HomeMy WebLinkAboutContract 43731CITY SECRETARY �_� 2.-„ i
CONTRACT NO.
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SHORT-TERM PARKING LOT LEASE AGREEMENT
This SHORT-TERM PARKING LOT LEASE AGREEMENT (the "Lease") is made and entered
into as of October 11, 2012 by and between THE CITY OF FORT WORTH, a Texas home -rule
municipal corporation ("Lessor") and FORT WORTH MUSEUM OF SCIENCE AND HISTORY
CORPORATION, a Texas non-profit corporation ("Lessee").
WHEREAS, Lessor is the owner of real property situated in Fort Worth, Tarrant, Texas, which
is a parking lot consisting of approximately 95,000 square feet with 240 parking spaces and is located at
1600 Gendy Street, Fort Worth, Texas, on the northeast corner of the intersection of Montgomery Street
and Harley Street ("Premises");
WHEREAS, Lessor and Lessee entered into a ground lease on October 1, 2007 for a parcel of
land out of Lot 4, Block 1, Western Heritage Center Addition, an Addition to the City of Fort Worth,
Tarrant County, Texas, as more particularly described therein (City Secretary Contract No. 35846)
("Ground Lease"), on which property is located the Fort Worth Museum of Science and History;
WHEREAS, Lessor and Standard Parking Corporation ("Standard") are parties to a Contract for
Management and Operation of the Will Rogers Memorial Center Parking Facilities (City Secretary
Contract No. 39749), dated February 1, 2010 ("Standard Contract"), pursuant to which Standard manages
on behalf of Lessor the parking facilities owned by Lessor located at the Will Rogers Memorial Center
complex, including the Premises, though such management excludes approximately 30 days per year with
the Southwestern Exposition and Livestock Show leases the entire Will Rogers Memorial Center
complex;
WHEREAS, Standard charges parking rates pursuant to the Schedule of Rates and Charges for
the Will Rogers Memorial Center Parking System ("Rates Schedule"), as adopted by City Council on
April 6, 2010 (M&C G-16886) and amended on September 11, 2012 (M&C C-25825) to allow for this
Lease;
WHEREAS, to further the mission of Lessee, Lessee has requested that the Premises be leased
to Lessee for parking by patrons of Lessee (collectively, the "Patrons") and Lessee has agreed to make
the Premises available for use by the Cattle Raiser's Museum, the National Cowgirl Museum and Hall of
Fame, and the Community Arts Center for similar purposes;
WHEREAS, Lessor has agreed to lease to Lessee the Premises on the terms and for the purposes
set forth herein, and to that end has (1) removed the Premises from the management of Standard by virtue
of a letter agreement reducing the scope of services in the Standard Contract, and (2) amended the Rates
Schedule (per M&C C-25825on September 11, 2012) to allow for Lessee to set its own rates for Patron
parking, as set forth herein; and
WHEREAS, Lessor and Lessee desire to enter into this thirty (30) day Lease for the Property so
that the parties may finalize a long-term lease for the Property ("Long -Term Lease").
OFFICIAL RECORD
CITY
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WITNESSETH:
1
ptoi
1. Premises. Subject to the provisions hereinafter set forth and in consideration of the rent to be
paid and of the covenants and agi eement to be performed by Lessee herein set forth, Lessoi does hereby
lease to Lessee the Premises.
2. Condition of Premises. Lessee taking possession of the Premises shall be conclusive
evidence that (a) the Premises are suitable for the purposes and uses for which same are leased; and (b)
Lessee waives any and all defects in and to the Premises, its appurtenances, and in all the appurtenances
thereto. Further, Lessee takes the Premises and all appurtenances in "AS IS" condition without warranty,
expressed or implied, on the part of Lessor. Lessor shall not be liable to Lessee, Lessee's agents,
employees, invitees, licensees, or guests for any damage to any person or property due to the Premises of
any part of any appurtenance thereof being improperly constructed or being or becoming in disrepair.
3. Term. Subject to the earlier termination as hereinafter set forth, this Lease shall be for a tern
("Lease Term") of one month commencing on October 11, 2012 and expiring on November 10, 2012,
unless earlier terminated as provided herein.
