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HomeMy WebLinkAboutContract 44073-A1 (2)AMENDMENT No.1 � c��r� �lU(7'f3� nu: TO CITY SECRETARY CONTRACT No. 44073 WHEREAS, the City of Fort Worth (CITY) and Freese and Nichols, Inc., (ENGINEER) made and entered into City Secretary Contract No. 44073, (the CONTRACT) which was City Council authorized on the 4 day of December, 2012 in the amount of $ 293,328.00; and WHEREAS, the CONTRACT involves engineering services for the following project: Lake Worth Preliminary Trail Design; and WHEREAS, it has become necessary to execute Amendment No. 1 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in a proposal dated December 10, 2013, a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer t otals $89,110.00. (See Attached Funding Breakdown Sheet, Page -3-) 2. Article II of the CONTRACT is amended to provide for an increase in t he fee to be paid to Engineer for all work and services performed under t he Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $382,438.00. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date last written by a signatory, below. City of Fort Worth Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 Page 1 of 3 OFFIRCA Q G CS_ R +) '©II?Y SECRETnRY III t WORTH, ring RECEIVED JUN 0 tzoi . -- APPROVED: City of Fort Worth Su an Alani s Assistant City Manager DATE: APPROVAL RECOMMENDED: Richard Z Director, vala Parks and Community Services Department ENGINEER Freese and Nichols, Inc. /"A‘ Name Jessica Brown, P.E. Principal DATE: E.iv li "1 APPROVED AS TO FORM AND LEGALITY: Douglas W. Black Assistant City Attorney ATTEST: f. Mary J� ser City Sec'`retary City of Fort Worth Professional Services Agreement Amendment Template PM0 Official Release 8/1/2012 Page 2 of 3 cy M&C: C-26791 Date: sie Department 80 FUNDING BREAKDOWN SHEET City Secretary No. 44073 Amendment No. 1 Fund -Account -Center Amount C282-531200-807500192030 $89,110.00 Total: $89,110.00 City of Fort Worth Professional Services Agreement Amendment Template PM0 Official Release 8/1/2012 Page 3 of 3 Rev. 06/10 Client: City of Ft. Worth Parks and Community Services Department 4200 South Freeway, Suite 2200 Ft. Worth TX 76115-1499 Attn: Eric Seebock, Senior Landscape Architect CONTRACT CHANGE AUTHORIZATION FORM FNI Project No.: FTW13248 Client Contract Ref.: Date: December 10, 2013 P roject Description: City of Ft. Worth Parks and Community Services Department Lake Worth Preliminary Trail Design Description of Services Added/Deleted: S ervices provided for out of scope YMCA coordination. These services included: • YMCA Site meetings and coordination. • Horizontal alignment updates throughout coordination. • YMCA amenities coordination (Pedestrian Bridge, Low water crossing and YMCA Entrance) • Presentation materials for YMCA. Compensation shall be adjusted as follows: Compensation for the additional services shall be a lump sum fee of Thirty -Six Thousand Two Hundred Ten Dollars ($36,210) Original Contract Amount this Authorization Revised Total Contract $293, 328 $ 36,210 $329,538 The above described services shall proceed upon return of this Contract Change Authorization. Services will be billed as they are done. All other provisions, terms, and conditions of the agreement for services which are not expressly amended shall remain in full force and effect A contract modification will be submitted. This Contract Change Authorization will serve as contract modification. FREESE AND NICHOLS, INC.: CITY of FT. WORTH PACS DEPARTMENT: BY: BY: Print or Type Name Print or Type Name TITLE: TITLE: DATE: DATE: 2711 North Haskell Avenue Suite, 3300 * Dallas, Texas 75204 * 214-217-2200 * Fas 214-217-2201 * www.freese.com Client: City of Fort Worth 4200 South Freeway, Suite 2200 Ft Worth, TX 76115-1499 Attn: Eric Seebock, Senior Landscape Architect CONTRACT CHANGE AUTHORIZATION FORM I FNI Project No.: FTW13248 IClient Contract Ref.: Date: February 10, 2014 Project Description: City of Ft. Worth Parks and Community Services Department Lake Worth Preliminary Trail Design Description of Services Added/Deleted: Services provided for Lake Worth Trail survey updates and out of scope items. These services included: o YMCA area alignment update. o Optional Spur Route at Sansom Park. o Alignment from Lake Worth Marina Park to 199 Bridge. Compensation shall be adjusted as follows' Compensation for the additional services shall be a lump sum fee of Fifty -Two Thousand, Nine Hundred Dollars ($52,900). Original Contract Amendment Amount this Authorization Revised Total Contract (Pending) $293,328 $ 36,210 $ 52,900 $382,438 The above described services shall proceed upon return of this Contract Change Authorization. Services will be billed as they are done. All other provisions, terms, and conditions of the agreement for services