HomeMy WebLinkAboutContract 43727Grant Agreement CITY SECRETARY
Subtitle B of Title IV of the McKinney-Vento CONTRACT NO.
Homeless Assistance Act, 42 USC 11371 et seq.
Grant Number: El 2®IVMC®48a0006
1. Name of Grantee (as shown in item 5 of Standard Form 424)
City of Fort Worth
2. Grantee's DUNS Number
073170458
3. Grantee's Complete Address (as shown in item 5 of Standard Form 424)
1000 Throckmorton
Fort Worth, TX 76102
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Emergency Shelter Grants/
Emergency Solutions Grants Program
2. Grantee's 9-digit Tax ID Number
756000528
Contract Authorizatioa
Grant Agreement: This Grant Agreement between the Department of Housing and Urban Develepment�(HUD)-and:-the above-named__Grantee is
made pursuant to the authority of Subtitle B of Title IV of the McKinney-Vento Homeless AssidiVi` rAct (42 U.S.C. 11371 et seq.). The Grantee's
submissions under 24 CFR Part 91 that pertain to this Grant, the HUD regulations at 24 CFR Part 576 (as now in effect and as may be amended from
time to time), and any special conditions attached to this Grant Agreement constitute part of this Grant Agreement. Subject to the provisions of this
Grant Agreement, HUD will make the Grant available to the Grantee upon execution of the Grant Agi cement by the Grantee and HUD. The Grant
may be used to pay costs incurred after the date specified in item 8 below, provided the activities to which the costs are related are carried out in
compliance with all applicable requirements. The Grantee agrees to assume all of the responsibilities for environmental review, decision making, and
actions, as required under the HUD regulations at 24 CFR Part 576. The grantee agrees to follow the HUD standards for participation, data, and reporting
under a local Homeless Management Information System. The Grantee shall also comply with the Office of Management and Budget requirements for
Universal Identifier and Central Contractor Registration and Reporting Subaward and Executive Compensation Information at 2 CFR Part 25,
Appendix A to Part 25 Award Term, and 2 CFR Part 170, Appendix A to Part 170 Award Term.
5. Special Conditions (check one):
X
None
Attached
6a. Date HUD Received Grantee's Annual Submission under 24 CFR Part 91
(mm/dd/yyyy) 08-1 6-2012
7. Date of Start of Grantee's Program Year (mm/dd/yyyy)
10-01-2012
9. Funding Approval (check one): X Original
10. Amount of Emergency Shelter Grant/Emergency
Solutions Grant
10a. Funds Reserved for this Grantee
10b. Funds Now Being Approved
10c. Reservation to be Cancelled (10a minus 10b)
Amendment
$532,857
$532,857
$532,857
-0
6b. Date Grantee Notified: (mm/dd/yyyy)
SFr, �:
201
8. Date Use of Funds May Begin (the later of the date in 6a and the date in 7)
(mm/dd/yyyy) 10-01-2012
11. Name and Complete Address of Department Designated to Administer the Grant
City of Fort Worth, 1000 Throckmorton, Fort Worth, TX 76102
11 a. Name of Authorized Official
Tom Higgins
1 lb. Title
City Manager
11 e. Phone Number
(817)392-6116
12.
U S Department of Housing and Urban Development
12atNa.rpe of Authorized Official
(fiirley J. Henley
11 c. Signature
11 f. Fax Number
(817)392-6134
12b. Title
Director of Community Planning and Dev
12c. Si ure
12d. Date (mm d/yyyy)
Et
SFr 2 8 2012
L Kay
IId
11 d. Date (mm/dd/yyyy)
11 g E-mail Address
Thomas.higgins @fortworthgov.org'
13. Grantee Name
City of Fort Worth
13a. Name of Authorized Official
1 k. Title
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mm/dd/yyy
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CITY SECRETARY
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M&C Review
Page 1 of 5
Official site of the City of Fort Worth, Texas
FORT WORTI I
COUNCIL ACTION: Approved As Amended on 8/7/2012 - Ordinance No. 20316-08-2012
DATE:
CODE
SUBJECT:
7/24/2012
C
CONTINUED FROM A PREVIOUS WEEK
REFERENCE
NO..
