HomeMy WebLinkAboutContract 43703-A2 (2)MTV gr:ZR Y •
COMACY
, Q'
kl U
SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 43703
WHEREAS the City of Fort Worth ("City") and Catholic Charities of Fort Worth
("Agency") made and entered into City Secretary Contract No. 43703 (the "Contract");
WHEREAS, the Contract provides funding to Agency pursuant to a grant
received by City from the United States Department of Housing and Urban Development
("HUD") through the Emergency Solutions Grant Program ("ESG"), Program No. S-12-
MC-48-0006, Catalog of Federal Domestic Assistance No. 14.231;
WHEREAS, City Council approved $38,178.52 in ESG funds for the Agency in
M&C C-25767 dated August 7, 2012;
WHEREAS, the First Amendment to the Contract dated March 18, 2013 replaced
the Insurance and Bonding Contract requirements to be consistent with the City's risk
management policies, and replaced certain exhibits to comply with HUD's 2013 income
limits;
WHEREAS, the City Council approved an additional $42,873.40 in ESG funds
for Agency in M&CC-26068 dated January 29, 2013 for a Contract total of $81,051.92 of
ESG funds; and
WHEREAS, it is the mutual desire of City and Agency to revise the Budget to
include the additional funds.
NOW, THEREFORE, City and Contractor hereby agree as follows:
I.
a. The first sentence of Section 4.1 Provide ESG Funds is amended to
read as follows:
"City shall pay up to EIGHTY-ONE THOUSAND FIFTY-ONE AND 92/100
DOLLARS ($81,051.92) of ESG Funds on a reimbursement of expenses basis,
under the terms and conditions herein."
b. The first sentence of Section 17 Insurance and Bondintz is amended
to read as follows:
"Agency will maintain coverage in the form of insurance or bond in the amount of
$81,051.92 to insure against loss from the fraud, theft or dishonesty of any of
Agency's officers, agents, trustees, directors or employees."
c. Exhibit "B"- Budget of the Contract is hereby deleted and replaced with
the attached Exhibit "B"- Budget Revised 05/2013, and .Exhibit "A" - Program
Summary of the Contract is hereby deleted and replaced with the attached Exhibit "A"
Program Summary Revised 05/2013
Amendment No. 2 to CSC 43703
Catholic Charities of Font Worth (ESG)
RECEIVED 4AY 382013
•
OFFICIAL RECORD
CITY SECRETARY
FtWORTh9tX
26068.
d. This amendment is effective as of January 29, 2013, the date of M&C C-
II.
All terms and conditions of the Contract not amended herein remain unaffected
and in full force and effect, are binding on the Parties and are hereby ratified by the
Parties.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
Amendment No. 2 to CSC 43703
Catholic Charities of Fort Worth (ESG)
ACCEPTED AND AGREED:
CATHOLIC . HARITIES OF
FORT WOR H
By:
Heathe • Reynolds
CEO/President
ATTEST:
City Secretary
M&C: C-25767 ate: 8/7/2012' �,acy►
M&C: C-26068 Date: 1/29/20 �'�o°
tat
n
fl'th
0
IL 0000000
�po�5
0
o�\
0
p
OpF
t
000Doo0Q�4o c,F
444141witAfik%
Amendment No. 2 to CSC 43703
Catholic Charities of Fort Worth (ESG)
CITY OF FORT WORTH
By:
Fernando Costa,
Assistant City Manager
APPROVED AS TO FORM AND LEGALITY:
ea-
•
•
Assistant City Attorney
OFFICIAL. RECORD
CITY SECRETARY
FT. WO TH9 TX
CATHOLIC CHARITIES OF FORT
WORTH
HOMELESSNESS PREVENTION
October 1, 2012 to September 30, 2013
PERIOD
EXHIBIT "A" REVISED 05/2013
PROGRAM SUMMARY
Emergency Solutions Grant
(ESG)
PROGRAM SUMMARY
$81,051.92
AMOUNT
PROGRAM:
The Program provides each Unduplicated Client/Household with case management and homeless prevention
services.
Services will be available at 249 W. Thornill, Fort Worth, TX 76115 from 8 00 a.m. to 5:00 p.m, Monday through
Friday.
ESG funds will be used to pay for rent and utility assistance that will prevent homelessness.