4. Rental: Time of essence. Lessee shall pay to Lessor, at Transportation and Public Works,
311 W. 10th Street , Fort Worth, Texas 76102, or such other address as the Lessor may designate from
time to Erne, One Thousand and No/100 ($1,000.00) (' Rent"). Lessee shall pay all such Rent in advance
and without demand. If the payment of Rent is not received by Lessor as provided herein then all
amounts due and payable to Lessor hereunder shall bear interest from the date the payment of Rent was
due until paid, at a per annum rate of interest equal to the lessee of (a) eighteen percent (18%) or (b) the
highest non -usurious rate permitted by applicable law. Time is specifically of the essence of this
provision and of every piovision of this Lease.
5. Use of Premises.
(a) Lessee shall only permit parking of vehicles on the Premises. Parking shall be for
Patrons only during the Museum s operational hours. No staff parking is allowed.
(b) Lessor retains the right to use the Premises on dates and times when the Premises is not
in use by Lessee. Such use by Lessor will be reserved and coordinated through the representative
designated by Lessee at least 72 hours in advance of Lessor's intended use of the Premises.
(e) Lessee shall faithfully and promptly comply with all laws, ordinances, orders, rules, and
regulations of all governmental authorities having jurisdiction and/or i ules and regulations imposed by
Lessoi from time to time, relative to the use, condition, or occupancy of the Premises.
(d) Under no circumstances during the Lease will Lessee use or cause to be used on the
Premises any hazardous or toxic substances or matei ials, or stole or dispose of any such substances or
materials on the Premises.
6. Receipts. Lessee may charge for Patron parking on the Premises and may retain all receipts
and proceeds ("Receipts"). Lessee shall maintain accurate records of the Receipts obtained from the
Premises, and Lessor shall have the right to audit the records of Lessee pursuant to Section 19 herein.
7 No Services. Lessor shall not furnish Lessee with any utilities, cleaning, lighting, security,
fence, gate or any other items or services for the Premises. All operating costs of Premises shall be
Lessee's sole cost and expense. If Lessee wants or needs any utilities, cleaning, lighting, security fence,
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gate or any other items or services while occupying the Premises, the Lessee shall first obtain permission
and approval from the Lessor to contract, add or install any of the above items and will be responsible for
providing same at Lessee's sole cost.
8. Alterations, Additions, Improvements, and Signage.
(a) Lessee shall make no alterations on, or additions to, the Premises without the prior
written consent of Lessor. All alterations, additions and improvements made to or fixtures or other
improvements placed in or upon the Premises shall be deemed a part of the Premises and the property of
