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HomeMy WebLinkAboutContract 43975 (2)UTV SECRETARY CONTRACT WL . 36A. . . INTERLOCAL AGREEMENT BETWEEN KELLER INDEPENDENT SCHOOL DISTRICT AND THE CITY OF FORT WORTH WHEREAS, the City Council of Fort Worth ("City") and the Keller Independent School District Board of Trustees ("District") have determined that the security and well-being of students at middle and elementary schools during after -school hours of 3:00 PM to 6:00 PM are of prime importance; and WHEREAS, City and District agree that the activities of elementary and middle school children during these critical hours are of paramount importance to both government entities; and WHEREAS, District proposes to continue an After -School Program in conjunction with City; and WHEREAS, District covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A," Keller After - School Program Goals, Performance Measures and Outcomes, attached and incorporated herein for all purposes incident to this Agreement. District agrees to spend the Program Funds in accordance with its approved Budget Summary and Budget Narrative, described in Exhibit "B," attached and incorporated herein for all purposes incident to this Agreement; NOW, THEREFORE, KNOW ALL BY THESE PRESENTS: That for and in consideration of the mutual covenants, promises and agreements contained herein, the City of Fort Worth, hereinafter referred to as "City," acting by and through Charles W. Daniels, its duly authorized Assistant City Manager, and the Keller Independent School District, hereinafter referred to as "District," acting by and through Randy Reid, its duly authorized Superintendent, do hereby covenant and agree as follows: 1. AGREEMENT City and District together covenant and agree to fully cooperate in the operation of this project and both parties agree to all the following terms: I. PROGRAM PURPOSE. A. The primary purpose of the Program shall include the following: 1. Provide after -school programs in identified schools that result in educational, physical and social development and crime reduction for elementary and middle school aged children. B. The Program goals shall include the following: FY 2013 Interlocal Agreement CFW & KISD 1 2-1 0-1 2 :A 0111b\11 RECORD any 5 gatETARV L't C!0 V19U011 T ll UIq pi\ PO 1 .h 1. Educational Competence a. Provide homework assistance, tutorial, and relevant educational programs for participants that support the academic mission of the education institution b. Improve the awareness of the importance of learning through the involvement of educators, professional programmers, mentors, and volunteers. 2. Physical and Social Development a. Address physical needs through the provision of after school snacks, recreational, cultural, and wellness activities b. Involve the Program participants in activities that promote social developments, which target specific community needs as identified by parents, students, and educators. II. ADMINISTRATION AND RECORDS/REPORTS A. City will: 1. Ensure the implementation of the goals of the After -School Program. 2. Monitor sites to ensure quality and compliance of programs. 3. Monitor progi am compliance. 4. Make recommendations regarding programming. 5. Assist/participate with Campus Advisory Committees. 6. Provide funding for program. 7. Approve the After -School Program Service Provider, but such approval shall not be unreasonably withheld. B. District will ensure After School Service Provider will: 1. Provide guidance and direction in the development of programs and activities on campus. 2. Supervise, monitor, and guide to ensure alignment of project activities with program guidelines. 3. Identify appropriate students for referral and program participation. 4. Assist in the recruitment of students. 5. Obtain parental permission for student participation in program. 6. Provide appropriate student orientation 7. Provide access to necessary use of facilities that are conducive for program activities daily, including use of a telephone 9 Ensure After -School staff is receiving support from teachers at the school. 10. Ensure the safety of students After -School. 11. Select a third -party After -School Program Service Provider. District shall provide the name of After -School Program Service Provider to the City for approval within ten (10) days after selection by District. The After -School Program Service Provider shall not provide any services under this Agreement until approved by the City. FY 2013 Interlocal Agreement CFW & KISD 12. Provide City with a copy of their Agreement with the approved After -School Program Service Provider 13. Ensure that the approved After -School Program Service Provider is in full compliance with this Agreement. III. PROGRAM OPERATION A. District will ensure that the After School Service Provider will 1. Ensure the maximum staff to student ratio is 1 15 for elementary schools and 1:20 for middle schools. 