TYPE
C-25767
NON -
CONSENT
LOG NAME: 17HUDACTPLANPYI2-13
PUBLIC YES
HEARING:
Conduct a Public Hearing and Approve City's 2012-2013 Action Plan for the Use of
Federal Grant Funds from the United States Department of Housing and Urban
Development in the Amount of $9,278,851.00 for Program Year 2012-2013 from the
Community Development Block Grant, HOME Investment Partnerships Program,
Emergency Solutions Grant and Housing Opportunities for Persons with AIDS Grant
Programs, Authorize Collection and Use of Program Income, Authorize Application of
Indirect Cost Rates, Authorize Execution of Related Contracts and Interdepartmental
Letters of Agreement and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Conduct a public hearing to allow citizen input and consideration of the City's 2012-2013 Action
Plan for use of federal grant funds from the United States Department of Housing and Urban
Development in the amount of $9,278,851.00 for Program Year 2012-2013 from the Community
Development Block Grant HOME Investment Partnerships Program, Emergency Solutions Grant and
Housing Opportunities for Persons with AIDS grant programs and for the use of program income from
activities using prior years' federal grant funds;
2. Approve the City's 2012-2013 Action Plan for submission to the United States Department of
Housing and Urban Development including allocations of grant funds to particular programs and
activities as detailed below;
3. Authorize the collection and use of an estimated $50,000.00 of program income resulting from
activities using prior years' Community Development Block Grant funds for the programs and
activities detailed below;
4. Authorize the collection and use of any program income resulting from activities using prior years'
HOME Investment Partnerships Program funds for the City's Homebuyer Assistance Program;
5. Authorize the City Manager, or his designee, to execute contracts and interdepartmental Letters of
Agreement for a one year term with the agencies listed below in Tables 1, 2, and 3 for Program Year
2012-2013 for Community Development Block Grant, Emergency Solutions Grant and Housing
Opportunities for Persons with AIDS grant funds, contingent upon receipt of funding;
6. Authorize the City Manager, or his designee, to extend the contracts and interdepartmental Letters
of Agreement for up to one year if an agency or department requests an extension and such
extension is necessary for completion of the program;
7. Authorize the City Manager, or his designee, to amend the contracts and interdepartmental Letters
of Agreement if necessary, to achieve program goals, provided any amendment is within the scope of
the program and in compliance with City policies and all applicable laws and regulations governing
the use of federal grant funds;
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8. Apply indirect cost rates as applicable for the Grants Fund in accordance with the City's
Administrative Regulations; and
9. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations to
the Grants Fund in the total amount of $9,278,851 00 ($5,830,119.00 in Community Development
Block Grant funds, $1,973,169.00 in HOME Investment Partnerships Program funds $532,857.00 in
Emergency Solutions Grant funds and $942,706.00 in Housing Opportunities for Persons with AIDS
funds) plus any program income, all subject to receipt of such funds.
DISCUSSION:
The City's Action Plan is a comprehensive summary of the major housing and community
development activities programs and proposed expenditures for the use of federal grant funds in the
amount of $9,278,851 00 from the United States Department of Housing and Urban Development
(HUD) for the program year beginning October 1, 2012 and ending September 30, 2013 from the
Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME),
Emergency Solutions Grant (ESG) and Housing Opportunities for Persons with AIDS (HOPWA) grant
programs. This year's Action Plan also summarizes the use of program income resulting from
activities using prior years' CDBG and HOME funds. The purpose of these grant funds is to primarily
benefit low and moderate income City residents, with ESG funds primarily benefiting homeless
persons and HOPWA funds primarily benefiting persons with HIV/AIDS.
A 30-day public comment period on the City's proposed Action Plan was held from June 25, 2012 to
July 25, 2012. Any comments will be maintained by the Housing and Economic Development
Department in accordance with federal regulations. This public hearing on the City's Action Plan will
be the first public hearing for the HUD -required citizen participation process A second public hearing
is proposed for August 7, 2012 at which time the City Council is scheduled to approve the Action
Plan. The City's Action Plan must be submitted to HUD by August 16, 2012.
In addition, two public hearings were held on July 16, 2012 at 9:30 a.m. and 6:00 p.m. for citizens to
provide comment on the proposed lists of neighborhood streets eligible for reconstruction using
CDBG funds The Transportation and Public Works Department prepared a list of priority streets in
CDBG-eligible areas The streets selected for reconstruction were based on the comments provided
at the public hearings. A complete list of the streets is attached and will be included in the Action
Plan.