Lessor at the end of the term of the Lease. All such alterations, additions improvements, and fixtures
shall remain upon and be surrendered with the Premises as a part thereof at the termination of this Lease.
(b) Lessee shall not paint, erect, or display any sign, advertisement, placard, or lettering on
the Premises without Lessor's prior written approval.
9. Indemnity. (a) LESSEE SHALL AND DOES AGREE TO INDEMNIFY, PROTECT,
DEFEND AND HOLD HARMLESS LESSOR, LESSOR'S OFFICERS, AGENTS SERVANTS, AND
EMPLOYEES (COLLECTIVELY, "INDEMNITEES") FOR FROM AND AGAINST ANY AND ALL
CLAIMS, LIABILITIES, DAMAGES LOSSES LIENS CAUSES OF ACTION, SUITS, JUDGMENTS
AND EXPENSES (INCLUDING COURT COSTS, ATTORNEYS' FEES AND COSTS OF
INVESTIGATION) OF ANY NATURE, KIND OR DESCRIPTION ARISING OR ALLEGED TO
ARISE BY REASON OF INJURY TO OR DEATH OF ANY PERSON OR DAMAGE TO OR LOSS
OF PROPERTY (I) RELATING TO THE USE OR OCCUPANCY OF THE PREMISES BY LESSEE,
ITS EMPLOYEES, PATRONS, AGENTS, INVITEE, LESSEES AND ANY OTHER PARTY OR (2)
BY REASON OF ANY OTHER CLAIM WHATSOEVER OF ANY PERSON OR PARTY
OCCASIONED OR ALLEGED TO BE OCCASIONED IN WHOLE OR IN PART BY ANY ACT OR
OMISSION ON THE PART OF LESSEE OR ANY INVITEE PATRON LESSEE, EMPLOYEE,
DIRECTOR, OFFICER, SERVANT, OR CONTRACTOR OF LESSEE, OR ANYONE LESSEE
CONTROLS OR EXERCISES CONTROL OVER OR (3) BY ANY BREACH, VIOLATION OR
NONPERFORMANCE OF ANY COVENANT OF LESSEE UNDER THIS LEASE (COLLECTIVELY,
'LIABILITIES"), EVEN IF SUCH LIABILITIES ARISE FROM OR ARE ATTRIBUTED TO THE
CONCURRENT OR PARTIAL NEGLIGENCE OF ANY INDEMNITEE. THE ONLY LIABILITIES
WITH RESPECT TO WHICH LESSEE S OBLIGATION TO INDEMNIFY THE INDEMNITEES
DOES NOT APPLY IS WITH RESPECT TO LIABILITIES ARISING OUT OF OR RESULTING
SOLELY FROM THE NEGLIGENCE OR WILLFUL MISCONDUCT OF ANY INDEMNITEE IF
ANY ACTION OR PROCEEDING SHALL BE BROUGHT BY OR AGAINST ANY INDEMNITEE IN
CONNECTION WITH ANY SUCH LIABILITY OR CLAIM, LESSEE, ON NOTICE FROM LESSOR,
SHALL DEFEND SUCH ACTION OR PROCEEDING AT LESSEE'S EXPENSE, BY OR THROUGH
ATTORNEYS REASONABLY SATISFACTORY TO LESSOR THE PROVISIONS OF THIS
PARAGRAPH SHALL APPLY TO ALL ACTIVITIES OF LESSEE WITH RESPECT TO THE USE
AND OCCUPANCY OF THE PREMISES, WHETHER OCCURRING BEFORE OR AFTER THE
COMMENCEMENT DATE OF THE LEASE TERM AND BEFORE OR AFTER THE
TERMINATION OF THIS LEASE. THIS INDEMNIFICATION SHALL NOT BE LIMITED TO
DAMAGES, COMPENSATION OR BENEFITS PAYABLE UNDER INSURANCE; POLICIFS,
WORKERS' COMPENSATION ACTS, DISABILITY BENEFIT ACTS OR OTHER EMPLOYEES'
BENEFIT ACTS. HOWEVER
(b) IT IS AGREED WITH RESPECT TO ANY LEGAL LIMITATIONS NOW OR HEREAFTER IN
EFFECT AND AFFECTING THE VALIDITY OR ENFORCEABILITY OF THE INDEMNIFICATION
OBLIGATION UNDER THIS PARAGRAPH 9, SUCH LEGAL LIMITATIONS ARE MADE A PART
OF THE INDEMNIFICATION OBLIGATION AND SHALL OPERATE TO AMEND THE
INDEMNIFICATION OBLIGATION TO THE MINIMUM EXTENT NECESSARY TO BRING THE
PROVISION INTO CONFORMITY WITH THE REQUIREMENTS OF SUCH LIMITATIONS, AND
AS SO MODIFIED, THE INDEMNIFICATION OBLIGATION SHALL CONTINUE IN FULL FORCE
AND EFFECT.
