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HomeMy WebLinkAboutContract 54136 CSC No.54136 CITY OF FORT WORTH, TEXAS STANDARD AGREEMENT FOR PROFESSIONAL SERVICES This AGREEMENT is between the City of Fort Worth, a Texas home-rule municipality ("City"), and Dannenbaum Engineering Corporation, authorized to do business in Texas ("Consultant"), for a PROJECT generally described as: Water and Sewer As-Built/Record Drawing Support, Part 1. Article I Scope of Services (1) Consultant hereby agrees to perform the professional services set forth in the Scope of Services attached hereto as Attachment "A". These services shall be performed in connection with Water and Sewer as-built/record drawing support project. (2) Additional services, if any, will be requested in writing by the City. City shall not pay for any work performed by Consultant or its subconsultants, subcontractors and/or suppliers that has not been ordered in writing. It is specifically agreed that Consultant shall not be compensated for any alleged additional work resulting from oral orders of any person. Article If Compensation Consultant shall be compensated an amount up to $300,000.00 in accordance with the Fee Schedule shown in Attachment "B". Payment shall be considered full compensation for all labor, materials, supplies, and equipment necessary to complete the services described in Attachment "A". The Consultant shall provide monthly invoices to the City. Payment for services rendered shall be due within thirty (30) days of the uncontested performance of the particular services so ordered and receipt by City of Consultant's invoice for payment of same. Acceptance by Consultant of said payment shall operate as and shall release the City from all claims or liabilities under this Agreement for anything related to, done, or furnished in connection with the services for which payment is made, including any act or omission of the City in connection with such services. Article III Term Unless terminated pursuant to Article VIII herein, this Agreement shall be for a term beginning on the effective date, as described below, and shall continue until the expiration of the funds or completion of the subject matter contemplated herein, whichever occurs first. City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:11.47.77 OFFICIAL RECORD Pagel of 8 CITY SECRETARY FT. WORTH,TX Article IV Independent Contractor Consultant shall operate hereunder as an independent contractor, and not as an officer, agent, servant, or employee of the City. Consultant shall have exclusive control of and the exclusive right to control the details of the work to be performed hereunder and of all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors and subcontractors. The doctrine of respondent superior shall not apply as between City and Consultant, its officers, agents, employees, contractors, and subcontractors, and nothing herein shall be construed as creating a partnership or joint venture between City and Consultant. Article V Professional Competence and Indemnification (1) Work performed by Consultant shall comply in all aspects with all applicable local, state and federal laws and with all applicable rules and regulations promulgated by the local, state and national boards, bureaus and agencies. Approval by the City shall not constitute or be deemed to be a release of the responsibility and liability of Consultant or its officers, agents, employees, contractors and subcontractors for the accuracy and competency of its services performed hereunder. (2) THE CONSULTANT, AT NO COST TO THE CITY, AGREES TO FUND THE DEFENSE OF, INDEMNIFY AND HOLD THE CITY, ITS OFFICERS, AND EMPLOYEES, HARMLESS AGAINST CLAIMS, LAWSUITS, ACTIONS, COSTS AND EXPENSES TO THE EXTENT CAUSED BY CONSULTANT'S BREACH OF (i) THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (ii) NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONSULTANT, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY) OR SUBCONTRACTORS, RELATED TO THE PERFORMANCE OR NON-PERFORMANCE OF THIS AGREEMENT. THIS SECTION SHALL SURVIVE ANY TERMINATION OR EXPIRATION OF THIS AGREEMENT. Article VI Insurance (1) Consultant shall not commence work under this Agreement until it has obtained all insurance required under this Article and the City has approved such insurance, nor shall Consultant allow any subcontractor to commence work on