Agreement without prior written consent of the City. Article VIII Termination of Contract (1) City may terminate this Agreement for its convenience on 30 days' written notice. Either the City or the Consultant for cause may terminate this Agreement if either Party fails substantially to perform through no fault of the other and does not City of Fort Worth Texas Standard Agreement for Professional Services PMO Official Release Date: 08/09/2012 Page 4 of 8 commence correction of such nonperformance with 5 days of written notice and diligently complete the correction thereafter (2) If City chooses to terminate this Agreement under Article 8, upon receipt of notice of termination, Consultant shall discontinue services rendered up to the date of such termination and City shall compensate Consultant based upon calculations in Article 2 of this Agreement and Exhibit "B" attached hereto and incorporated herein. (3) All reports, whether partial or complete, prepared under this Agreement, including any original drawings or documents, whether furnished by the City its officers, agents, employees, consultants, or contractors, or prepared by Consultant, shall be or become the property of the City, and shall be furnished to the City prior to or at the time such services are completed, or upon termination or expiration of this Agreement. Article IX Right to Audit (1) Consultant agrees that the City shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of Consultant involving transactions relating to this Agreement. Consultant agrees that the City shall have access during normal working hours to all necessary facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. City shall give Consultant reasonable advance notice of intended audits. (2) Consultant further agrees to include in all its subcontracts hereunder, a provision to the effect that the subcontracting consultant agrees that the City shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents papers and records of such sub -consultant, involving transactions to the subcontract, and further, that City shall have access during normal working hours to all sub - consultant facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this article. City shall give Consultant and any sub -consultant reasonable advance notice of intended audit. (3) Consultant and sub -consultants agree to photocopy such documents as may be requested by the City. The City agrees to reimburse Consultant for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 08/09/2012 Page 5 of 8 Article X Minority Business and Small Business Enterprise (MBE)(SBE) Participation In accordance with the City's Business Diversity Enterprise Ordinance No 20020-12-2011, as amended, the City has goals for the participation of minority business enterprises and/or small business enterprises in City contracts. Consultant acknowledges the MBE and SBE goals established for this Agreement and its accepted written commitment to MBE and SBE participation. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Consultant may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. Article XI Observe and Comply Consultant shall at all times observe and comply with all federal, state, and local laws and regulations and with all City ordinances and regulations which in any way affect this Agreement and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. Consultant agrees to defend indemnify and hold harmless City and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article XII Venue and Jurisdiction If any action, whether real or asserted, at law or in equity, anses on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas Fort Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. Article XIII Contract Construction The Parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party must not be employed in the Crty of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 08/09/2012 Page 6 of 8 interpretation of this Agreement or any amendments or exhibits hereto. Article XIV Severability The provisions of this Agreement are severable, and if any word, phrase, clause, sentence, paragraph, section or other part of this Agreement or the application thereof to any person or circumstance shall ever be held by any court of competent jurisdiction to be invalid or unconstitutional for any reason, the remainder of this Agreement and the application of such word, phrase, clause, sentence, paragraph, section, or other part of this Agreement to other persons or circumstances shall not be affected thereby and this Agreement shall be construed as if such invalid or unconstitutional portion had never been contained therein. Article XV Notices Notices to be provided hereunder shall be sufficient if forwarded to the other Party by hand -delivery or via U.S. Postal Service certified mail return receipt requested, postage prepaid, to the address of the other Party shown below: City of Fort Worth Attn: Water Department Madelene Rafalko PE 1000 Throckmorton St Fort Worth, Texas 76102 Consultant: Compliance Partners, Inc. Attn: J.C. Wyatt, President 402 E. Avenue G Midlothian, TX 76065 Article XVI Headings The headings contained herein are for the convenience in reference and are not intended to define or limit the scope of any provision of this Agreement City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 08/09/2012 Page 7 of 8 ArtieDo, NVD0 Cwnte rparts This Agreement may be executed in one or more counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute but one and the same instrument. Executed and effective this the BY: CITY OF FORT WORTH Fernando Costa Assistant City Manager Date' /a/8 At APPROVAL RECOMMENDED: 7 e 7. By: Y 1 S. Frank Crumb, PE Director, Water Department av of0 BY: L NGINEER Compliance Partners, Inc. J.C.W ft y, President Date: Q7 �.� Il APPROVED AS TO FORM AND LEGALITY M&C No B Douglas W. Black Assistant City Attorney Gtfeb oQ000000 Mary J. Kays City Secretary_, City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 08/09/2012 Page 8of8 NA M&C Date: NA Compliance Partners, Inc. 402 E Avenue G • Midlothian, Texas 76065 • 972-723-9509. 