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AMENDMENT NO. 3 T
CITY SECRETARY CONTRACT NO.41910
SYSTEM PURCHASE AGREEMENT
BETWEEN CITY OF FORT NORTH
AND
MOTOROLA SOLUTIONS IN .
This Amendment No. "Amendment") to City Secretary Contract No. 41910 System Purchase
Agreement ("Agreement"), is made and entered into by and between the City of Fort Worth (the "City"), a
home rule municipal corporation situated in portions of Tarrant, Denton, and Wise Counties, Texas acting
by and through Susan Aianis, its duly authorized Assistant City Manager, and Motorola Solutions Inc.,
{"Consultant"), acting by and through Dan Delaney its duly authorized MSSI Vice President collectively
referred to as the "Parties."
RECITALS
The following provisions are true and correct and form the basis of this Amendment:
WHEREAS, on or about June 14, 2911, the parties entered into a System Purchase Agreement
("Agreement") to purchase a P25 Radio Communication System. The Agreement is a public document
on file in the City's Secretary Office and referenced as City Secretary Contract No. 41910, and
WHEREAS, on or about May 23, 2012, the parties subsequently amended the Agreement aria CSC No.
1 919-A1, to incorporate changes agreed to during the Design Review and in accordance with the
Agreement, to modify pricing structure, system description, scope of services, acceptance testing,
equipment, LTE services, and other items as deemed necessary and agreed to by the Parties; and further
amended the Agreement an or about May 23, 2012, aria City Secretary Contract No. 41910-A2, to xtend
the pricing provision and modify provisions for equipment storage. City Secretary Contract Nos. 41910,
41919-A1 and 4191 9- 2 are hereby collectively referred to as the "Agreement"); and
WHEREAS, the Parties wish to further amend the Agreement to incorporate changes agreed in during
the Design Review and Planning and incorporate changes in the Astro Repeater Site (AIDS) site location
from Texas Motor Speedway ("TM S") to American Tower Corporation Roanoke Site ("Roanoke AT " .
NOW,, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby
acknowledged, the City and Consultant agree as f ll ws.6
1.
The Agreement shall be modified to incorporate changes for work at radio sites due to information
gathered through further site walks and construction planning, and to incorporate changes in the A S site
location from TMS (Texas Motor Speedway) to Roanoke AT Site, that have resulted from the initial
Design Review and Change Order 3, which are fully set forth herein in Exhibit A, Change Order 3, which
is attached hereto, incorporated herein and hereby made part of the Agreement.
OFFICIAL RECORD
CITY SECRETARY
ETA#
FT* WORTH, TIC
1 0 -� - h1 : J I
2.
All other provisions of the Agreement that are not expressly amended herein shall remain in full
force and effect.
Executed on this the day of aQ&4:;�7 - 0
t
CITY OF FORT WORTH: M T R LA S U I s I
By: By: -
san Alanis
s City Manager
A5,55 / , Ar r
Date: �3 I Date: �-
ATTEST: °a
By: "
City r � 00
0000000 41
ICY
APPROVED AS TO FORM AND LEGA L
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Assist t City rn y
Contract Authorization:
M&C: G-17303
Date Approved: Jane 14, 2011
F 1 Motorola
Amendment No.2 to CSC r o. 1 l 0 OFFICIAL RECORD
Page 2 of 2 QTY sec®rmTARY
FT.WORTH,TX
AM" OLA SOLUTIONS CHANGE ORDER
EXHIBIT A
Change order No.
Date: May 1 , 2012
Project Name:ame: Fort Worth P25 Upgrade Project- TX-101192A
Customer Name: City of Fort Worth
Customer Project Mgr: Alan Girton
The urp tlrisn a rfer i t :
Mace various specific changes for work at radio sites due to information gathered through further site walks
and construction planning.Also to incorporate changes in the Astro Repeater Site (ARS) site location from
Til Texas Motor Speedway)to Roanoke a AT site.
Contract# Citv of fort Worth-. Contract 41910 contract Date: 6123111
Motorola Solutions Contract: 11-1100 DL
In accordance with the terms and conditions of the contract identified above between the City of Fort
Worth and Motorola Solutions, Inc.,the following changes are approved:
Contract Price Adjustment
Original Contract Value: $39,345,641.55
Previous Change order amounts for Change Order numbers
0 through F 2 No Price Adjustments
Reduce project credit from$3,199,342.79
This Change order: to ,0f2.19. Total purchased with
credit in this Change order is$115,910.60
New Contract Value: F$39,345,-641.55
Co on Date Adjustments
Original Completion Date: 12/31/2014
Current Completion Date prior to this Charge order: 2128/201
New Completion Date: N1A
harp e t stern Purchase Agreement(SPA)Pr v si ns:
There are no changes to the System Purchase Agreement(SPA) Provisions with this change order.
