HomeMy WebLinkAboutContract 43702-A2 (2)cut $ECRETAy
CONTRACT N'3 41'37DZ1)Z1
SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 43702
WHEREAS the City of Fort Worth ("City") and Presbyterian Night Shelter ("Agency")
made and entered into City Secretary Contract No. 43702 (collectively with all previous
amendments, the "Contract");
WHEREAS, the Contract provides funding to Agency pursuant to a grant received by
City from the United States Department of Housing and Urban Development ("HUD") through
the Emergency Solutions Grant ("ESG");
WHEREAS, the First Amendment to the Contract replaced the Insurance and Bonding
Contract requirements to be consistent with the City's risk management policies, and replaced
certain exhibits to comply with HUD's 2013 income limits;
WHEREAS, Section 5.2.2 of the Contract permits Agency to increase or decrease line
item amounts in the Budget, subject to written approval by the Director of the City's Housing
and Economic Development Department, so long as the total Contract Budget does not change;
and
WHEREAS, the Agency has requested further revisions to certain line items in the
Budget; and
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to
complete the Program and meet Contract objectives.
NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows:
I.
a. Exhibit "B" — Budget attached to the Contract is replaced with the Exhibit "B" Budget Revised 09/2013.
b. This amendment is effective as of the Effective Date of the Contract.
II.
All terms and conditions of the Contract not amended herein remain unaffected and in
full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized
terms not defined herein shall have meanings assigned to them in the Contract.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
Amendment No. 2 to CSC No. 43702
Presbyterian Night Shelter (ESG)
RECEIVED OCT -9 2613
L G�ICIAL RECORD'
E
lIT SRCR g ETARY
flWORTH9fl
City Se
M&C: 767
Date: August 7, 2012
li
Amendment No. 2 to CSC No. 43702
Presbyterian Night Shelter (ESG)
ACCEPTED AND AGREED:
PRESBYTERIAN NIGHT SHELTER
By:
tt5by Olen
Title: Executive Director
14. � WIOR it °VP%
N
Sis"
x�
ta
CITY OF FO ' WORTH
By:
CynthiaB. Garcia,A cting Director
Housing and Economic Development
Department
APPROVED AS TO FORM AND
LEGALITY:
Assistant City Attorney
atita,
OFFICIAL R11coRo:
CITY SECRETARY
Rrh, 71'
Page
EXHIBIT "B" — BUDGET Revised 09/2013
EMERGENCY SHELTER
ESSENTIAL SERVICES
Salaries
Life Insurance
Health Insurance
Unemployment
Worker's Compensation
Retirement (FICA/Medicare)
Office Supplies
Postage
Printing
Craft Supplies
Food Supplies
Insurance
Accounting
Contract Labor
SHELTER OPERATIONS
Maintenance
Rent
Security
Insurance
Utilities
Supplies
Hotel/Motel Vouchers
RENOVATIONS
SUBTOTAL EMERGENCY SHELTER
HOUSING RELOCATION AND STABILIZATION
Salaries- Prevention
FICA- Prevention
Life Insurance- Prevention
Health Insurance- Prevention
Disability Insurance- Prevention
Unemployment -State- Prevention
Salaries- ReHousing
FICA- ReHousing
Life Insurance-ReHousing
Health Insurance- ReHousing
Disability Insurance- ReHousing
Unemployment -State- ReHousing
SUBTOTAL- HR&S
FINANCIAL ASSISTANCE
Rental Assistance- Prevention
Rental Assistance- ReHousing
Utility Payments- Prevention
Utility Deposits- ReHousing
Moving Costs- ReHousing
Motel/Hotel Vouchers- ReHousing
Security Deposits- ReHousing
SUBTOTAL- FINANCIAL ASSISTANCE
HMIS
HMIS- Prevention
HMIS- ReHousing
SUBTOTAL- HMIS
TOTAL ESG CONTRACT .AMOUNT
FUNDING A: GENERAL REVENUE/DONATIONS
FUNDING B:
FUNDING C:
Account
1001
1002
1003
1004
1005
1006
1007
1008
1009
1110
1111
1112
1113
1114
1115
1116
1117
1118
1119
1120
1121
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
3001
3002
3003
3004
3005
3006
3007
4001
4002
Grant Budget
$51,689.00
$27,144.00
$22,000.00
$67,059.72
167,892.72
167,892.72
Increase Decrease
16,138.47
(4,932.21)
(1475.04)
(9,731.22)
16,138.47 16,138.47
Revised
Program
Budget
67,827.47
22,211.79
20,524.96
57,328.50
167,892.72
Amendment No. 2 to CSC No. 43702
Presbyterian Night Shelter (ESG)
Page 3
The following tables are purely informational and were created solely for purposes of preparing, negotiating, and
determining the reasonableness of the overall line item budget on the first page of this EXHIBIT B — BUDGET and
are not to be considered part of the terms and conditions of this Contract Conti actor may make changes to any
column except the "Position' column in the ' Salary Detail" table without the City's consent so long as the total
amounts charged to the grant do not exceed the line items on the first page of the EXHIBIT B — BUDGET."
