Loading...
HomeMy WebLinkAboutContract 43656-A1610 Opperman Drive Contract Value Management Eagan, MN 55123 Strategic Finance Telephone: Fax: E-mail: April 15, 2013 Fort Worth Police Dept - 1003932833 5001 Blue Mound Rd Fort Worth, TX 76106 CITY SECRETARY CONTRACT NO.__NQ� Ci.a.lar t WEST® A Thomson Reuters business To Whom It May Concern: • This document serves to memorialize the agreement between Fort Worth Police Department ("Subscriber") and West Publishing Corporation ("West") regarding the modification to the Special Offer Amendment to CLEAR Services Subscriber Agreement ("Amendment") currently in effect between Subscriber and West, entered under the auspices of TXMAS-3-520010. Capitalized terms used, but not defined herein, will have the meanings attributed to them in the Amendment and/or the CLEAR Services Subscriber Agreement. Period 3 will be extended through April 30, 2013. Furthermore, the Term of the Amendment will be extended through April 30, 2016. The Periods and the Monthly Guarantees will be: • The Period 4 (May 1, 2013 through April 30, 2014) Monthly Guarantee will be $2,625. • The Period 5 (May 1, 2014 through April 30, 2015) Monthly Guarantee will be $2,756. • The Period 6 (May 1, 2015 through April 30, 2016) Monthly Guarantee will be $2,894. In addition, the following paragraph will be added to the end of Subscriber's Amendment. 5. Non -Availability of Funds. If Subscriber fails to receive sufficient appropriation of funds or authorization for the expenditure of sufficient funds to continue service under this Amendment , or if Subscriber receives a lawful order issued in or for any fiscal year during the Term of this Amendment that reduces the funds appropriated or authorized in such amounts as to preclude making the payments set out herein, Subscriber may submit a written notice to West seeking cancellation of the service and the Subscriber Agreement and this Amendment, if permitted under applicable law. Subscriber shall provide West with notice not less than thirty (30) days prior to the date of cancellation, and shall include a written statement documenting the reason for cancellation, including the relevant statutory authority for cancelling, and an official document certifying the non -availability of funds (e.g., executive order, an officially printed budget or other official government communication). Upon West's receipt of a valid cancellation notice, Subscriber shall pay all charges incurred for any products and/or services received prior to the effective date of the cancellation. Any termination hereunder will be effective on the first day of the month following such 30 days notice. RECEIVED APR 23 2013 OFFICIAL IRE©O R ©ATV ©u[ T .' ' Except as expressly provided herein, all other terms and conditions of the Amendment will remain unchanged. Please have this document executed by an authorized representative of Subscriber and returned to West, on or before April 26, 2013 at 7:00 p.m. CT. West Pushing Corporation Veir Accepted By erfir Title Date V-717i Date and Time Received by West • APPROVAL RECOMMENDED: By: w Jeffrey .Iialstead Chief of Police Date: tie lel 3 APPROVED AS TO FORM AND LEGALITY: CL By: —� Denis C. !N4cB1roy/) Senior Assistant McElroy") Attorney Contract Authorization: M&c: P44- Orllirt • • 4 ‘)•14'.'"al 0 w Date Approved: sea -// A' 'fRuiNg.a \ n o a Tht, et Of FOCE arleh partttrent Signed Name (please print) OW t€C5 kik) • tn .n (645 Title /bEStftCLflt Oth nal" Date Di-s 23.13 ATTEST: By: Mar J. ICayYCity Secretar �qp0000� �� �i` C gag , 8.4 ej o i 0000a4 v At"- t\ • OFFICIAL RECORD CITY SECRETARY Ft WORTH, TX City of Fort Worth, Texas ayor and ouncil ommunication COUNCIL ACTION: Approved on 3/22/2011 DATE: Tuesday, March 22, 2011 REFERENCE NO.: **P-11206 LOG NAME: 13P10-0574 WESTGOVSERV AGW SUBJECT: Authorize a Purchase Agreement with West Government Services Using a Texas Multiple Award Schedule Contract for Web Access to Consolidated Lead Evaluation and Reporting with Web Analytics for the Police Department for an Initial Amount of $84 888.00 RECOMMENDATION: It is recommended that the City Council authorize a purchase Agreement with West Government Services using a Texas Multiple Award Schedule contract number TXMAS-3-520010 for web access to Consolidated Lead Evaluation and Reporting with Web Analytics for the Police Department for an initial amount of $84,888.00, with payments due 30 days after receipt of invoices. DISCUSSION: The Police Department will use this purchase Agreement to provide detectives and investigators web access to Consolidated Lead Evaluation and Reporting (CLEAR) with Web Analytics and detailed reports. CLEAR is an internet database that searches social network sites for current and historical