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HomeMy WebLinkAboutContract 44040 (2)t q_Acrif AttW comma e f ti 1 /0 INTERLOCAL AGREEMENT BETWEEN WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT AND THE CITY OF FORT WORTH WHEREAS, this agreement is by and between the City of Fort Worth (the "City") and the White Settlement Independent School District (the "District") (this Agreement"). WHEREAS, the City and the District (the "District") have determined that the security and well-being of students at middle and elementary schools during after -school hours of 3:00 PM to 6:00 PM are of prime importance; and WHEREAS, the City and the District agree that the activities of elementary and middle school children during these critical hours are of paramount importance to both government entities; and WHEREAS, the District proposes to continue an After -School Program in conjunction with the City. NOW, THEREFORE, in consideration of the mutual covenants, promises and agreements contained herein, the City and the District agree as follows: 1. The City and the District together covenant and agree to fully cooperate in the operation of this project. GOALS AND OBJECTIVES. A. The primary purpose of the Program shall include the following: 1. Provide after -school programs at Blue Haze Elementary School that results in educational, physical and social development and crime reduction for elementary and middle school aged children. B. The Program goals shall include the following: 1. 1 OFFICIAL RECORDI CITY SECRETARY !. FT. WORW Educational Competence a. Provide homework assistance, tutorial, and relevant educational programs for participants that support the academic mission of the education institution. b. Improve the awareness of the importance of learning through the involvement of educators, professional programmers, mentors, and volunteers. c. Reduce the level of truancy through programs that foster an understanding of the importance of staying in school and result in improved school attendance and reduction in dropouts. Interlocal Agreement between City of Fort Worth and WSISD 1 01-09-1 3 P12• 17 2. Physical and Social Development a. Address physical needs through the provision of after school snacks, recreational, cultural, and wellness activities. b. Involve the Program participants in activities that promote social developments, which target specific community needs as identified by parents, students, and educators. 3. Crime Reduction a. Reduce the number of juvenile student arrests from targeted schools through effective programs. b. Reduce the number of juvenile victims of crime within the attendance zones of target schools during the school day between the hours of 3:00 p.m. and 6:00 p.m. 2. ADMINISTRATION AND RECORDS/REPORTS A. The City will: 1. Ensure the implementation of the goals of the After -School Program. 2. Monitor sites to ensure quality and compliance of programs. 3. Monitor progt am compliance. 4. Make recommendations regarding programming. 5. Assist/participate with Campus Advisory Committees. 6. Provide funding for program 7. Approve the After -School Program Service Provider, but such approval shall not be unreasonably withheld. B. The District will: 1. Provide guidance and direction in the development of programs and activities on campus. 2. Supervise, monitor, and guide to ensure alignment of project activities with program guidelines 3. Identify appropriate students for referral and program participation. 4. Assist in the recruitment of students. 5. Obtain parental permission for student participation in program. 6. Provide appropriate student orientation 7. Provide access to necessary use of facilities that are conducive for program activities daily, including use of a telephone. 9. Ensure After -School staff is receiving support from teachers at the school. 10. Ensure the safety of students After -School. 11. Select a third -party After -School Program Service Provider. The District shall provide the name of After -School Program Service Provider to the City for approval within ten (10) days after Interlocal Agreement between City of Fort Worth and WSISD 2 selection by the District. The After -School Program Service Provider shall not provide any services under this Agreement until approved by the City. 12. Provide the City with a copy of their Agreement with the approved After -School Program Service Provider 13. Ensure that the approved After -School Program Service Provider is in full compliance with this Agreement. PROGRAM OPERATION A. The District will 1. Ensure the maximum staff to student ratio is 1:15 for elementary schools and 1 20 for middle schools. 