HomeMy WebLinkAboutContract 43742-A2wNtTARY
SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 43742
WHEREAS the City of Fort Worth ("City") and Tarrant County Samaritan Housing, Inc.
("Agency"), made and entered into City Secretary Contract No. 43742 ("Contract");
WHEREAS, City receives grant monies from the United States Department of Housing
and Urban Development ("HUD") through the Housing Opportunities for Persons with AIDS
Program ("HOPWA"), Program No. TX-H-12-F002 Catalog of Federal Domestic Assistance
No. 14.241;
WHEREAS, the First Amendment to the Contract replaced the Insurance and Bonding
Contract requirements to be consistent with the City's risk management policies, and replaced
certain exhibits to comply with HUD's 2013 income limits and the new HOPWA Annual
Performance Report;
WHEREAS, Section 5.2.2 of the Contract permits Agency to increase or decrease line
item amounts in the Budget, subject to written approval by the Director of the Housing and
Economic Development Department, so long as the total Contract Budget does not change; and
WHEREAS, it is the mutual desire of City and Agency to amend line items of the Budget.
NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows:
I.
•
a. Exhibit "B"- Budget to the Contract is hereby deleted and replaced with the
attached Exhibit "B"- Budget Revised 08/2013.
b. This amendment is effective as of the Effective Date of the Contract.
II.
All other terms and conditions of the Contract not amended herein remain unaffected and
in full force and effect, are binding on the Parties and are hereby ratified by the Parties.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
Second Amendment to CSC No. 43742
Tarrant County Samaritan Housing, Inc. (HOPWA)
RECEIVED AUG 26 2013
OFFICIAL T?&CORD
"NV SECREu'AR57
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ACCEPTED AND AGREED:
TARRANT COUNTY SAMARITAN
HOUSE
By:
Name:
Title: V
ATTEST
M&C: C-2570
Date: 8/7/2012
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CITY OF FORT WORTH
By:
Cynthia Garcia, Interim Director
Housing and Economic Development
Department
APPROVED AS TO FORM AND
LEGALITY
By:
Assistant City Attorney
Second Amendment to CSC No. 43742
Tarrant County Samaritan Housing, Inc. (HOPWA)
1
&to
OFFICIAL RECORD
CITY SECRETARY
in“ WORTH, TX
ADMINISTRATIVE
Salaries
FICA
Life Insurance
Health Insurance
Disability Insurance
Unemployment -State
Accounting/Annual Audit
TOTAL ADMINISTRATIVE EXPENSES
% Administrative Cost
PROGRAM PERSONNEL
Salaries
FICA
Life Insurance
Health Insurance
Unemployment
Worker's Compensation
Retirement
SUPPLIES AND SERVICES
Office Supplies
Office Equipment Rental
Postage
Printing
MISCELLANEOUS
Construction/Building Matenals (only
REACH)
Contract Labor (City needs copy of contract
before expenses can be reimbursed)
Craft Supplies
Field Trip Admission Expenses
Other Field Trip Expenses (if preapproved by
City)
Food Supplies
Teaching Aids
FACILITY AND UTILITIES
Telephone
Electric
Gas
Water and Wastewater
Solid Waste Disposal
Rent (City needs copy of lease before
expenses can be reimbursed)
Custodial Services
Repairs
Medical Supplies
LEGAL, FINANCIAL, AND INSURANCE
Fidelity Bond or Equivalent
Directors and Officers
General Commercial Liability
Contract Accounting**
DIRECT ASSISTANCE
Childcare Scholarships
Short-term Rent Assistance
Short-term Mortgage Assistance
Short-term Utilities Assistance
Tenant Based Rental Assistance
TOTAL
EXHIBIT B - BUDGET REVISED 08/2013
Program
Account Budget
1001
1002
1003
1004
1005
1006
1007
2001
2002
2003
2004
2005
2006
2007
3001
3002
3003
3004
4001
4002
4003
4004
4005
4006
4007
5001
5002
5003
5004
5005
5006
5007
5008
5009
6001
6002
6003
6005
7001
7002
7003
7004
7005
14,400
1,101
100
1 966
432
3 117
223,277
17,081
1,500
19,024
2,698
2,832
1,500
1,500
137.92
150
2,500
3,500
450
4,400
$301,665.92
Increase
500
750
1,500
3,500
1,200
$7,450.00
Second Amendment to CSC No. 43742
Tarrant County Samaritan Housing, Inc (HOPWA)
Decrease
2,750
3,500
1,200
$7,450.00
Revised
Program
Budget
11,650
1,601
100
2,716
1,932
3,117
219,777
17,081