public record data that is used to identify last known addresses, employers, vehicles, and other information for any suspect that may be under investigation. This service is accessed through the Internet and does not require software licensing or support. The premium search, Web Analytics on CLEAR, provides instant access to more than one trillion pages, which includes text and photos in social networks blogs, chat rooms, business information sites, official watchlists of felons and terrorists, international newspapers, magazines and newswires Web Analytics applies sophisticated tools to let investigators quickly see the web information that is most useful to the investigation. These services have been responsible for the identification of numerous suspects in all ranges of offenses, and they are investigative tools These tools are necessary to meet the needs of the Police Department and supports the City's goal to be one of the safest cities in the country. PRICE ANALYSIS — There is a six percent annual increase from the previous agreement awarded by M&C P-11012, approved by the City Council on August 4, 2009 The six percent increase is attributed to adding additional Web Analytics service. The prices were obtained using Texas Multiple Awaid Schedule (TXMAS) cooperative contract TXMAS-3-520010. Staff reviewed the pricing and determined it to be fair and reasonable. COOPERATIVE PURCHASE — State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies any state law requiring that the local government seek competitive bids for purchase of the item. Texas Multiple Award Schedule contracts were competitively bid to increase and simplify the purchasing power of government entities across the State of Texas M/WBE — A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERM — Upon City Council's approval, the Agreement shall begin on March 23, 2011 and expire August 15, 2011, in accordance with the TXMAS contract. RENEWAL OPTIONS — The Agreement may be renewed for up to three additional one—year terms at the City's option per the conditions established in the contract between GSA and the individual vendor. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligation during the renewal term. FISCAL INFORMATION: The Financial Management Services Director certifies that funds are available in the current operating budget as appropriated, of the State Awarded Assets Fund. BQN\13P10 0574\AGW FUND CENTERS: TO Fund/Account/Centers CERTIFICATIONS: Submitted for City Manager's Office bv: Originating Department Head: Additional Information Contact: FROM Fund/Account/Centers Karen Montgomery (6222) Lena Ellis (8.517) Jack Dale (8357) Aaron Whitson (8354) ATTACHMENTS 1. 10 0574 West MWBE Waiver.pdf 2. 1003932833 — Undated Pricing ndf 3. 3-520010.ndf M&C Review COUNCIL ACTION: Approved on 3/22/2011 DATE• 3/22/2011 REFERENCE NO.: CODE P TYPE: SUBJECT: **P-11206 LOG NAME: PUBLIC HEARING: Authorize a Purchase Agreement with West Government Services Using a Texas Multiple Award Schedule Contract for Web Access to Consolidated Lead Evaluation and Reporting with Web Analytics for the Police Department for an Initial Amount of $84,888.00 Page 1 of 2 official site of the City of Fort Worth, Texas FORT WORTil 13P10-0574 WESTGOVSERV AGW CONSENT NO RECOMMENDATION: It is recommended that the City Council authorize a purchase Agreement with West Government Services using a Texas Multiple Award Schedule contract number TXMAS-3-520010 for web access to Consolidated Lead Evaluation and Reporting with Web Analytics for the Police Department for an initial amount of $84,888.00, with payments due 30 days after receipt of invoices. DISCUSSION: The Police Department will use this purchase Agreement to provide detectives and investigators web access to Consolidated Lead Evaluation and Reporting (CLEAR) with Web Analytics and detailed reports. CLEAR is an Internet database that searches social network sites for current and historical public record data that is used to identify last known addresses, employers, vehicles and other information for any suspect that may be under investigation. This service is accessed through the Internet and does not require software licensing or support. The premium search, Web Analytics on CLEAR, provides Instant access to more than one trillion pages, which includes text and photos in social networks, blogs, chat rooms, business information sites, official watchlists of felons and terrorists, international newspapers, magazines and newswires. Web Analytics applies sophisticated tools to let Investigators quickly see the web information that is most useful to the investigation. These services have been responsible for the identification of numerous suspects in all ranges of offenses, and they are investigative tools These tools are necessary to meet the needs of the Police Department and supports the City's goal to be one of the safest cities in the country. P RICE ANALYSIS - There is a six percent annual increase from the previous agreement awarded by M&C P-11012 approved by the City Council on August 4, 2009 The six percent increase is attributed to adding additional Web Analytics service. The prices were obtained using Texas Multiple Award S chedule (TXMAS) cooperative contract TXMAS-3-520010. Staff reviewed the pricing and determined it to be fair and reasonable. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies any state law requiring that the local government seek competitive bids for purchase of the item. Texas Multiple Award Schedule contracts were competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. M/WBE - A waiver of the goal for M/WBE subcontracting requirements was requested by the P urchasing Division and approved by the M/WBE Office because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERM - Upon City Council's approval the Agreement shall begin on March 23, 2011 and expire August 15, 2011, in accordance with the TXMAS contract. http://apps.cfwnet.org/council_packet/mc review.asp?ID=14832&councildate=3/22/2011 4/24/2013 M&C Review Page 2 of 2 RENEWAL OPTIONS - The Agreement may be renewed for up to three additional one-year terms at the City's option per the conditions established in the contract between GSA and the individual vendor This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligation during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current operating budget as appropriated, of the State Awarded Assets Fund. BQN\13P10-0574\AGW TO Fund/Account/Centers FROM Fund/Account/Centers Submitted for Citv Manaaer's Office bv: Oriainatina Department Head: Additional Information Contact: ATTACHMENTS Karen Montgomery (6222) Lena Ellis (8517) Jack Dale (8357) Aaron Whitson (8354) http://apps.cfwnet.org/council_packet/mc review.asp?ID=14832&councildate=3/22/2011 4/24/2013 eat, n1Th Nancy M. Leonard Sr Financial Analyst Contract Value Management 7 February 2012 City of Fort Worth Police Dept 350 W Belknap St Fort Worth, TX 76102 To Whom It May Concern: CITE CONTRACT . 610 Opperman Ortve D6-N 1 158 Eagan MN 55123 Telephone 651 687 7122 Fax 651.687.4968 E-mail nancy.Ieonard@thomson.com tie; ll•,(;r t1Ut:ti'r', t1.5l111n', This document serves to memorialize the agrcement between City of Fort Worth - Police Dep.lrtnnent ("Subscriber") and West Publishing Corporation ("\Vest") regarding the modification to die Special ()UL'r i\nicndtncnt to CLEAR Services Subscriber Agreement ("Amendment") currently in e(tcet between Subscriber and West under contract state contract RFO# C'C'u-CALIR-2010-00. Capitalized terms used, but not defined herein, will have the meanings given to them in the CLEAR Subscriber Agreement and; or the Amendment. 2. Effective March 1,-2$t't-, Subscriber's User Count shall decrease to ten (10). The Term of the Amendment will be extended through November 30, 2012. The Period artd the Monthly Guarantee will be: • The Period 3 (March 1,-40-H, through November 30, 2012) Monthly Guarantee will be .S2,500. En the c\ ent Subscriber's :Lnnendment is not executed and received by West prior to this letter agreement, this letter agreement shall he null and void. Please have this document executed by an authorized representative of Subscriber and returned to West, on or before February 27, 2012 at 7:00 p.m. CST. \Vest, a ' 'hornson Reuters business \cueptcd Rv N G41._ 14itIC-_'�'C"_-�. !`^. t.:t. %i_.__ . c7�J � • • 9,. ,430, 'Jy 11. Yliteekt-La 1 i&&cretai" City of Fort Worth --• Police Department Signed _ f (ple.L1 . N11t1)(. • pFiiIt ) ��� j;,�► �=.`.::.Y __...la.) s.k3(!'•L' Titl _ivls-1a n+ DDate AriCr f°117*-Nti f *0QO 00000 iipk?? 000 `r O Q /319A anb. !ir Fes o gm pi ° gi o�,d9 #4(>46.1 4 ( -Lye MiAtiail I.; • /11/4_C-3(5\11A/V) ,Ct OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORT WORTH City of Fort Worth Inter -Office Correspondence DATE: TO: FROM: August 27, 2012 City Secretary's Office Aya Ealy Program Support Division Fort Worth Police Department SUBJECT: West Clear Contract Attached please find an agreement that needs a CSC number assigned. Several attempts have been made to retrieve an original copy of this agreement from the company but to no avail. I am resending this to see if we can get a CSC # assigned so that we can pay outstanding invoices currently due. No M&C was necessary. Thanks, 61/ Christy Rodriguez Program Support Manager Jessie 'ngsva Assistant ity Attorney Date ■ -)ki- (7 1-7-c Date ■ Approved Not Approved Comments Attached Approved Not Approved Comments Attached