2. Ensure that students are supervised at all times during the After School Program until the student is picked up. 3. Ensure substitute staff is available to maintain staff/student ratios. 4. Make transportation arrangements 5. Evaluation* a. Plan for data collection b. Develop pre-tests, mid -year tests, and post-tests. 6. Ensure that the After School Program Service Provider: a. Complies with staff attendance. 1 Staff shall allow enough time to set up prior to student allival and be ready to greet students as they arrive 2. On -Site Coordinators shall not leave the jobsite during the hours of operation without contacting and receiving approval from their supervisor. An alternate On -Site Coordinator shall be designated until regular employee returns. 3. Program leaders, staff, and volunteers shall not take personal calls during program hours. 4. Program staff shall notify On -Site Coordinator 2 hours, if possible, and not less than 30 minutes prior to the start of the Program if staff is unable to report for duty. 5. Staff shall not eat or drink any Program snacks provided to Program students. b. Organize volunteers. 1 Volunteers shall be supervised by a staff member. 2. Volunteers shall attend an orientation or training session. 3. Volunteers shall be instructed on the importance of confidentiality, speech, behavior, and dress code. Interlocal Agreement between City of Fort Worth and WSISD 3 4. Volunteers shall complete an application/commitment form and be interviewed/screened prior to placement. c. Conduct criminal background checks on all new/returning staff and volunteers. d. Fill out Incident Reports, maintain files, and notify the City of any offenses, investigations, or similar incidents that occur with a Program participant within 48 hours of occurrence. e. Ensure Program staff has First Aid supplies readily available at all times. f. Ensure a minimum of one Program staff is currently certified in CPR and First Aid by a nationally recognized organization that certifies CPR and First Aid training. g. Ensure at least one Program employee is on site at any time when children are present. h. Implement the following dress code: 1. Program Staff and Volunteers shall be clean and neat when reporting to work 2. Staff and Volunteers shall be identified by an identification card, a nametag, or staff shirt 3. Staff and Volunteers shall not have excessive or exposed body art/tattoos of numei ous ear piercing. 4. Male Staff and Volunteers shall remove earrings. 5. Staff and Volunteers shall not wear tongue, eyebrow lip, or nose jewelry 6. Staff and Volunteers shall not wear the following* a. Cut-off shorts b. Baggy pants c. Gang related attire d. Revealing clothing e. Clothing with inappropriate logos, slogans, or text. i. Ensure that all visitors sign in and out with the On -Site Coordinator. Interlocal Agreement between City of Fort Worth and WSISD 4 PROGRAM EVALUATION A. Program evaluation shall be developed to provide information regarding these objectives: 1. Benefits of the Program for children and their communities. 2. Document the scope of services and activities offered in each Program site. 3. Quantify the level of participation in each Program site. 4. Determine the Program offerings that are most effective in meeting the needs of the children and their communities, both short and long term. 5. Provide a basis upon which future funding decisions are made. 6. Provide criteria for determining program continuation. B. Data to be collected: 1. Enrollment/Attendance 2. Program Efficiency Data — cost per unit of service 3. Program Quality Data 4. Program Satisfaction Data — rating by children and parents as to interest in continuing enrollment in the program. 5. Program Outcome Data C. Data collection strategies: 1. Foil is (attendance, registration, etc) 2. Surveys 3. Interview 4. Focus Groups 5. Site Observations PROGRAM IMPLEMFNTATION A. The District will: 1. Establish homework/tutoring space. 2. Coordinate additional hours for libraries and labs. 4. Evaluation* a. Conduct pre-tests as needed. b. Review attendance data collection and assist as needed with any difficulties. Review other performance data collection. GENERAL PROGRAM REQUIREMENTS. A. All of the following components are required in the development of activities: Interlocal Agreement between City of Fort Worth and WSISD 5 1. Academic activities encompassing the following guides that will inspire creative learning, improve critical thinking, and relate directly to the students' class work. a. Homework assistance. b. Tutoring in specific subjects. c. Hands on learning; exploring a variety of learning styles coupled with student abilities. d. Variety of topics and interests: nature, environment, multi- cultural dives sity, and enrichment 2. Sports and recreation, both structured and unstructured, allowing for individual and team play exercises. a. Physical Fitness b. Outdoor individual and/or team oriented; golf, tennis, volleyball, basketball, badminton c. Indoor individual and/or team oriented; gymnastics, board games, table tennis, etc. d. Other recreational activities that may not otherwise be available for students to participate. e. Recreational pursuits for any physically challenged individuals. 