The allocations in the draft Action Plan available during the public comment period were based on
funding estimates available at that time. The amounts set out below reflect the allocations from HUD
at the time of this Mayor and Council Communication (M&C). The allocations are not yet final and if
the amounts increase, Staff will bring forward another M&C to commit the additional funds. Staff
developed recommendations for the allocation of the estimated funding from HUD and presented
them to the Community Development Council (CDC) on June 4 2012 A summary of the CDC's
funding recommendations is provided below in Tables 1, 2 and 3 and a spreadsheet of all specific
funding recommendations is attached
For Program Year 2012-2013, the $5,830,119.00 in CDBG funds and $50,000.00 of CDBG program
income is recommended to be allocated as follows:
Housing Programs and Services - $2,124,038.00
This item includes funding for the City's Priority Repair Program, Cowtown Brush -Up, homebuyer and
housing services, and accessibility modifications to the homes of senior and/or disabled individuals
and related project delivery costs for these programs.
Public Services - $874,517.85
This item includes social services for low to moderate income, disabled, and disadvantaged
populations.
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Community Facilities and Infrastructure - $930,596.05
This item includes funding for neighborhood streets reconstruction and streetlight installation for the
Terrell Heights neighborhood
CDBG Economic Development - $734,943.30
This item is this year's payment of the City's Section 108 loan from HUD.
CDBG General Administration - $1,166,023.80
This item includes costs for administenng the CDBG grant including allocations for Financial
Management Services, Internal Audit, and Planning and Development.
CDBG Estimated Program Income - $50,000.00
Staff recommends allocating any CDBG program received to the following items.
CASA of Tarrant County, Inc. $ 1,875.00
Cultural Arts Center $ 1,875.00
Day Resource Center for the Homeless $ 1,875.00
YWCA Fort Worth & Tarrant County $ 1,875.00
Neighborhood Street
Reconstruction $32,500.00
CDBG General Administration (20 percent) $10,000.00
Total CDBG Program Income $50,000.00
For Program Year 2012-2013, the $1 973,169.00 in HOME funds is recommended to be allocated as
follows:
HOME General Administration - $197,316.90
This item includes costs for administering the HOME grant.
Community Development Housing Organizations (CHDO) Set Aside - $0.00
This HUD -required minimum allocation has been met with previous years' awards to CHDOs for
nonprofit affordable housing projects and CHDO administrative operating costs.
Homebuyer Assistance Program - $1,775,852.10
This item includes funding to provide down payment and/or closing cost assistance to low and
moderate income homebuyers
Staff anticipates the receipt of program income in the 2012-2013 Program Year from activities using
HOME funds Any future program income will be used for the City s Homebuyer Assistance Program
(HAP) after the 10 percent allocation, excluding recapture for HOME General Administration.
For Program Year 2012-2013, the $532,857.00 in ESG grant funds is recommended to be allocated
as follows:
Allocation to non-profit service providers - $492,892.72
Allocation to ESG program administration - $39,964.28
For Program Year 2012-2013, the $942,706.00 in HOPWA grant funds is recommended to be
allocated as follows:
Allocation to non-profit service providers - $914,424.82
Allocation to HOPWA program administration - $28,281.18
The CDC and Staff recommend that contracts be executed with the agencies listed below in the
amounts shown in the following tables:
Community Development Block Grant
Table 1 - CDBG Agencies
Organization Program Amount
Diamond Hill and
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M&C Review
Camp Fire USA First Texas Council
CASA of Tarrant County, Inc.
Cenikor Foundation
Clayton Child Care. Inc d/b/a Clayton
YES!
Cornerstone Assistance Network
Cultural Arts Center
Day Resource Center for the Homeless
The Ladder Alliance
Mental Health Association of Tarrant
County
Northside Inter -Church Agency, Inc
Senior Citizen Services of Greater
Tarrant County
Tarrant Area Food Bank
YWCA Fort Worth & Tarrant County
YWCA Fort Worth & Tarrant County
CDBG Public Service Subtotal
REACH Resource Center on
Independent Living
TOTAL CDBG Contracts
Emeraencv Solutions Grant:
Table 2 - ESG Agencies
Organization
Catholic Charities of Fort Worth
CFW: Parks and Community Services
P resbyterian Night Shelter
S afeHaven of Tarrant County
Day Resource Center
N orthside Station
Volunteer Advocate
Training
S ubstance Abuse
Treatment
Page 4 of 5
S chool Age Child Care
New Life Center/Promise
House
GED in Spanish
Counseling Services and
Case Management
Employment Training
Long Term Care
Ombudsman
Good Works/Buenas
Obras
Transportation for
S eniors
Community
Kitchen/Meals
Child Development
P rogram
Power of Self
Project Ramp
Program
Prevention and Rapid
Re -Housing
Community Action
Partners
The Emergency Shelter
P rogram
S helter Operations and
Rapid Re -Housing
Counseling Services and
Case Management
TOTAL ESG Contracts
Housing Opportunities For Persons With AIDS•
Table 3 - HOPWA Agencies
Organization
AIDS Outreach Center, Inc.