its subcontract until all similar insurance of the subcontractor has been so obtained and approval given by the City; provided, however, Consultant may elect to add any subconsultant as an additional insured under its liability policies. Commercial General Liability $1,000,000 each occurrence $2,000,000 aggregate City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:11.07.17 Page 2 of 8 Automobile Liability $1,000,000 each accident (or reasonably equivalent limits of coverage if written on a split limits basis). Coverage shall be on any vehicle used in the course of the Project. Worker's Compensation Coverage A: statutory limits Coverage B: $100,000 each accident $500,000 disease - policy limit $100,000 disease - each employee (2) Additional Insurance Requirements a. Except for employer's liability insurance coverage under Consultant's worker's compensation insurance policy, the City, its officers, employees and servants shall be endorsed as an additional insured on Consultant's insurance policies. b. Certificates of insurance shall be attached to this Agreement prior to its execution. c. Any failure on part of the City to attach the required insurance documentation hereto shall not constitute a waiver of the insurance requirements specified herein. d. Each insurance policy shall be endorsed to provide the City a minimum thirty days notice of cancellation, non-renewal, and/or material change in policy terms or coverage. A ten days notice shall be acceptable in the event of non-payment of premium. e. Insurers must be authorized to do business in the State of Texas and have a current A.M. Best rating of A: VII or equivalent measure of financial strength and solvency. f. Other than worker's compensation insurance, in lieu of traditional insurance, City may consider alternative coverage or risk treatment measures through insurance pools or risk retention groups. The City must approve in writing any alternative coverage. g. Workers' compensation insurance policy(s) covering employees employed on the Project shall be endorsed with a waiver of subrogation providing rights of recovery in favor of the City. h. City shall not be responsible for the direct payment of insurance premium costs for Consultant's insurance. City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:11.07.17 Page 3 of 8 i. Consultant's insurance policies shall each be endorsed to provide that such insurance is primary protection and any self-funded or commercial coverage maintained by City shall not be called upon to contribute to loss recovery. j. In the course of the Agreement, Consultant shall report, in a timely manner, to City's officially designated contract administrator any known loss occurrence which could give rise to a liability claim or lawsuit or which could result in a property loss. k. Consultant's liability shall not be limited to the specified amounts of insurance required herein. I. Upon the request of City, Consultant shall provide redacted copies of all insurance policies required by these Agreement documents. Article VII Transfer or Assignment City and Consultant each bind themselves, and their lawful successors and assigns, to this Agreement. Consultant, its lawful successors and assigns, shall not assign, sublet or transfer any interest in this Agreement without prior written consent of the City. Article VIII Termination of Contract (1) a. City may terminate this Agreement for its convenience on 30 days' written notice to Consultant. b. Either the City or the Consultant, for cause, may terminate this Agreement if either party fails substantially to perform through no fault of the other and the nonperforming party does not commence correction of such nonperformance within 5 days' written notice or thereafter fails to diligently complete the correction. (2) If City chooses to terminate this Agreement, upon receipt of notice of termination, Consultant shall discontinue services rendered up to the date of such termination and City shall compensate Consultant based upon calculations in Article II of this Agreement and Exhibit "B" attached hereto and incorporated herein. (3) All reports, whether partial or complete, prepared under this Agreement, including any original drawings or documents, whether furnished by the City, its officers, agents, employees, consultants, or contractors, or prepared by Consultant, shall be or become the