2. Ensure that students are supervised at all times during the After School Program until the student is picked up. 3. Ensure substitute staff is available to maintain staff/student ratios. 5. 6. Ensure that the After School Program Service Provider: a. Complies with staff attendance. 1. Staff shall allow enough time to set up prior to student arrival and be ready to greet students as they arrive. 2. On -Site Coordinators shall not leave the jobsite during the hours of operation without contacting and receiving approval from their supervisor. An alternate On -Site Coordinator shall be designated until regular employee returns. 3. Program leaders, staff, and volunteers shall not take personal calls during program hours 4. Program staff shall notify On -Site Coordinator 2 hours, if possible, and not less than 30 minutes prior to the start of the Program if staff is unable to report for duty. 5. Staff shall not eat or drink any Program snacks provided to Program students b. In the event that volunteers are used on a regular basis Service Provider will organize volunteers. 1. Volunteers shall be supervised by a staff member. 2. Volunteers shall attend an orientation or training session. 3. Volunteers shall be instructed on the importance of confidentiality, speech behavior, and di ess code. 4. Volunteers shall complete an application/commitment form and be interviewed/screened prior to placement. c. Conduct criminal background checks on all new/returning staff and volunteers. FY 2013 Interlocal Agreement CFW & KISD 3 d. Fill out Incident Reports, maintain files, and notify City of any offenses, investigations, or similar incidents that occur with a Program participant within 48 hours of occurrence e. Ensure Program staff has First Aid supplies readily available at all times. f. Ensure a minimum of one Program staff is currently certified in CPR and First Aid by a nationally recognized organization that certifies CPR and First Aid training. g. Ensure at least one Program employee is on site at any time when children are present h Implement the following dress code: 1. Program Staff and Volunteers shall be clean and neat when reporting to work. 2. Staff and Volunteers shall be identified by an identification card, a nametag, or staff shirt. 3. Staff and Volunteers shall not have excessive or exposed body art/tattoos or numerous ear piercing 4. Male Staff and Volunteers shall remove earrings. 5. Staff and Volunteers shall not wear tongue, eyebrow, lip, or nose jewelry 6. Staff and Volunteers shall not wear the following: a. Cut-off shorts b. Baggy pants c. Gang related attire d. Revealing clothing e. Clothing with inappropriate logos, slogans, or text. i. Ensure that all visitors sign in and out with the On -Site Coordinator. IV. PROGRAM EVALUATION A. Program evaluation shall be developed to provide information regarding these objectives: 1. Benefits of the Program for children and their communities. 2. Document the scope of services and activities offered in each Program site. 3. Quantify the level of participation in each Program site. 4. Determine the Program offerings that are most effective in meeting the needs of the children and their communities, both short and long tens. 5. Provide a basis upon which future funding decisions are made. 6. Provide criteria for determining program continuation. FY 2013 Interlocal Agreement CFW & KISD 4 B. Data to be collected* 1. Enrollment/Attendance 2. Program Efficiency Data — cost per unit of service 4. Program Satisfaction Data — rating by children and parents as to interest in continuing enrollment in the program. 5. Program Outcome Data C. Data collection strategies: 1. Forms (attendance, registration, etc) 2. Surveys 3. Site Observations V. PROGRAM IMPLEMENTATION A. District will* 1. Establish homework/tutoring space. 2. Review other performance data collection. VI. GENERAL PROGRAM REOUIREMENTS. A. All of the following components are required in the development of activities: 1. Academic activities encompassing the following guides that will inspire creative learning, improve critical thinking, and relate directly to the students' class work. a. Homework assistance. b. Tutoring in specific subjects. c. Hands on learning; exploring a variety of learning styles coupled with student abilities. d. Variety of topics and interests: nature, environment, multi -cultural diversity, and enrichment. 2. Sports and recreation, both structured and unstructured, allowing for individual and team play exercises. a. Physical Fitness c. Indoor individual and/or team oriented board games, etc. 3. Community Service a. Two service projects per school year. FY 2013 Interlocal Agreement CFW & KISD 5 B. One of the following is required in the development of activities. However, all may be used and programming may be mixed to provide learning opportunities in all three. 