The URL can be used to link to this page

Home My WebLink AboutContract 43925CITY OF FORT WORTH, TEXAS STANDARD ANDARD AGREEMENT F CRETARY cONTRArT M� . __� R PROFESSIONAL SERVICES This AGREEMENT is between the City of Fort Worth, a Texas home -rule municipality (the "CITY"), and Dunaway Associates, L.P., authorized to do business in Texas, an independent contractor ("Consultant"), for a PROJECT generally described as: Randol Mill Road Improvements. Article Scope of Services (1) Consultant hereby agrees to perform as an independent contractor the services set forth in the Scope of Services attached hereto as Attachment "A". These services shall be performed in connection with 01809 - Randol Mill Road (IH820 to Precinct Line Road). (2) Additional services, if any, will be requested in writing by the City. City shall not pay for any work performed by Consultant or its subconsultants, subcontractors and/or suppliers that has not been ordered in writing. It is specifically agreed that Consultant shall not be compensated for any alleged additional work resulting from oral orders of any person. Article II Compensation Consultant shall be compensated in accordance with the Fee Schedule shown in Attachment "B". Payment shall be considered full compensation for all labor, materials, supplies, and equipment necessary to complete the services described in Attachment A. However the total fee paid by the City shall not exceed a total of $515,633 unless the City and the Consultant mutually agree upon a fee amount for additional services and amend this Agreement accordingly. The Consultant shall provide monthly invoices to the City. Payment for services rendered shall be due within thirty (30) days of the uncontested performance of the particular services so ordered and receipt by City of Consultant's invoice for payment of same. Acceptance by Consultant of said payment shall operate as and shall release the City from all claims or liabilities under this Agreement for anything related to, done, or furnished in connection with the services for which payment is made, including any act or omission of the City in connection with such services. City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 08/09/2012 Page 1 of 8 OFFICIAL RECORD CITY SECMTAKY ET. WORTh, TX 11-27-12 P03:52 IN Article III Term Unless terminated pursuant to the terms herein, this Agreement shall be for a term of 177 Calendar Days, beginning upon the date of its execution, or until the completion of the subject matter contemplated herein, whichever occurs first. Article IV Independent Contractor Consultant shall operate hereunder as an independent contractor, and not as an officer, agent, servant, or employee of the City. Consultant shall have exclusive control of and the exclusive right to control the details of its work to be performed hereunder and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors and subcontractors. The doctrine of respondent superior shall not apply as between City and Consultant, its officers, agents employees, contractors, and subcontractors and nothing herein shall be construed as creating a partnership or joint venture between City and Consultant. Article V Professional Competence and Indemnification (1) Work performed by Consultant shall comply in all aspects with all applicable local, state and federal laws and with all applicable rules and regulations promulgated by the local, state and national boards, bureaus and agencies. Approval by the City shall not constitute or be deemed to be a release of the responsibility and liability of Consultant or its officers, agents, employees, contractors and subcontractors for the accuracy and competency of its services performed hereunder. (2) In accordance with Texas Local Government Code Section 271.904, the Consultant shall indemnify, hold harmless, and defend the City against liability for any damage caused by or resulting from an act of negligence, intentional tort, intellectual property infringement or failure to pay a subcontractor or supplier committed by the Consultant or Consultant's agent, consultant under contract, or another entity over which the Consultant s exercises control. City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 08/09/2012 Page 2 of 8 Article VI Insurance (1) Consultant shall not commence work under this Agreement until it has obtained all insurance required under this Article and the City has approved such insurance, nor shall Consultant allow any subcontractor to commence work on its subcontract until all similar insurance of the subcontractor has been so obtained and approval given by the City provided, however, Consultant may elect to add any subconsultant as an additional insured under its liability policies. Commercial General Liability $1,000,000 each occurrence $1,000,000 aggregate Automobile Liability $1,000,000 each accident (or reasonably equivalent limits of coverage if written on a split limits basis). Coverage shall be on any vehicle used in the course of the Project. Worker's Compensation Coverage A: statutory limits Coverage B• $100,000 each accident $500,000 disease - policy limit $100,000 disease - each employee (2) Additional Insurance Requirements a. Except for employer's liability insurance coverage under Consultant's worker's compensation insurance policy, the City, its officers, employees and servants shall be endorsed as an additional insured on Consultant's insurance policies. b. Certificates of insurance shall be delivered to the Transportation and Public Works, Attention: Dennis Ingram, 1000 Throckmorton Street, Fort Worth, TX 76102, prior to commencement of work. c. Any failure on part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirements specified herein. d. Each insurance policy shall be endorsed to provide the City a minimum thirty days notice of cancellation, non -renewal, and/or matenal change in policy terms or coverage. A ten days notice shall be acceptable in the event of non-payment of premium. City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 08/09/2012 Page 3 of 8 e. Insurers must be authorized to do business in the State of Texas and have a current A.M. Best rating of A: VII or equivalent measure of financial strength and solvency. f. Other than worker's compensation insurance, in lieu of traditional insurance, City may consider alternative coverage or risk treatment measures through insurance pools or risk retention groups. The City must approve in writing any alternative coverage. g. Workers' compensation insurance policy(s) covering employees employed on the Project shall be endorsed with a waiver of subrogation providing rights of recovery in favor of the City. h. City shall not be responsible for the direct payment of insurance premium costs for Consultant s insurance. i. Consultants