Dha�
For charge from TMS site to Roanoke site-
1. Change coaxial cable type and length to match new Roanoke Tower
2. Remove 16 kW UPS as originally quoted and no longer needed
3. Add outdoor DC power system, cabinet, and DC powered TTA
4. Add outdoor -bar P25 cabinet with HVAC and ground bus
5. Change LTE e ]odeB from indoor-AC to outdoor DC powered unit
Remaining site equipment changes:
1. Add cable ladder for 250 foot forth Beach tower
Fort Worth P25 Upgrade Page 1 of 2
Project
OLA SOLUTIONS CHANGE ORDER
2. Remove cable ladder for 510 foot Bergh 2 tower
Changes in Services:
Changes in Services include:
1. Add installation of cable ladder for 250 foot Forth Beach tower
2. Add installation of two „conduits between old and new shelter at North Beach site
3. Remove installation of cable ladder for 510 foot Bergh 2 tower
Remove existing foundation material(debris) in area of new shelter placement at Bergh 2 site
5. Transfer tower light power and alarms into new shelter, and alarms for artistic lights at Rolling Hills
site
Add gravel and barrier for short access road and area under tower, and protective bollards for
generator at Rolling Hills site
7. Perform design charge work for Burnett Plaza site, including:
a. Site walls and investigation of new site
b. Coverage Map Updates
c. Equipment List Updates UPS, antenna systems, etc.)
d. Drawings Updates
e. System Description, SOW, Change Order Updates
8. Please reference the attached'Exhibit J--Roanoke ATD Site Statement of Work'for details in
changes of the scope of work related to the City's site change from TMS(Texas Motor Speedway)to
Roanoke AT C. This Exhibit J replaces all work previously described and proposed for the T S site in
the original contract Statement of Wort .
9. Install flare 15/8"coaxial cables on tower legs instead of originally planned cable ladder at Bergh
Schedule Changes:
There are no schedule changes with this Change Order.
Pricing Changes:
The Price of the contract is not altered with this Change Order. As a result of this change order, the
outstanding project purchasing credit remaining available for the City of Fort Worth is changed from
1993342.73 to$3,083,432.19. Total purchased with credit in this change order is $115,910.60.
Warraniqp Changes:
There are no Warranty changes with this Change Order.
Customer Responsibilities:
Please refer to the attached Exhibit J—Roanoke ATC Site Statement of Work for updated customer
responsibilities.
Payment Schedule Changes:
There are no Payment Schedule Changes with this Change order,
Unless amended above, all other terms and conditions of the Contract shall remain in full force. If there
are any inconsistencies between the provisions of this Change Order and the provisions of the Contract,
the provisions of th nge Order will prevail.
5 �- ��
Reviewed b � Date:
Motorola s Project Manager
Reviewed ed b -. Date: ' .
Ci4ot eot Manager
Fort Worth P25 Upgrade Page 2 of
Project
City of Fort Worth P25 Upgrade Project
Exhibit 1
Change order##
Roanoke ATC Site Statement of Work
May 7, 2012
Except where specifically stated,general provisions of the original contract and Statement of Work will
still apply.
Summary
This site will include a ground-level platform, with 3 outdoor cabinets.These cabinets will house P25 and
LTE equipment,the DC power system, and potentially microwave equipment in the future.This site will
include installation of 3 cellular style antennas and 2 P25 antennas at different locations on the tower.