property of the City, and shall be furnished to the City prior to or at the time such services are completed, or upon termination or expiration of this Agreement. City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:11.07.17 Page 4 of 8 Article IX Right to Audit (1) Consultant agrees that the City shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of Consultant involving transactions relating to this Agreement. Consultant agrees that the City shall have access during normal working hours to all necessary facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. City shall give Consultant reasonable advance notice of intended audits. (2) Consultant further agrees to include in all its subcontracts hereunder, a provision to the effect that the subcontracting consultant agrees that the City shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers and records of such sub-consultant, involving transactions to the subcontract, and further, that City shall have access during normal working hours to all sub- consultant facilities, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this article. City shall give Consultant and any sub-consultant reasonable advance notice of intended audit. (3) Consultant and sub-consultants agree to photocopy such documents as may be requested by the City. The City agrees to reimburse Consultant for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. (4) Notwithstanding the foregoing, City's right to audit shall not extend to proprietary information such as the composition of the amount of Consultant's fixed rates and fees, standard charges, and percentage multipliers. Article X Minority Business and Small Business Enterprise (MBE)(SBE) Participation In accordance with the City's Business Diversity goals (Chapter 20, Article X of the City's Code of Ordinances a/k/a Ordinance No. 20020-12-2011, as amended), the City has goals for the participation of minority business enterprises and/or small business enterprises in City contracts. Consultant acknowledges the MBE and SBE goals established for this Agreement and its accepted written commitment to MBE and SBE participation. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Consultant may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. Article XI Observe and Comply Consultant shall at all times observe and comply with all federal, state, and local laws and City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:11.07.17 Page 5 of 8 regulations and with all City ordinances and regulations which in any way affect this Agreement and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. Consultant agrees to defend, indemnify and hold harmless City and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article XII Immigration Nationality Act Consultant shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (1-9). Upon request by City, Consultant shall provide City with copies of all 1-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Consultant shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Consultant employee who is not legally eligible to perform such services. CONSULTANT SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS _PARAGRAPH BY CONSULTANT, CONSULTANT'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Consultant, shall have the right to immediately terminate this Agreement for violations of this provision by Consultant. Article XIII Venue and Jurisdiction If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas — Fort Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. Article XIV Contract Construction The parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party must not be employed in the interpretation of this Agreement or any amendments or exhibits hereto. Article XV Severability The provisions of this Agreement are severable, and if any word, phrase, clause, sentence, paragraph, section or other part of this Agreement or the application thereof to City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:11.07.17 Page 6 of 8 any person or circumstance shall ever be held by any court of competent jurisdiction to be invalid or unconstitutional for any reason, the remainder of this Agreement and the application of such word, phrase, clause, sentence, paragraph, section, or other part of this Agreement to other persons or circumstances shall not be affected thereby and this Agreement shall be