Loading...
HomeMy WebLinkAboutContract 43695-A3 (2)CITY SECRETARY ] alati es- A CONTRACT NO. TA1:11113 THIRD AMENDMENT TO CITY SECRETARY CONTRACT NO. 43695 WHEREAS the City of Fort Worth ("City") and Rehabilitation, Education and Advocacy for Persons with Handicaps (REACH), dba REACH Resource Center on Independent Living ("Agency") made and entered into City Secretary Contract No. 43695 (collectively with all previous amendments, the "Contract"); WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Community Development Block Grant Program ("CDBG"); WHEREAS, the First Amendment to the Contract replaced the Insurance and Bonding Contract requirements to be consistent with the City's risk management policies, and replaced certain exhibits to comply with HUD's 2013 income limits; WHEREAS, the Second Amendment to the Contract increased CDBG Funds by $10,000.00 for a total of $60,000.00 in order to serve additional clients; WHEREAS, Section 5.2.2 of the Contract permits Agency to increase or decrease line item amounts in the Budget, subject to written approval by the Director of the City's Housing and Economic Development Department, so long as the total Contract Budget does not change; and WHEREAS, the Agency has requested further revision to certain line items in the Budget; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. a. Exhibit "B" - Budget Revised 06/2013 attached to the Contract is replaced with the Exhibit "B" - Budget Revised 09/2013. b. This amendment is effective as of the Effective Date of the Contract. II. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No. 3 to CSC No. 43695 REACH Resource Center on Independent Living (CDBG) cm O3A1333j ©VFW' 0,1110 ale l , FT. WORTH! 10.K ACCEPTED AND AGREED: REACH RESOURCE CENTER ON INDEPENDENT LIVING By: Charlotte A. Stewart Title: Executive Director ,cp,l3'Cic...,,,, otr Oft 7. 1/4 ATTEST: City ecr M&C: C-25767 Date: August 7, 2012 0 ♦- p►�'poocopo CITY OF FORT WORTH Cynthia B. Garcia, Acting Director Housing and Economic Development Department Apo 0 o $) 0 �0.it ,�d APPROVED AS TO FORM AND o00o0000ye- LEGALITY. t-ortxt0 �4a� Amendment No. 3 to CSC No. 43695 REACH Resource Center on Independent Living (CDBG) t Assistant City Attorney OFFICIAL RECORD CITY SECRETA F7 WORTH, TX EXHIBIT "B" — BUDGET Revised 09/2013 Account ADMINISTRATIVE Grant Budget Salaries FICA Life Insurance Health Insurance Disability Insurance Unemployment -State Accounting TOTAL ADMINISTRATIVE EXPENSES % Administrative Cost PROGRAM PERSONNEL Salaries FICA Life Insurance Health Insurance Unemployment Worker's Compensation Retirement SUPPLIES AND SERVICES Office Supplies Office Equipment Rental Postage * Printing MISCELLANEOUS Construction/Building Materials (only REACH) Contract Labor (City needs copy of contract before expenses can be reimbursed) Craft Supplies Field Trip Admission Expenses Other Field Trip Expenses (if preapproved by City) Food Supplies Teaching Aids FACILITY AND UTILITIES Telephone Electric Gas Water and Wastewater Solid Waste Disposal Rent (City needs copy of lease before expenses can be reimbursed) Custodial Services Repairs Cleaning Supplies LEGAL, FINANCIAL, AND INSURANCE Fidelity Bond or Equivalent Directors and Officers General Commercial Liability Contract Accounting** DIRECT ASSISTANCE Childcare Scholarships Short-term Rent Assistance Short-term Mortgage Assistance Short-term Utilities Assistance Tenant Based Rental Assistance TOTAL 1001 1002 1003 1004 1005 1006 1007 2001 2002 2003 2004 2005 2006 2007 3001 3002 3 003 3004 4001 4002 4003 4004 4005 4006 4007 5001 5002 5003 5004 5005 5006 5007 5008 5009 6001 6002 6003 6005 7001 7002 7003 7004 7005 Amendment No. 3 to CSC No. 43695 REACH Resource Center on Independent Living (CDBG) $22,125 $37,875 $60,000.00 Increase $269.47 $269.47 Decrease ($269.47) ($269.47) Revised Program Budget $22,394.47 $37,605.53 $60,000.00 Page 3 The following tables are purely informational and were created solely for purposes of preparing, negotiating and determining the reasonableness of the overall line item budget on the first page of this EXHIBIT B — BUDGET and are not to be considered part of the terms and conditions of this Contract. Contractor may make changes to any column except the "Position" column in the ' Salary Detail' table without the City's consent so long as the total amounts charged to the grant do not exceed the line items on the first page of the EXHIBIT B — BUDGET.' Changes to the column labeled "Position" may only be made with the prior written consent of the City. Position Name FICA Life Insurance Health Insurance Unemployment Workers Compensation Retirement Office Supplies Office Equipment Rental Postage Printing Rate SALARY DETAIL Annual Hours