insurance policies shall each be endorsed to provide that such insurance is primary protection and any self -funded or commercial coverage maintained by City shall not be called upon to contribute to loss recovery. j. In the course of the Agreement, Consultant shall report, in a timely manner, to City's officially designated contract administrator any known loss occurrence which could give rise to a liability claim or lawsuit or which could result in a property loss. k. Consultant's liability shall not be limited to the specified amounts of insurance required herein. I. Upon the request of City Consultant shall provide complete copies of all insurance policies required by these Agreement documents. Article VII Transfer or Assignment City and Consultant each bind themselves, and their lawful successors and assigns, to this Agreement. Consultant, its lawful successors and assigns, shall not assign, sublet or transfer any interest in this Agreement without pnor written consent of the City. Article VIII Termination of Contract (1) City may terminate this Agreement for its convenience on 30 days' written notice. Either the City or the Consultant for cause may terminate this Agreement if either Party fails substantially to perform through no fault of the other and does not City of Fort Worth Texas Standard Agreement for Professional Services PMO Official Release Date: 08/09/2012 Page 4 of 8 commence correction of such nonperformance with 5 days of written notice and diligently complete the correction thereafter (2) If City chooses to terminate this Agreement under Article 8, upon receipt of notice of termination, Consultant shall discontinue services rendered up to the date of such termination and City shall compensate Consultant based upon calculations in Article 2 of this Agreement and Exhibit "B" attached hereto and incorporated herein. (3) All reports, whether partial or complete, prepared under this Agreement, including any original drawings or documents, whether furnished by the City, its officers agents, employees, consultants, or contractors, or prepared by Consultant, shall be or become the property of the City, and shall be furnished to the City prior to or at the time such services are completed, or upon termination or expiration of this Agreement. Article IX Right to Audit (1) Consultant agrees that the City shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of Consultant involving transactions relating to this Agreement. Consultant agrees that the City shall have access during normal working hours to all necessary facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. City shall give Consultant reasonable advance notice of intended audits. (2) Consultant further agrees to include in all its subcontracts hereunder, a provision to the effect that the subcontracting consultant agrees that the City shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers and records of such sub -consultant, involving transactions to the subcontract, and further, that City shall have access during normal working hours to all sub - consultant facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this article. City shall give Consultant and any sub -consultant reasonable advance notice of intended audit. (3) Consultant and sub -consultants agree to photocopy such documents as may be requested by the City. The City agrees to reimburse Consultant for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 08/09/2012 Page 5 of 8 Article X Minority Business and Small Business Enterprise (MBE)(SBE) Participation In accordance with the City's Business Diversity Enterprise Ordinance No. 20020-12-2011, as amended, the City has goals for the participation of minority business enterprises and/or small business enterprises in City contracts. Consultant acknowledges the MBE and SBE goals established for this Agreement and its accepted written commitment to MBE and SBE participation. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Consultant may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. Article XI Observe and Comply Consultant shall at all times observe and comply with all federal, state, and local laws and regulations and with all City ordinances and regulations which in any way affect this Agreement and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. Consultant agrees to defend, indemnify and hold harmless City and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article XII Venue and Jurisdiction If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas — Fort Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. Article XIII Contract Construction The Parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party must not be employed in the City o Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 08/09/2012 Page 6 of 8 interpretation of this Agreement or any amendments or exhibits hereto. Article XIV Severability The provisions of this Agreement are severable, and if any word, phrase, clause, sentence, paragraph, section or other part of this Agreement or the application thereof to any person or circumstance shall ever be held by any court of competent jurisdiction to be invalid or unconstitutional for any reason, the remainder of this Agreement and the application of such word, phrase, clause, sentence, paragraph, section, or other part of this Agreement to other persons or circumstances shall not be affected thereby and this Agreement shall be construed as if such invalid or unconstitutional portion had never been contained therein. Article XV Notices Notices to be provided hereunder shall be sufficient if forwarded to the other Party by hand -delivery or via U.S. Postal Service certified mail return receipt requested, postage prepaid, to the address of the other Party shown below: City of Fort Worth Attn: Transportation and Public Works Department 1000 Throckmorton Street Fort Worth, Texas 76102 Consultant: Dunaway Associates, L.P. Attn: Stephen James, P E 550 Bailey Avenue, Suite 400 Fort Worth, TX 76107 Article XVI Headings The headings contained herein are for the convenience in reference and are not intended to define or limit the scope of any provision of this Agreement City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 08/09/2012 Page 7of8 Artic e XVII Counterparts This Agreement may be executed in one or more counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute but one and the same instrument. Executed and effective this the BY: CITY OF FORT WORTH -dSnArtioacQ _ Fernando Costa Assistant City Manager Date: // a /z, APPROVAL RECOMMENDED: ,) \--(7% C S j Douglag W. Wiersig, P.E. Director, Transportation and Public Works Department dayo APPROVED AS TO FORM AND LEGALITY B Douglas W. Black Assistant City Attorney ATTEST: IJlary J. Kayser City Secretary City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 08/09/2012 Page 8 of 8 ,20 BY: ENGINEER Dunaway Associates L.P. Toby K. Ford Vice President Date: ! 