construed as if such invalid or unconstitutional portion had never been contained therein. Article XVI Notices Notices to be provided hereunder shall be sufficient if forwarded to the other Party by hand-delivery or via U.S. Postal Service certified mail return receipt requested, postage prepaid, to the address of the other Party shown below: City of Fort Worth Attn: Chris Harder, P.E. Water Department 200, Texas Street Fort Worth, Texas 76102 Consultant: Dannenbaum Engineering Corporation Attn: Wayne G. Ahrens, P.E. 2501 Parkview Drive, Suite 670 Fort Worth, TX 76102 Article XVII Prohibition On Contracts With Companies Boycotting Israel Consultant acknowledges that in accordance with Chapter 2270 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this contract, Consultant certifies that Consultant's signature provides written verification to the City that Consultant: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. Article XVIII Headings The headings contained herein are for the convenience in reference and are not intended to define or limit the scope of any provision of this Agreement City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:11.07.17 Page 7 of 8 Article XIX Attachments, Schedules and Counterparts This Agreement may be executed in one or more counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute but one and the same instrument. The following attachments and schedules are hereby made a part of this Agreement: Attachment A-Scope of Services & Project Schedule Duly executed by each party's designated representative to be effective on the date subscribed by the City's designated Assistant City Manager. BY: BY: CITY OF FORT WORTH CONSULTANT Dannenbaum Engineering Corporation pang Burghdof>c �G Dana Burgfrdoff rful13,101013:26 CD1) Dana Burghdoff Wayne G. Ahrens, P.E. Assistant City Manager Executive Vice President Jul 13,2020 Date: Date: July 10,2020 APPROVAL RECOMMENDED: APPROVED AS TO FORM AND LEGALITY a jjoelier Her p QVMPW um la=a am COT) :u�t-slam 17Y DBlatk(Ju113,70701]:]1GDC Chris Harder, P.E. By: Director, Water Department Doug Black Senior Assistant City Attorney Contract Compliance Manager: By signing, I acknowledge that I am the Form 1295 No. 2020-630278 person responsible for the monitoring and administration of this contract, including M&C No.: 20-0459 ensuring all performance and reporting requirements. M&C Date: 06/23/20 -TO �of Lawrence Hamilton, P.E. ATTEST: °fit Project Manager �A, T Mary J. Kayser ` City Secretary City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:11.07.17 Page 8 of 8 OFFICIAL RECORD CITY SECRETARY FT. WORTH,TX , ATTACHMENT A t SERVICES FOR AS-BUILTIRECORD DRAWING SUPPORT CITY PROJECT NO.:100258 i ATTACHMENT A I i Scope for Documentation Related Services for Water and/or Sanitary Sewer Improvements SERVICES FOR AS-BUILTIRECORD DRAWING SUPPORT CITY PROJECT NO.: 100258 The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. WORK TO BE PERFORMED Task 1. Management and Record Keeping Task 2. Inventory Task 4: Record Drawing Task 5: Quality Check and Delivery TASK 1. MANAGEMENT AND RECORD KEEPING ENGINEER shall ensure efficient and effective use of ENGINEER's and CITY's time and resources. ENGINEER shall manage change, ■ communicate effectively, ■ coordinate internally and externally as needed, and ■ proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. 1.1. Managing the Team • Lead, manage and direct design team activities • Ensure quality control is practiced in performance of the work • Communicate internally among team members • Task and allocate team resources 1.2. Communications and Reporting • Attend a pre-project kickoff meeting with CITY staff to confirm and clarify scope, understand CITY objectives, and ensure economical execution of the contract to meet City requirements. • Coordinate with City Project Manager, Jim Deeter. City of Fort Worth,Texas AttachmentA PMO Release Date:07.23.2012 Pagel of 4 I I 1 ATTACHMENT A I DESIGN SERVICES FOR AS•DUILTIRECORD DRAWING SUPPORT CITY PROJECT NO.:100258 Maintain a project specific check list for each project—mark specific tasks with the status of each element required to complete the as-built process. ® Prepare and submit monthly progress reports to the Record Drawing Submittal Team. e Prepare invoices and submit monthly in the format requested by the CITY. i Prepare monthly update project status. ® Complete