1. Fine Arts — provide skill development and/or appreciation of the arts. a. Visual arts, i.e. painting, graphics, drawing, etc. b. Perfoiniing arts, i.e. vocal or instrument music lessons, choir, drama, dance public speaking, etc. c. Arts and Crafts. 2. Character Development — activities promoting positive values and emphasizing social competencies such as honesty, integrity, responsibility, friendship skills, and peaceful conflict resolution. a. Programs promoting resistance and refusal skills b. Assertiveness training c. Self -Esteem and positive self worth programs d. Analyzing media and peer influences 3. Student Life Skills — activities teaching skills and providing knowledge on topics students can use. b. Nutrition c. Consumer Issues VII. RECORDS AND TRAINING A. Records to be submitted to City: 1. Annually a. A list of participating schools. b. Current school year calendar c. Parent Handbook d. Staff Meeting and Training Schedule 2. Quarterly a. Perfoiniance data showing success in meeting the goals and measurements as outlined in Exhibit A to this Agreement 3. Monthly a. Attendance records shall be taken daily and submitted monthly and shall include: 1. Number of students registered or enrolled. 2. Participation — average daily attendance. b. Lesson plans FY 2013 Interlocal Agreement CFW&KISD 6 1. Planned monthly schedule of activities. Plan shall include location, and time of activities. 2. Highlights of previous month's activities. 4. Records and reports may be e-mailed to City. B. Records to be maintained on site 1. Participant registration 2. Parental consent forms 3. Written Safety Policy and Procedures 4. Disciplinary actions 5. Staff training records C. Training 1. A minimum of 15 hours of training is required for Program staff. 2. Staff meetings shall not be considered training. 3. FUNDING / FISCAL REQUIREMENTS It is understood that during FY 2012 — 2013, the City of Fort Worth shall not provide more than $125,000.00 for the support of the After -School Program to the District. District may provide matching funds The City and District may establish a reduced fee for participation in the program. It is agreed that any fees collected shall be expended towards the After -School Program primarily at the site where the fees are collected. In no event shall the total distribution of program funds from the City paid to the District during the term of this Agreement exceed the total sum of $125,000.00. Payment of program funds will be made to the District on a cost -reimbursement basis per expenditure categories set forth in the Budget Summary henceforth referred to as "Exhibit B '. District shall submit to the City a signed Request for Reimbursement (RFR) on a monthly basis, no later than thirty (30) days after the end of the month, documenting program expenditures on a form provided by the City (see Exhibit "C"). Copies of invoices and receipts on all expenditures must be attached as support documentation of expenditures. RFR documents shall be submitted to: Fort Worth Police Department, Attention* Aya Ealy, 350 West Belknap, Fort Worth, Texas, 76102. Reimbursements will not be made until the City has received and approved an RFR with the attached support documentation fiom the District. Reimbursements shall be made within thirty (30) days of receipt of approved RFR. District is authorized to adjust any categories in Exhibit B in an amount not to exceed 5% of the value of those particular categories without prior approval of City, as long as the change does not cause the total budget to exceed the amount of the Program Funds however, District must notify City in writing of any such adjustments. Any adjustment of more than 5% of any category requires written permission from City prior to any budget adjustment being made. Any program income earned directly as a result of the program must be reported quarterly and may be FY 2013 Interlocal Agreement CFW & KISD 7 expended on the program with written permission from the Contract Services Administrator (see Section 1 B.1). Budget adjustments shall be submitted to the Contract Services Administrator District shall evaluate and report on the effectiveness of the program -supported activities towards meeting the Goals that are set forth in Exhibit "A,' Keller ISD After -School Program Goals, Performance Measures and Outcomes. The Program Performance Measures will be used to clearly show whether the program achieved the desired goals, as stated in Exhibit "A." 4. TERM The term of this Agreement is for a period beginning on October 1, 2012 and ending on September 30, 2013, or when the District satisfactorily reports on the effectiveness of the program -supported activities as required above, whichever is later. The Agreement shall cover the entire FY 2012 - 2013. 