1 as 13 cz i rX M&C No.: M&C Date: ta r� (caij00°°°°°0 ()? idlt(? _ I.'r¢ .1 - - l T �Q p • I t 0 /7 0 MP1 FP(Ng _ o ttlerfoo / .0*.d i0000..0A0 0 a i'llIt&VjarS*)> 6fz__ ATTACHMENT "A" Scope for Enaineerina Design Related Services for Street Improvements The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. OBJECTIVE The objective of this Council District 4 project is to develop an alignment for the future widening of Randol Mill Road from a 2-lane asphalt road to a 4-lane concrete major arterial that will be protected from the flooding of a 100 - year event by the Tnnity River. Additionally, this project will develop alternative alignments for Cooks Lane and Precinct Line Road at their intersection with the future Randol Mill Road. The proposed project limits are. • Randol Mill Road (East Loop I - 820 northbound service road east to Racquet Club Drive), a distance of approximately 3.2 miles; • Cooks Lane (from north of Meadow View Trail to Randol Mill Road), a distance of approximately 4,000 ft; and • Precinct Line Road (from north of the West Fork Trinity River to Randol Mill Road), a distance of approximately 4,000 ft. This project will consist of two phases: Phase One Concept Level Alignment Studies, Traffic Studv. and Drainage Studv will be conducted resulting in alternative alignments and profiles for Randol Mill Road, Cooks Lane and Precinct Line Road. These alignments will be presented to the City along with the Engineer's recommendations, and the preferred preliminary alignments will be selected by the City for further development. Phase Two Design, SUE and Topographic Survey will be conducted along preferred alignment for Randol Mill Road (from Loop 820 NB frontage road to Racquet Club Road). In addition to survey work, Dunaway will provide services in support of a Park land Conversion, which is expected to result as part of this project WORK TO BE PERFORMED Task 1 Design Management Task 2 Concept Design Task 3 Bid Phase Services Task 4 Construction Phase Services Task 5 ROW/Easement Services Task 6 Survey and Subsurface Utility Engineering Services Task 7 Permitting City of Fort Worth, Texas Attachment A PMO Release Date: 06.19.2010 Page 1 of 11 TASK 1 DESIGN MANAGEMENT ENGINEER will manage the work outlined in this scope to ensure efficient and effective use of ENGINEER's and CITY's time and resources ENGINEER will manage change, communicate effectively, coordinate internally and externally as needed, and proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. 1.1 Managing the Team • Lead, manage and direct design team activities. • • Ensure quality control is practiced in performance of the work. Communicate internally among team members. • Task and allocate team resources. 1.2 Communications and Reporting • Attend a pre -design project kickoff/chartering meeting with CITY staff to confirm and clarify scope, understand CITY objectives, and ensure economical and functional designs that meet CITY requirements • Conduct and document in writing bi-weekly project update meetings with CITY Project Manager. • At the end of each design phase, conduct and document in writing review meetings with the CITY. • Conduct and document in writing weekly design team meetings. • In accordance with Attachment B to this Standard Agreement, prepare and submit monthly invoices in the format requested by the CITY. • Prepare and submit monthly progress reports in the format provided by the respective CITY Department. • As required in Attachment D to this Standard Agreement and according to the City of Fort Worth's Schedule Guidance Document; prepare and submit an initial baseline Project Schedule. Prepare monthly Project Schedule updates with a schedule narrative. • At the end of the project, complete Monthly M/WBE Report Form and Final Summary Payment Report Form. Coordinate with other agencies and entities as necessary for the design of the proposed infrastructure. Provide and obtain information needed to prepare the design. Such coordination will also include the work necessary to update the Master Thoroughfare Plan to reflect the planning alignments. It is expected that this work will include one (1) presentation to the Planning Committee and one (1) presentation at the City Council Public hearing on the proposed alignments. • ENGINEER shall communicate with permitting authorities confirming that their regulatory requirements are appropriately reflected in the designs. As part of the design scope ENGINEER shall work with regulatory authorities to obtain approval of the designs and make necessary changes to meet their requirements • City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 2 of 11 • Personnel and Vehicle Identification: When conducting site visits to the project location, the ENGINEER or any of its sub -consultants shall carry readily visible information identifying the name of the company and the company representative. 1.3 Scoping • Verify project scope by conducting initial investigations of project elements and proposed solutions. ASSUMPTIONS • Tier D3 Schedule will be required. DELIVERABLES A. Meeting summaries with action items. B. Monthly invoices. C. Monthly progress reports. D. Baseline design schedule. E Monthly schedule updates with schedule narrative describing any current or anticipated schedule changes. F. Monthly M/WBE Report Form and Final Summary Payment Report Form. G. Updated Master Thoroughfare Plan reflecting Planning Alignments. TASK 2 CONCEPT DESIGN The Concept Design shall be submitted to CITY per the approved Project Schedule. The purpose of the concept Design is for the ENGINEER to establish alignments for future improvements to Randol Mill Road, Precinct Line Road, and Cooks Lane and obtain the CITY's endorsement of these alignments before proceeding to Schematic Design. Should the CITY determine upon completion of TASK 2 CONCEPT DESIGN not to proceed with the Schematic design, this contract can be terminated and Dunaway will be paid for all work completed up to notice of termination. Once paid, the ownership of all information studies, drawings, and notes, whether written or in electronic form shall become the property of the CITY. ENGINEER will develop the Concept Design of the infrastructure as follows. 