Changes to the column labeled "Position" may only be made with the prior written consent of the City.
Position Name
FICA
Life Insurance
Health Insurance
Unemployment
Workers Compensation
Retirement
Office Supplies
Office Equipment Rental
Postage
Printing
Rate
SALARY DETAIL
Annual Hours
Percent to Grant
Amount to Grant
FRINGE DETAIL
Percent of Payroll Amount Percent to Grant Amount to Grant
Contract Labor and Permits
Construction/Building Materials
Facility Fees
Field Trip Costs
Food Supplies
Teaching Aids
Telephone
Electric
Gas
Water and Wastewater
Solid Waste Disposal
Rent
Custodial Services
Repairs
Cleaning Supplies
Security
SUPPLIES AND SERVICES
Total Budget Percent to Grant
MISCELLANEOUS
Total Budget
Percent to Grant
100%
100%
FACILITY AND UTILITIES
Total Budget ( Percent to Grant
17,900
56,000
13,610
44,200
10,350
0
46%
46%
46%
46%
Amount to Grant
Amount to Grant
Amount to Grant
0
25,760.00
6,260 60
20,546.90
4,761.00
68,792 99% I 67,827.47
27,300 81% 1 22,211.79
Amendment No. 2 to CSC No. 43702
Presbyterian Night Shelter (ESG)
Page 4
Fidelity Bond (or Equivalent)
General Commercial Liability
Directors and Officers
Contract Accounting
1
1 Childcare Scholarships
Short -Term Rent Assistance
Short Term Mortgage Assistance
Short Term Utilities Assistance
Tenant Based Rental Assistance
FINANCIAL AND INSURANCE
Total Budget Percent to Grant Amount to Grant
DIRECT ASSISTANCE
Total Budget
Percent to Grant Amount to Grant
Amendment No. 2 to CSC No. 43702 Page 5
Presbyterian Night Shelter (ESG)
10/3/13
•
M&C Rew ew
CITY COUNCIL AGENDA
Official site of the City of Fort Worth, Texas
FoRTWowru
COUNCIL ACTION: Approved As Amended on 8/7/2012 - Ordinance No. 20031 008®2012
CONTHWk9U
DATE: 7/24/2012
REFERENCE
NO.:
CODE: C
SUBJECT:
TYPE:
H OM APREVIOUS WEEK
C.25767
NON -
CONSENT
LOG NAME:
PUBLIC
HEARING:
17HUDAC T PLANPY12�
13
YES
Conduct a Public Hearing and Approve City's 2012-2013 Action Plan for the Use of
Federal Grant Funds from the United States Department of Housing and Urban
Development in the Amount of $9,278,851.00 for Program Year 2012-2013 from the
Community Development Block Grant, HOMI . Investment Partnerships Program,
Emergency Solutions Grant and Housing Opportunities for Persons with AIDS Grant
Programs, Authorize Collection and Use of Program Income, Authorize Application of
Indirect Cost Rates, Authorize Execution of Related Contracts and Interdepartmental
Letters of Agreement and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Conduct a public hearing to allow citizen input and consideration of the City's 2012-2013 Action
Plan for use of federal grant funds from the United States Department of Housing and Urban
Development in the amount of $9,278,851.00 for Program Year 2012=2013 from the Community
Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant and
Housing Opportunities for Persons with AIDS grant programs and for the use of program income from
activities using prior years' federal grant funds;
2. Approve the City's 2012-2013 Action Plan for submission to the United States Department of
Housing and Urban Development including allocations of grant funds to particular programs and
activities as detailed below;
3. Authorize the collection and use of an estimated $50,000.00 of program income resulting from
activities using prior years' Community Development Block Grant funds for the programs and
activities detailed below;
4. Authorize the collection and use of any program income resulting from activities using prior years'
HOME Investment Partnerships Program funds for the City's Homebuyer Assistance Program;
5. Authorize the City Manager, or his designee, to execute contracts and interdepartmental Letters of
Agreement for a one year term with the agencies listed below in Tables 1, 2, and 3 for Program Year
2012-2013 for Community Development Block Grant, Emergency Solutions Grant and Housing
Opportunities for Persons with AIDS grant funds, contingent upon receipt of funding;
6. Authorize the City Manager, or his designee, to extend the contracts and interdepartmental Letters
of Agreement for up to one year if an agency or department requests an extension and such extension
is necessary for completion of the program;
7 Ai ithnri-7® thin raw M/Ianon®r nr hie doeinno® fn amond thin rnntrar to and intordonarfmontal I ottore
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of Agreement if necessary, to achieve program goals, provided any amendment is within the scope of
the program and in compliance with City policies and all applicable laws and regulations governing the
use of federal grant funds;
8. Apply indirect cost rates as applicable for the Grants Fund in accordance with the City's
Administrative Regulations; and
9 Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations to
the Grants Fund in the total amount of $9,278,851.00 ($5,830,119.00 in Community Development
Block Grant funds $1,973 169.00 in HOME Investment Partnerships Program funds, $532,857.00 in
Emergency Solutions Grant funds and $942,706.00 in Housing Opportunities for Persons with AIDS
funds) plus any program income, all subject to receipt of such funds.