5. NON-APPROPRIATON OF FUNDS It is expressly understood and agreed by and between the parties hereto that this agreement is wholly conditioned upon the actual receipt by City of funds from the Fort Worth Crime Control and Prevention District and that if such funds from the Fort Worth Crime Control and Prevention District are not timely forthcoming, in whole or in part, City may, at its sole discretion, terminate this Agreement. 6. TERMINATION OF AGREEMENT This Agreement may be terminated by either party hereto, in whole or in part at any time and for any reason, upon written notice to the other party. Such written notice shall specify to what extent the work under the Agreement is being terminated and the effective date of termination 7. INDEMNIFICATION District shall operate hereunder as an independent contractor and not as an officer, agent, servant or employee of City. District shall be solely responsible for the acts and omissions of its officers, members, agents, servants, and employees. Neither City nor District shall be responsible under the Doctrine of Respondeat Superior for the acts and omissions of its officers, members, agents, servants, employees, or officers of the other. District must include the following language in any agreement or contract with the After -School Program Service Provider (After -School Program Service Provider) shall indemnify, defend, and hold harmless the City of Fort Worth, District, and any and all parties claiming by, through, or under those entities (collectively, "Indemnified Parties") from and against any and all liabilities, losses, damages, costs, expenses (including, without limitation, court costs, reasonable attorneys' FY 2013 Interlocal Agreement CFW&KISD 8 fees, and expenses), causes of action, suits, claims, demands, or judgments of any nature, whether foreseen or unforeseen, ordinary or extraordinary (collectively, "Claims"), arising or alleged to arise from or in connection with any injury to or death of any person or any damage to or loss of property of {After -School Program Service Provider], its employees and invitees, on or about the premises during the hours of {After -School Program Service Provider's] permitted use and arising out of or connected with {After -School Program Service Provider] obligations under this Agreement, EVEN IF SUCH CLAIMS RESULT FROM OR ARE CLAIMED TO HAVE RESULTED FROM THE CONCURRENT NEGLIGENCE OF THE INDEMNIFIED PARTIES S. CLAIMS, WAIVER OF IMMUNITY District and City agree to notify the other promptly upon the receipt of any claim or lawsuit brought in connection with any injury, death or damages related to this Agreement. District and City agree to make their respective officers, agents, and employees available at all reasonable times for any statements and case preparation necessary for the defense of any claims or litigation for which the other party may be responsible hereunder. District shall require the After -School Program Service Provider to promptly notify the City and District on the receipt of any claim or lawsuit brought in connection with any injury, death, or damages related to this Agreement. Nothing herein shall be deemed to constitute a waiver of any immunity or affirmative defense that may be asserted by District or the City as to any claim of any third party. Nothing herein shall be construed in any manner to create a cause of action for the benefit of any person not a party to this Agreement or to create any rights for the benefit of any person not a party to this Agreement not otherwise existing at law. District agrees to require its contractors to furnish the City with certificate of insurance, acceptable to the City, as proof that they secured and paid for a policy of commercial liability insurance covering all public risks related to work performed under this Agreement Certificates of Insurance must show that the City is named as an Additional Insured, and that the policy is endorsed with a Waiver of Subrogation in favor of the City. 9. NONDESCRIMINATION City and District each covenant to the other that neither such party nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this contract shall in connection with the employment, advancement, or discharge of employees or in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, or statutory requirement. City and District, in the FY 2013 Interlocal Agreement CFW & KISD 9 execution, performance or attempted perfoiivance of this contract and agreement, will not discriminate against any person or persons because of sex race, religion, color or national origin, nor will District permit its agents, employees, subcontractors or program participants to engage in such discrimination. 