HomeMy WebLinkAboutContract 43726Funding Approval/Agreement
Title I of the Houp. ing and Community
Development Act (Public Law 930383)
H I -00515 R of 20515R
1. Name of Grantee (as shown in item 5 of Standard Form 424)
City of Fort Worth
2. Grantee's Complete Address (as shown in item 5 of tandar&Farm 4)=--
1000 Throckmorton OFFICIAL
U.S. Department of Housing and U
Office of Community Planning and D
Community Development Block Grant Program OMB Approval No.
2506-0193 (exp 1 /31 /2015)
Y Le) 31ii�
RECO
RD
Fort Worth, TX 76102
CITY SECRETARY
FT. WOR7M9 TX
3a. Grantee's 9-digit Tax
ID Number:
756000528
5a. Project/Grant No. 1
B-12-MC-48-0010
5b. Project/Grant No. 2
5c. Project/Grant No. 3
3b. Grantee's DUNS Number:
073170458
4. Date use of funds may
begin (mm/dd/yyyy):
10/01/2012
6a. Amount Approved
$5,830,119
6b. Amount Approved
6c. Amount Approved
i
Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made pursuant to the
authority of Title I of the Housing and Community Development Act of 1974, as amended, (42 USC 5301 et seq.). The Grantee's submissions for Title I assistance, the
HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval, including any special
conditions/addendums, constitute part of the Agreement. Subject to the provisions of this Grant Agreement, HUD will make the funding assistance specified here
available to the Grantee upon execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred
after the date specified in item 4 above provided the activities to which such costs are related are canned out in compliance with all applicable requirements. Pre -
agreement costs may not be paid with funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special
conditions to the Funding Approval. The Grantee agrees to assume all of the responsibilities for environmental review, decision making, and actions, as specified and
required in regulations issued by the Secretary pursuant to Section 104(g) of Title I and published in 24 CFR Part 58. The Grantee further acknowledges its
responsibility for adherence to the Agreement by sub -recipient entities to which it makes funding assistance hereunder available.
Grantee Name .
-1Crn' \A5
U
artment of Housing and Urban Development (By Name)
hirley J. Henley
46101litle
Director, Community Planning and Development
Signat� _ Date • •
0
7. Category c tM]tle I Assistance for thi'Funding Action
(check only one)
a. Entitlement, Sec 106(b)
b. State -Administered, Sec 106(d)(1)
c. HUD -Administered Small Cities, Sec 106(d)(2)(B)
�J d. Indian CDBG Programs, Sec 106(a)(1)
❑ e. Surplus Urban Renewal Funds, Sec 112 q'O -ili1
❑Pf. Special P r/, mount of Community Development
urpose Grants, Sec 107 .c O
ff400O°o �ck Grant
g. Loan Guarantee, Sec 103 o nds Reserved for this
41% c t Grantee
13/4 0
08
0
0
a
Q
dir8 2012
8. Special Conditions
(check one)
None
Attached
Title
Signatu
0
only li to) oo�
o b
°o nnoo°
ds now being Approved
rvation to be Cancelled
minus 11 b)
12b. Name and complete Address of Public Agency
riti7r Date (mm/dd/
I'o/o?
9a. Date HUD ; • ecd Submission 10. check one
08/16/2012 _
9b. Date Grantee Notified
(mm/dd/yyyy) SEP 2 8 2 0' 2
9c. Date of Start of Program Year
10/01/2012
FY (2012)
$5,830,119
Loan Guarantee Acceptance Provisions A es:
The public agency hereby accepts the Grant ted by the
Department of Housing and Urban Development on the above date with
respect to the above grant number(s) as Grantee designated to receive
loan guarantee assistance, and agrees to comply with the terms and
conditions of the Agreement, applicable regulations, and other
requirements of HUD now or hereafter in effect, pertaining to the
assistance provided it.
HUD Accounting use Only
Batch TAC Program Y A Reg Area Document No.