DISCUSSION:
The City's Action Plan is a comprehensive summary of the major housing and community
development activities programs and proposed expenditures for the use of federal grant funds in the
amount of $9,278,851.00 from the United States Department of Housing and Urban Development
(HUD) for the program year beginning October 1, 2012 and ending September 30, 2013 from the
Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME),
Emergency Solutions Grant (ESG) and Housing Opportunities for Persons with AIDS (HOPWA) grant
programs. This year's Action Plan also summarizes the use of program income resulting from
activities using prior years' CDBG and HOME funds. The purpose of these grant funds is to primarily
benefit low and moderate income City residents, with ESG funds primarily benefiting homeless
persons and HOPWA funds primarily benefiting persons with HIV/AIDS.
A 30-day public comment period on the City's proposed Action Plan was t-eid from June 25, 2012 to
July 25, 2012. Any comments will be maintained by the Housing and Economic Development
Department in accordance with federal regulations. This public hearing on the City's Action Plan will
be the first public hearing for the HUD -required citizen participation process A second public hearing
is proposed for August 7, 2012 at which time the City Council is scheduled to approve the Action Plan
The City's Action Plan must be submitted to HUD by August 16, 2012.
In addition, two public hearings were held on July 16, 2012 at 9:30 a.m. and 6:00 p.m. for citizens to
provide comment on the proposed lists of neighborhood streets eligible for reconstruction using
CDBG funds The Transportation and Public Works Department prepared a list of priority streets in
CDBG-eligible areas. The streets selected for reconstruction were based on the comments provided
at the public hearings. A complete list of the streets is attached and will be included in the Action Plan.
The allocations in the draft Action Plan available during the public comment period were based on
funding estimates available at that time The amounts set out below reflect the allocations from HUD
at the time of this Mayor and Council Communication (M&C). The allocations are not yet final and if the
amounts increase, Staff will bring forward another M&C to commit the additional funds. Staff
developed recommendations for the allocation of the estimated funding from HUD and presented
them to the Community Development Council (CDC) on June 4 2012 A summary of the CDC's
funding recommendations is provided below in Tables 1 2, and 3 and a spreadsheet of all specific
funding recommendations is attached
For Program Year 2012-2013, the $5,830,119.00 in CDBG funds and $50,000.00 of CDBG program
income is recommended to be allocated as follows:
Housing Programs and Services - $2,124,038.00
This item includes funding for the City's Priority Repair Program, Cowtown Brush -Up, homebuyer and
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housing services, and accessibility modifications to the homes of senior and/or disabled individuals
and related project delivery costs for these programs.
Public Services - $874,517.85
This item includes social services for low to moderate income, disabled, and disadvantaged
populations.
Community Facilities and Infrastructure - $930,596.05
This item includes funding for neighborhood streets reconstruction and streetlight installation for the
Terrell Heights neighborhood.
CDBG Economic Development - $734,943.30
This item is this year's payment of the City's Section 108 loan from HUD.
CDBG General Administration - $1,166,023.80
This item includes costs for administering the CDBG grant including allocations for Financial
Management Services, Internal Audit, and Planning and Development.
CDBG Estimated Program Income - $50,000.00
Staff recommends allocating any CDBG program received to the following items.
CASA of Tarrant County, Inc.
Cultural Arts Center
Day Resource Center for the Homeless
YWCA Fort Worth & Tarrant County
Neighborhood Street
Reconstruction
CDBG General Administration (20 percent)
Total CDBG Program Income
$ 1,875.00
$ 1,875.00
$ 1,875.00
$ 1,875.00
$32,500.00
$10,000.00
$50,000.00
For Program Year 2012-2013, the $1,973,169.00 in HOME funds is recommended to be allocated as
follows:
HOME General Administration - $197,316.90
This item includes costs for administering the HOME grant.
Community Development Housing Organizations (CHDO) Set Aside - $0.00
This HUD -required minimum allocation has been met with previous years' awards to CHDOs for
nonprofit affordable housing projects and CHDO administrative operating costs.
Homebuyer Assistance Program - $1,775,852 10
This item includes funding to provide down payment and/or closing cost assistance to low and
moderate income homebuyers.