which are not expressly amended shall remain in full force and effect. A contract modification will be submitted. This Contract Change Authorization will serve as contract modification. ■ FREE1E AND NIC OLS, INC.: BY: / S�. us_S Print or Type Name TITLE: A ssoc u-k DATE: Z Iio/t 4. CITY OF FORT WORTH: ) BY: ,�1./ �t- & � a -- Print or Type Name TITLE: DATE: eill Olt 2711 North Haskell Avenue Suite, 3300 * Dallas, Texas 75204 * 219.217-2200 * Fas 214-217-2201 * www.freese.com City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 12/4/2012 — Ordinance Nos. 20508-12-2012 & 20509-12-2012 DATE: Tuesday, December 04, 2012 REFERENCE NO.: **C-25989 LOG NAME: 80LAKE WORTH TRAIL PHASE I FREESE AND NICHOLS SUBJECT: Authorize Execution of an Engineering Agreement with Freese and Nichols, Inc., in the Amount of $293,328.00 for Design Services for the Lake Worth Preliminary Trail Design and Adopt Appropriation Ordinances (COUNCIL DISTRICT 7) I II RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Lake Worth Gas Lease Capital Improvement Fund in the amount of $300,000.00 from Gas Well Revenues; 2. Authorize the transfer in the amount of $300,000.00 from the Lake Worth Gas Lease Capital Improvement Fund to the Park Gas Lease Project Fund; 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Park Gas Lease Project Fund in the amount of $300,000.00; and 4. Authorize the execution of an engineering Agreement with Freese and Nichols, Inc., for engineering services associated with the Lake Worth Preliminary Trail Design in an amount not to exceed $293,328.00. DISCIJSSION: The purpose of this Mayor and Council Communication (M&C) is to provide authorization for the execution of an engineering Agreement with Freese and Nichols, Inc. (Freese and Nichols) in the amount of $293,328.00 to develop a preliminary trail design along the perimeter of Lake Worth from the Lake Worth dam to Camp Joy Park (see Exhibit A). Trail segments 1-7 and 9-13 of the Lake Worth Trail Routing Study are included in this contract. On January 8, 2008, (M&C G-16013) the City Council amended the Gas Well Revenue Distribution Policy to allow for revenues derived from lease bonuses and royalties from properties in and around Lake Worth to be used for the execution of the 2007 Lake Worth Capital Improvements Implementation Plan. One of the major projects of this plan is the Lake Worth Dredging Project. In March 2008, Freese and Nichols was selected for the Phase 1 services. During contract negotiations the decision was made to execute the design of the Lake Worth Dredging Project Phase 1 in two parts as a cost saving strategy due to the complexities of acquiring a permit through the Army Corps of Engineers (ACOE) On December 16, 2008, (M&C C-23262) the City Council authorized an engineenng Agreement with Freese and Nichols in the amount of $1,519,279.00 for the initial design of the Lake Worth Dredging Project Phase 1. Under this contract, Freese and Nichols produced a preliminary Trail Route Study for the hike and bike trail around Lake Worth. This preliminary study will be used to define the scope of the final trail layout and design. RECEIVED JUN 0 3 /014 This Agreement will relate to the Lake Worth Trail Routing Study dated June 9, 2011 that Freese and Nichols produced for the City of Fort Worth Water Department and includes trail segments 1-7 and trail segments 9-13. Trail segments 1-7 include tying into the Trinity Trail at Meandering Road (Mapsco 60L) running along the southeastern and eastern edge of Lake Worth to Lake Worth Marina Park (Mapsco 45V). Trail segments 9-13 include beginning at Casino Beach Park West continuing along the nothern edge of Lake Worth to Camp Joy Park. The total combined length of trail segments 1-7 and trail segments 9-13 is 11 02 miles Freese and Nichols is in compliance with the City's BDE Ordinance by committing to 25 percent SBE participation on this project. The City's SBE goal on this project is 25 percent. This project is located in COUNCIL DISTRICT 7. FISCAL INFORMATION: The Financial Management Services Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinances funds will be available in the current capital budget, as appropriated of the Park Gas Lease Project Fund. FIJND CENTERS: TO Fund/Account/Centers 11 C246 538070 601159990100 11C246 446100 601159990100 2&31C282 472246 807500192030 a) C282 511010 R07500192030 3) C2,82 531200 807.500192030 !milli 1111111111d! mil I FROM Fund/Account/Centers $300.000.00 2) C246 .538070 601,159990100 $300.000.00 41 C282 531200 807500192030 $300.000.00 $6.672.00 $293.328.00 CERTIFICATIONS: Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS. Susan Alanis (8180) Richard Zavala (5704) Mike Ficke (5746) 1. 01920 — Renuest for MSBE Contract Goal Forn.pdf 2. 