HomeMy WebLinkAboutContract 41420-A2 City Secretary Contract No. �J
AMENDMENT NO. 2 TO
CITY SECRETARY CONTRACT NO. 41420
PROFESSIONAL SERVICES AGREEMENT
WHEREAS, the City of Fort worth ("City") and Scientel wireless, LLC., a Limited
Liability Company, collectively referred to as the "parties," made and entered into City of Fort
Worth City Secretary Contract ("CSC") No. 41420 on or about January 31, 2011,
("Agreement"); and
WHEREAS, the Agreement involves consulting and implementation services to enhance
the City of Fort worth Alcatel-Lucent Microwave sites; and
WHEREAS, the parties previously amended the Agreement via CSC No. 41420-A1 to
modify the term for services under the Agreement; and
WHEREAS, the parties now wish to amend the Agreement to extend the term, increase
the compensation, expand the scope of services to include enhancement of numerous microwave
sites with additional hardware and software, and provide other services as needed for the P25
proj ect.
NOW THEREFORE, City and the parties acting herein by and through their duly
authorized representatives, enter into the following agreement:
1.
Section 1, Scope of Services, of the Agreement shall be modified to expand the services to
enhance the City's microwave system via numerous initiatives to install additional routers and
redundant hardware, and other services as needed. Such services being specifically set forth in
Exhibit "A-1," Statement of work, which is attached hereto and incorporated herein for all
purposes.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH,TX
5 `
2.
Section 2, Term, shall be amended to extend the term of the Agreement to September 30, 2012
("Expiration Date"), unless terminated earlier in accordance with this Agreement. Following the
Expiration Date, the City shall have the option to renew the Agreement for three additional one
year terms.
3.
Section 3, Compensation, shall be amended to increase the contract amount by $1,400,000.00,
increasing the total contract amount to $2,423,438.00, inclusive of all services and expenses.
Payment will be made by the City within thirty (30) days of receipt of invoice for services.
4.
All other provisions of the Agreement that are not expressly amended herein shall remain
in full force and effect.
Executed on this da y of 012.
CITY OF FORT WORTH: SCIENTEL, WIRELESS,
By
usan Alanis B
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JAssistant City Manager VROF
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Mary K s a- d
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APPROVED AS TO FORM AND
LEGALITY:
Ma es is B. Farmer
Assist a t City Attorney
Contract Authorization:
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Exhibit A-1
To Amendment No. 2 to CSC No. 41420
Scientel Wireless, LLC
Statement of Work
1.0 Installation Services
1,1 System Parts and Installation Services
A. Troubleshooting, installation, replacement and/or repair of CFW owned antennas
and transmission lines located on leased or city owned supporting structures as
necessary.
B. Engineering, testing, installation, repair/replacement and verification of antennas,
transmission lines and radios associated with the city-owned microwave radio
system as necessary.
C. Purchase and installation of radio equipment and hardware associated with the
CFw radio system.
D. Testing and measurement of CFw owned radio systems as needed.
E. Civil Engineering, design and construction of new or expanded equipment
platforms and associated electrical, antenna and power distribution systems as
needed.
F. Test and prove that all antennas, transmission lines, radios and radio equipment
operate properly.
C. Label all terminations with labels specifically designed to fit and properly adhere
to LIUs.
H. Provide detailed documentation (Red line a City of Fort Worth provided detailed
drawing) of all work performed. Red line drawing will be turned to City of Fort
Worth at the completion of project along with test results.
I. Formulate and write any other information as necessary.
J. Shall provide all necessary tools, hardware, and test equipment needed to
install, label, test, and document the system.
K. The installation of the antennas, transmission lines), radios and radio equipment
by the contractor will not be considered complete until all transmission lines and
components described in the specifications are installed, labeled, and tested, and
until documentation is delivered according to the specifications. Furthermore, the
system will not be considered to be complete until there has been a successful
inspection by the client without any corrections required by the contractor.