3. Community Service a. Two community service projects per school year. B. One of the following is required in the development of activities. However, all may be used and programming may be mixed to provide learning opportunities in all three. 1. Fine Arts — provide skill development and/or appreciation of the arts. a. Visual arts, i.e. painting, graphics, drawing, etc. b. Performing arts, i.e. vocal or instrument music lessons, choir, drama, dance, public speaking, etc. c. Arts and Crafts. 2. Character Development — activities promoting positive values and emphasizing social competencies such as honesty, integrity, responsibility, friendship skills, and peaceful conflict resolution. a. Programs promoting resistance and refusal skills b. Assertiveness training c. Self -Esteem and positive self worth programs d. Analyzing media and peer influences 3. Student Life Skills — activities teaching skills and providing knowledge on topics students can use. Interlocal Agreement between City of Fort Worth and WSISD 6 a. Cooking b. Nutrition c. Consumer Issues RECORDS AND TRAINING A. Records to be submitted to the City by the District: 1. Annually a. The District shall submit a list of participating schools. The list shall include a contact name for each campus, a telephone number, and e-mail address. b. Current school year calendar c. Discipline Policy d. Staff Meeting e. Staff Training Schedule f. Student Enrollment Procedure g. Student Recruitment Procedure 2. Quarterly a. Performance data showing success in meeting the goals and measurements as outlined in Exhibit "A" attached and incorporated within for all purposes incident to this Agreement 3. Monthly a. Attendance records shall be taken daily and submitted monthly and shall include: 1. Number of students registered or enrolled. 2. Participation — average daily attendance. b. Lesson plans 1. Planned monthly schedule of activities. Plan shall include location, including room numbers, and time of activities. 2. Highlights of previous month's activities. c. Campus Advisory Committee meeting schedule and minutes. 4. Records and reports may be e-mailed to the City. B. Records to be maintained on site 1. Participant registration 2. Parental consent forms Interlocal Agreement between City of Fort Worth and WSISD 7 3. Written Safety Policy and Procedures 4. Disciplinary actions 5. Staff training records C. Reports shall provide a method of evaluation for improvements in Academics, Social Skills, and Recreational Activities. 1. Pre-program 2. Mid -year 3. Post program D. Training 1. A minimum of 15 hours of training is required for Program staff. 2. Staff meetings and Campus Advisory Committee meetings shall not be considered training. 3. FUNDING / FISCAL REQUIREMENTS It is understood that during FY2012-2013, the City shall provide not more than $50,000.00 for the support of the After -School Program to the District The District may provide matching funds. The City and the District may acting through the Coordinating Board, establish a sliding fee -scale for participation in the program so long as no child at a participating school gets turned away and volunteer time by a parent, guardian, or designee can be counted toward the fee. It is agreed that any fees collected shall be expended towards the After -School Program primarily at the site where the fees are collected. In no event shall the total distribution of program funds from the City paid to the District during the term of this Agreement exceed the total sum of $50,000.00 Payment of program funds will be made to the District on a cost -reimbursement basis per expenditure categories set forth in the Budget Summary contained in Exhibit B attached and incorporated within for all purposes incident to this Agreement The District shall submit to the City a signed Request for Reimbursement (RFR) on a monthly basis, no later than thirty (30) days after the end of the month, documenting program expenditures on a form provided by the City (see Exhibit C). Copies of invoices and receipts on