1,500
19,024
6,198
2,832
1,500
300
137.92
150
3,700
3,500
450
4,400
$301,665.92
Expenditure
10,522.17
1,421.55
23.98
2,543.87
1,663.04
3,117.00
148,846.83
8,834.86
191 09
16,043.97
5,819.42
1,557.17
63.18
24.06
0
2,510.39
910.21
0
4254.77
$208,347.56
Balance
1,127 83
179.45
76.02
172.13
268.96
70,930.17
8,246.14
1,308.91
2,980.03
378.58
1,274.83
1,436.82
30
113.86
150
1,189.61
2,589.79
450
145.23
93,318.36
M&C Review
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Page 1 of 5
Official site of the City of Fort Worth, Texas
inui Mur4r1
COUNCIL ACTION: Approved As Amended on 8/7/2012 o Ordinance No. 20316-08-2012
DATE: 7/24/2012
CODE: C
CONTINUED FROM A PR
REFERENCE C-25767
NO.:
:MOUS WEEK
LOG NAME: 17HUDACTPLANPYI2-13
TYPE:NON- PUBLIC
CONSENT HEARING:
YES
SUBJECT: Conduct a Public Hearing and Approve City's 2012-2013 Action Plan for the Use of
Federal Grant Funds from the United States Department of Housing and Urban
Development in the Amount of $9,278,851.00 for Program Year 2012-2013 from the
Community Development Block Grant, HOME Investment Partnerships Program,
Emergency Solutions Grant and Housing Opportunities for Persons with AIDS Grant
Programs, Authorize Collection and Use of Program Income, Authorize Application of
Indirect Cost Rates, Authorize Execution of Related Contracts and Interdepartmental
Letters of Agreement and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1 Conduct a public hearing to allow citizen input and consideration of the City's 2012-2013 Action
Plan for use of federal grant funds from the United States Department of Housing and Urban
Development in the amount of $9,278,851.00 for Program Year 2012-2013 from the Community
Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant and
Housing Opportunities for Persons with AIDS grant programs and for the use of program income from
activities using prior years' federal grant funds;
2. Approve the City's 2012-2013 Action Plan for submission to the United States Department of
Housing and Urban Development including allocations of grant funds to particular programs and
activities as detailed below;
3. Authorize the collection and use of an estimated $50,000.00 of program income resulting from
activities using prior years' Community Development Block Grant funds for the programs and
activities detailed below;
4. Authorize the collection and use of any program income resulting from activities using prior years'
HOME Investment Partnerships Program funds for the City's Homebuyer Assistance Program;
5. Authorize the City Manager, or his designee, to execute contracts and interdepartmental Letters of
Agreement for a one year term with the agencies listed below in Tables 1, 2, and 3 for Program Year
2012-2013 for Community Development Block Grant, Emergency Solutions Grant and Housing
Opportunities for Persons with AIDS grant funds, contingent upon receipt of funding;
6. Authorize the City Manager, or his designee, to extend the contracts and interdepartmental Letters
of Agreement for up to one year if an agency or department requests an extension and such
extension is necessary for completion of the program;
7. Authorize the City Manager, or his designee, to amend the contracts and interdepartmental Letters
of Agreement if necessary, to achieve program goals, provided any amendment is within the scope of
the program and in compliance with City policies and all applicable laws and regulations governing
the use of federal grant funds;
8. Apply indirect cost rates as applicable for the Grants Fund in accordance with the City's
Administrative Regulations; and
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9. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations to
the Grants Fund in the total amount of $9,278,851.00 ($5,830,119.00 in Community Development
Block Grant funds, $1,973,169.00 in HOME Investment Partnerships Program funds, $532,857.00 in
Emergency Solutions Grant funds and $942,706.00 in Housing Opportunities for Persons with AIDS
funds) plus any program income, all subject to receipt of such funds.