1.2 Installer Personnel Certification
A. The Vendor shall provide manufacturer-certified installation personnel.
Certification shall be but not limited to the following:
Alcatel: MDR8000 installation
Alcatel: MPLS (7705 and 7750 switches)
Alcatel: SAM SERVER
All Installation personnel who perform tower climbs shall have the
following tower climbing certification.
COMMTRAIN Tower climbing certification (or certification from any other
tower climbing trainer that meet the standards of COMNITRAIN.)
B. All certifications shall be kept up to date and copy submitted to City of Fort
Worth for contract fie.
1.3 Testing and Acceptance
A. Pre Installation Testing
For the purpose of this Statement of work, pre-installation testing refers to
the activities involved in testing the provided upgrade to verify that it will
operate correctly.
B. Acceptance Testing
Acceptance testing refers to testing monitored by the City to verify the
proper operation of the antennas, transmission l ine(s), radios and radio
equipment as a consequence of installation, splicing and termination
activities. The installer must give City notification and access to both the
acceptance testing process and the data and to any analysis of the
acceptance test rest.,ilts. The installer must make the results of the
acceptance test available in electronic form to the city within 5 working
days after completion of work. The vendor must retain copies of those
test results throughout the term of its agreement with the city of Fort
Worth. The Installer must answer questions raised by the City, and must
correct any deficiencies identified during the acceptance-testing period.
The system shall be fully tested by the Installer immediately after the
installation period. The Installer must notify the City in writing, phone call,
or an e-mail when it is ready to begin acceptance testing.
Test results shall meet or exceeds standard published specifications. The
Installer satisfactory completes and submits all labeling and
documentation as required.
If the acceptance tests reveal problems related to performance, the
Installer must isolate and eliminate those problems.
C. Test Equipment
1. System shall be tested with approved equipment. Results shall be
provided in a Word/Excel or PDF format for City records.
1.4 Installation
A. Inspections
The Installer's work shall be subject to scrutiny and approval of the City. If
notified that any installation has been found to be incomplete, unsafe, or
otherwise unsatisfactory (in the judgment of the City), the Installer must,
upon notice, immediately correct those discrepancies or deficiencies at its
own expense.
The Installer must adhere to manufacturers' suggested installation
procedures to ensure that any warranties are valid.
S. Standards and Practices
Where materials or workmanship are specified to conform to a national
standard, the Installer must submit proof of conformance before
acceptance. In the case where compliance with state and local building
codes are required, vendor is responsible to ensure all work complies with
the applicable codes in the jurisdiction that the work is performed. All work
shall comply (but not limited to) the following standards:
ANSI American National Standards Institute
CFR Code of Federal Re ulations
EIA Electronic Industries Alliance
EPA Environmental Protection Agenc
FCC Federal communications Commission
IEC International Electronics commission
IEEE Institution of Electrical and Electronic Engineers
IETF Internet Engineering Taskforce
ITU international Telecommunications Union
MEC Electromagnetic Compatibility
NEC National Electric code 2008
NTONC National Transparent Optical Network consortium
TIA Telecommunications Industry Association
UL Underwriters Laboratory
VCCI Voluntary Control Council for Information Technology
Equipment
BICSI Building Industry Consulting service International
IBC International Building code 2009
NFPA National Fire Protection Code
C. Cleanup
At no cost to the City, the Installer must remove all debris and excess
material resulting From installation or maintenance. When work is
completed, the Installer must leave the premises clean and in good order.
D. Access
The city will furnish reasonable access to the premises for the installation
and/or maintenance of equipment. All Vendor employees and or
contractors will be subject to a background and Driver License check
before being given access to city facilities. Vendor will submit all lists of
employees that will have access to any and all city facilities at the request
of the city during the term of the agreement.
E. Documentation
Documentation provided to the City shall be in both paper and electronic
format. Only one copy of the electronic version is required. The format of
-the electronic version shall be appropriate to the type of the document
required. The city's preference is Microsoft Word, Excel or Visio.