all expenditures must be attached as support documentation of expenditures. Personnel costs must include copies of signed timesheets. RFR documents shall be submitted to: Fort Worth Police Department, Attention Aya Ealy 350 West Belknap, Foit Worth, Texas, 76102. Reimbursements will not be made until the City has received and approved an RFR with the attached support documentation from the District. Reimbursements shall be made within thirty (30) days of receipt of approved RFR. The District is authorized to adjust any categories in Exhibit B in an amount not to exceed 5% of the value of those particular categories without prior approval of the City, as long as the change does not cause the total budget to exceed the amount of the Interlocal Agreement between City of Fort Worth and WSISD 8 Program Funds; however, the District must notify the City in writing of any such adjustments. Any adjustment of more than 5% of any category requires written permission from the City prior to any budget adjustment being made. Any program income earned directly as a result of the program must be reported quarterly and may be expended on the program with written permission from the Contract Services Administrator (see Section 1.B.1). Budget adjustments shall be submitted to the Contract Services Administrator The District shall evaluate and report on the effectiveness of the program - supported activities towards meeting the Goals that are set forth in Exhibit "A," Fort Worth After -School Program Goals and Performance Measurements. The Program Performance Measurements will be used to clearly show whether the program achieved the desired goals, as stated in Exhibit "A." 4. TERM The term of this agreement is for a period beginning on October 1, 2012, and ending on the end of school in June 30, 2013. 5. NON-APPROPRIATON OF FUNDS It is expressly understood and agreed by and between the parties hereto that this agreement is wholly conditioned upon the actual receipt by the City of funds fiom the Fort Worth Crime Control and Prevention District and that if such funds from the Fort Worth Crime Control and Prevention District are not timely forthcoming, in whole or in part, the City may, at its sole discretion, terminate this contract and agreement. 6. TERMINATION OF AGREEMENT This agreement may be terminated by either party hereto, in whole or in part, at any time and for any reason, upon written notice to the other party Such written notice shall specify to what extent the work under the contract is being terminated and the effective date of termination. 7. INDEMNIFICATION The District shall operate hereunder as an independent District and not as an officer, agent, servant or employee of the City. The District shall be solely responsible for the acts and omissions of its officers members, agents, servants, and employees. Neither the City nor the District shall be responsible under the Doctrine of Respondeat Superior for the acts and omissions of its officers, members, agents, servants, employees, or officers of the other. Interlocal Agreement between City of Fort Worth and WSISD 9 8. NONDESCRIMINATION The City and the District each covenant to the other that neither such party nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this contract shall in connection with the employment, advancement, or discharge of employees, or in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, or statutory requirement. The City and the District, in the execution, performance or attempted performance of this contract and agreement, will not discriminate against any person or persons because of sex, race, religion, color or national origin, nor will the District permit its agents, employees, subcontractors or program participants to engage in such discrimination. 9. TERMINATION The City and the District covenant and agree that in the event either party fails to comply with, or breaches, any of the terms and provisions of this agreement, each party shall provide written notice to the other as soon as reasonably possible after the non - breaching party becomes aware of the failure to comply or breach of contract In the event that the breaching party fails to cure or correct such breaches within a reasonable time following the receipt of notice, such reasonable time not to exceed thirty (30) days, the non -breaching party shall have the right to declare this agreement immediately terminated, and neither party shall have further responsibility or liability hereunder. 