2.1 Data Collection • In addition to data obtained from the CITY, the ENGINEER will research and make every effort to obtain pertinent information aiding in coordination of the proposed improvements and any planned future improvements that may influence the project ENGINEER will also identify and seek to obtain data from existing conditions that could impact the project, including utilities agencies (TxDOT, FEMA, USACE and railroads), City Master Plans, and property ownership as available from the Tax Assessor s office 2.2 Subsurface Utility Engineering • Provide Subsurface Utility Engineering (SUE) per Task 6. City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 3 of 11 2.3 The Concept Design Package shall include the following: 2.3.1 Alignment Study • A maximum of three (3) preliminary alternative alignments of Randol Mill Road, Cooks Lane, Sandy Lane (future) and Precinct Line Road will be investigated by the ENGINEER The secondary roadways of Stone View Circle, Old Randol Mill Road, Trinity Court, Flyaway Lane, Golden Eye Lane, Lowery Road, John T White Road Leisure Drive, and Williams Road will not have alternative alignments investigated • The investigation will consist of documenting the preliminary alignments improvements to mobility, ROW requirements (with projected cost), deviations from design criteria, and the estimated cost of four (4) major items: pavement culverts wider than twenty (20) feet (measured along the roadway centerline), bridge, and earthwork. 2.3.2 Drainage Study • A Drainage Study will be conducted to determine the preliminary culvert sizes, the approximate length of Precinct Line Road Bridge over the Trinity River, and the effect of Randol Mill Road improvements on the floodplain. HEC-RAS will be used with available CDC and USACE models for floodplain analysis and to verify the CDC requirements for conveyance and valley storage are met. The CITY's2009 LIDAR will be used to develop drainage areas for sizing of the preliminary culverts. • Develop an initial new alignment of Channel WF-1, proposed channel profile, and proposed channel typical section that works with preliminary alignments of Randol Mill Road. 2.3.3 Traffic Study • Traffic patterns for both existing and future conditions will be analyzed to determine the effect of the improvements and optimize the design. The traffic study will consist of two phases: Planning Services Phase and Operational Services Phase. A. Planning Services Phase • Using road tubes, collect 24-hour bi-directional traffic counts on the following roadways: o Randol Mill Road - east of IH 820 o Randol Mill Road - west of Racquet Club Drive o Randol Mill Road - west of Precinct Line Road o Randol Mill Road - east of Precinct Line Road o Randol Mill Road west of Cooks Lane o Precinct Line Road - north of Randol Mill Road o Cooks Lane - south of Randol Mill Road • By observation, collect AM/PM peak period turning movement counts at the following locations: City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 4 of 11 • o Randol Mill Road at Precinct Line Road o Randol Mill Road at Cooks Lane Obtain Year 2035 traffic projections from North Central Texas Council of Governments for Randol Mill Road, Precinct Line Road and Cooks Lane. Develop existing/anticipated peak hour and daily traffic volumes for the following time frames: o Existing - Year 2012 o Roadway Opening - Year 2015 o Horizon Year - Year 2020 o Pavement Design - Year 2035 B. Operational Service Phase • Prepare AM and PM peak hour operational analysis for the intersection of Randol Mill Road at Precinct Line Road/Cooks Lanes for the following time frames: o Existing - Year 2012 o Roadway Opening - Year 2015 o Horizon Year - Year 2020 • Make recommendation for appropriate traffic control for the intersection of Randol Mill Road at Precinct Line Road/Cooks Lane for the abovementioned time frames. 2.3.4 Alternative Selection Meeting • A meeting will be held with the project stakeholders to determine the preferred alternative that will be taken to a 100% schematic design. At this meeting, the ENGINEER will present the Alternative Alignments in a 1:100 exhibit, Alignment Study, Drainage Study and Traffic Study. 2.3.5 Preferred Alignment Design Decision • The Engineer will produce a Technical Memorandum documenting the preferred alternative selected by the City This submittal will contain and identify control data, as well as alignment and profile data for selected alignments of Randol Mill Road, Cooks Lane, Sandy Lane and Precinct Line Road. 2.4 Project Decision Log • Documentation of key design decisions. 2.5 Construction Cost Estimate • Estimate of probable construction cost for the preferred concept design alternative. City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 5 of 11 ASSUMPTIONS • The CITY will provide the Engineer with the 2009 LIDAR information. • The Conceptual Design Package will contain: o An Alignment Study consisting of a Technical Memorandum documenting study procedures, findings, and recommendations. o A Drainage Study consisting of a Technical Memorandum documenting study procedures, findings, and recommendations. o A Traffic Study consisting of a Technical Memorandum documenting study procedures, findings, and recommendations • DWF files created from design CAD drawings will be uploaded to the designated project folder in Buzzsaw. • ENGINEER shall not proceed with Schematic Design activities without written approval by the CITY of the Conceptual Design Package. DELIVERABLES A. The Conceptual Design Package. TASK 3 BID PHASE SERVICES There will be no Bid Service with this Contract. TASK 4 CONSTRUCTION PHASE SERVICES There will be no Construction Phase Service with this Contract. TASK 5 ROW/EASEMENT SERVICES ENGINEER will support and perform activities related to ROW and land as outlined below, per scoping direction and guidance from the CITY's Project Manager. 5.1 ROW Research • The ENGINEER shall determine existing property ownership so that the correct rights -of -way and easement needs for construction of the project can be prepared. Required temporary and permanent easements will be identified based on available information and recommendations will be made for approval by the CITY. ASSUMPTIONS • ROW research includes review of property/right-of-way records based on current Internet based Tarrant Appraisal District (TAD) information available at the start of the project and available on -ground property information (i.e. iron rods, fences, stakes, etc.). It does not include effort for chain of title research, parent track research additional research for easements not included in the TAD, ROW takings, easement vacations and abandonments, ROW vacations, and street closures. City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 6 of 11 DELIVERABLES A. ROW Map. TASK 6 SURVEY AND SUBSURFACE UTILITY ENGINEERING SERVICES ENGINEER will provide survey support as follows. 