153
176
Y
Y
FY (
12c. Name of Authorized Official for Designated Public Agency
Title
Signature
Project Number Category Amount
Project Number
Project Number
Date Entered PAS (mm/dd/yyyy) I Date Entered LOCCS (mm/dd/yyyy) Batch Number
f .. -
Ofl LL ac Autfor i zata.oa
12 P03 : 1 1 I P'
i
Transaction Code
Amount
Amount
/1
Zoe2
a. Orig. Funding
Approval
b. Amendment
Amendment Number
FY (
Effective Date
(mm/dd/yyyy) F
Entered By Verified By
24 CFR 570 form HUD-7082 (11/10)
Z
Date
8. SPECIAL CONDITIONS
Notwithstanding any other provisions of this agreement, no funds
provided under this agreement may be obligated or expended for
the planning or construction of water or sewer facilities until
receipt of written notification from HUD of the release of funds
on completion of the review procedures required under Executive
Order (EO) 12372, Intergovernmental Review of Federal
Programs, and HUD's implementing regulations at 24 CFR Part
52. The recipient shall also complete the review procedures
required under EO 12372 and 24 CFR Part 52 and receive
written notification from HUD of the release of funds before
obligating or expending any funds provided under this agreement
for any new or revised activity for the planning or construction of
water or sewer facilities not previously reviewed under EO 12372
and implementing regulations.
ADDENDUM TO GRANT AGREEMENT FOR CDBG
In addition to the conditions contained on form HUD 7082, the grantee shall comply with
requirements established by the Office of Management and Budget (OMB) concerning the Dun
and Bradstreet Data Universal Numbering System (DUNS), the Central Contractor Registration
(CCR) database, and the Federal Funding Accountabihty and Transparency Act, including
Appendix A to Part 25 of the Financial Assistance Use of Universal Identifier and Central
Contractor Registration, 75 Fed Reg. 55671 (Sept. 14, 2010)(to be codified at 2 CFR part 25)
and Appendix A to Part 170 of the Requirements for Federal Funding Accountability and
Transparency Act Implementation, 75 Fed. Reg. 55663 (Sept. 14, 2010)(to be codified at 2 CFR
part 170).
M&C Review
Page 1 of 5
Official site of the City of Fort Worth, Texas
FORT WORTH
COUNCIL ACTION: Approved As Amended on 8/7/2012 - Ordinance No. 20316-08-2012
DATE:
CODE:
SUBJECT:
7/24/2012
C
CONTINUED FROM A PREVIOUS WEEK
REFERENCE
NO..
TYPE•
C-25767
LOG NAME
NON- PUBLIC
CONSENT HEARING:
17HUDACTPLANPY12-13
YES
Conduct a Public Hearing and Approve City's 2012-2013 Action Plan for the Use of
Federal Grant Funds from the United States Department of Housing and Urban
Development in the Amount of $9,278,851.00 for Program Year 2012-2013 from the
Community Development Block Grant, HOME Investment Partnerships Program,
Emergency Solutions Grant and Housing Opportunities for Persons with AIDS Grant
Programs, Authorize Collection and Use of Program Income, Authorize Application of
Indirect Cost Rates, Authorize Execution of Related Contracts and Interdepartmental
Letters of Agreement and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Conduct a public hearing to allow citizen input and consideration of the City's 2012-2013 Action
Plan for use of federal grant funds from the United States Department of Housing and Urban
Development in the amount of $9,278,851.00 for Program Year 2012-2013 from the Community
Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant and
Housing Opportunities for Persons with AIDS grant programs and for the use of program income from
activities using prior years' federal grant funds;
2. Approve the City's 2012-2013 Action Plan for submission to the United States Department of
Housing and Urban Development including allocations of grant funds to particular programs and
activities as detailed below;
3. Authorize the collection and use of an estimated $50,000.00 of program income resulting from
activities using prior years' Community Development Block Grant funds for the programs and
activities detailed below;
4. Authorize the collection and use of any program income resulting from activities using prior years'
HOME Investment Partnerships Program funds for the City's Homebuyer Assistance Program,
5. Authorize the City Manager, or his designee, to execute contracts and interdepartmental Letters of
Agreement for a one year term with the agencies listed below in Tables 1, 2, and 3 for Program Year
2012-2013 for Community Development Block Grant, Emergency Solutions Grant and Housing
Opportunities for Persons with AIDS grant funds, contingent upon receipt of funding;
6. Authorize the City Manager, or his designee, to extend the contracts and interdepartmental Letters
of Agreement for up to one year if an agency or department requests an extension and such
extension is necessary for completion of the program;
7 Authorize the City Manager, or his designee, to amend the contracts and interdepartmental Letters
of Agreement if necessary, to achieve program goals, provided any amendment is within the scope of
the program and in compliance with City policies and all applicable laws and regulations governing
the use of federal grant funds;
http://apps.cfwnet.org/councilpacket/mc review.asp?ID=17008&councildate=8/7/2012 11/13/2012
M&C Review Page 2 of 5
8. Apply indirect cost rates as applicable for the Grants Fund in accordance with the City's
Administrative Regulations; and
9. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations to
the Grants Fund in the total amount of $9,278,851.00 ($5,830,119 00 in Community Development
Block Grant funds, $1,973,169.00 in HOME Investment Partnerships Program funds $532,857.00 in
Emergency Solutions Grant funds and $942,706.00 in Housing Opportunities for Persons with AIDS
funds) plus any program income, all subject to receipt of such funds.