10. SEVERABILITY The provisions of this agreement are severable and, if for any reason, a clause, sentence, paragraph or other part of this agreement shall be determined to be invalid by a court or federal or state agency, board or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision 11. WAIVER OF DEFAULT The failure of the City or the District to insist upon the performance of any term or provision of this agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of the City's or the District's right to assert or rely upon any such term or right on any future occasion. 12. APPLICABLE LAW (VENUE) Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this contract and Interlocal Agreement between City of Fort Worth and WSISD 10 agreement, venue for said action shall lie in Tarrant County, Texas. This Agreement shall be construed under and in accordance with Texas law. 13. SOLE AGREEMENT This written instrument constitutes the entire agreement by the parties hereto concerning the work and services to be perfou ned hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. 14. RIGHT TO AUDIT The District agrees that the City shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of the District involving transactions relating to this Agreement. The District agrees that the City shall have access during normal working hours to all necessary facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. The City shall give reasonable advance notice of intended audits. The District further agrees to include in all its subcontracts hereunder a provision to the effect that the sub -consultant agrees that the City shall, until the expii ation of three (3) years after final payment under the subcontract have access to and the right to examine any directly pertinent books, documents, papers and records of such sub - consultant, involving transactions to the subcontract, and further, that the City shall have access during normal working hours to all sub -consultant facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article. The City shall give sub -consultant reasonable advance notice of intended audits. The District and sub -consultants agree to photocopy such documents as may be requested by the City. The City agrees to reimburse the District and sub - consultant for the costs of copies at the rate published in the Texas Administrative Code. 15. COMPLIANCE WITH LAW The District, its officers, agents, employees, contractors and subcontractors, shall abide by and comply with all laws, federal, state and local, including the Charter and all ordinances, rules and regulations of the City. It is agreed and understood that if the City calls the attention of the District to any such violations on the part of the District its officers, agents, employees, contractors or subcontractors, then the District shall immediately desist from and correct such violation. 16. ASSIGNMENT Neither party hereto shall assign, sublet or transfer its interest herein without prior written consent of the other party, and any attempted assignment, sublease or transfer of all or any part hereof without such prior written consent shall be void. Interlocal Agreement between City of Fort Worth and WSISD I 1 17. NOTICES All notices required or permitted by this Agreement must be in writing and are deemed delivered on the earlier of the date actually received or the third day following (i) deposit in a United States Postal Service post office or receptacle; (ii) with proper postage (certified mail, return receipt requested); and (iii) addressed to the other party at the address as follows or at such other address as the receiving party designates by proper notice to the sending party: CITY: Copies to: Charles W. Daniels, Assistant City Manager City of Fort Worth 1000 Throckmorton Street Fort Worth, TX 76102 Aya Ealy, Contract Services Administrator Fort Worth Police Depat tuient 350 West Belknap Fort Worth, TX 76102 DISTRICT: White Settlement Independent School District Superintendent of Schools 401 S Cherry Lane White Settlement, TX 76108 [THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.] Interlocal Agreement between City of Fort Worth and WSISD 12 IN WITNESS WHEREOF, the parties hereto h ve execut in Fort Worth, Tarrant County, Texas, this day of CITY OF FORT WORTH r ottceemY arles W. Daniels Assistant City Manager Date: O/. O $. /,3 APPROVAL RECOMMENDED: By: 7CIA JefG 5 Jeffrey als`tead Chief of Police Date: /2-Z7--/Q- APPROVED AS TO FORM AND LEGALITY: Jessica Sanvang U v Assistant City Attorney Date: ATTEST: ary J. Kay City Secretary Authorization M&C: this agreement in multiples a A.D.G2431210r WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT t President Board of Trustees Date: ear e •etary, B •!!rd of Trustees �r'd4�u�atr�,�a es 47 To00000"er `4 0 ria$1 cs° °°00 0 ins_ oct %, sei 0 co 0 i 82"ig 0.41-%% /A' o k°°000000°° dor '4%4b t.113Q� Interlocal Agreement between City of Fort Worth and WSISD OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 13 White Settlement After -School Program Goals, Performance Measures, and Outcomes FY 2013 Exhibit A Goal: Support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs. Performance Measures Provide a safe environment for 50 unduplicated elementary and middle school- 1. aged youth via homework assistance, tutorials, and other relevant educational programs through June 30, 2013. Program Outcomes AnuaI jectiv 50 Number of unduplicated program participants. 