City of Fort Worth site responsibilities:
1. Perform or obtain any necessary structural and/or soil analysis required for construction
2. Provide and install ground-level platform for mounting outdoor communication equipment
cabinets
3. Install 3 LTE antennas and 2 P25 antennas with one TTA
a. Motorola to provide all antennas,coaxial cable, TTA,ground kits,coaxial connectors,
and surge protectors (shipped to MT 1)
. city of Fort Worth to supply ail necessary mounts, mounting hardware,ground wire,
ground bus bars, and any other equipment needed to complete the installations
c. Install 3 LTE antennas and six 7/8" coaxial cables at the 240' level of the tower
d. Install I P25 Transmit antenna with 15/8" coaxial cable at the 318# level on the tower
e. Install 1 P25 Receive antenna with "coaxial cable and I TTA with z"coaxial cable on
the tower at the 318' level(or lower,as specified bythe Project Engineer)
f. Ground each antenna, each coaxial cable.. TTA,and each surge protector to appropriate
bus bar or grounded platform. coaxial cables should be grounded at top and bottom of
tower to appropriate bus bars/tower steel per Motorola R56 standards.
g• Prov!de,install, and ground ice bridge to support a I I coaxial cable runs between tower
and platform, per Motorola RS6 standards
h. Install and ground all coaxial cable surge protectors on outside of each outdoor
communications equipment cabinet(LTE and P2
L Terminate all antenna system coaxial cables to appropriate Motorola-provided surge
protector and mount to external ground bus bar
j. Provide and install external ground bus bar on the LTE and P25 outdoor cabinets,
properly grounded to the platform or ground halo
k. Provide and install internal bus bar inside the LTE and P25 outdoor cabinets,and
connect to the external bus bar per Motorola RS6 standards
1. Allow for Motorola System Technologist to sweep and test antenna systems, including
TTA,during installation
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4. Provide and install electrical pourer and all necessary electrical hardware, including, but not
limited to: uni trut racks (H-frame)for mounting main electrical panel,electrical meter,
transformer,disconnects, Motorola-supplied Type 1 and 2 surge protectors,etc.
5. Provide single-point ground system around platform, per Motorola R56 standards, including
connection to the tower ground system
6. Ground platform, H-frame, and other City-provided hardware to ground system
7. Provide any needed electrical power backup, other than the Motorola-supplied D pourer
system
8. Provide and install all telco links to demarcation on H-frame on plat-form or in close proximity to
the platform
9. Supply and install sealtight flexible conduit for connection between City-supplied electrical
panels on H-frame and DC p wer system cabinet for all necessary electrical circuits
1 . Provide all required permit's
Motorola tasks:
1. Perform site walks and information gathering for the site plan
2. Specify final power requirements for Motorola-provided equipment
3. Provide and install 1) -bay HVAC equipped outdoor cabinet for P25 system; )outdoor fan-
equipped LTE cabinet; )outdoor DC power system and cabinet
4. Provide all communications equipment, including equipment to be installed inside cabinets,all
antennas,TrA,ground kits, coaxial cable,coax connectors,surge protectors, and DC power
system
5. Specify antenna orientations (City to install)
6. Transport Motorola-provided communications equipment and cabinets from local warehouse to
site
7. Place all Motorola-provided cabinets and hardware on City-provided platform~.
8. Install Type 1 and Type 2 surge protectors on City-provided H-frame
9. Connect City-provided seal tight protected circuit conduits into DC power cabinet and wire all
internal electrical inside and in-between cabinets
10. Install required electrical circuit box inside P25 cabinet, connected to the DC power system
cabinet,which will be used to plug in P25 communications equipment
11. Ground all cabinets and Motorola-provided devices to City-provided single-point ground system,
per Motorola R56 standards
12. Provide and install jumpers between antenna system surge protectors and appropriate
communications equipment inside LTE and P25 cabinets
1 . Test and document all City-installed antenna systems during installation
14. Connect City-provided telco links from demarcation on H-frame to equipment inside cabinets
15. Install and program applicable MOSCAD and/or LTE system alarms, including,at minimum:
a. Cabinet door open
b. Power outage
c. HVAC failure (as available)
d. Fan failure (as available)
16. Provide ABBE drawing package for the site plan per the site walk,, including;
a. Site Plan
b. Electrical drawing
c. Elevation drawing
17. PM,engineering support, and audit's of the work specified above
18. Test and verify proper operation of all communications equipment
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i TE: 8/14/2011 REFERENCE ENCE N .; G-17303 LOG NAME:
NOTES 11
,-ODE: G TYPE: NON-CONSENT tJ LI I E i 11 � N
.UB JECT: Approve One-Time Exception to the Financial Management Policy Statements to Alloy the Use
of Debt Structures Involving Balloon Payments for the Sole Purpose of Financing the Upgrade
to the City's Public Safety and Public Works s F adio Communications System Ilia Tax [Votes,
Adopt Ordinance Authorizing Issuance of Tax Notes in the Principal Amount of$43,050,000.00,
Approving the Sale of the Notes to JP Morgan Chase, Providing for the Levy, Assessment and
Collection of a Tax Sufficient to Pay the Interest on said Notes, Create a Slaking Fund for the
Payment of the Principal Thereof and Ordaining Other hatters Belated Thereto, Authorize
Execution of a system Purchase Agreement in the Amount Not to Exceed $39,345,641.55 with
Motorola Solutions, Inc., for Equipment and Professional Services Using a Houston-Galveston
Area Contract, and Authorize Execution of Amendment No. 2 to City Secretary Contract No.