10. TERMINATION City and District covenant and agree that in the event either party fails to comply with, or breaches, any of the terms and provisions of this agreement, each party shall provide written notice to the other as soon as reasonably possible after the non -breaching party becomes aware of the failure to comply or breach of contract In the event that the breaching party fails to cure or correct such breaches within a reasonable time following the i eceipt of notice, such reasonable time not to exceed thirty (30) days, the non -breaching party shall have the right to declare this agreement immediately tenunnated, and neither paity shall have further responsibility or liability hereunder. 11. SEVERABILITY The provisions of this agreement are severable and, if for any reason, a clause, sentence, paragraph or other part of this agreement shall be determined to be invalid by a court or federal or state agency, board or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 12. WAIVER OF DEFAULT The failure of City or District to insist upon the performance of any term or provision of this agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's or District's right to assert or rely upon any such tei m or right on any future occasion. 13. APPLICABLE LAW (VENUE) Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this contract and agreement, venue for said action shall lie in Tarrant County, Texas. This Agreement shall be construed under and in accordance with Texas law. 14. SOLE AGREEMENT This written instrument constitutes the entire agreement by the parties hereto concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. FY 2013 Interlocal Agreement CFW & KISD 10 15. RIGHT TO AUDIT District agrees that the City shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of the District involving transactions relating to this Agreement. District agrees that the City shall have access during normal working hours to all necessary facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. The City shall give reasonable advance notice of intended audits. District further agrees to include in all its subcontracts hereunder a provision to the effect that the sub -consultant agrees that the City shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers and records of such sub -consultant, involving transactions to the subcontract, and further, that City shall have access during normal working hours to all sub - consultant facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article. City shall give sub -consultant reasonable advance notice of intended audits. District and sub -consultants agree to photocopy such documents as may be requested by the City. The City agrees to reimburse District and sub - consultant for the costs of copies at the rate published in the Texas Administrative Code. 16. COMPLIANCE WITH LAW District, its officers, agents, employees, contractors and subcontractors, shall abide by and comply with all laws, federal, state and local, including the Charter and all ordinances, rules and regulations of the City. It is agreed and understood that, if City calls the attention of District to any such violations on the part of District, its officers, agents, employees, contractors or subcontractors, then District shall immediately desist from and correct such violation. 17. ASSIGNMENT Neither party hereto shall assign, sublet or transfer its interest herein without prior written consent of the other party, and any attempted assignment, sublease or transfer of all or any part hereof without such prior written consent shall be void. 18. NOTICES All notices required or permitted by this Agreement must be in writing and are deemed delivered on the earlier of the date actually received or the third day following (i) deposit in a United States Postal Service post office or receptacle; (ii) with proper postage (certified mail return receipt requested); and (iii) addressed to the other party at the address as follows or at such other address as the receiving party designates by proper notice to the sending party: CITY: Charles W. Daniels, Assistant City Manager City of Fort Worth 1000 Throckmorton Street Fort Worth, TX 76102 FY 2013 Interlocal Agreement CFW & KISD 11 Copies to: Aya Ealy, Contract Services Administrator Fort Worth Police Department 350 West Belknap Fort Worth, TX 76102 DISTRICT: Keller Independent School District Superintendent of Schools 350 Keller Parkway Keller, TX 76248 IN WITNESS WHEREOF, the partie ]ipeto have executed t ' s agreement in multiples in Fort Worth, Tarrant County, Texas, this / LtrFday of 7 ;' . , A.D. 2012. CITY OF FORT WORTH C&r,e-tes/ C rles W. Daniels Assistant City Manager Date: /2. b 6 . /2. 