2. Average daily participation. 3. Number of tutoring hours per week 50 12 Interlocal Agreement between City of Fort Worth and WSISD I4 White Settlement ISD After -School Program Budget Summary FY 2013 Exhibit B Budget Item A. Personnel B Fringe Benefits C. Travel D Equipment E Supplies F. Contracts/Consultants G. Other A. Personnel Name TOTAL Personnel B. Fringe Benefits Name TOTAL Amount Requested $28,298.00 $3,744.00 $125.00 $4,863.00 $12,970.00 $50,000.00 BUDGET DETAIL Position Executive Salary Exec. Program Staff Clerical Full Time Staff Program Staff (Part -Time) Position TOTAL Fringe Benefits Rate of Pay x No. of Hours Description of Benefits Hospitalization -Health Ben Retirement Plans Group Life Insurance Disability Insurance FICA --Social Security Workers Compensation Exp Cost $ 3,810.00 $11,232.00 $ 3,536.00 $ 9,720.00 $28,298.00 Cost $ 1,464.00 $ 1,980.00 $ 60.00 $ 240 00 $ 2,163 00 $ 423.00 $ 6,330.00 Interlocal Agreement between City of Fort Worth and WSISD 15 C. Travel Purpose of Travel TOTAL Travel D. Equipment Item TOTAL Equipment E. Supplies Item Food Expense Enrichment Program Expense TOTAL Supplies Location Cost Per Item Cost Per Item F. Contracts/Consultants Description of Services TOTAL Contracts/Consultants G. Other Costs Item Rental of Space Mileage Payments Telephone Expense Metropolitan Support Area and National Support TOTAL Other Costs Cost Per Item Item Travel/Training Conference Quantity Quantity Quantity Cost $125.00 $125.00 Cost $0 Cost $ 863.00 $ 4,000.00 $ 4,863.00 Cost Cost $ 2,600.00 $ 420.00 $ 600 00 $ 6,500.00 $ 264.00 $ 10,384.00 Interlocal Agreement between City of Fort Worth and WSISD 16 BUDGET NARRATIVE The detailed budget narrative explains the need for all proposed expenditures by individual item The budget narrative should clearly explain how funds will be used and why expenditures are necessary for successful implementation of your program. Please explain how costs are calculated. A. Personnel — $28,298.00 Costs associated with this item ai e to be utilized in the following manner to provide a portion of Executive Salary, Exec. Program Staff, full time Clerical Staff and part time Program Staff B. Fringe — $6,330.00 A portion of fringe has been included in the amount allocated for personnel Level of fringe benefits depends greatly on the position held. C. Travel — $125.00 For staff travel expenses D. Equipment — No funds are budgeted under the equipment category E. Supplies — $4,863.00 To provide for food and other items related to the Enrichment program. F. Contracts/Consultants — No funds are budgeted under the other costs category G Other Costs — $10,384.00 Other program costs include space rental, mileage reimbursement, telephone expense, Metropolitan Area and National Support, which includes expenditures for marketing, IIR, IT, risk management, facilities and program support. • Interlocal Agreement between City of Fort Worth and WSISD 17 Exhibit C Monthly Request for Reimbursement (RFR) FY 2013 White Settlement ISD - After School Program Program Period 10/1/12 to 09/30/13 Submit to: Fort Worth Police Department Attn: Aya Ealy Program Support Division 350 West Belknap Street Fort Worth, TX 76102 Submitting Agency: Agency Contact Name: Phone Number: Email: Invoice Number: Period covered by this request: to mm/dd/yy mm/dd/yy Budget Category 1 Personnel 2 Fringe 3 Travel 4 Equipment 5 Supplies 6 Construction 7 Consultants/Contracts 8 Other -Direct Cost 9 Indirect Costs Total Programmatic Costs A Budget Amount $ 28,298.00 1 $ $ 3,744.00 $ $ 125.00 $ $ 4,863.00 $ I$ - $ I$ I $ 12,970.00 1 $ I$ - 1$ $ 50,000.00 1 $ B Total of Previous Reimbursements Requested Please Attach: 1. Attach copies of invoices and the receipts on all expenditures 2. For Personnel Cost, include copies of signed times sheets 3. Attach a copy of Monthly Performance Report l have reviewed this request and certify that the listed expenses are accurate and are chargeable to the FWISD After School Program approved budget. Grantee