800-779-3063 • Fax 972-723-0964 ATTAC September 5, 2012 Mr. Jerry Pressley, REM Environmental Supervisor City of Fort Worth 4500 Wilma Lane Arlington, Texas 76012 NT 66A" = SCO E OF S3RVIkCES Re: 2012-2013 Professional Services Scope of Work and Cost Estimate Dear Jerry. This document is submitted to provide a scope of work and project cost estimate to the proposed professional services contract for 2012-2013. The following services requested by the City shall be provided on a time and materials basis at our standard rates, not to exceed $37,700.00. Task 1: Prepare Emissions Inventory for Fiscal Year 2013 (Due March 31, 2013 for calendar year 2012). The EIQ structure will change when the heat recovery boiler is approved and installed. Task 1 will include the following: a) Gather the required operating hours for combustion sources. b) Review emission factors for combustion sources. c) Collection of all data necessary to complete the EIQ submittal forms. d) Obtain 2012 plant throughput and influent water analysis for Water 9 modeling. e) Revise form structure, complete and update Emission Inventory forms. f) Submittal of FY 2013 Emission Inventory Questionnaire to the appropriate TCEQ office. g) Preparation and submittal of fee basis summary form to TCEQ in timely fashion Cost for Task 1: $7,000.00 Task 2: Title V Deviation Report / Annual Compliance Certification Task 2 will include preparation of the 2012-13 annual Compliance Certification and semi-annual Deviation Reports as required by the conditions of the plant FOP (Federal Operating Permit) Work involved is expected to include the following: a) Complete review of plant operations to verify compliance with plant FOP for each reporting period. b) Complete Deviation reports in required format for submission to City of Ft. Worth in a timely manner. 1 c) Complete Annual Compliance Certification in required format and in a timely manner for submission to City of Ft. Worth. Cost for Task 2: $1,200.00 Task 3: Title V Permit No. 0-01704 Revision Task 3 will include the preparation of all documents required to submit a permit revision application to the TCEQ as required by the 2010-2011 permit renewal Special Terms and Conditions item 1 D & 1 E. The permit requires Village Creek Wastewater Treatment Plant to comply with the requirements of 40 CFR 63, subpart ZZZZ and 30 TAC Chapter 111, Subchapter C and submit a permit revision application prior to March 3, 2013 for unit GENG-1 & GENG-2 and by October 19, 2013 for unit SW-1 and SW-2. This task anticipates completion and submittal of the application at least 180 days prior to the required compliance date. Elements included in this task include: a) Meetings with facility staff, as required to collect data for the revised application; b) Submit permit revision application to City of Ft. Worth for review and submit approved application to the TCEQ; c) Respond to TCEQ regarding changes or revisions required in the application during technical review. The federal rules cited by this requirement are currently undergoing changes. The timely submittal of the revised application is intended to allow sufficient time for the City of Fort Worth to schedule and implement all applicable requirements of the rules before their respective compliance deadlines. CPI shall provide continuing support to the City of Ft. Worth in response to requests for clarification or corrections to the permit application package as part of this task. This task does not include payment of permit application fees, public notice modeling or requests for additional information beyond that stated herein. Cost for Task 3: $7,500.00 Task 4: Two Semi -Annual Stack Sampling Events {Two Turbines} Task 4 will involve the activities necessary to complete two semi-annual stack sampling events for turbines GT-1 and GT-2 in accordance with Special Condition #11 of NSR Permit #7553, as amended. Cost for Task 4: $11,000.00 Task 5: Preparation of a Written Compliance Guideline for the Title V Permit Task 5 includes the preparation of a written compliance guideline and schedule to meet the requirements of the 2010-2011 Title V permit renewal. Due to regulatory changes, there are significant revisions to the terms and conditions under the 2011 permit and Title V amendment. Cost for task 5: $3,500.00 2 Task 6: Boiler Stack Testing for B-1 Task 5 includes the activities necessary to complete compliance stack testing for stand-by boiler B-1 in accordance with applicable state regulations. This task includes 3 x 60-minute sampling runs at two operating conditions. Cost for Task 6: $4,000.00 Task 7: New Source Review Permit Alteration to Remove Scum Incinerators I-1 & I-2 Task 7 includes correspondence with the TCEQ regarding removal of the two scum incinerators from the facility's NSR permit It is our understanding from conversations with the TCEQ that this may be accomplished by a permit alteration. These units are permanently out of service. This task also includes additional correspondence with the TCEQ in regard to applicability of claiming emission reduction credits for the incinerators. Cost for Task 7: $3,500.00 Excluded Items: The followmg items have been identified as work or assistance that is not included in the scope of work described above: • Day-to-day monitoring, reporting and record keeping • Sampling and laboratory analysis costs, with the exception of those specifically included. • All SARA and TSCA regulatory requirements • All local, state, and federal fees. Should the City of Ft Worth request assistance with any other items not included in the Task 1 through 7 of this Scope of Work, Compliance Partners, Inc will provide an estimate of the work effort and request authorization from the Village Creek plant management prior to performing such services. We appreciate your continued confidence and look forward to working with you on this project. Sincerely yours, J. C. Wyatt President Ref: 12188 3 ATTAC MEAT COMPENSATION Professional Services Contract - Village Creek Wastewater Treatment Plant 2012-2013 Compliance Partners, Inc shall complete the services described in Attachment A, Scope of Work, on a time and materials at our standard rates, not to exceed: $37,700.00 STANDARD RATES SERVICES HOURLY RATES Principal $ 125.00 (Sr. Engineer / Project Manager/Cert. Ind. Hygienist) Engineer / Professional Technical Services $ 95.00 Technical Services / Industrial Hygienist $ 75.00 Field Supervisor $ 65.00 Asbestos Inspector $ 65.00 HAZMAT Technician II $ 55.00 (40 hr. HAZWOPER Trained) HAZMAT Technician I $ 45.00 (24 hr. HAZWOPER Trained) CAD Technician $ 65.00 Clerical/Word Processing $ 50.00 Materials and expenses shall be billed at cost plus 20% 4