10. Waiver of Liability. NO INDEMNITFE SHALL BE LIABLE IN ANY MANNER TO
LESSEE, ITS AGENTS, EMPLOYEES, PATRONS, CONTRACTORS, OR ANY OTHER PARTY IN
CONNECTION WITH THE USE OF THE PREMISES BY ANY OF THEM, FOR ANY INJURY TO
OR DEATH OF PERSONS UNLESS CAUSED SOLELY BY THE WILLFUL MISCONDUCT OR
GROSS NEGLIGENCE OF AN INDEMNITEE. IN NO EVENT SHALL ANY INDEMNITEE BE
LIABLE IN ANY MANNER TO LESSEE OR ANY OTHER PARTY AS THE RESULT OF THE
ACTS OR OMISSIONS OF LESSEE, ITS AGENTS, EMPLOYEES, CONTRACTORS, OR ANY
OTHER PARTY, IN CONNECTION WITH THE USE OF THE PREMISES BY ANY OF THEM ALL
VEHICLES AND ALL PERSONAL PROPERTY WITHIN VEHICLES USING THE PREMISES,
WHETHER PURSUANT TO THIS LEASE OR OTHERWISE SHALL BE AT THE RISK OF LESSEE
ONLY, AND NO INDEMNITEES SHALL BE LIABLE FOR ANY LOSS OR THEFT OF OR
DAMAGE TO PROPERTY OF LESSEE, ITS EMPLOYEES, AGENTS, PATRONS, INVITEE, OR TO
OTHERS REGARDLESS OF WHETHER SUCH PROPERTY IS ENTRUSTED TO EMPLOYEES OF
LESSOR OR SUCH LOSS OR DAMAGE IS OCCASIONED BY CASUALTY, THEFT OR ANY
OTHER CAUSE OF WHATSOEVER NATURE, EVEN IF DUE IN WHOLE OR IN PART TO THE
NEGLIGENCE OF ANY INDEMNITEE
11. Insurance. Lessee shall procure and maintain at all times, in full force and effect, a policy or
policies of insurance as specified herein, naming the City of Fort Worth as an additional insured and
covering all public risks related to the leasing, use, occupancy, maintenance, existence or location of the
Premises. Lessee shall obtain the following insurance coverage at the limits specified herein:
*
Commercial General Liability:
$300,000.00 per occurrence
(including Products and Completed Operations);
In addition, Lessee shall be responsible foi all insurance to any approved construction,
improvements, modifications or renovations on or to the Premises and foi personal property of Lessee or in
Lessee's care, custody or control. Insurance requirements, including additional types and limits of coverage
and increased limits on existing coverages, are subject to change at Lessor's option, and Lessee will
accordingly comply with such new requirements within thirty (30) days following notice to Lessee. As a
condition precedent to the effectiveness of this Lease, Lessee shall furnish Lessor with a certificate of
insurance signed by the underwriter as proof that it has obtained the types and amounts of insurance
coverage required herein. Lessee hereby covenants and agrees that not less than thirty (30) days prior to the
expiration of any insurance policy required hereunder it shall provide Lessor with a new or renewal
certificate of insurance. In addition, Lessee shall, on demand, provide Lessor with evidence that it has
maintained such coverage in full force and effect. Lessee shall maintain its insurance with underwriters
authorized to do business in the State of Texas and which are satisfactory to Lessor. The policy or policies
of insurance shall be endorsed to cover all of Lessee's operations on the Premises and to provide that no
material changes in coverage, including, but not limited to, cancellation, termination, non -renewal or
amendment, shall be made without thirty (30) days' prior wi itten notice to Lessor.
12. Abandoned Property. Lessee's personal property not promptly removed by Lessee from
the Premises at the termination of this Lease, whether termination shall occur by the lapse of time or
otherwise, shall thereupon be conclusively presumed to have been abandoned by Lessee to Lessor.
Fixtures attached to the Premises become the property of Lessor.
13. Assignment and Subletting. Lessee shall not assign this Lease, or any right of Lessee
under this Lease, or sublet the Premises, for consideration or no consideration, whether voluntarily, by
operation of law, or otherwise, unless such agreements are approved in writing by Lessor's Director of
Transportation and Public Works prior to execution by the parties, and any attempt to do otherwise shall
be void, and any such attempt shall cause immediate termination of this Lease.
14. Damage to Premises or Property of Lessor. If, at any time during the Lease Term, by the
acts of omissions of the Lessee, its employees, patrons, agents, invitees, of licensees, the Premises, or any
property therein is damaged or destroyed, Lessee shall be obligated to pay, on demand, all costs to repair
same together.
15. Repairs and Maintenance. Lessor has no obligation to make repairs of any sort to the
Premises, Lessor's sole obligation hereunder being to make the Premises available to Lessee in
accordance with and subject to the covenants, restrictions and limitations set forth herein. Lessee shall,
at its expense, use and maintain the Premises in a neat, clean, careful, safe, and proper manner and
comply with all applicable laws, ordinances, orders, rules, and regulations of all governmental bodies
(state, county, federal, and municipal). At the termination of this Lease, whether by lapse of time or
otherwise, Lessee shall deliver the Premises to Lessor in as good a condition as the same was as of the
date of the taking of possession thereof by Lessee, ordinary wear and tear only expected.