I Percent to Grant FRINGE DETAIL Percent of Payroll Amount Contract Labor and Permits Construction/Building Materials Facility Fees Field Trip Costs Food Supplies Teaching Aids Telephone Electric Gas Water and Wastewater Solid Waste Disposal Rent Custodial Services Repairs Cleaning Supplies Fidelity Bond (or Equivalent) General Commercial Liability Directors and Officers Contract Accounting Amount to Grant Percent to Grant Amount to Grant SUPPLIES AND SERVICES Total Budget 1 Percent to Grant 1 1 MISCELLANEOUS Total Budget $37,605.53 $22,394.47 Percent to Grant 100% 100% FACILITY AND UTILITIES Total Budget Percent to Grant FINANCIAL AND INSURANCE Total Budget Percent to Grant Amendment No. 3 to CSC No. 43695 REACH Resource Center on Independent Living (CDBG) 1 1 1 Amount to Grant Amount to Grant $37,605.53 $22,394.47 Amount to Grant Amount to Grant Page 4 DIRECT ASSISTANCE Total Budget Childcare Scholarships Short -Term Rent Assistance Short Term Mortgage Assistance Short Term Utilities Assistance Tenant Based Rental Assistance Percent to Grant Amount to Grant 1 1 Amendment No. 3 to CSC No. 43695 Page 5 REACH Resource Center on Independent Living (CDBG) 10/3/13 M&C Review CITY COUNCIL AGENDA Official site of the City of Fort Worth, Texas FORT oRTI1 COUNCIL ACTION: Approved As , anded n 8/7/2012 mance N®Q 203 i 6DO8c12Oi2 i M F : 7/24/2012 RFFERENC CODE: C TYPE: TUA PR CO25767 0USI IfkirPrit NON- PUBLIC CONSENT Hftf, ING: 17HUDACTPLANPY121-7 13 YES SU. IrtJICT: Conduct a Public Hearing and Approve City's 2012-2013 Action Plan for the Use of Federal Grant Funds from the United States Department of Housing and Urban Development in the Amount of $9,278,851.00 for Program Year 201202013 from the Community Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS Grant Programs, Authorize Collection and Use of Program Income, Authorize Application of Indirect Cost Rates, Authorize Execution of Related Contracts and Interdepartmental Letters of Agreement and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Conduct a public hearing to allow citizen input and consideration of the City's 2012-2013 Action Plan for use of federal grant funds from the United States Department of Housing and Urban Development in the amount of $9,278,851.00 for Program Year 201202013 from the Community Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS grant programs and for the use of program income from activities using prior years' federal grant funds; 2. Approve the City's 2012=2013 Action Plan for submission to the United States Department of Housing and Urban Development including allocations of grant funds to particular programs and activities as detailed below; 3. Authorize the collection and use of an estimated $50,000.00 of program income resulting from activities using prior years' Community Development Block Grant funds for the programs and activities detailed below; 4. Authorize the collection and use of any program income resulting from activities using prior years' HOME Investment Partnerships Program funds for the City's Homebuyer Assistance Program; 5. Authorize the City Manager, or his designee, to execute contracts and interdepartmental Letters of Agreement for a one year term with the agencies listed below in Tables 1, 2, and 3 for Program Year 2012-2013 for Community Development Block Grant, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS grant funds, contingent upon receipt of funding; 6. Authorize the City Manager, or his designee, to extend the contracts and interdepartmental Letters of Agreement for up to one year if an agency or department requests an extension and such extension is necessary for completion of the program; 7 Au ifhnri�a thee raw hilanan®r nr hie rioeinnaa to am®nrl th® rnntrarte and intorrianartmontal I atfare apps.cfwmet.org/councilpacket/mc review.asp?ID=17008&council date=8/7/2012 1/6 10/3/13 M&C Renew I • 1U.11.11U1 ILG 1IG VILy IVICAI IGyGI , GI ...0 UGJII.' IGG lU GI I IGI IU 1I IG %JUI ILI GG\C GI IU 111%01 UGIJG II IICI IIGI 1-GtLG1J of Agreement if necessary, to achieve program goals, provided any amendment is within the scope of the program and in compliance with City policies and all applicable laws and regulations governing the use of federal grant funds; 8. Apply indirect cost rates as applicable for the Grants Fund in accordance with the City's Administrative Regulations; and 9 Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations to the Grants Fund in the total amount of $9,278,851.00 ($5,830,119.00 in Community Development Block Grant funds, $1,973,169.00 in HOME Investment Partnerships Program funds, $532,857.00 in Emergency Solutions Grant funds and $942 706.00 in Housing Opportunities for Persons with AIDS