REGULATORY CLASSIFICATION:
Service Category (if more than one category, specify amount for each): Homelessness Prevention Rental Assistance
Regulatory Citation(s): 24 CFR 576.21
Based on the nature of the service provided, Agency will maintain documentation that verifies that 100% clients
served are homeless or at risk of homelessness based on the current HUD definitions. For prevention activities,
Agency will maintain documentation that the individual or family has annual income at or below 30% of Area
Median Income ("AMI") as established or defined by the United States Department of Housing and Urban
Development ("HUD").
PROGRAM GOALS:
Provide services to approximately 72 Unduplicated Clients (27 households).
Amendment No. 2 to CSC 43703 4
Catholic Charities of Fort Worth (ESG)
Exhibit "B"- Budget Revised 05/2013
EMERGENCY SHELTER
ESSENTIAL SERVICES
Salaries
Life Insurance
Health Insurance
Unemployment
Workai s Compensation
Retirement (FICA/Medicare}
Office Supplies
Postage
Prntin
Craft Supplies
Food Supplies
Insurance
Accounting
Contract Labor
SHELTER. OPERATIONS
Maintenance
Rent
Secnrit)
Insurance
Unfities
Supplies
Hotel/Motel Voucher
RENOVATIONS
SUBTOTAL EMERGENCY
SHELTER
HOUSING RELOCATION AND STASH37A
Salarier- Prevention
FICA- Prevention
Life Insurance - Prevention
Health Insurance- Prevention
Disability Insurance- Prevention
Unemployment -State- Prevention
Retirement - Prevention
Salaries- ReHonsing
FICA- ReHonsing
Life Insurance-ReHonsing
Health Insurance- Rehousing
Di/ability Insurance- ReHonsing
Unemployment -State- ReHousing
0
SUBTOTAL- HR&S
FINANCIAL ASSISTANCE
Rental Assistance- Prevention
Rental Assistance- ReHonsing
Utility Payments- Prevention
Utility Deposits- ReHonsing
Moving Costs- ReHonc ng
Motel/Hotel Vouchers_ ReHonsing
Security Deposits- ReHonsing
SUBTOTAL- FINANCIAL. ASSISTANCE
HMIS
HMIS- Prevention
HMIS- ReHonsing
SUBTOTAL- HMIS
TOTAL ESG CONTRACT AMOUNT
Amendment No. 2 to CSC 43703
Catholic Charities of Fort Worth (ESG)
Account
1001
1002
1003
1004
1005
1006
1007
10D8
1009
1110
1111
1112
1113
1114
1115
1116
1117
1118
1119
1120
1121
2001
2002
2003
04
2005
2006
2013
'007
2008
2009
2010
2011
2D12
3001
3002
3003
3004
3005
3006
3007
4001
4002
Grant Budget j
$17,712
$1,321
$66
535
$175
$124
$650
S55,637.92
S2,001
$550
381,051.92
B
1
5
TOTAL
Amendment No. 2 to CSC 43703
Catholic Charities of Fort Worth (ESG)
6
FICA
Life Insurance
Health Insurance
Unemployment
Workers Compensation
Retirement
Office Supplies
Office Equipment Rental
Postage
Printing
Conference & Seminars
Construction/Building Materials
Contract Labor
Craft Supplies
Credit Reports
Facility Fees
Field Trip Costs
Food Supplies
Mileage
Teaching Aids
Amendment No. 2 to CSC 43703
Catholic Charities of Fort Worth (ESG)
FRINGE DETAIL
Percent of Payroll Amount Percent to
Grant
7.65%
$12 per pay Month per
FTE
$500 per month per FTE
4%
0.89%
4%
$2,852.5
$142.51
46.31 %
46.31 A
81.94 46.31%
$267.76
$377.88
$1,468.36
SUPPLIES AID SERVICES
Total Budget Percent to
Grant
NA
NA
NA
NA
MISCELLANEOUS
Total Budget Percent to
Grant
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
46.31 °70
46.31 %
46.31%
Amount
to Grant
Amount
to Grant
7
Amount
to Grant
S 1,321
$66
$2.585
SI24
$175
3680
Telephone
Electric
Gas
Water and Wastewater
Solid Waste Disposal
Rent
Custodial Services
Repairs
Cleaning Supplies
Fidelity Bond (or Equivalent)
General Commercial Liability
Directors and Officers
Legal Fees
Contract Accounting
Rapid Re -Housing
Homelessness Prevention
Rapid Re -Housing
FACILITY AND UTILITIES
Total Budget Percent to :mount to
Grant Grant
NA
NA
NA
NA
NA
NA
NA
NA
NA
LEGAL, FINANCIAT, Ai
T TSLTR.ANCE
Total Budget
NA
NA
NA
-NA
NA
Percent to Amount to
Grant Grant
FINANCIAL ASSISTANCE
Total Budget Percent to Amount to