DISCUSSION:
The City's Action Plan is a comprehensive summary of the major housing and community
development activities programs and proposed expenditures for the use of federal grant funds in the
amount of $9,278,851.00 from the United States Department of Housing and Urban Development
(HUD) for the program year beginning October 1, 2012 and ending September 30, 2013 from the
Community Development Block Grant (CDBG) HOME Investment Partnerships Program (HOME),
Emergency Solutions Grant (ESG) and Housing Opportunities for Persons with AIDS (HOPWA) grant
programs. This year's Action Plan also summarizes the use of program income resulting from
activities using prior years' CDBG and HOME funds. The purpose of these grant funds is to primarily
benefit low and moderate income City residents, with ESG funds primarily benefiting homeless
persons and HOPWA funds primarily benefiting persons with HIV/AIDS.
A 30-day public comment period on the City's proposed Action Plan was held from June 25, 2012 to
July 25, 2012. Any comments will be maintained by the Housing and Economic Development
Department in accordance with federal regulations. This public hearing on the City's Action Plan will
be the first public hearing for the HUD -required citizen participation process. A second public hearing
is proposed for August 7, 2012 at which time the City Council is scheduled to approve the Action
Plan. The City's Action Plan must be submitted to HUD by August 16, 2012.
In addition, two public hearings were held on July 16, 2012 at 9:30 a.m. and 6:00 p.m. for citizens to
provide comment on the proposed lists of neighborhood streets eligible for reconstruction using
CDBG funds The Transportation and Public Works Department prepared a list of priority streets in
CDBG-eligible areas The streets selected for reconstruction were based on the comments provided
at the public hearings A complete list of the streets is attached and will be included in the Action
Plan.
The allocations in the draft Action Plan available during the public comment period were based on
funding estimates available at that time. The amounts set out below reflect the allocations from HUD
at the time of this Mayor and Council Communication (M&C). The allocations are not yet final and if
the amounts increase, Staff will bring forward another M&C to commit the additional funds. Staff
developed recommendations for the allocation of the estimated funding from HUD and presented
them to the Community Development Council (CDC) on June 4, 2012 A summary of the CDC's
funding recommendations is provided below in Tables 1, 2 and 3 and a spreadsheet of all specific
funding recommendations is attached.
For Program Year 2012-2013, the $5,830,119.00 in CDBG funds and $50,000.00 of CDBG program
income is recommended to be allocated as follows.
Housing Programs and Services - $2,124,038.00
This item includes funding for the City's Priority Repair Program, Cowtown Brush -Up, homebuyer and
housing services, and accessibility modifications to the homes of senior and/or disabled individuals
and related project delivery costs for these programs.
Public Services - $874,517.85
This item includes social services for low to moderate income, disabled, and disadvantaged
populations.
http://apps.cfwnet.org/council_packet/mc review.asp7ID=17008&councildate=8/7/2012 11/13/2012
M&C Review Page 3 of 5
Community Facilities and Infrastructure - $930,596.05
This item includes funding for neighborhood streets reconstruction and streetlight installation for the
Terrell Heights neighborhood.
CDBG Economic Development - $734,943.30
This item is this year's payment of the City's Section 108 loan from HUD.
CDBG General Administration - $1,166,023.80
This item includes costs for administering the CDBG grant including allocations for Financial
Management Services, Internal Audit, and Planning and Development.