F. Vendor Emergency Response Time
Vendor shall respond to emergency call within 30 minutes of receipt and
be onsite Within 4 hours of receiving request for emergency repair 24
hours a day, 7 days a week. The definition of emergency response will be
determined by the City of Fort Worth.
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M&C Review
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DATE: 7/24/2012 REFERENCE NO,:C-25760 LOG NAME: 04SCIENTEL WIRELESS
PROFESSIONAL SERVICES
CODE: C TYPE: NON-CONSENT PUBLIC NEARING:NO
SUBJECT: Authorize Execution of Amendment No. 2 to City Secretary Contract No.41420 with Scientel Wireless, LLC, in the
Amount Not to Exceed $1,400,000.00 for Services Related to the Public Safety Radio Upgrade Project(ALL
COLINCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of Amendment No. 2 to City Secretary Contract No.41420 with
Scientel Wireless, LLC, in the amount not to exceed $1,400,000,00 for services related to the Public Safety Radio Upgrade Project.
DISCUSSION:
In 2011,the City Council approved M&C G-17327 and M&C G-17458, respectively,to authorize appropriations in the total amount
of$50,600,000.00 to fund the City's Public Safety Radio Upgrade Project. This project,scheduled to run through March 2015,
replaces and upgrades the radio communications systems utilized by the City's public safety and public works agencies.
This project is being performed by Staff along with multiple vendors and suppliers,This Mayor and Council Communication
authorizes execution of an amendment to the Agreement with one of those suppliers, Scientel Wireless, LLC(Scientel). In May,
Scientel completed the replacement of the City's 15-year old microwave system supporting the existing public safety radio
communication system. Scientel handles the warranty work for the current system,and they are a Motorola partner. Scientel was
also recommended for this work by the manufacturer of our microwave equipment.The upgrade and expansion of the public safety
radio system will require additional microwave facilities to new radio sites as they are constructed. This contract amendment with
Scientel will provide these facilities along with other services and equipment such as microwave path studies, maintenance
services,equipment power supplies and others services as needed.This amendment will increase the total contract amount to
$21423,438.00.
These services were in the original scope of the P25 Radio Upgrade Project. Payment for services will be covered by the
appropriations approved by Council in M&C G-17327 and M&C G-17455. Services will be acquired through Scientel's Agreement
with the Houston-Galveston Area Council. Staff has determined the pricing under this Agreement is fair and reasonable.
ADMINISTRATIVE CHANGE ORDER-An administrative change order or increase may be made by the City Manager for an
amount up to$50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.
COOPERATIVE PURCHASE-State law provides that a local government purchasing an item or service under a cooperative
purchasing Agreement satisfies any state law requiring that the local government seek competitive bids for purchase of the item.
The Houston-Galveston Area Council contract was competitively bid to increase and simplify the purchasing power of government
entities.
MIVVBE-A waiver of the goal for M/WBE subcontracting requirements was requested by the IT Solutions Department and
approved by M/WBE Office because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
http://apps.cfWnet.org/council_packet/mc_review.asp?ID=15997&councildate=7/24/2012(1 of 2)[7/25/2012 11:29:27 AM]
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M&C Review
AGREEMENT TERMS -Upon City Council's approval, this Agreement will extend the term of the contract to expire on September
30,2012 to coincide with the expiration date of HGAC Contract No. CW10-09.
RENEWAL OPTIONS-This Agreement may be renewed in accordance with the HGAC terms,at the City's option,for three
additional one year terms. 'rhis action does not require specific City Council approval provided that the City Council has
appropriated sufficient funds to satisfy the City's obligation during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current capital budget, as appropriated,of the
Information Systems Capital Projects Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
P251 539120 041030173580 $1,400,000.00
Submitted for City Mana er's Office b Susan Alanis(8180)
Orig inatina Department Head: Peter Anderson(8781)
Additional Information Contact: Alan Girton(8484)
Steve Streiftert(2221)
ATTACHMENTS
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