58 ROLake Worth Trail Phase I Freeses and Nichols(JCT 10-2.5-20121.docx 3. ROLake Worth Trail Phase 1.doc 4. ROLAKE WORTH TRAIL PHASE T FREESE AND NICHOLS C246 AO13.doc 5. ROLAKE WORTH TRAIL PHASE I FREESE AND NICHOLS C282 AO13.doc 6. Exhibit A.briap 7. Lake Worth Preliminary Trail Design MBSE Comnliance.ndf $300.000.00 $293.328.00 • City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 5/6/2014 - Ordinance Nos. 21226-05-2014 & 21227-05-2014 II 111111 DATE* Tuesday, May 06, 2014 REFERENCE NO.: **C-26791 LOG NAME: 80LAKE WORTH TRAIL PHASE I_FREESE AND NICHOLS_AMENDMENT 1 SUBJECT: Authorize Execution of Amendment No. 1 to City Secretary Contract No. 44073 with Freese & Nichols, Inc , in the Amount of $89,110.00 for Additional Engineering Services for the Lake Worth Preliminary Trail Design, Thereby Revising the Contract Amount to $382,438.00 and Adopt Appropriation Ordinances (COUNCIL DISTRICT 7) II I FECOMMENDATJON: It is recommended that the City Council: 1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Lake Worth Gas Lease Capital Improvement Fund in the amount of $120,000.00 from Gas Well Revenues; 2. Authorize the transfer in the amount of $120,000.00 from the Lake Worth Gas Lease Capital Improvement Fund to the Park Gas Lease Project Fund; 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Park Gas Lease Project Fund m the amount of $120,000.00; and 4. Authorize the execution of Amendment No. 1 to Engineering Agreement with Freese and Nichols, Inc., (City Secretary Contract No. 44073) in an amount not to exceed $89,110.00 for engineering services associated with the Lake Worth Preliminary Trail Design. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize the execution of Amendment No. 1 to an Engineering Agreement with Freese and Nichols, Inc. (Freese and Nichols), (City Secretary Contract No. 44073) in the amount of $89,110.00 for additional design, engineering and surveying services for the Lake Worth Preliminary Trail Design, thereby revising the total contract amount to $382,438.00. On December 4, 2012, (M&C C-25989) the City Council authorized an Engineering Agreement with Freese and Nichols in the amount of $293,328.00 for design services for the Lake Worth Preliminary Trail Design. On January 8, 2008, (M&C G-16013) the City Council amended the Gas Well Revenue Distribution Policy to allow for revenues derived from lease bonuses and royalties from properties in and around Lake Worth to be used for the execution of the 2007 Lake Worth Capital Improvements Implementation Plan. On December 16, 2008, (M&C C-23262) the City Council authorized an Engineering Agreement with Freese and Nichols in the amount of $1 519,279.00 for the initial design of the Lake Worth Dredging Project Phase 1. Under this contract, Freese and Nichols produced a preliminary Lake Worth Trail Routing Study for RECEIVED JUN 0 3.2014 the hike and bike trail around Lake Worth. The preliminary study is currently being used to define the scope of the final trail layout and design. Freese and Nichols proposes to perform the additional design, engineering and surveying services for this amendment for a lump —sum amount of $89,110.00. Staff considers this to be fair and reasonable for the scope of services proposed. In addition, $30,890.00 is required to cover ongoing administrative contingencies. M/WBE OFFICE — Freese and Nichols agrees to maintain its initial SBE commitment of 25 percent that it made on the original Agreement and maintain that same SBE commitment of 25 percent to this first amendment. Therefore, Freese and Nichols remains in compliance with the City's BDE Ordinance and attests to its commitment by its signature on the Acceptance of Previous SBE Commitment form executed by an authorized representative of its company. This project is located in COUNCIL DISTRICT 7. FISCAL INFORMATION: The Financial Management Services Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the current capital budget, as appropriated of the Park Gas Lease Project Fund. FUND CENTERS: TO Fun4/Account/Cerlters 11C246 538070 601159990100, 11 C246 446100 601159990100 2&31C282 472246 807500192030 31 C282 511010 807500192030 3) C282 531200 807500192030 FROM Fund/Account/Centers $120.000.00 41 C282 531200 807500192030 $120.000.00 2) C246 538070 601159990100 $120.000.00 $30.890.00 $89.110.00 CERTIFICATIONS: ,Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact ATTACLIMENTS Susan Alanis (8180) Richard Zavala (5704) Mike Ficke (5746) $89.110.00 $120.000.00 1. SOLAKE WORTH TRAIL PHASE I FREESE AND NICHOLS AMENDMENT 1 C246 AO.docx, 2. SOLAKF, WORTH TRAIL PHASE I FREESE AND NICHOT,S AMENDMENT J C?82 AO.docg 3. Acceptance of Previous SBE Comm tment Form .ndf 4. Available Funds 80Lake Worth 04102014 xlsx 5. C282 01920.doc 6. Email from Nannette Long 4.1-J4.docx 7. Exhibit A hmn 8. FAR-00004.ndf 9. YMCA-Studv-Alignmenting