CDBG Estimated Program Income - $50,000.00
Staff recommends allocating any CDBG program received to the following items:
CASA of Tarrant County, Inc. $ 1,875.00
Cultural Arts Center $ 1,875.00
Day Resource Center for the Homeless $ 1,875.00
YWCA Fort Worth & Tarrant County $ 1,875.00
Neighborhood Street
Reconstruction $32,500.00
CDBG General Administration (20 percent) $10,000.00
Total CDBG Program Income $50,000.00
For Program Year 2012-2013, the $1 973,169.00 in HOME funds is recommended to be allocated as
follows:
HOME General Administration - $197,316.90
This item includes costs for administering the HOME grant.
Community Development Housing Organizations (CHDO) Set Aside - $0.00
This HUD -required minimum allocation has been met with previous years' awards to CHDOs for
nonprofit affordable housing projects and CHDO administrative operating costs.
Homebuyer Assistance Program - $1,775,852.10
This item includes funding to provide down payment and/or closing cost assistance to low and
moderate income homebuyers
Staff anticipates the receipt of program income in the 2012-2013 Program Year from activities using
HOME funds Any future program income will be used for the City s Homebuyer Assistance Program
(HAP) after the 10 percent allocation, excluding recapture, for HOME General Administration.
For Program Year 2012-2013, the $532,857.00 in ESG grant funds is recommended to be allocated
as follows:
Allocation to non-profit service providers - $492,892.72
Allocation to ESG program administration - $39,964.28
For Program Year 2012-2013, the $942,706.00 in HOPWA grant funds is recommended to be
allocated as follows:
Allocation to non-profit service providers - $914,424.82
Allocation to HOPWA program administration - $28,281.18
The CDC and Staff recommend that contracts be executed with the agencies listed below in the
amounts shown in the following tables:
Community Development Block Grant:
Table 1 - CDBG Agencies
Organization Program Amount
Diamond Hill and
http://apps.cfwnet.org/council_packet/mc review.asp?ID=17008&councildate=8/7/2012 11/13/2012
M&C Review
Camp Fire USA First Texas Council
CASA of Tarrant County, Inc.
Cenikor Foundation
Clayton Child Care. Inc. d/b/a Clayton
YES!
Cornerstone Assistance Network
Cultural Arts Center
Day Resource Center for the Homeless
The Ladder Alliance
Mental Health Association of Tarrant
County
Northside Inter -Church Agency, Inc.
Senior Citizen Services of Greater
Tarrant County
Tarrant Area Food Bank
YWCA Fort Worth & Tarrant County
YWCA Fort Worth & Tarrant County
CDBG Public Service Subtotal
REACH Resource Center on
Independent Living
TOTAL CDBG Contracts
Emergency Solutions Grant:
Table 2 - ESG Agencies
Organization
Catholic Charities of Fort Worth
CFW: Parks and Community Services
Presbyterian Night Shelter
SafeHaven of Tarrant County
Day Resource Center
N orthside Station
Volunteer Advocate
Training
S ubstance Abuse
Treatment
Page 4 of 5
School Age Child Care
N ew Life Center/Promise
House
GED in Spanish
Counseling Services and
Case Management
Employment Training
Long Term Care
Ombudsman
Good Works/Buenas
Obras
Transportation for
S eniors
Community
Kitchen/Meals
Child Development
P rogram
Power of Self
P roject Ramp
Program
P revention and Rapid
Re -Housing
Community Action
P artners
The Emergency Shelter
P rogram
S helter Operations and
Rapid Re -Housing
Counseling Services and
Case Management
TOTAL ESG Contracts
Housing Opportunities For Persons With AIDS:
Table 3 - HOPWA Agencies
Organization
AIDS Outreach Center, Inc
Tarrant County Samaritan Housing, Inc.
75,900.00
30,000.00
75,000.00
75,000.00
75,000.00
30,000.00
31,808.50
75,000.00
75, 000.85
75,000.00
$
$ 75,000.00
$ 31,808.50
$ 874,517.85
75, 000.00
75,000.00
$ 50,000.00
$ 924,517.85
Amount
$ 38,178.52
$ 75,000.00
$ 167,892.72
$ 175,000.00
$ 36, 821.48
492,892.72
Program Amount
Administration (three percent), $ 612,758.90
S upportive Services, TBRA, and
STRMU
Administration (three percent),
S upportive Services, and TBRA
TOTAL HOPWA Contracts
These programs are available in ALL COUNCIL DISTRICTS.