funds) plus any program income, all subject to receipt of such funds. DISCUSSION: The City's Action Plan is a comprehensive summary of the major housing and community development activities programs and proposed expenditures for the use of federal grant funds in the amount of $9,278,851.00 from the United States Department of Housing and Urban Development (HUD) for the program year beginning October 1, 2012 and ending September 30, 2013 from the Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME), Emergency Solutions Grant (ESG) and Housing Opportunities for Persons with AIDS (HOPWA) grant programs. This year's Action Plan also summarizes the use of program income resulting from activities using prior years' CDBG and HOME funds. The purpose of these grant funds is to primarily benefit low and moderate income City residents, with ESG funds primarily benefiting homeless persons and HOPWA funds primarily benefiting persons with HIV/AIDS. A 30-day public comment period on the City's proposed Action Plan was held from June 25, 2012 to July 25, 2012 Any comments will be maintained by the Housing and Economic Development Department in accordance with federal regulations. This public hearing on the City's Action Plan will be the first public hearing for the HUD -required citizen participation process A second public hearing is proposed for August 7, 2012 at which time the City Council is scheduled to approve the Action Plan The City's Action Plan must be submitted to HUD by August 16, 2012. In addition, two public hearings were held on July 16, 2012 at 9:30 a.m and 6:00 p.m. for citizens to provide comment on the proposed lists of neighborhood streets eligible for reconstruction using CDBG funds The Transportation and Public Works Department prepared a list of priority streets in CDBG-eligible areas. The streets selected for reconstruction were based on the comments provided at the public hearings. A complete list of the streets is attached and will be included in the Action Plan. The allocations in the draft Action Plan available during the public comment period were based on funding estimates available at that time The amounts set out below reflect the allocations from HUD at the time of this Mayor and Council Communication (M&C). The allocations are not yet final and if the amounts increase, Staff will bring forward another M&C to commit the additional funds. Staff developed recommendations for the allocation of the estimated funding from HUD and presented them to the Community Development Council (CDC) on June 4 2012 A summary of the CDC's funding recommendations is provided below in Tables 1, 2, and 3 and a spreadsheet of all specific funding recommendations is attached For Program Year 2012-2013, the $5,830,119.00 in CDBG funds and $50,000.00 of CDBG program income is recommended to be allocated as follows: Housing Programs and Services - $2,124,038.00 This item includes funding for the City's Priority Repair Program, Cowtown Brush -Up, homebuyer and apps.cflnlnet.org/councilpacket/mc reMewasp?I0=17008&councildate=8/7/2012 2/6 10/3/13 M&C Review housing services, and accessibility modifications to the homes of senior and/or disabled individuals and related project delivery costs for these programs. Public Services - $874,517.85 This item includes social services for low to moderate income, disabled, and disadvantaged populations. Community Facilities and Infrastructure - $930,596.05 This item includes funding for neighborhood streets reconstruction and streetlight installation for the Terrell Heights neighborhood. CDBG Economic Development - $734 943.30 This item is this year's payment of the City's Section 108 loan from HUD. CDBG General Administration - $1,166,023 80 This item includes costs for administering the CDBG grant including allocations for Financial Management Services, Internal Audit, and Planning and Development. CDBG Estimated Program Income - $50,000.00 Staff recommends allocating any CDBG program received to the following items. CASA of Tarrant County, Inc. Cultural Arts Center Day Resource Center for the Homeless YWCA Fort Worth & Tarrant County Neighborhood Street Reconstruction CDBG General Administration (20 percent) Total CDBG Program Income $ 1,875.00 $ 1,875.00 $ 1,875.00 $ 1,875.00 $32,500.00 $10,000.00 $50,000.00 For Program Year 2012-2013, the $1,973,169.00 in HOME funds is recommended to be allocated as follows: HOME General Administration - $197,316.90 This item includes costs for administering the HOME grant. Community Development Housing Organizations (CHDO) Set Aside - $0 00 This HUD -required minimum allocation has been met with previous years' awards to CHDOs for nonprofit affordable housing projects and CHDO