6.1 Design Survey • ENGINEER will perform field surveys to collect horizontal and vertical elevations and other information needed by ENGINEER in design and preparation of plans for the project. Information gathered during the survey shall include topographic data, elevations of all sanitary and adjacent storm sewers, rim/invert elevations, location of buried utilities, structures, trees (measure caliper, identify overall canopy and have qualified arborist identify species of trees), and other features relevant to the final plan sheets. Existing drainage at intersections will be verified by field surveys. Spot elevations will be shown on intersection layouts with cross slope to fit intersecting grade lines. • The minimum survey information to be provided on the plans shall include the following: A Project Control Sheet showing ALL Control Points, used or set while gathering data Generally on a scale of not less than 1:400 The following information about each Control Point, a. Identified (Existing. CITY Monument #8901, PK Nail, 5/8" Iron Rod) b. X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z coordinates on CITY Datum only. c. Descriptive Location (Ex. Set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in the same coordinate system, as the Control. No less than two horizontal bench marks, per line or location. Bearings given on all proposed centerlines, or baselines. Station equations relating utilities to paving, when appropriate. 6.2 Temporary Right -of -Entry Preparation and Submittal • Prior to entering property, the ENGINEER shall prepare, mail and obtain Temporary Right -of -Entry from landowners. • The documentation shall be provided in conformance with the checklists and templates available on the CITY's Buzzsaw site. 6.3 Subsurface Utility Engineering Provide Subsurface Utility Engineering (SUE) to Quality Level B as described below. The SUE shall be performed in accordance with Cl/ASCE 38-02. City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 7 of 11 Quality Level D • Conduct appropriate investigations (e.g., owner records, County/CITY records, personal interviews, visual inspections, etc.), to help identify utility owners that may have facilities within the project limits or that may be affected by the project. Collect applicable records (e.g., utility owner base maps, "as built' or record drawings, permit records, field notes, geographic information system data, oral histories, etc.) on the existence and approximate location of existing involved utilities. • Review Records For Evidence or indication of additional available records; duplicate or conflicting information; need for clarification. • Develop SUE plan sheets and transfer information on all involved utilities to appropriate design plan sheets, electronic files and/or other documents as required. Exercise professional judgment to resolve conflicting information. For information depicted, indicate: utility type and ownership; date of depiction; quality level(s); end points of any utility data; line status (e.g , active, abandoned, out of service); line size and condition; number of jointly buried cables; and encasement. Quality Level C (includes tasks as described for Quality Level D) Identify surface features, from project topographic data and from field observations that are surface appurtenances of subsurface utilities. • Include survey and correlation of aerial or ground -mounted utility facilities in Quality Level C tasks. • Survey surface features of subsurface utility facilities or systems, if such features have not already been surveyed by a professional surveyor If previously surveyed, check survey data for accuracy and completeness. • The survey shall also include (in addition to subsurface utility features visible at the ground surface) determination of invert elevations of any manholes and vaults; sketches showing interior dimensions and line connections of such manholes and vaults; and any surface markings denoting subsurface utilities, furnished by utility owners for design purposes. • Exercise professional judgment to correlate data from different sources, and to resolve conflicting information. • Update (or prepare) plan sheets, electronic files, and/or other documents to reflect the integration of Quality Level D and Quality Level C information. • Recommend follow-up investigations (e.g., additional surveys, consultation with utility owners, etc.) as may be needed to further resolve discrepancies. Provide Quality Level C to identify overhead utilities on the project and provide the overhead utility information on the SUE plan sheets Level B (includes tasks as described for Quality Level C) • Select and apply appropriate surface geophysical method(s) to search for and detect subsurface utilities within the project limits and/or to trace a particular utility line or system City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 8 of 11 • Based on an interpretation of data, mark the indications of utilities on the ground surface for subsequent survey Utilize paint or other method acceptable for marking of lines. • Unless otherwise directed, mark centerline of single -conduit lines, and outside edges of multi -conduit systems • Resolve differences between designated utilities and utility records and surveyed appurtenances • Recommend additional measures to resolve differences if they still exist. Recommendations may include additional or different surface geophysical methods, exploratory excavation, or upgrade to Quality Level A data. • As an alternative to the physical marking of lines, the ENGINEER may, with CITY's approval, utilize other means of data collection, storage, retrieval, and reduction that enables the correlation of surface geophysical data to the project's survey control. Level A • Expose and locate utilities at specific locations. • Tie horizontal and vertical location of utility to survey control. • Provide utility size and configuration. • Provide paving thickness and type, where applicable. • Provide general soil type and site conditions and such other pertinent information as is reasonably ascertainable from each test hole site. 6.4 Topographical Survey • Establish horizontal and vertical control for the project. The horizontal control shall be on NAD83, North Central Zone surface coordinates using a TxDOT surface factor of 1.00012 and the control shall be set at 500-foot intervals. The vertical control shall be tied to existing City of Fort Worth vertical datum (NAVD 1988) and temporary benchmarks shall be set every 1,000 feet for construction. Tie all improvements X, Y & Z (water valves, storm drains, manholes, driveways, curbs, all landscape trees and trees 6" and larger, signs, buildings (with finished floor elevations), power poles etc.) along the proposed route. Provide flowline elevations of all sanitary sewer, storm drainage inlets and manholes along the route. For the length of the project, the survey shall include 50-foot cross - sections extending an average of 20 feet with a minimum of 15 feet left and right of the proposed 110-foot ROW. The topographic survey shall extend 200 feet up all