Grant Grant
NA
$57,838.92
HNIIS
Total Budget
NA
100% S57.333.92-
Percent to Amount to
Grant Grant
Homelessness Prevention $550 100% S550
Amendment No. 2 to CSC 43703 8
Catholic Charities of Fort Worth (ESG)
M&C - Council Agenda
Page 1 of 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 1/29/2013
DATE: Tuesday, January 29, 2013
LOG NAME 172011 ESGTO2012CONTRACTS_79K
S UBJECT:
Authorize Change in Use and Expenditure in the Amount of $79,953.90 of Emergency Solutions Grant
Funds, with the Amount of $37,080.50 of Additional Funds to City Secretary Contract No. 43706 with the
Day Resource Center for the Homeless for Emergency Shelter Services and the Amount of $42,873.40 to
City Secretary Contract No. 43703 with Catholic Charities of Fort Worth for Homelessness Prevention
S ervices, and Authorize Substantial Amendment to the Citys 2011-2012 Action Plan (ALL COUNCIL
DISTRICTS)
RECOMMENDATION.
It is recommended that the City Council:
REFERENCE NO.: **C-26068
1. Authorize a Substantial Amendment to the City's 2011-2012 Action Plan regarding the change in use in
the amount of $79,953.90 in Emergency Solutions Grant funds;
2. Authorize the addition in the amount of $37,080.50 to City Secretary Contract No. 43706 with the Day
Resource Center for the Homeless for Emergency Shelter Services for a total contract amount of
$73,901.98; and
3. Authorize the addition in the amount of $42,873.40 to City Secretary Contract No. 43703 with Catholic
Charities of Fort Worth for Homelessness Prevention Services for a total contract amount of $81 051.92.
DISCUSSION:
On August 2, 2011, (M&C C-25066-Revised) the City Council approved the 2011-2012 Action Plan for use
of Federal grant funds from the United States Department of Housing and Urban Develpment, including
Emergency Solutions Grant (ESG) funds to benefit homeless persons and persons at risk of being
homeless. The Action Plan authorized the amount of $297,018.00 in ESG funds of which $79,953.90 was
n ot spent.
In order to ensure that all prior year's ESG funds are spent before the two year expiration date, Staff
recommends allocating the remaining amount of $79,953.90 to current ESG providers, as follows:
Day Resource Center for the Homeless $37,080.50
Catholic Charities of Fort Worth $42,873.40
Staff recommends the change in use and expenditure of this additional amount of $79,953.90 in
u nprogrammed ESG funds, the amount of $37,080.50 to the Day Resource Center for the Homeless and
the amount of $42,873.40 to Catholic Charities of Fort Worth. The Action Plan funding years selected
may vary and years may be substituted based on the principle of First In, First Out in order to expend the
o ldest grant funds first. A public comment penod on the change in use of these unprogrammed ESG
mhtml:file://Z•\Projects\CAPER 12-13\ESG\Catholic Charities of Fort Worth... 5/8/2013
M&C - Council Agenda Page 2 of 2
funds was held from December 21, 2012 to January 22, 2013. Any comments are maintained by the
Housing and Economic Development Department, in accordance with Federal regulations.
This program benefits ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION•
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Grants Fund.
FUND CENTERS:
TO Fund/Account/Centers
GR76 539120 017206533200
GR76 539120 017206533310
CERTIFICATIONS:
Submitted for Citv Manager's Office bv:
Oriainatina Department Head:
Additional Information Contact
FROM Fund/Account/Centers
$37,080.50 GR76 539120 017206533990
$421873.40
ATTACHMENTS
1. Available Funds.docx (CFW Internal)
Fernando Costa (6122)
Jay Chapa (5804)
Cynthia Garcia (8187)
Charletra Hurt (7536)
$79,953.90
mhtml:file://Z•\Projects\CAPER 12-13\ESG\Catholic Charities of Fort Worth... 5/8/2013