DISCUSSION:
The City's Action Plan is a comprehensive summary of the major housing and community
development activities programs and proposed expenditures for the use of federal grant funds in the
amount of $9,278,851.00 from the United States Department of Housing and Urban Development
(HUD) for the program year beginning October 1, 2012 and ending September 30, 2013 from the
Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME),
Emergency Solutions Grant (ESG) and Housing Opportunities for Persons with AIDS (HOPWA) grant
programs. This year's Action Plan also summarizes the use of program income resulting from
activities using prior years' CDBG and HOME funds. The purpose of these grant funds is to primarily
benefit low and moderate income City residents, with ESG funds primarily benefiting homeless
persons and HOPWA funds primarily benefiting persons with HIV/AIDS
A 30-day public comment period on the City's proposed Action Plan was held from June 25, 2012 to
July 25, 2012. Any comments will be maintained by the Housing and Economic Development
Department in accordance with federal regulations. This public hearing on the City's Action Plan will
be the first public hearing for the HUD -required citizen participation process A second public hearing
is proposed for August 7, 2012 at which time the City Council is scheduled to approve the Action
Plan. The City's Action Plan must be submitted to HUD by August 16, 2012.
In addition, two public hearings were held on July 16, 2012 at 9:30 a.m. and 6:00 p.m. for citizens to
provide comment on the proposed lists of neighborhood streets eligible for reconstruction using
CDBG funds. The Transportation and Public Works Department prepared a list of priority streets in
CDBG-eligible areas The streets selected for reconstruction were based on the comments provided
at the public hearings. A complete list of the streets is attached and will be included in the Action
Plan.
The allocations in the draft Action Plan available during the public comment period were based on
funding estimates available at that time. The amounts set out below reflect the allocations from HUD
at the time of this Mayor and Council Communication (M&C). The allocations are not yet final and if
the amounts increase, Staff will bring forward another M&C to commit the additional funds. Staff
developed recommendations for the allocation of the estimated funding from HUD and presented
them to the Community Development Council (CDC) on June 4 2012 A summary of the CDC's
funding recommendations is provided below in Tables 1, 2 and 3 and a spreadsheet of all specific
funding recommendations is attached
For Program Year 2012-2013, the $5,830,119.00 in CDBG funds and $50,000.00 of CDBG program
income is recommended to be allocated as follows:
Housing Programs and Services - $2,124,038.00
This item includes funding for the City's Priority Repair Program, Cowtown Brush -Up, homebuyer and
housing services, and accessibility modifications to the homes of senior and/or disabled individuals
and related project delivery costs for these programs.
Public Services - $874,517.85
This item includes social services for low to moderate income, disabled, and disadvantaged
populations.
Community Facilities and Infrastructure - $930,596.05
This item includes funding for neighborhood streets reconstruction and streetlight installation for the
Terrell Heights neighborhood.
CDBG Economic Development - $734,943.30
This item is this year's payment of the City's Section 108 loan from HUD.
CDBG General Administration - $1,166,023.80
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M&C Review Page 3 of 5
This item includes costs for administering the CDBG grant including allocations for Financial
Management Services, Internal Audit, and Planning and Development.
CDBG Estimated Program Income - $50,000.00
Staff recommends allocating any CDBG program received to the following items.
CASA of Tarrant County, Inc. $ 1,875.00
Cultural Arts Center $ 1,875.00
Day Resource Center for the Homeless $ 1,875.00
YWCA Fort Worth & Tarrant County $ 1,875.00
Neighborhood Street
Reconstruction $32,500.00
CDBG General Administration (20 percent) $10,000.00
Total CDBG Program Income $50,000.00
For Program Year 2012-2013, the $1 973,169.00 in HOME funds is recommended to be allocated as
follows:
HOME General Administration - $197,316.90
This item includes costs for administering the HOME grant.
Community Development Housing Organizations (CHDO) Set Aside - $0.00
This HUD required minimum allocation has been met with previous years' awards to CHDOs for
nonprofit affordable housing projects and CHDO administrative operating costs.
Homebuyer Assistance Program - $1,775,852.10
This item includes funding to provide down payment and/or closing cost assistance to low and
moderate income homebuyers.
Staff anticipates the receipt of program income in the 2012-2013 Program Year from activities using
HOME funds Any future program income will be used for the City s Homebuyer Assistance Program
(HAP) after the 10 percent allocation, excluding recapture, for HOME General Administration.