Monthly M/VVBE Report Form and Final Summary Payment Report Form at the end of the project ASSUMPTIONS ® Contract term is one year. a 12 MWBE reports will be prepared 3 formal meetings, as needed, with city staff 12 monthly water department progress reports will be prepared DELIVERABLES A, Meeting summaries with action items B. Monthly invoices C. Monthly progress reports D. Monthly M/WBE Report Form and Final Summary Payment Report Form E. Plan Checklists TASK 2. INVENTORY City shall provide the following: 1. Project numbers 2. Name of City's project manager 3. Paper redlines 4. Original CAD and PDF Files 5. Electronic GPS points for the redlines TASK 4. RECORD DRAWING On a per-project basis, the typical procedure will consist of the following: City of Fort Worth,Texas Attachment A PMO Release Date:08.1.2014 Page 2 of 4 1 ATTACHMENTA DESIGN SERVICES FOR AS•BUILTIRECORD DRAWING SUPPORT CITY PROJECT NO.:100258 1. Provided electronic files exist, any changes that resulted during construction will be drawn on the specific construction plan sheets where such changes occur. Changes will be clouded and noted. The entire set will be stamped "record drawing" with appropriate language noting that available records and field verification were used. 2. Record drawing sheets that do not require modification will be stamped "record drawing." 3. Record drawing sheets that do require modification will be incorporated from the provided electronic (PDF, DWG) files that have been modified and incorporated into the record file set. TASK 5. QUALITY CHECK AND DELIVERY 1. Once the record drawings are complete, a final check will be made between the GIS file, the mylar's, PDF's, DWF's, and construction records to confirm that the revisions shown reflect the as-built conditions. 2. For each construction project, Dannenbaum will deliver: a. DWF files stamped "record drawing" b. PDF files stamped "record drawing" c. Return of all construction records. d. Record drawing routing sheet for each project. 4. For the overall project, Dannenbaum will deliver the above items on a CD and Flashdrive. Mylar drawings will also be provided. ASSUMPTIONS Construction notes, product submittals, and change orders have been filed for each project. ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES Additional Services not included in the existing Scope_ of Services — CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: • Negotiation of easements or property acquisition including temporary right-of-entries. • Services related to development of the CITY's project financing and/or budget. City of Fart Worth,Texas Attachment A PMO Release Date:08.1.2014 Page 3 of 4 ATTACHMENTA DESIGN SERVICES FOR AS•BUILTIRECORD DRAWING SUPPORT CITY PROJECT NO.:100258 • Services related to disputes over pre-qualification, bid protests, bid rejection and re- bidding of the contract for construction. e Construction management and inspection services • Periodic site visits during construction phase • Design phase public meetings • Performance of materials testing or specialty testing services. • Services necessary due to the default of the Contractor. • Services related to damages caused by fire, flood, earthquake or other acts of God. • Services related to warranty claims, enforcement and inspection after final completion. • Services related to submitting for permits (ie.TxDOT, railroad, etc...) • Services related to Subsurface Utility Engineering Levels A, B, C or D • Services related to Survey Construction Staking • Services related to acquiring real property including but not limited to easements, right- of-way, and/or temporary right-of-entries. • Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. • Construction Shop drawing review, samples and other submittals submitted by the contractor. • Performance of miscellaneous and supplemental services related to the project as requested by the CITY. City of Fort Worth,Texas Attachment A PMO Release Date:08.1.2014 Page 4 of 4 ®ANNENRA,UM ENGINEERING CORPORATION 2501 PARKVIEW DRIVE,SUITE 670,FORT WORTH,TEXAS 76102 June 8, 2020 Mr.Tony Sholola, P.E. City of Fort Worth Water Department 1000 Throckmorton Street Fort Worth,TX 76102 Re:As-Built/Record Drawing Support—City Project No.: 100258, Part 2 DEC Project No.4949-02 Dear Mr.Sholola: Dannenbaum Engineering Corporation, (Dannenbaum or ENGINEER) is pleased to provide the