Tarrant County Samaritan Housing, Inc.
75,900.00
30,000.00
75,000.00
75,000.00
75,000.00
30,000.00
31,808.50
75,000.00
75,000.85
75,000.00
75,000.00
75,000.00
$ 75,000.00
$ 31.808.50
$ 874,517.85
$ 50.000.00
$ 924,517.85
Amount
$ 38,178.52
$ 75,000.00
$ 167,892.72
$ 175,000.00
$ 36,821.48
492,892.72
Program Amount
Administration (three percent), $ 612,758.90
S upportive Services, TBRA, and
STRMU
Administration (three percent),
S upportive Services, and TBRA
TOTAL HOPWA Contracts
These programs are available in ALL COUNCIL DISTRICTS.
$ 301.665.92
$ 914,424.82
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M&C Review Page 5 of 5
The Financial Management Services Director certifies that upon approval of the above
recommendations, adoption of the attached appropriation ordinance and receipt of grant funds, funds
will be available in the current operating budget, as appropriated of the Grants Fund.
TO Fund/Account/Centers
GR76 451727 017206280XXX
GR76 5XXXXX 017206280XXX
GR76 451727 017206281XXX
GR76 5XXXXX
017206281 XXX
GR76 5XXXXX 017206283XXX
GR76 451727 017206284XXX
GR76 5XXXXX 017206284XXX
GR76 451685 017206280XXX
GR76 5XXXXX 017206280XXX
GR76 451727 017206283XXX
$5.8301119.00
$5,830,119.00
$1, 973,169.00
$1.973.169.00
$532.857.00
$942,706.00
$942.706.00
$50.000.00
$50,000.00
$532,857.00
Submitted for Citv Manager's Office bv:
Originating Department Head:
Additional Information Contact:
FROM Fund/Account/Centers
Fernando Costa (6122)
Jay Chapa (5804)
Cynthia Garcia (8187)
Avis F. Chaisson (6342)
ATTACHMENTS
17HUDACTPLANPYI2-13 AO12 VG(1).doc
2012-13ActionPlanFundinaRecommendations.odf
List of Selected Streets for 2012-2013.0df
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11/13/2012
Mills, Stephanie
From: Ganske, Vicki
Sent: Tuesday, October 09, 2012 4.29 PM
To: Mills, Stephanie
Cc: Nevans, Catherine
Subject: RE Grants
I initialed the pages where Tom Higgins was to sign that did not have room for my stamp "Approved
as to Form and Legality" just to let him know that I had looked at. These are forms given us by HUD
and they don't really conform to the City's style of document execution. It is Mr. Higgins's usual
practice from when he was the ACM over Housing and Economic Development Department to want
some initials by his signature line in the event that the Assistant city Attorney was not also signing on
the same page. I guess I forgot one page, but this was something I did and not a federal
requirement. I did it just because this document was so hard to follow as to where and how we were
supposed to sign. Someone had filled in the City of Fort Worth and so I also highlighted it in yellow
so Mr. Higgins could tell where to sign. It was not exactly intuitively obvious to the casual observer.
Is it now city policy that I have to initial? I was just trying to help make it as clear as I could where he
was supposed to sign.
If I missed one and Mr. Higgins signed anyway it seems like that is sufficient, certainly legally.
However, I am glad to initial that one if that is what I am supposed to do.
Vicki Smith Ganske
Senior Assistant City Attorney
City Attorney's Office
City of Fort Worth
1000 Throckmorton St.
Fort Worth TX 76102
817-392-7765
Fax 817-3 92-83 59
Vicki. Ganske ,fortworthtexas. gov
Note: The City of Fort Worth has a new web address effective October 1, 2011:
www.FortWorthTexas.gov
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From: Mills, Stephanie
Sent: Tuesday, October 09, 2012 4:22 PM
To: Ganske, Vicki
Subject: Grants
Good afternoon,
Regarding these grant agreements that Ms. Carranza brought to you a little bit ago, I spoke with Ron and explained to
him that you initialed the 2 grant agreements and he said that we need either an actual signature or a letter/email
stating that the signature is not required.
Thanks,
Stephanie Mills
i
Admmisrative Technician
City Secretary's Office
(817)392-6090
Stephanie Mills@fortworthtexas.gov
2