intersecting roadways. • Provide Topographic Survey in the three (3) defined areas along the south side of Randol Mill Road totaling approximately 6 acres for the proposed drainage improvements to the existing channel area. The Topographic Survey shall tie all improvements X, Y & Z (water valves, storm drains, manholes, driveways curbs, trees 6' and larger, signs, buildings (with finished floor elevations), power poles, etc.) within the defined area. For the length of the project, the survey shall include 50-foot cross -sections extending from the proposed south ROW line of Randol Mill to the south limits of the drainage areas. • City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 9 of 11 • Prepare a final design/topographic drawing in an AutoCAD 2011 file format showing all features located in the field, property lines and ROW lines, ownership information, one -foot interval contours and a XML file. Deliverables shall include a copy of the field notes, an ASCII coordinate file of all points located in the field and a hard copy of the coordinates. ASSUMPTONS • The setting of line and grade stakes and route inspection of construction shall be performed by the City DELIVERABLES A. Copies of field survey data and notes signed and sealed by a licensed surveyor. B. Drawing of the project layout with dimensions and coordinate list. C. SUE plan drawings sealed by a professional engineer registered in the State of Texas. D. Level A SUE survey to be provided on an as needed basis through contract amendment. TASK 7 PERMITTING ENGINEER will provide permitting support for the CITY by identify agreements and permits normally required for a project of this size and type. In addition, a portion of the project crosses land under control of the Parks and Community Services Department (PACSD). Dunaway will support the City with Park Land Conversion, which includes the following: • The ENGINEER will attend up to two coordination meetings with the PACSD. • The ENGINEER will attend one field meeting with the CITY to review the project impacts to the park land and address feasible and prudent alternatives. Ensure reasonable efforts have been considered to minimize impacts to park lands and that the project is viable for approval. ASSUMPTIONS • This project will include Park Land Conversion activities for one city park. DELIVERABLES A. One Park Land Conversion exhibit. ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above; however, ENGINEER can provide these services, if needed, upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: • Negotiation of easements or property acquisition. City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 10 of 11 • Services related to development of the CITY's project financing and/or budget. • • • • • • • • • • • S ervices related to disputes over pre -qualification, bid protests, bid rejection and re -bidding of the contract for construction. Construction management and inspection services Performance of materials testing or specialty testing services. S ervices necessary due to the default of the Contractor. S ervices related to damages caused by fire, flood, earthquake or other acts of God. S ervices related to warranty claims, enforcement and inspection after final completion. S ervices to support, prepare documents, bring, defend, or assist in litigation undertaken or defended by the CITY. Performance of miscellaneous and supplemental services related to the project as requested by the CITY. P repare and submit a Conditional Letter of Map Revision (CLOMR). P repare and submit a Letter of Map Revision Submittal Package (LOMR). P repare and submit a Corridor Development Certificate. City of Fort Worth, Texas Attachment A PMO Release Date: 08.27.2010 Page 11 of 11 I. Compensation ATTACHMENT B COMPENSATION Design Services for Randol Mill Road Improvements City Project No. 1809 Lump Sum Project A. The ENGINEER shall be compensated a total lump sum fee of $515,633 as summarized in Exhibit B-1 — Engineer Invoice and Section IV — Summary of Total Project Fees. The total lump sum fee shall be considered full compensation for the services described in Attachment Al including all labor materials, supplies, and equipment necessary to deliver the services. B. The ENGINEER shall be paid monthly payments as described in Section II Method of Payment. II. Method of Payment A. Partial payment shall be made to the ENGINEER monthly upon City's approval of an invoice prepared and submitted by the ENGINEER in the format and including content as presented in Exhibit B-1, Progress Reports as required in item III. of this Attachment B, and Schedule as required in Attachment D to this Agreement. B. The estimated current physical percent complete as required on the invoice shall be calculated from the progress schedule as required in Attachment D to this Standard Agreement and according to the current version of the City of Fort Worth's Schedule Guidance Document. The cumulative sum of such monthly partial fee payments shall not exceed the total current project budget including all approved Amendments. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department monthly progress reports and schedules in the format required by the City. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8,09,2012 Page 1 of 3 B-1 ATTACHMENT B COMPENSATION IV. Summary of Total Project Fees Firm P rime Consultant Dunaway Primary Responsibility Roadway/Drainage P roposed MBE/SBE Sub -Consultants Gorrodona Survey/SUE Gram North Texas Traffic N on-MBE/SBE Consultants Integrated Park Conversions Environmental S olutions Project Number & Name 1809 Randol Mill Road Improvements TOTAL Total Fee $515,633 Fee Amount $443,633 86.03% $67,400 13.07% $2,100 0.42% $2,500 0.48% $515,633 MBE/SBE Fee $69,500 100% MBE/SBE 13.48% City MBE/SBE Goal = 13% Consultant Committed Goal = 13% City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 2 of 3 B-2 EXHIBIT "B-1" ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across work types and work phases. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 3of3 Professional Services Payment Request Project Manager: Project: City Project #: City Sec Number: Company Name: Consultant's PM: Vendor Invoice #: Payment Request #: From Date: To Date: Invoice Date: Sheet Work Type 1 Work Type 2 Work Type 3 Work Type 4 Work Type 5 Work Type 6 email: Office Address) Telephone: I Fax: Remit Address) FAC and Work Type Description Totals This Payment Request Summary Consultant Instructions: Fill in green cells including Invoice Number, From and To Dates and the included worksheets. When your Invoice is complete, save and close, start Buzzsaw and Add your invoice to the Consultant folder within Project's folder. Agreement Agreement Amendment Amount to Completed Percent ($) Invoiced Current Remaining Amount Amount Date Amount Completed Previously Invoice Balance Overall Percentage Complete: Concept Phase Task No. Task Description Rate 1.0 Proiect Mana2ement 1.1 Manaain the Team 1.1.1 Internal Meetinas (10) 1.1.2 QA/QC 1.1.3 Mamt and Admin (77 Calendar Days) 1.2 CQmmiinic;atic�s ariii Re,aortinq 1.2.1 Pre-Jesip t,00rdinatlon Meeting 1.2.2 Bi-Week 'Proiect Upcjate Meetinas (6) 1.2.3 Design Submittal Review Meetinas 1.2.4 PreRa\re Baseline Schedule 1.2.5 Prepare Monthly Pro? ess Re orts with Schedule 1.2.6 Pre are Monthly MVVBE Reports 1.2.7 Involcinc\ 1.2.8 Coordination (Other Agencies and Entities) 1.3 Scopina 2.0 Planning Alifanments (30%) 2.1 Data Collection 2.3 Plannirr �i Alnments Desinn Package HugriR)br c tuay (HanaUl Min, Fr cinct une, LOOKS 2.3.1 Lane and Sandy Lake) 2.3.2 Drainage Stud( I 2.3.2.1 Drainpp Study Documentation _ 2.3.2.2 Drain9e HEC-RAS Modeling _ 2.3.2.3 DA Map _ 2.3.2.4 Culv flrainape Calcs. 2.3.2.5 Channel Relocation Investigation 2.3.3 Traffic Study 2.3.4 Alternative Selection Meeting 2.3.5 Preferred Al)onment Design Decision 2.4 Proiect Decision Log 2.5 Construction Estimate 2.6 30% Submittal Totals City of Fort Worth, Texas Attachment B - Level of Effort Supplement PMO Official Release Date: 5.19.2010 Project Project Director Manager ,r $200 5145 18 147 2 2 20 77 15 21 17 i 3 197 12 66 Level of Effort Spreadsheet TASK/HOUR BREAKDOWN Design Services for Randol Mill Road City Project No. 1809 Labor (hours Project EIT CADD Administrative Total Labor I Enaineer Cost $139 $106 $105 $75 59 21 53 3 7 7 8 8 2 11J 2 11 18 2 10 17 8 24 40 Li) 28 6 394 434 3C id 25 44` 12 74 62 40 12 104 3 16 20 40 2 160 50 34 84 10 10 4 4 2 16 24 16 8 10 3441 $42.680 $0 $3.1184 $3.3 $4.645 $ $3.060 $1.31 $1.380 $246` 5725 $880 $880 $15.59 $5.180 $13012� $10.510 $25.700 $6.94CJ $14.366 $3.20(5 $8.605 $28.660 $16.72 $4.50 $3.035 $1 160 $8.860 $2.080 Expense Subconsultant Travel MWBE I Non-MWBE $9 $ Reproduction $Q $1.000 $1.000 4531 4551 831 $172,935 $2.10C: $C $01 $1.600 $200 5206 52.100 $206 $1.000 $1.500 Total Expense Cost $2,101(1 501 $01 $2,6001 $1.000 $0 $0 $0 $1.000 '0 $0 $0 $0 $0 $0 $0 $3.700 $� $200 $20 J $(JsO $0 $ J $, 30 ) C1.od6 MOM $0 $0 $0 $1.500 $4,700 Task Sub Total $43.680 $0 $3 185 $3.375 $5 645 $0 $3.0601 $1.3101 $1.3801 $2.4651 t 7251 $8801 $8801 $15.5951 $5 18011 $133 957 $10 510 $0 $25.900 $200 $6.940 $14.365 $3.200 $8.605 $28.660 $19.020 $5.500 $3.035 $1.160 $6.860 $3.580 $177,635 Concept Phase Total Hours 1.404 Total Labor $172.935 Total Expense 54.700 MWBE Subconsultanf $2.100 Non-MWBE Subconsultanf $0 10% Sub Markup $210 MWBE Particj Pption 1.2% Total Project Cosi $177,845 1of1 Phase 2 Task No. 1.0 1.1 1.1.1 1.1.2 1.1.3 1.2 1.2.2 1.2.3 1.2.5 1 1.2.6 1 1.2.7 1 1.2.9 3.0 4.0 5.0 5.1 6.0 6.1 6.2 6.3 6.4 17.0 I 7.0 Task Description 1 Rate Prolect Manaj'ement Vanaain the Team Internal Meetings (141 QA/QC Mamt and Admin (100 Calendar Days) Communications and Rmortin Bi-Week), Pro/ect Ur`date Meetings (8) Design Submittal Review Meetings Prepare Monthly Pro//]]ress Reports with Schedule Prepare Monthly MWE1E Reoors Invoicing Coordination (Permitting Authorities) Id Phase Services construction Phase Service! ROW/Easement Services `OW Research Surve` Design Survey Terrporary Right of Entry Prep and Submitta SUE Topo Survey Permlttlnjj Permit Ide' tltification and City of Fort Worth Parks Conversion Totals City of Fort Worth, Texas Attachment B - Level of Effort Supplement PMO Official Release Date: 5.19.2010 Protect Director 5200, 0 d 0 Protect Protect Manager Fnoin er S14 j 51O 99 7 9 20 0 0 2 8 EIT I CADD $105JI 5105 7 4� Level of Effort Spreadsheet TASK/HOUR BREAKDOWN Design Services for Randol Mill Road City Project No. 1809 Labor (hours) Administrative Rodman I -Man Party Chief $6`I $40, $45, 5110, Survey Tech 588_ C SIT 590. C Protect Surve 1ipr 513Q C Survey Project Mananer 5115 0 7 7 7 20 4 1ti 16 6 0 0 20 0 20 42 8 b 1� d 0 0 18 18 10 6 0 2 20 18 16 16 8 16 51 531 121 751 0 0 0 1180) 29 390 500 0 0 0 0 0 0 1180) 604 295 132 390 500 180 292 0 0 206 57 68 6 7 8 11851 11861 6111 El ) 2141 0 0 0 211) 38 55 8 68 88 10J +� 10 0 0 2 2 1 Total Labor Cost 526.59 $0 $3.395 $1.70 54.80/ $1.86) $1.16. $1.01 $1.95J $1.92. $8.80 $0 $ $8.135 $8.13 $218 583 $51.42� $6.40 $67.42 $93.338 55.880 Expense Subconsultant ll MWBE ' Non-MWBE 1 56 sc 501 50 SO 11 $5.880,// 220 481 16 5259,1881 9 10J 50 S67.400 $13.050 $34.350 5 50 $2.50 $2.500 ) $67.40 1 52,5001 Travel $C $01 Total Expense Reproduction Cost $1.000 $1.000 51,500 Task Sub Total 51.0000, $27.590(� $0 $3 J5 $9 $1.705 $1.00 $5.800 50 S0 $0 $1.860 $0 $1 160 $1.015 $1.925 $0 $1 925 $0 $8.805 $67 90q1 S33.��5Q $50 $34.350 $0 $2.500 $2.500 $71.400 Phase 2 Total Hours Total Labor Total Expense MWBE Subconsultant Non-MWBE Subconsultanl 10% Sub Markup MWBE Partickation Total Prolect os Prolect Summa-v Total Hours Total Labor Total Expens. MWBE Subconsultan1 Non-MWBE Subconsultant 10% Sub Markup MWBE ParticVtion Total Prolect Cos 1 $8.135 $8.135 $28 ,483 .471 $6.900 $101.774 S93.338 58.380 58 380 5330.�88 430 $259.188 $71.400 567,400 S0 $6.990 20i)% $337,788 1.834 S432.123 $76.100 $69.5001 $2.5001 $7.2001 13.5% 5515,633 1 of 1 ATTACHMENT "C" CHANGES AND AMENDMENTS TO STANDARD AGREEMENT Design Services for Randol Mill Road Improvements City Project No 1809 City of Fort Worth, Texas Attachment C PMO Release Date: 05.19.2010 Page lof1 Consulting Contract Schedule Specifications City of Fort Worth Capital Improvement Program FART WoRTH Attachment D - Project Schedule This PROTECT requires a Tier D3 schedule as defined herein and in the Citti's Schedule Guidance Document. D1. CONSULTING SERVICES SCHEDULE DEVELOPMENT: The CONSULTANT shall prepare schedules for consulting services that meet the requirements described in this specification, showing by Critical Path Method (CPM) the planned sequence and timing of the Work associated with the Agreement. All submittals shall be submitted in PDF format, and schedule files shall also be submitted in native file format (i.e. file formats associated with the scheduling software). The approved scheduling software systems for creating the schedule files are: Primavera (Version 6.1 or later or approved by CITY) Primavera Contractor (Version 6.1 or later or approved by CITY) Microsoft Project (Version 2003/2007 or later or approved by CITY) (PHASING OUT) D2. BASELINE CONSULTING SERVICES SCHEDULE: Following notice -to -proceed, the CONSULTANT shall develop, submit and review the draft detailed baseline consulting services schedule with the CITY to demonstrate the CONSULTANT's understanding of the Agreement requirements and approach for performing the work. The CONSULTANT will prepare the final detailed baseline consulting services schedule based on CITY comments, if any, and submit to the CITY no later than the submittal of the