444 Yy IelffeyV. Halstead Chief of Police KELLER INDEPENDENT SCHOOL DISTRICT Randy d Superintenden Date: a ! /ft__ 111 APPROVED AS TO FORM AN t LEGALITY: Jes c� angsvang Assant City Attorney Date: ATTEST: 1 - Le - Maiy J. Kay City Secretary Authorization M&C: (" - l5 c6SCo is A /I Orrict's Attorney Date: two° ooe„read d piatatoe Fig,60 %,) 0 % ori 'arc, FY 2013 Interlocal Agreement CFW & KISD . Y b 1 .0.0.00 00 ,t Secretary, Board of Trustees U 41111.acts. OFFICIAL MCOGIO CITY SEC ETA Ft 'ORTg9 TX 12 Exhibit A Keller ISD After -School Program Goals, Performance Measures, and Outcomes FY 2013 Goal: Support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs. Performance Measures 1 Provide a safe environment for 600 unduplicated elementary and middle school - aged youth via homework assistance, tutorials, and other relevant educational programs through September 30, 2013. Program Outcomes Number of unduplicated program participants. Annual Objective. 600 2. Average daily participation. 3. Number of tutoring hours per week/school. FY 2013 Interlocal Agreement CFW & KISD 540 (90%) 4 13 A. Personnel Name Exhibit B Keller ISD After -School Program Budget Summary FY 2013 Budget Item A. Personnel B Fringe Benefits C. Travel D Equipment E Supplies F. Contracts/Consultants G. Other (scholarships) H. Other (Admin.) TOTAL Position TOTAL Personnel NA B. Fringe Benefits Name TOTAL Fringe C. Travel Purpose of Travel TOTAL Travel D. Equipment Item Position Location Cost Per Item Amount Requested $65,000 $47,500 $12,500 $125,000 BUDGET DETAIL Rate of Pay x No. of Hours Description of Benefits NA NA Item Quantity Cost $0 Cost $0 Cost $0 Cost FY 2013 Interlocal Agreement CFW & KISD 14 TOTAL Equipment NA $0 E. Supplies Item Cost Per Item Quantity Cost TOTAL Supplies F. Contracts/Consultants NA $0 Description of Services Enrichment activities to include: Tutoring/homework help, Dance, Drama, Art Cost TOTAL Contracts/Consultants $65,000 G. Other Costs (Scholarships) Item/Weeks Cost Per Item Quantity/Children Cost 30 $49.00 32 TOTAL Other Costs (Scholarships) $47,500 H. Other Costs (Administration Fee) Item/Months Cost Per Month Quantity Cost 8 $1,562.50 TOTAL Other Costs (Administration Fee) $12,500 FY 2013 Interlocal Agreement CFW & KISD 15 BUDGET NARRATIVE The detailed budget narrative explains the need for all proposed expenditures by individual item The budget narrative should clearly explain how funds will be used and why expenditures are necessary for successful implementation of your program. Please explain how costs are calculated. A. Personnel — Costs associated with this item are to be utilized in the following manner: B. Fringe — All fringe has been included in the amount allocated for personnel Level of fringe benefits depends greatly on the position held. C. Travel No funds are budgeted under the travel category D. Equipment — No funds are budgeted under the equipment category E Supplies No funds are budgeted under the supplies category F. Contracts/Consultants The most noted effects of latch key children include juvenile crime and other undesirable activities. The Census bureau reports that 61 percent of children between the ages of 6 — 17 who participate in after school activities are highly engaged in school academics Children who participate in after school enrichment activities are also less likely to commit juvenile crime and other undesirable activities. Clayton YES, programs aie designed to keep children engaged in activities within a safe environment and at the same time reduce juvenile crime. Clayton YES! Enrichment Specialist are contracted to provide activities that include dance, drama, art, nutrition, physical fitness, character development and tutoring. The cost of contract providers range from $18.00 to $50.00 per hour per session. Children eagerly participate in these activities after school• which are the peak times for juvenile crime. Children who participate in after school activities have significantly lower to no incidences of juvenile crime. Clayton YES! programs link youth with community resources such as police and fire departments which aid in increasing awareness of crime prevention and intervention G. Other Costs — Scholarships Scholarship specific dollars provide 30 Keller ISD students with the opportunity to attend before and/or after school enrichment activity programs at a greatly reduced weekly fee of $35 (more than half the regular fee structure) Eligibility is based on participation in the federal free and reduced lunch program. The program not only benefits the youth involved but gives the parents FY 2013 Interlocal Agreement CFW&KISD 16 Exhibit C Monthly Request for Reimbursement (RFR) FY 2013 Keller ISD - After School Program Program Period 10/1/12 to 09/30/13 Submit to: Fort Worth Police Department Attn: Aya Ealy Grants & Contracts