Staff anticipates the receipt of program income in the 2012-2013 Program Year from activities using
HOME funds Any future program income will be used for the City's Homebuyer Assistance Program
(HAP) after the 10 percent allocation, excluding recapture, for HOME General Administration.
For Program Year 2012-2013, the $532,857.00 in ESG grant funds is recommended to be allocated
as follows:
Allocation to non-profit service providers - $492,892.72
Allocation to ESG nrnnram administration - S39.964_2R
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r _n. _... _.�...... a.__..._._. a
For Program Year 2012-2013, the $942,706.00 in HOPWA grant funds is recommended to be
allocated as follows:
Allocation to non-profit service providers - $914,424 82
Allocation to HOPWAprogram administration - $28,281.18
The CDC and Staff recommend that contracts be executed with the agencies listed below in the
amounts shown in the following tables:
Community Development Block Grant:
Table 1 - CDBG Agencies
Organization Program
Diamond Hill and Northside
Camp Fire USA First Texas Council Station
Volunteer Advocate
CASA of Tarrant County, Inc. Training
S ubstance Abuse
Cenikor Foundation Treatment
Clayton Child Care. Inc. d/b/a Clayton
YES'
Cornerstone Assistance Network
Cultural Arts Center
Day Resource Center for the Homeless
The Ladder Alliance
Mental Health Association of Tarrant
County
Northside Inter -Church Agency, Inc.
Senior Citizen Services of Greater
Tarrant County
Tarrant Area Food Bank
YWCA Fort Worth & Tarrant County
YWCA Fort Worth & Tarrant County
CDBG Public Service Subtotal
REACH Resource Center on Independent
Living
TOTAL CDBG Contracts
S chool Age Child Care
New Life Center/Promise
House
GED in Spanish
Counseling Services and
Case Management
Employment Training
Long Term Care
Ombudsman
Good Works/Buenas
Obras
Transportation for
Seniors
Community Kitchen/Meals
Child Development
P rogram
Power of Self
P roject Ramp
Amount
$ 75, 900.00
$ 30,000.00
$ 75,000.00
75,000.00
75, 000.00
30,000.00
$ 31,808.50
$ 75,000.00
$ 75, 000.85
75,000.00
75, 000.00
75,000.00
$ 75, 000.00
$ 31.808.50
$ 874,517.85
$ 50.000.00
$ 924,517.85
Emergency Solutions Grant:
Table 2 - ESG Aaencies
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Organization
Catholic Charities of Fort Worth
CFW: Parks and Community Services
Presbyterian Night Shelter
SafeHaven of Tarrant County
Day Resource Center
TOTAL ESG Contracts
Program
P revention and Rapid Re -
Housing
Community Action
P artners
The Emergency Shelter
P rogram
S helter Operations and
Rapid Re -Housing
Counseling Services and
Case Management
Amount
$ 38,178.52
$ 75,000.00
$ 167,892.72
$ 175,000.00
$ 36,821.48
492,892.72
Housing Onnortunities For Persons With AIDS•
Table 3 - HOPWAAgencies
Organization Program
AIDS Outreach Center, Inc. Administration (three percent),
S upportive Services, TBRA, and
STRMU
Tarrant County Samaritan Housing, Inc. Administration (three percent),
S upportive Services, and TBRA
TOTAL HOPWAContracts
These programs are available in ALL COUNCIL DISTRICTS.
Amount
$ 612, 758.90
$ 301.665.92
$ 914,424.82
FISCAL INFORMATION/CERTIFICATION.
The Financial Management Services Director certifies that upon approval of the above
recommendations adoption of the attached appropriation ordinance and receipt of grant funds, funds
will be available in the current operating budget as appropriated, of the Grants Fund.
TO Fund/Account/Centers
GR76 451727
GR76 5)0000(
GR76 451727
GR76 5)0000(
GR76 5)0000(
GR76 451727
GR76 5)0000(
GR76 451685
GR76 5)0000(
017206280)00(
017206280)00(
017206281)00(
017206281)00(
017206283)00(
017206284XXX
017206284)00(
017206280)00(
017206280)00(
GR76 451727 017206283)00(
$5.830.119.0°
$5.830.119.00
$1.973.169.00
$1.973.169.00
$532.857.00
$942.706.00
$942.706.00
$50.000.00
$50.000.00
$532.857.00
FROM Fund/Account/Centers
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&ibrat d GEM/ Rid «nati r tface by
riainatina Denartment Head:
Additional Information ntact
ATTACHMENTS
17HUDACTPLANPYI2-13 A012 VG(11.doc
2012-13ActionPlanFundinaRecommendations.odf
List of Selected Streets for 2012-2013.odf
Fernando Costa (6122)
Jay Chapa (5804)
Cynthia Garcia (8187)
Avis F. Chaisson (6342)
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