For Program Year 2012-2013, the $532,857.00 in ESG grant funds is recommended to be allocated
as follows:
Allocation to non-profit service providers - $492,892.72
Allocation to ESG program administration - $39,964.28
For Program Year 2012-2013, the $942,706.00 in HOPWA grant funds is recommended to be
allocated as follows:
Allocation to non-profit service providers - $914,424.82
Allocation to HOPWA program administration - $28,281.18
The CDC and Staff recommend that contracts be executed with the agencies listed below in the
amounts shown in the following tables:
Community Development Block Grant:
Table 1 - CDBG Agencies
Organization
Camp Fire USA First Texas Council
CASA of Tarrant County, Inc.
Cenikor Foundation
Clayton Child Care. Inc d/b/a Clayton
YES!
Cornerstone Assistance Network
Cultural Arts Center
Day Resource Center for the Homeless
Program
Diamond Hill and
Northside Station
Volunteer Advocate
Training
Substance Abuse
Treatment
School Age Child Care
New Life Center/Promise
House
GED in Spanish
Counseling Services and
Case Management
Amount
$ 75,900.00
$ 30,000.00
$ 75,000.00
$ 75,000.00
$ 75,000.00
$ 30, 000.00
$ 31, 808.50
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M&C Review Page 4 of 5
The Ladder Alliance
Mental Health Association of Tarrant
County
Northside Inter -Church Agency, Inc.
Senior Citizen Services of Greater
Tarrant County
Tarrant Area Food Bank
YWCA Fort Worth & Tarrant County
YWCA Fort Worth & Tarrant County
CDBG Public Service Subtotal
REACH Resource Center on
Independent Living
TOTAL CDBG Contracts
Emergency Solutions Grant:
Table 2 - ESG Agencies
Organization
Catholic Charities of Fort Worth
CFW: Parks and Community Services
Presbyterian Night Shelter
SafeHaven of Tarrant County
Day Resource Center
Employment Training
Long Term Care
Ombudsman
Good Works/Buenas
Obras
Transportation for
S eniors
Community
Kitchen/Meals
Child Development
P rogram
Power of Self
P roject Ramp
Program
Prevention and Rapid
Re -Housing
Community Action
Partners
The Emergency Shelter
P rogram
S helter Operations and
Rapid Re -Housing
Counseling Services and
Case Management
TOTAL ESG Contracts
Housing Onoortunities For Persons With AIDS:
Table 3 - HOPWA Agencies
Organization
AIDS Outreach Center, Inc.
Tarrant County Samaritan Housing, Inc.
$ 75,000.00
$ 75,000.85
$ 75,000.00
$ 75,000.00
$ 75,000.00
$ 75,000.00
$ 31,808.50
$ 874,517.85
$ 50.000.00
$ 924,517.85
Amount
$ 38,178.52
$ 75,000.00
$ 167,892.72
$ 175,000.00
$ 36,821.48
tb
4,
492,892.72
Program Amount
Administration (three percent), $ 612,758.90
S upportive Services, TBRA, and
STRMU
Administration (three percent),
S upportive Services, and TBRA
TOTAL HOPWA Contracts
These programs are available in ALL COUNCIL DISTRICTS.
$ 301.665.92
$ 914,424.82
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendations, adoption of the attached appropriation ordinance and receipt of grant funds, funds
will be available in the current operating budget, as appropriated, of the Grants Fund.
TO Fund/Account/Centers
GR76 451727 017206280XXX
GR76 5XXXXX 017206280XXX
GR76 451727 017206281XXX
GR76 5XXXXX
017206281XXX
GR76 5XXXXX 017206283XXX
GR76 451727 017206284XXX
$5.830.119.00
$5.830.119.00
$1.973.169.00
$1.973.169.00
$532.857.00
$942.706.00
FROM Fund/Account/Centers
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M&C Review Page 5 of 5
GR76 5XXXXX 017206284XXX
GR76 451685 017206280XXX
GR76 5XXXXX 017206280)J(X
GR76 451727 017206283XXX
$942.706.00
$50.000.00
$50.000.00
$5321857.00
Submitted for City Manager's Office bv:
Originating Department Head:
Additional Information Contact:
Fernando Costa (6122)
Jay Chapa (5804)
Cynthia Garcia (8187)
Avis F Chaisson (6342)
ATTACHMENTS
17HUDACTPLANPYI 2-13 A012 VG(1 ).doc
2012-13ActionPlanFundinaRecommendations.pdf
List of Selected Streets for 2012-2013.odf
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=17008&councildate=8/7/2012 12/04/2012