Management - 3rd Floor 350 West Belknap Street Fort Worth, TX 76102 Period covered by this request: A Budget Category 1 Personnel 2 Fringe 3 Travel 4 Equipment 5 Supplies 6 Construction 7 Consultants/Contracts 8 Other -Direct Cost 9 Indirect Costs Total Programmatic Costs Budget Amount Imb JIM GRIP Submitting Agency: Agency Contact Name: Phone Number: Email: Invoice Number: to mm/dd/yy mm/dd/yy B Total of Previous Reimbursements Requested Please Attach: 1. Attach copies of invoices and the receipts on all expenditures 2. For Personnel Cost, include copies of signed times sheets 3. Attach a copy of Monthly Performance Report I have reviewed this request and certify that the listed expenses are accurate and are chargeable to the FWISD After School Program approved budget. Grantee Authorized Official Date Title C This Request Summary Total Budget: Previous Requests: This Request: Total Spent: Balance left in grant: Fund Keller ISD D (B+C) Total Requested Fiscal Agent Use Only Account E (AND) Balance Available Center M&C Review Official site of the City of Fort Worth, Texas CITY COUNCIL AGENDA rr FORT Wojii COUNCIL ACTION: Approved on 9/25/2012 DATE: 9/25/2012 REFERENCE NO.: C-25886 LOG NAME: 35ASPCCPDFYI3 CODE: C TYPE: NON -CONSENT PUBLIC HEARING: NO SUBJECT: Authorize Execution of After -School Program Agreements with Fort Worth Independent School District, Keller Independent School District, Crowley Independent School District and White Settlement Independent School District in the Total Program Amount of $1,600,000.00 for Fiscal Year 2013 (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of After -School Program Agreements in the total program amount of $1,600,000.00 for Fiscal Year 2013 with Fort Worth Independent School District, Crowley Independent School District, Keller Independent School District and White Settlement Independent School District to operate an After -School Program at select schools within the City of Fort Worth as a juvenile crime prevention initiative during Fiscal Year 2013. DISCUSSION: National research shows that adolescents are at a higher risk of being a victim of crime or committing a criminal act between 3:00 p.m. to 6:00 p.m. on a school day than any other time. Beginning in Fiscal Year (FY) 2001, a multi -disciplinary task force consisting of City officials, school district personnel and related service providers conducted extensive research and developed a coordinated program for schools throughout the City that have documented juvenile crime problems. This program supplements existing programs and includes a myriad of activities, such as academics, arts, athletics and other enhancement programs. S ince that time, the City of Fort Worth, funded by appropriations from the Crime Control and P revention District, has dedicated funding on an annual basis to continue the program. The adopted Fiscal Year 2013 Crime Control and Prevention District budget has appropriated the amount of $1,600,000.00 for the After -School Program. Participating school districts include Fort Worth, Crowley, White Settlement and Keller, of which all After -School Programs are implemented in schools located within the City of Fort Worth. The Fort Worth Independent School District will provide matching funds in the amount of $1.1 million. Funding will be allocated as follows to each Independent School District (ISD) in FY 2013: * Fort Worth ISD funding in the amount of $1,300,000.00; * Keller ISD funding in the amount of $125,000.00; * Crowley ISD funding in the amount of $125,000.00; and * White Settlement ISD funding in the amount of $50,000.00. Each school district is responsible for day-to-day administration of the After -School Program. The mission of the After -School Program is to provide quality after -school programs in a safe environment that result in educational, physical and social development for elementary, middle and high school students - promoting educational competence and reducing juvenile crime. Each http://apps.cfwnet.org/council_packet/mc_review.asp?ID=17242&councildate=9/25/2012[ 1 1 / 16/2012 5:50:36 PM] M&C Review District is required to establish program goals and objectives that are measurable and result in desired program outcomes. Additionally, the After -School Program must ensure that existing programs are not duplicated, or if appropriate, are expanded or complimented as determined by an evaluation of existing programs. These Agreements shall not be effective until October 1, 2012 and the City shall not be obligated to make any payments under these Agreements or be otherwise liable for any other obligations until the FY 2013 budget becomes effective. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds will be available in the Fiscal Year 2013 budget, upon adoption of the Fiscal Year 2012-2013 budget by the City Council to include the above recommended items, as appropriated, of the Crime Control and Prevention District Fund. TO Fund/Account/Centers FROM Fund/Account/Centers GR79 539120 0359601 $1.600.000.00 Submitted for City Manaaer's Office bv: Charles W. Daniels (7504) Oriainatina Department Head: Jeffrey W. Halstead (4210) Additional Information Contact: Aya Ealy (4239) ATTACHMENTS littp://apps.cfwnet.org/councilpacket/mc review.asp?ID=17242&councildate=9/25/2012[11/16/2012 5:50:36 PM] M&C Review Official site of the City of Fort Worth, Texas CITY COUNCIL AGENDA ani FORT WORTJI COUNCIL ACTION: Approved on 9/25/2012 DATE: 9/25/2012 REFERENCE NO.: C-25886 LOG NAIVWI-J': 35ASPCCPDFY13 CODE: C TYPE: NON -CONSENT PUBLIC HEARING: NO SUL UI ;CT: Authorize Execution of After -School Program Agreements with Fort Worth Independent School District, Keller Independent School District, Crowley Independent School District and White Settlement Independent School District in the Total Program Amount of $1,600,000.00 for Fiscal Year 2013 (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of After -School Program Agreements in the total program amount of $1,600,000.00 for Fiscal Year 2013 with Fort Worth Independent School District, Crowley Independent School District, Keller Independent School District and White Settlement Independent School District to operate an After -School Program at select schools within the City of Fort Worth as a juvenile crime prevention initiative during Fiscal Year 2013. DISCUSSION: National research shows that adolescents are at a higher risk of being a victim of crime or committing a criminal act between 3:00 p.m. to 6:00 p.m. on a school day than any other time. Beginning in Fiscal Year (FY) 2001, a multi -disciplinary task force consisting of City officials, school district personnel and related service providers conducted extensive research and developed a coordinated program for schools throughout the City that have documented juvenile crime problems. This program supplements existing programs and includes a myriad of activities, such as academics, arts, athletics and other enhancement programs. S ince that time, the City of Fort Worth, funded by appropriations from the Crime Control and P revention District, has dedicated funding on an annual basis to continue the program. The adopted Fiscal Year 2013 Crime Control and Prevention District budget has appropriated the amount of $1,600,000.00 for the After -School Program. Participating school districts include Fort Worth, Crowley, White Settlement and Keller, of which all After -School Programs are implemented in schools located within the City of Fort Worth. The Fort Worth Independent School District will provide matching funds in the amount of $1.1 million. Funding will be allocated as follows to each Independent School District (ISD) in FY 2013: * Fort Worth ISD funding in the amount of $1,300,000.00; * Keller ISD funding in the amount of $125,000.00; * Crowley ISD funding in the amount of $125,000 00; and * White Settlement ISD funding in the amount of $50,000.00. Each school district is responsible for day-to-day administration of the After -School Program. The mission of the After -School Program is to provide quality after -school programs in a safe environment that result in educational, physical and social development for elementary, middle and high school students - promoting educational competence and reducing juvenile crime. Each http://apps.cfwnet.org/council_packet/mc review.asp?ID=17242&councildate=9/25/2012[1 1/16/2012 5:50:36 PM] M&C Review District is required to establish program goals and objectives that are measurable and result in desired program outcomes. Additionally, the After -School Program must ensure that existing programs are not duplicated, or if appropriate, are expanded or complimented as determined by an evaluation of existing programs. These Agreements shall not be effective until October 1, 2012 and the City shall not be obligated to make any payments under these Agreements or be otherwise liable for any other obligations until the FY 2013 budget becomes effective. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds will be available in the Fiscal Year 2013 budget, upon adoption of the Fiscal Year 2012-2013 budget by the City Council to include the above recommended items, as appropriated, of the Crime Control and Prevention District Fund TO Fund/Account/Centers FROM Fund/Account/Centers GR79 539120 0359601 1_1.600.000.00 Submitted for City Manaaer's Office by: Charles W. Daniels (7504) Oriainatina Department Head: Jeffrey W. Halstead (4210) Additional Information Contact: Aya Ealy (4239) ATTACHMENTS http://apps.cfwnet.org/council_packet/mc review.asp?ID=17242&councildate=9/25/2012[11/16/2012 5:50:36 PM]