40264 with Buford Goff&Associates to Provide Engineering and Quality Assurance Services in
the Amount Not to Exceed $2,900,000.00
ECOM VIEN T1 N:
It is recommended that the City Council
1. Approve a one-time exception to the Financial Management Policy Statements to
allow the use of debt structures involving balloon payments for the sole purpose of
financing the upgrade to the City's Public safety and Public Works radio
communications system aria Tax Notes;
2. Adopt the attached ordinance authorizing the issuance of Tax cotes in the
principal amount of$43,050,000.00, approving the sale of the notes to JP Morgan
Chase; providing for the levy, assessment and collection of a tax sufficient to pay the
interest on said notes and to create a sinking fund for the payment of the principal
thereof and ordaining other matters related thereto;
3. Authorize execution of a system purchase agreement in the amount not to
exceed $39,345,641.55 with Motorola Solutions, Inc., for equipment and
professional services using Houston-Galveston Area Contract number F AO1-o ; and
4. Authorize execution of Amendment No. 2 to City Secretary Contract No. 40264
with Buford Goff& Associates to provide engineering and quality assurance services
in the amount not to exceed $2,900,000.00.
ISCUS I N:
If approved, this MC will approve a one-tire exception to the Financial
Management Policy Statements FIVI PS regarding debt structures with balloon
payments, authorize the issuance and sale of Tax Notes to JP Morgan chase in
order to fund the project to upgrade the city's public safety and public works radio
communications system instead of using the lease-purchase agreement previously
approved' and authorize the execution of the related purchase and services
agreements.
The FMPS, adopted by the Cit y Council on December 14, 2010, prohibits baiioon
debt repayment schedules which consist of low annual payments and one large
payment of the balance due at the end of the terra. However, due to a unique
combination of circumstances, including rare market conditions, financing
restrictions, and the urgency of the project to ensure continued maximum public
safety, staff is seeking a one-time exception to the policy for the sole purpose of
funding this long-term project via Tax dotes which have a maximum life of seven
gears. 'rhe principal pay-down schedule would mirror a standard 10-year issue for
the first six years, thus avoiding the spirit of typical balloon-payment financing. It is
anticipated that the Tax cotes will be refunded prior to final maturity to accomplish
paper amortization periods.
On May 17, 2011, M&C P-11 234 revised) the city council approved the acquisition
of hardware, software and services to upgrade the city's public safety and public
works radio communications system. on this same M&C, the staff recommendation
was to fund this project via a lease-purchase agreement with Motorola. on today's
Agenda is M&C G-1730 2 for separate consideration as staff's recommendation to
rescind that authorization and repeal the related ordinances. Because of current
market conditions, the City can finance this project quickly via Tax Totes, resulting in
a projected savings of approximately $500,000.00 annually over the lease-purchase
cost. Although the method of financing is transferring from lease-purchase to
financed purchase, the General Fund will continue to be the source of repayment.
The upgrade to a current generation digital system will more effectively meet the
requirements of first responders, and fulfills state and federal objectives for
interoperability amongst the region's similar agencies. This system will replace the
City's current system acquired in 1 992, which is no longer supported by the
manufacturer.
On September 16, 2008, M&C C-23055 was approved, authorizing Buford Goff and
Associates, Inc., (BGA) to perform an assessment of the public safety radio system.
In March 2009, BGA presented a report that fey components of the system had
reached end of their life expectancy, were no longer supported by the manufacturer
and could suffer failures when taxed by emergencies and increased traffic. In light of
these factors, the city was encouraged to act as soon as possible.
n Maur 18, 2010, City council approved M&C C-24221 authorizing BGA to develop
a master plan for the city to upgrade its radio systems, and negotiate a
competitively-priced agreement with the city's communications provider, Motorola
Solutions, Inc. The master plan reinforced the urgency of the 2009 study. Given the
current fragile state of the sister , increasing service outages, the unavailability of
replacement parts, and the financial challenges the City is facing, the Master Ilan
attempted to balance these factors and ensure a stable, reliable and secure
communications infrastructure for Police, Fire, Water, Transportation and Public
Works, Parks and Community Service and other city departments.