City of Fort Worth (CITY) with Professional Services for As-Built/ Record Drawing Support, Part 2 contract (the PROJECT). The CITY has asked Dannenbaum to perform services under this contract as set forth in Attachment A (Attached hereto) for an amount up to $300,000. This will help clear the City's current as-built backlog of approximately 150 plan sets. These services are necessary because the City desires to complete and clear a portion of their Developer and Capital Improvement Projects As-Built/Record Drawings backlog which currently stands at about 419 plan sets, and is estimated to continue to accumulate at a rate of approximately 20 sets per month. The services required are as follows: As-Built/Record Drawing Support — The scope of services shall be as described in Attachment A. Each As- Built/Record drawing set shall first be reviewed by Dannenbaum and classified as either a Level 1 or Level 2 level of effort. Level 1 drawings sets shall be priced at $85 per sheet and Level 2 drawings at $138 per sheet. Dannenbaum will provide a tabulation of the cost for plan sets provided to them by the City. Dannenbaum will complete and submit sets to the City for review and approval in the order requested by the City, based on the City's priority. Dannenbaum will continue to provide completed plan sets to the City until the total value of plan sets provided reaches a Fee = $300,000 (NTE). Dannenbaum will perform/manage the work as described in Attachment A. Attachment B,the invoice template for this project, is also attached. The following table summarizes fee and scope for this contract: Contract Summary: Description Date Amount Description Plan Sets As-Built/Record Drawing Management,Record Keeping, 150* As-Built Support,Part 2 Pending $300,000.00 Inventory,Production,Quality Check and Delivery *Estimated amount.Current average for contract is$2193/plan set. As-Built/Record Drawing Support—City Project No.100258,Part 2 DEC No.4949-02 Page 2 of 3 We appreciate the opportunity to be of continued service to the City. Please contact us if we need to provide any further information. Very truly yours, Dannenbaum Engineering Corporation Douglas E. Guinn, P.E. f Sr. Project Manager DEG/JCP Attachments: Attachment A—Scope of Services Attachment B—Invoice Template \\us-ftw-fs0l\data\ftwdata\projects\1210\4949-02 fw as-built services(part 2)\admin\agreement\2020-06-29_as-built-record dwg sal cover letter.docx ATTACHMENT B \\us-ftw-fs0l\data\ftwdata\projects\1210\4949-02 fw as-built services(part 2)\admin\agreement\2020-06-29_as-built-record dwg sal cover letter.docx ( . \ ( ƒ _0 MM0 / q \ / _ � //\7 ([ .] m CD CD \ o )/\ ƒ z \\ § . ) F c 0\ # / \ In J .. E @ \ \ \ § % § 220 / \ % g. U) E f CD ) / 0 \ O CD + § CD m § CC\ CD ® g ± \ w a -n/%m \ ; } o« \ > 0 > / ( } �\ , >> § a 0 e / J co a; o m &2aa CD ; § q ; § p p - _ } ° - �\ } 9 . 7 » B _ - - 1p \ J [ j§ § Do § e - - . - ) 0 _\ \ }� �� � \ ] § E \ § \ - \ \ \ \ o ; 2 /\ ( \ ! ; ] ■ CL Q } 2 lo CD C } o } 5En 0 \ CL 0 § § _ / ( ) - : ( , ƒ/ƒ�¥o o -0omwg� ) ( 2 )ce\ [§ § (/\%/° k : mcn \ $ .. \ C (/u \E m .. � . 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NM 2o0m _ - f e � IEl ° } )/ ( 3 \ / CD CL o B ) - 0. 0 = 2 ( m loo--O-- § \\ j °2 c ® e/-n-p¥\ o ;gm5g-U -U ) ( 7 02) 2 {3\%\° k ` E ] EG /\\ $ .. \ ° Z .. 2 oc � ~ { � / � \ \%R ) » m @ ) i© : ) {/\ CD g{ ! , In 2 )\ } 3 S $ \ Q _ - CD - - g ] 1p E yq Q / , } 2 _ 7 § m » } \ § 2 ( R ° (D § ƒ m ƒ/\q G Cl) } » }{' 0 ( \ { 2 - - R ea , ) 77\ 2 / 0 } 3( CD CD \\ }\ \ / \ ° / �( / /§ _ § ( } °�/ _ _ , a 72 \\ � ` - m - - \ , _ . - s } a m 1p / f / PZ \ \ G : ) a EY , [ [ 0. \ ® - \ ' > � \ \ g & 7 ; 0 ) f § � I � ( f § \ ® [\ ( ( \{ / \ CD CL \ n� q § CD �¥ 0 CD ±2 ( ) ) ) § \ 0 \ \ DANNENBAUM ENGINEERING 2501 Parkview Drive,Suite 670 1 Fart Worth,TX 76102 - 817.763.8883 main 1817.377.2956 fax SUPPORT DOCUMENTATION Project: As-Built/Record Drawing Support Invoice Numt 1 City Project No: 100258 Invoice Date: 9-Jul-2020 DEC Project No: 4949-02 FOR PROFESSIONAL SERVICES Invoice Service Period: 1-Oct-2016 through 31-Oct-2016 PLAN SET TOTAL LEVELI LEVEL THIS THIS PREVIOUSLY PREVIOUSLY TOTALTO TOTALTO CONTRACT CONTRACT NUMBER WATER/SEWER SHEETS COMPLETED/ INVOICE INVOICE BILLED BILLED DATE DATE AMOUNT AMOUNT PLAN SHEETS APPROVED THIS PERIOD REMAINING REMAINING COST/SHT $ 85 $ 138 Water Sewer Water Sewer Water Sewer Water Sewer $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ [$ E $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Totals 0 0 0 1$ - $ - 1$ S S $ - 1 ##########1 #########n TOTAL THIS INVOICE $ - $ \\US-FTW-FS011data\FTWDATA%Projects\1210M949-02 FW As-Built Services(Part 2)WdminlPM Book CorrespondenceUnvoices\4949-02 Invoice Template(Exhibit B-1) PAGE 1 OF 1 City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, June 23, 2020 REFERENCE NO.: **M&C 20-0459 LOG NAME: 60ASBUILTSUPPORTPl-DANNENBAUM SUBJECT: Authorize Execution of a Professional Services Agreement in the Amount of$300,000.00 with Dannenbaum Engineering Corporation for Water and Sewer As-Built/Record Drawing Support, Part 1 and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of a Professional Services Agreement in the Amount of$300,000.00 with Dannenbaum Engineering Corporation for As-Built/Record Drawing Support, Part 1 (City Project No. 100258); and 2. Adopt the attached Appropriation Ordinance increasing receipts and appropriations in the Water& Sewer Capital Projects (W&S Capital Projects) Fund in the amount of$320,000.00, transferred from available funds within the Water& Sewer Fund. DISCUSSION: This Mayor and Council Communication is to authorize the preparation of as-built/record drawings for approximately 150 plan sets (out of a backlog total of 419 plan sets) of water and sanitary sewer drawings for developer and old capital improvement projects. The proposed scope of services consists of coordinating with City staff and the design engineer, modifying plans to reflect actual installation, submitting record drawings with required attachments and providing GIS assistance when necessary. These services for various Water Department pipeline projects were previously prepared by the Transportation and Public Works Department (TPW)who no longer has the staff for this work. As- built/record drawing preparation is now included in the scope of services for Water Department design engineering agreements. In addition to the contract amount, $20,000.00 (Sewer: $10,000.00; Water: $10,000.00) is required for project management. This project will have no impact on the Water Department's operating budget when completed. Appropriations for the As-Built/Record Drawing Support is as depicted below: Fund Existing Additional Project Appropriations JAppropriations Total* W&S Capital Projects - Fund $0.00 $320,000.00 $320,000.00 56002 Project Total $0§0]l $320,000.00 $320,000.00 *Numbers rounded for presentation purposes. M/WBE OFFICE: Dannenbaum Engineering Corporation is in compliance with the City's BDE Ordinance by committing to 10 percent SBE participation on this project. The City's SBE goal on this project is 10 percent. The project is located in ALL COUNCIL DISTRICTS. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget in the Water& Sewer Fund, and upon approval of the above recommendations and adoption of attached appropriation ordinance, funds will be avai[able in the Water& Sewer Capital Projects (W&S Capital Projects) Fund for the As Built and Record Drawing project to support the approval of the above recommendations and execution of the amendment to the engineering agreement. Prior to any expenditure being incurred, the Water Department is responsible to validate the availability of funds. FUND IDENTIFIERS (FIDs): TO Fund Department�Account Project Program ctivityj Budget Reference # IAmoun(Chartfield 2) I FROM (Fund Department ccount Project (ProgramActivity Budget Reference# Amount ID I ID _ Year (Chartfield 2) CERTIFICATIONS: Submitted for City Manager's Office by: Dana Burghdoff (8018) Originating Department Head: Chris Harder (5020) Additional Information Contact: Lawrence Hamilton (2626) ATTACHMENTS 1. 60ASBUILTSUPPA1-DANNENBAUM funds avail.docx (CFW Internal) 2. 60ASBUILTSUPPAl-DANNENBAUM 56002 A020(R2).docx (Public) 3. 60ASBUILTSUPPORTPl-DANNENBAUM Compliance Memo.pdf (CFW Internal) 4. 60ASBUILTSUPPORTP1-DANNENBAUM Form 1295.pdf (CFW Internal) 5. 60ASBU ILTSUPPORTP1-DAN NENBAU M SAM.pdf (CFW Internal) 6. 60ASBUILTSUPPORTP1-DANNENBAUM(dwbRL6.10.20).docm (CFW Internal) 7. 60ASBUILTSUPPUPPORTPl-DANNENBAUM FID Table (NN 06.04.20).xlsx (CFW Internal) T7 -n Jill T C C C a • d • • O. • • v v v m m m • a a rt rt rt • • D D D O O O C - - C � C • m ^ D G Z G G m m rho c c d a C+ o_ m X m - m m -0• . . 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