16. Severability. If any clause or provision of this Lease is or becomes illegal, invalid or
unenforceable because of present or future laws or any rule or regulation of any governmental body or
entity, effective during the Lease Term, the intention of the parties hereto is that the remaining parts of
this Lease shall not be affected thereby unless such invalidity is, in the sole determination of the Lessor,
essential to the rights of both parties, in which event Lessor has the right, but not the obligation, to
terminate the Lease on written notice to Lessee.
17. Default and Termination.
(a) Lessee's Default. If Lessee shall fail to perform or observe any of its obligations hereunder
then Lessor may terminate this Lease by giving Lessee written notice thereof, in which event this Lease
and all interest of Lessee hereunder shall automatically terminate. Such rights of Lessor in the case of a
default by Lessee hereunder are not exclusive, but are cumulative of all other rights Lessor may have
hereunder, at law or in equity; and any one or more of such rights may be exercised separately or
concurrently to the extent provided by law.
(b) Lessor's Default. Should Lessor commit a default under this Lease (including but not
limited to Lessor's failure to make the Premises available), Lessee may, as its sole remedy hereunder,
terminate this Lease, and Lessee hereby waives any and all other remedies for any such default by
Lessor.
(c) Termination Upon Execution of Long -Term Lease. This Lease shall automatically
terminate upon the execution of the Long -Term Lease. If termination under this Section 17(c) occurs,
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Lessor shall apply a credit to Lessee's rent under the Long -Term Lease in an amount equal to the
prorated rent for any days remaining in the Term after the date of termination.
18. Notice. Any notice hereunder must be in writing. Notice deposited in the United States
mail, properly addressed, postage paid, shall be effective -upon deposit. Notice given in any other manner
herein shall be effective upon receipt at the address of the addressee. For purposes of notice, the
addresses of the parties shall, unless changed as hereinafter provided, be as follows:
If to Lessor, to:
CITY OF FORT WORTH
TRANSPORTATION AND PUBLIC WORKS
311 W. 10th STREET
FORT WORTH, TEXAS 76102
ATTN: PETER ELLIOTT
With a copy to:
CITY ATTORNEY'S OFFICE
CITY OF FORT WORTH
1000 THROCKMORTON
FORT WORTH, TEXAS 76102
ATTN: LEANN GUZMAN
If to Lessee, to:
MAILING ADDRESS:
A-r- k)c) Any /vi a-SRA^ 6 F Sci ovcc- leit 3 TOL
l60 v lrCAJDY S / .
fc3/Lf (20/ogle-At, 75Z 7 6 /v .-7
A-Y-An r l A v c`/
The parties hereto shall have the continuing right to change their respective address by giving at least ten
(10) days notice to the other party.
19. Audit. Lessor may at Lessor's sole cost and expense, at reasonable times during Lessee's
normal business hours and upon reasonable notice, audit Lessee's books and records regarding the
charges, proceeds, receipts and income received by Lessee under Section 6 for any particular calendar
year.
20. Entire Lease. This Lease constitutes the entire agreement between Lessor and Lessee
relating to the use of the Premises and 110 prior written or oral covenants or representations relating
thereto not set forth herein shall be binding On either party hereto. This Lease may not be amended,
modified, extended, or supplemented except by written instrument executed by both Lessor and Lessee.
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21. Counterparts. This Lease may be executed in several counterparts, each of which shall be
deemed an original, but all of which shall constitute but one and the same document.
[SIGNATURES APPEAR ON FOLLOWING PAGES]
In witness whereof, the parties hereto have caused this Lease to be executed as the day and year first
above set forth.
LESSOR:
CITY OF FORT WORTH
a Texas municipal corporation
By 41,m1-•sissi• 6:1
Fernando Costa, Assistant City Manager
Approved as to Form and Legality:
F
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Assistant City Attorne47/1/1/i/v-
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LESSEE:
FORT WORTH MUSEUM OF SCIENCE AND HISTORY
CORPORATION, a Texas non-profit corporation
By:
Name: <<-=4 444 A . [iisidel)Act
Title: O(?CF gM(AJcsr44Q74 OFriCE7t.