administrative operating costs. Homebuyer Assistance Program - $1,775,852 10 This item includes funding to provide down payment and/or closing cost assistance to low and moderate income homebuyers. Staff anticipates the receipt of program income in the 2012-2013 Program Year from activities using HOME funds Any future program income will be used for the City s Homebuyer Assistance Program (HAP) after the 10 percent allocation, excluding recapture, for HOME General Administration. For Program Year 2012-2013, the $532,857.00 in ESG grant funds is recommended to be allocated as follows: Allocation to non-profit service providers - $492,892.72 Allocation to ESG nrearam administration - S39.96d_2R apps.cfwnet.org/council_pacI t/mc reviewasp9ID=17008&councildate=8/7/2012 3/6 10/3113 M&C RNew 0 "M M � MW ftmw M low a 0 w a-Ml 0 0 Ml 16 MIN a 'WU 10"M 0 am"l M■ftw 00 0'"M qM 0 qKV M a qr%aw qw I mow%W 0 0 M"� For Program Year,2012-2013, the $1942,706.001 in HOPWA grant funds is reciom mended to be allocated as follows: Allocation to non.,profit service providers, -$ Allocation to HOPWA,program,adrnioniffistration - $28,281.18 The CDC and Staff recommend that contracts be executed with the agencies listed below in the amounts shown 'in the,following tables: Commu Lri'lly Dqveloonrliont R.Ioqk Grant: Table I , CG Agencies Organization Program Anlint, Diamond Hill and North side Camp Fire USA First Texas Council Station $ 7519100.00 Volunteer Advocate CASA,of arrant County, Inc. Training $ 301000-00 Substance Abuse Cenikor Foundation Treatment $ 75,000.00 Clayton Child Care. Inc,., d/b/a Clayton S! School Age Child Care $ 751000.00 YE New Life Center/Promise Cornerstone Assistance Network House $ 751000.00 Cultural Arts Center GE D in Spanish $ 3010 .100 Day Resource Center for the Homeless Counselling Services and Case Wnagement $ 311808.50 The Ladder Alliance Employment,Training 750000-00 Writal Health Association of Tarrant Long Term Care County Ombudsman $ 751,000.85 Good Works/'Buenas Northsilde Inter-Church Agency, Inc. Obras $ 75,000.00 Senior Citizen Serces of Greater Transportation for $ 75,000-00 Tarrant County S eniors Tarrant Area Food Bank Community Kitchen/Wals $ 75,000-100 Child Development YWCA Fort Worth & 'Tarrant County Program $ 75,000-00 8 YWCA,Fort Worth & Tarran Coun t ty, Power o $ 31 f Self CDB,G Public Service Subtotal $ 8749517.85 REACH Resource Center,on Independent Living Pr Jett Ramp KC CSC .00 TOTA. CDBG Contracts $ 92AO5171.85 0 EMMeMySQ_1U.tion Drall Table 2 , SSG Aciencies, apps.dmakorg/council 4/6 1_packWnrr,—re-�ew.asp?]D=1,70MccumilMe=W/2012 10/3/13 M&C Review Organization Catholic Charities of Fort Worth CFW: Parks and Community Services P resbyterian Night Shelter S afeHaven of Tarrant County Day Resource Center TOTAL ESG Contracts Program P revention and Rapid Re - Housing Community Action P artners The Emergency Shelter P rogram S helter Operations and Rapid Re -Housing Counseling Services and Case Management Housing Onnortunities For Persons With AIDS• Table 3 - HOPWAAgencies Organization AIDS Outreach Center, Inc. Tarrant County Samaritan Housing, Inc. Amount $ 38,178.52 $ 75, 000.00 $ 167,892.72 $ 175,000.00 $ 36,821 48 $ 492,892.72 Program Administration (three percent), S upportive Services, TBRA, and STRMU Administration (three percent), S upportive Services, and TBRA TOTAL HOPWA Contracts These programs are available in ALL COUNCIL DISTRICTS. Amount $ 612,758.90 $ 301.665.92 $ 914,424.82 FISCAL INFORMATION/CERTIFICATION. The Financial Management Services Director certifies that upon approval of the above recommendations adoption of the attached appropriation ordinance and receipt of grant funds, funds will be available in the current operating budget as appropriated of the Grants Fund. TO Fund/Account/Centers GR76 451727 017206280)00( GR76 5)0000( 017206280)00( GR76 451727 017206281)00( GR76 5)0000( 017206281)00( GR76 5)0000( 017206283)00( GR76 451727 017206284)00( GR76 5)0000( 017206284)00( GR76 451685 017206280)00( GR76 5)0000( 017206280)00( GR76 451727 017206283)00( $5.830.119.00 $5.830.119.00 $1.973.169.00 $1.973.169.00 $532.857.00 $942.706.00 $942.706.00 $50.000.00 $50.000.00 $532.857.00 FROM Fund/Account/Centers apps.cfwnet.org/councilfaclaet/mc reviewasp?I13=17008&councildate=8/7/2012 5/6 10/3/13 M &C Review Submflttn d mr Cibv anaue r o Office by oriainatin©i 0nroi i tr ent FD : Additional hif ninatian Cmntact: ATTACHMENTS 17HUDACTPLANPYI2-13 A012 VG(11.doc 2012-13ActionPlanFundinaRecommendations. odf List of Selected Streets for 2012-2013.odf Fernando Costa (6122) Jay Chapa (5804) Cynthia Garcia (8187) Avis F. Chaisson (6342) apps.cfwnet.org/councilpackat/rr_ review.asp?ID=17008&cauncildate=8/7/2012 6/6