Authorized Official Date Title C This Request Summary: Total Budget: Previous Requests: This Request: Total Spent: Balance left in grant: Fund $ $ $ White Settlement ISD D (B+C) Total Requested 50, 000.00 50,000.00 Fiscal Agent Use Only Account E (A-D) Balance Available 28,298.00 _3,744.00 125.00 4,863.00 12,970.00 50,000.00 Center M&C Review Official site of the City of Fort Worth, Texas CITY COUNCIL AGENDA ■ ■ rrr,rrrrr1101 ■ INS rr� COUNCIL ACTION: Approved on 9/25/2012 DATE: 9/25/2012 REFER ;NCE NO.: C-25886 LOG NAME: 35ASPCCPDFYI 3 CODE: C TYPE: NON -CONSENT PUBLIC FEARING: NO SUBJECT: Authorize Execution of After -School Program Agreements with Fort Worth Independent School District, Keller Independent School District, Crowley Independent School District and White Settlement Independent School District in the Total Program Amount of $1,600,000.00 for Fiscal Year 2013 (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of After -School Program Agreements in the total program amount of $1,600,000.00 for Fiscal Year 2013 with Fort Worth Independent School District, Crowley Independent School District, Keller Independent School District and White Settlement Independent School District to operate an After -School Program at select schools within the City of Fort Worth as a juvenile crime prevention initiative during Fiscal Year 2013. DISCUSSION: National research shows that adolescents are at a higher risk of being a victim of crime or committing a criminal act between 3:00 p.m. to 6:00 p.m. on a school day than any other time. Beginning in Fiscal Year (FY) 2001, a multi -disciplinary task force consisting of City officials, school district personnel and related service providers conducted extensive research and developed a coordinated program for schools throughout the City that have documented juvenile crime problems. This program supplements existing programs and includes a myriad of activities, such as academics, arts, athletics and other enhancement programs. S ince that time, the City of Fort Worth, funded by appropriations from the Crime Control and P revention District, has dedicated funding on an annual basis to continue the program. The adopted Fiscal Year 2013 Crime Control and Prevention District budget has appropriated the amount of $1,600,000.00 for the After -School Program. Participating school districts include Fort Worth, Crowley, White Settlement and Keller, of which all After -School Programs are implemented in schools located within the City of Fort Worth. The Fort Worth Independent School District will provide matching funds in the amount of $1.1 million. Funding will be allocated as follows to each Independent School District (ISD) in FY 2013: * Fort Worth ISD funding in the amount of $1,300,000.00; * Keller ISD funding in the amount of $125,000.00; * Crowley ISD funding in the amount of $125,000 00; and * White Settlement ISD funding in the amount of $50,000.00. Each school district is responsible for day -today administration of the After -School Program. The mission of the After -School Program is to provide quality after -school programs in a safe environment that result in educational, physical and social development for elementary, middle and high school students - promoting educational competence and reducing juvenile crime Each CURT WORTII http://apps.cfwnet.org/council_packet/mc_review.asp?ID=17242&councildate=9/25/2012[ 11 / 16/2012 5:50:36 PM] M&C Review District is required to establish program goals and objectives that are measurable and result in desired program outcomes Additionally, the After -School Program must ensure that existing programs are not duplicated, or if appropriate, are expanded or complimented as determined by an evaluation of existing programs. These Agreements shall not be effective until October 1, 2012 and the City shall not be obligated to make any payments under these Agreements or be otherwise liable for any other obligations until the FY 2013 budget becomes effective. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds will be available in the Fiscal Year 2013 budget, upon adoption of the Fiscal Year 2012-2013 budget by the City Council to include the above recommended items, as appropriated of the Crime Control and Prevention District Fund TO Fund/Account/Centers FROM Fund/Account/Centers GR79 539120 0359601 $1.600.000.00, Submitted for City Manaaer's Office by: Charles W. Daniels (7504) Oriainatina Department Head: Jeffrey W. Halstead (4210) Additional Information Contact: Aya Ealy (4239) ATTACHMENTS http://apps.cfwnet.org/councilpacket/mc review.asp?ID=17242&councildate=9/25/2012[11/16/2012 5:50:36 PM]