$ 301.665.92
$ 914,424.82
http://apps.cfwnet.org/council_packet/mc review.asp?ID=17008&councildate=8/7/2012 11/13/2012
M&C Review Page 5 of 5
The Financial Management Services Director certifies that upon approval of the above
recommendations, adoption of the attached appropriation ordinance and receipt of grant funds, funds
will be available in the current operating budget, as appropriated of the Grants Fund.
TO Fund/Account/Centers
GR76 451727 017206280XXX
GR76 SXXXXX 017206280XXX
GR76 451727 017206281XXX
GR76 5XXXXX
017206281 XXX
GR76 5XXXXX 017206283XXX
GR76 451727 017206284XXX
GR76 5XXXXX 017206284XXX
GR76 451685 017206280XXX
GR76 5XXXXX 017206280XXX
GR76 451727 017206283XXX
$5,8301119.00
$5.830.119.00
$1.973.169.00
$1,973.169.00
$532.857.00
$942,706.00
$942.706.00
$50.000.00
$501000.00
$532.857.00
Submitted for Citv Manager's Office bv:
Originating Department Head:
Additional Information Contact:
FROM Fund/Account/Centers
Fernando Costa (6122)
Jay Chapa (5804)
Cynthia Garcia (8187)
Avis F. Chaisson (6342)
ATTACHMENTS
17HUDACTPLANPYI2-13 AO12 VG(1).doc
2012-13ActionPlanFundinaRecommendations.odf
List of Selected Streets for 2012-2013.pdf
http://apps.cfwnet.org/council_packet/mc review.asp?ID=17008&councildate=8/7/2012
11/13/2012
Mills, Stephanie
From: Ganske, Vicki
Sent: Tuesday, October 09, 2012 4.29 PM
To: Mills, Stephanie
Cc: Nevans, Catherine
Subject: RE Grants
initialed the pages where Tom Higgins was to sign that did not have room for my stamp "Approved
as to Form and Legality" just to let him know that I had looked at. These are forms given us by HUD
and they don't really conform to the City's style of document execution. It is Mr. Higgins's usual
practice from when he was the ACM over Housing and Economic Development Department to want
some initials by his signature line in the event that the Assistant city Attorney was not also signing on
the same page. I guess I forgot one page, but this was something I did and not a federal
requirement. I did it just because this document was so hard to follow as to where and how we were
supposed to sign. Someone had filled in the City of Fort Worth and so I also highlighted it in yellow
so Mr. Higgins could tell where to sign. It was not exactly intuitively obvious to the casual observer.
Is it now city policy that I have to initial? I was just trying to help rnake it as clear as I could where he
was supposed to sign.
If I missed one and Mr. Higgins signed anyway it seems like that is sufficient, certainly legally.
However, I am glad to initial that one if that is what I am supposed to do.
Vicki Smith Ganske
Senior Assistant City Attorney
City Attorney's Office
City of Fort Worth
1000 Throckmorton St.
Fort Worth TX 76102
817-392-7765
Fax 817-392-8359
Vicki.Ganske(u)fortworthtexas.gov
Note: The City of Fort Worth has a new web address effective October 1, 2011:
www. FortWorth Texas. q►ov
M
From: Mills, Stephanie
Sent: Tuesday, October 09, 2012 4:22 PM
To: Ganske, Vicki
Subject: Grants
—tesafr.rx vet: r. —•: nYm-tartar- a2.rwwvrrac=srrawa......or..vn-msw:.n-nsaatn reanWet..vm..wVrmnewam w.inwcsOwra..nnVa
Good afternoon,
Regarding these grant agreements that Ms. Carranza brought to you a little bit ago, I spoke with Ron and explained to
him that you initialed the 2 grant agreements and he said that we need either an actual signature or a letter/email
stating that the signature is not required.
Thanks,
Stephanie Mills
i
Adminisrat vr:: Technician
City Secretary's Office
(817)392-6090
Stephanie. Mills «fortworthtexas.gov
2