first project invoice. The following guidelines shall be adhered to in preparing the baseline schedule, and as described in further detail in the CITY's Schedule Guidance Document. a. The scope shall be subdivided by work breakdown structure (WBS) representing the tasks, subtasks, and activities associated with delivering the work. b. The schedule shall accurately describe the major work activities, key milestones, and dependencies/relationships as appropriate to the work. c. The schedule should include appropriate meetings, review periods, critical decision points, including third party utility dependencies and reviewing agencies. D3. PROGRESS CONSULTING SERVICES SCHEDULE:. The CONSULTANT shall prepare and submit monthly to the CITY for approval the updated schedule in accordance with D1 and D2 and the CITY's Schedule Guidance Document inclusive. As the Work progresses, the CONSULTANT shall enter into the schedule and record actual progress as described in the CITY's Schedule Guidance Document. The updated schedule submittal shall also include a concise schedule narrative that highlights the following, if appropriate and applicable: • Changes in the critical path, • Expected schedule changes, • Potential delays, • Opportunities to expedite the schedule, • Coordination issues the CITY should be aware of or can assist with, City of Fort Worth, Texas Attachment D PMO Release Date: 02.15.2011 Page 1 of 2 e Other schedule -related issues that the CONSULTANT wishes to communicate to the CITY. D4. PERFORMANCE AND CONSULTING SERVICES SCHEDULE: If the work accomplished falls behind that scheduled due to factors within the CONSULTANT's control, the CONSULTANT shall take such action as necessary to improve the progress of the Work In addition, the CITY may require the CONSULTANT to submit a revised schedule demonstrating the proposed plan to make up the delay in schedule progress and to ensure completion of the Work within the allotted Agreement time. D5. SCHEDULE TIERS SPECIAL INSTRUCTIONS: The requirements for the schedule are determined based on the nature and needs of the project. The schedule tier for this project is stated at the top of this document. CONSULTANT shall submit each schedule relying on the CITY's current Schedule Guidance Document. D6. SCHEDULE SUBMITTAL AND PAYMENT: As stated in IILA.(1). of the Agreement, CONSULTANT shall provide the information required by Attachment D. CONSULTANT's monthly invoices will not be accepted and processed for payment without monthly schedule updates that are submitted in the time and manner required by Attachment D and the CITY's current Schedule Guidance Document. City of Fort Worth, Texas Attachment D PMO Release Date: 02,15.2011 Page 2 of 2 -o -1r 0 7-.0 OCfn7 —• -• 0 < t0 7CDO+ O4,7 0 N D-•N OC(n 'O r (D O fi-• ZOO -+ +(n'1K '< CD (n -•O 0 • 7 0 O '+1 7 i--1 7 0 a-+2 -' o a+-F (D CD O O (n(n7� • o+ 7-3 +Io"• (aD 7 Z C C)00 D 0- cn 0O)o 0 7 0 7 +7 -• 71 0 a CND 0 7 03 0. +0'< D CD 0+0-1 7 7' + 0 + (D a 7 7C oi000 E nCCD 0 707 .(�D rn-• 1 (n (n 7 (n C 7 "1 V 0 (7D�00 I In 0 7 - 7 (D 0 O. 0.CD �.D07 -•-1 0 CD O -4, '< CD 0 7 0-0 (DCn °000 7 -•0 + -+Q ?K0- cD CT(D +- 07'(D- 0 (D 0 0 -4 C00(n "1 0 • 0 '0 '<00 X 40 O 3 0 - 0" 0+ 0rn(D a7400 CD -• 0 0 rn +rn 0 -• -' CD 10 111 fli.u.w_farx:r. _ nT 11 1 11 1 11 i WWI I I a ITRI 1 TR1Ni CT ..r.1.rr=111r 1'r r r:l'X: r rrrI FIIIT1 r1.1.[111 1 ri TE �L........ r.. Z 41 in f PRECINCT L E ram,, 0 0 o `J o 0 c Z n o n n D r r Z 0 71 J v, m o //� -mi o --I (I 7 rn rn rn rn z rn )11 TI 55 .tom CO710O1 -- O c Cn •<.pCo (n 0 O — N--� < X CD c Q) CD d - z9 OOSdVW r dVLAJ NOIIVOO1 ..3..IN3WH3dlld 1 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 11/6/2012 DATE: Tuesday, November 06, 2012 L OG NAME: 20RANDOL MILL ROAD 01809 S UBJECT: REFERENCE NO.: **C-25949 Authorize Execution of an Engineering Services Agreement with Dunaway Associates, L.P., in the Amount of $51 5,633 00 for the Design of Randol Mill Road from East Loop 820 to Precinct Line Road Utilizing Funds from the 2008 Bond Program to Provide for Design Services, City Project Management and Design Review for a Project Total in the Amount of $608,633.00 (COUNCIL DISTRICT 4) RECOMMENDATION: It is recommended that the City Council authorize the execution of an Engineering Services Agreement with Dunaway Associates, L.P., in the amount of $515,633.00 for the design of Randol Mill Road from East Loop 820 to Precinct Line Road utilizing funds from the 2008 Bond Program to provide for design services, City project management and design review for a project total in the amount of $608,633.00. DISCUSSION: This Agreement is for design services associated with concept level schematic design for the expansion of Randol Mill Road from a two-lane asphalt road to a four -lane divided artenal from East Loop 820 to P recinct Line Road in accordance with the City's Master Thoroughfare Plan. This work includes preparing concept level alignment studies, a traffic study and drainage study, and determining the optimum roadway alignment. This project also includes developing alternative alignments for Cooks Lane and Precinct Line Road at their intersection with Randol Mill Road This project is needed to accommodate additional traffic demands in eastern Fort Worth resulting from continued growth and development and to mitigate flooding of Randol Mill Road by the Trinity River due to 100 year storm events Dunaway Associates, L.P., proposes to perform the design services for a fee in the amount of $515,633.00. Staff considers this fee to be fair and reasonable for the scope of services to be performed. In addition, the amount of $93 000.00 will be included for project management and design review. Funds are available in the 2008 Capital Improvement Program Funds for design only. Dunaway Associates L.P., is in compliance with the City's BDE Ordinance by committing to 13 percent S BE participation on this project. The City's SBE goal on this project is 13 percent. This project is located in COUNCIL DISTRICT 4, Mapsco 66K, 66L, 66M, 66P and 67J. FISCAL INFORMATION / CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current capital budget, as appropriated, of the Street Improvements 2008 Fund. I.noname 20RANDOI. MIL .I. RfAfI O1Rf1Q Para I of 7 FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers C204 531200 204230180930 $5151633.00 CERTIFICATIONS: Submitted for Citv Manager's Office bv: Originating Department Head: Additional Information Contact: Fernando Costa (6122) Douglas W. Wiersig (7801) Dennis R. Ingram (2294) ATTACHMENTS 1. 20RANDOL MILL RD MAP 01809.odf (Public) 2. 20RANDOL MILL ROAD 01809 FAR-00001 odf (CFW Internal) 3. 20RANDOL MILL ROAD 01809 MWBE odf (CFW Internal) 4. 57 20Randol Mill Road 01809(10-15-2012 JCT).docx (CFW Internal) Loename. 20RANDOL MILL ROAD 01809 Page 2 of 2