Qn June 15, 20109 M&C c-24272 was approved to authorize the acquisition of the
Project 25 P2 standard master switch, or the core, of a current generation radio
system along with one small site to operate as a potential backup to the existing
systern. The plan proposed by BGA and Motorola Solutions, Inc., builds upon the
installation of this raster switch and the initial site.
Because of the magnitude of this project, the full build-out and migration is expected
to require almost 48 months to complete. Assuring contract execution in July 2011,
the project would be scheduled for completion in the first quarter of 2015.
The total cost of the project is estimated not to exceed $53,000,,000.00. This total
includes $39,345,641.55 for hardware, software and services acquired through the
System Purchase Agreement with Motorola Solutions, Inc.; $2,900,000.00 for
engineering, consulting, and other professional services from BGA through march
2015; and additional costs for project management and site construction. Additional
M&Cs will be submitted to the city Council for approval of these other project costs
as necessary.
Staff recommends execution of the System Purchase Agreement with Motorola
Solutions. Under this agreement, the system implemented will include expanded
coverage areas, specifically in west Port Worth and at Teas Motor Speedway, and
it will provide additional security features which will help prevent unauthorized
monitoring of public safety communications transmissions. Public works personnel
will also utlie a segment of this system, and if a significant event occurs, public
safety personnel will have access to the public works portion as well. Ongoing
support capabilities will be enhanced through 7x24 monitoring and dispatch by
Motorola's network operations center.
Staff also recommends execution of Amendment No. 2 to City Secretary Contract
No. 40264 with Buford Goff &Associates for the provision of engineering, consulting
and other professional services through March 2015. These services will include
detailed work regarding system design reviews, frequency licensing, acceptance
testing and other critical program functions.
Staff is continuing to explore cooperative measures with other agencies for potential
cost sharing and joint participation. This project is structured to such a way to enable
such measures if they are realized in the future. It is anticipated that the Crime
Control and Prevention District CCP will transfer funds, at a future date via M&C,
to offset a portion of the total cost and provide a funding source for the Fiscal Year
2012 debt service payment. Additionally, it is anticipated that the City Manger's
Proposed Budget will include General Fund debt service transfers beginning in
Fiscal Year 2013.
PRICE ANALYSIS - The HGAC contract offers fixed discounts ranging from five
percent to 25 percent, which remain unchanged from the previous purchase
Agreement approved by City Council on march 18, 2008, M&C P-10750. Staff
reviewed the pricing and determined it to be fair and reasonable.
COOPERATIVE PURCHASE - Mate law provides that a local government
purchasing an 'item under a cooperative purchasing Agreement satisfies any state
law requiring that the local government seek competitive bids for purchase of the
item. The Houston-Galveston Area Council contract was competitively bid to
increase and simplify the purchasing purer of government entities.
M/WBB - Buford Goff and Associates, Inc., agrees to maintain its initial M/ BE
commitment of five percent that it made on the original agreement and extend and
maintain that same 11 BE commitment of flare percent to this Amendment No. 2.
Therefore Buford Goff and Associates, Inc., remains in compliance with the City's M
IIBE Ordinance and attests to its commitment by its signature on the Acceptance of
Previous M/WBE Commitment form executed by an authorized representative of its
company. A waiver of the goal for M/WBE subcontracting requirements for Motorola
Solutions, Inc., was approved by the M/WBE Office because the purchase of goods
or services is from sources where subcontracting or supplier opportunities are
negligible.
*I SC L I F RM TION EI TI FI T1 1:
The Financial Management Services Director;tor certifies that funds will be available
upon completion of the sale, closing and delivery of approximately $43,050,000-00
City of Fort Forth, Texas, Tax Notes, Series 2011.
The Financial Management Services Director also certifies that funds will be
available to make the debt service payments on these obligations, and funds will be
available in the General Fund} as appropriated, to satisfy the City's obligations.
TO Fund/Account/Centers FROM Fund/Account/Centers
Iubmit e ! for Cif Managees Karen Montgomery 622
f#1 b �
r1ginating Department He m. Lena Ellis (8517)
I I i n l Information Contact: James Mauldin (2438)
............
XTACHMENTS
note ord draft 060611