M&C Review 10/10/2012 5 : 09:13 PM
Official site of the City of Fort Worth, i exaE
FORTWORTII
CITIf COUNCIL AGENDA Thr
-A
COUNCIL ACTION: Approved on 9/11/2012
DATE: 9/11/2012 REFERENCE
NO.:
C-25825
CODE: C TYPE: NON -
CONSENT
LOG NAME:
PUBLIC
HEARING:
?MUSEUM OF
SCIENCE & HIS I ORY
NO
SUBJECT: Authorize Lease of the Parking Lot at 1600 Gendy Street to the Museum of Science and
History for an Annual Rental in the Amount of $12,000.00 and Authorize Amendment of
Schedule of Rates and Charges for the Municipal Parking System at the Will Rogers
Memorial Center to Permit the Waiver of Fees for this Parking Lot (COUNCIL DISTRICT 7)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the lease of the parking lot at 1600 Gendy Street to the Museum in order to provide parking for
guests of the Museum, the Cattle Raisers Museum, the Community Arts Center and the National Cowgirl
Museum and Hall of Fame; and
2. Authorize the amendment of the Schedule of Rates and Charges for the Municipal Parking System at
the Will Rogers Memorial Center to permit waiver of fees for the parking lot at 1600 Gendy Street and
permit revenue earned from the parking lot by the Fort Worth Museum of Science and History to be
retained by the Fort Worth Museum of Science and History.
DISCUSSION:
The Fort Worth Museum of Science and History (Museum) has requested the use of the parking lot at 1600
Gendy Street (Parking Lot) in order to provide patron parking that is of critical importance to the operation of
the Museum and the Cattle Raisers Museum, the Community Arts Center, and the National Cowgirl
Museum and Hall of Fame. The meeting of this parking need will work to fulfill the public purpose of
ensuring the promotion, interpretation and preservation of the art, culture, lives and history of the Fort Worth
community.
Staff recommends leasing the Parking Lot to the Museum at a lease rate in the amount of $1,000.00 per
month for a term of one-year with automatic one-year renewals continuing until the expiration of the ground
lease between the City and the Museum (City Secretary No. 35846), which term of such ground lease
extends until September 30, 2042. No rent escalation will be included in the parking lot lease Under the
lease, the Museum would manage and operate the Parking Lot at their expense, allow only patrons of the
museums mentioned above to park in the Parking Lot and retain any and all revenue generated from the
Parking Lot during the museums' operational hours. The Museum will be responsible for all operating costs
including utilities and any improvements to the Parking Lot must be approved by the City in advance. The
lease will exclude use of the Parking Lot approximately 30 days per year when the Southwestern Exposition
and Livestock Show leases the entire Will Rogers Memorial Center (WRMC) complex. Both parties will
have the right to terminate the lease on 30 days notice to the other party.
On January 12, 2010, (M&C C-24024) the City Council authorized the execution of a contract with Standard
Parking Corporation (City Contract No. 39749), effective February 1, 2010, for the management and
operation of the Municipal Parking System at the WRMC complex, which includes the Parking Lot. This
lease will result in the Agreement with Standard Parking being amended so that this lease of the Parking
Lot is accommodated. The contract with Standard Parking Corporation already excludes approximately 30
days per year when the Southwestern Exposition and Livestock Show leases the entire WRMC complex
and that provision of the contract will remain the same.
Page 1 of 2
M&C Review 10/10/2012 5:09:13 PM
On April 6, 2010, (M&C G-16886) the City Council adopted a Schedule of Rates and Charges (Rates
Schedule) for the Municipal Parking System at the WRMC complex and stipulated that there would be no
waiver of fees for parking as revenue from parking was committed to fund operating expenses and debt
service on the Western Heritage Parking Garage and Municipal Parking System. To effect the lease of the
Parking Lot, this Rates Schedule must be amended to allow for the waiver of fees on the Parking Lot and to
allow the Museum to retain the revenue the Museum earns from the Parking Lot.
FISCAL INFRiATION/CERTIFICATION:
The Financial Management Services Director certifies that the Department of Transportation and Public
Works is responsible for the collection and deposit of funds due to the City.
TO Fund/Account/Centers FROM Fund/Account/Centers
PE59 481306 0208510 $12,000.00
Submitted for City Manager's Office bv:
originating Department Head:
Additional Information Contact:
ATTACHMENTS
Will Rogers Map - Current 2012.ppt
Fernando Costa (6122)
Douglas W. Wiersig (7801)
Peter Elliott (7977)
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