HomeMy WebLinkAboutContract 43982-R1 (2)xfos:avvvip
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SECRES
September 15, 2015
Allied Waste Services of Fort Worth
6100 Elliott Reeder Road
Fort Worth, Texas 76117
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
CSC No.WAJlX — 21
Re: NOTICE OF CONTRACT RENEWAL
Garbage Container, Waste Disposal and Recycling for City Facilities
Contract No. CSC No. 43982 (the "Contract")
Renewal Term No. 1: October 1, 2015 to September 30, 2016
The above referenced Contract will expire on September 30, 2015. Pursuant to the Contract, contract renewals are at the
sole option of the City. This letter is to inform you that the City is exercising its right to renew CSC No. 43982 for an
additional one year period, which will begin immediately upon the expiration of the current term and will end on
September 30, 2016. All other terms and conditions of CSC No. 43982 remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below,
acknowledging receipt of the Notice of Contract Renewal.
Please log onto BuySpeed Online at httn://fortworthtexas.2ov/purchasing to insure that your company information is
correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed
below.
Sincerely yours,
Cristina Camarillo, Senior Buyer
FMS, Purchasing Division
817-392-8355 - Direct
817-392-8440 - Fax
I hereby acknowledge receipt of the Contract Renewal Notice for CSC No. 43982 for a one year period ending on
September 30, 2016.
By: Cr?, :e) IAAr y - l
Printed Name and Title
CITY OF FORT WORTH:
Fernando Costa, Assistant City Manager
Date:
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OFFICIAL RECORD
CITY SECRETARY
Ft WORTH, TX
Date: Ga A ! t re-
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Maly J. Kay,
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&C No. P-11444
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/16/2012
DATE: Tuesday, October 16, 2012 REFERENCE NO.: P-11444(Revised)
LOG NAME 13P12-0207 GARBAGE/RECYCLING CITY FACILITIES MJ (REVISED)
SUBJECT:
Authorize Agreement with Allied Waste Services of Fort Worth, LLC d/b/a Allied Waste Services of Fort
Worth/Republic Services of Fort Worth for Garbage and Waste Disposal Services and Recycling Collection
for City Facilities in the Amount of $1 557,000.00 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an Agreement with Allied Waste
Services of Fort Worth LLC d/b/a Allied Waste Services of Fort Worth/Republic Services of Fort Worth, for
regular garbage and waste disposal services and recycling collection for City facilities in the amount of
$1,557,000.00.
DISCUSSION:
Staff recommends and requests that the City Council award a contract to Allied Waste Services of Fort
Worth, LLC d/b/a Allied Waste Services of Fort Worth/Republic Services of Fort Worth (Republic Services)
for furnishing equipment, materials, labor and personnel for container provision, refuse and garbage
removal and disposal as advertised in Request for Proposals (RFP) 12-0207. Services will consist of
single stream recycling removal and processing services from City facilities as called for and directed by
the City The Water Department Village Creek Wastewater Treatment Plant will also use this Agreement
for the pickup and disposal of solid debris from bar screens as well as miscellaneous trash and grit from
drying beds. The Public Events Department will also use this Agreement for the composting of animal
waste at the Will Rogers Memorial Center
BID ADVERTISEMENT - This RFP was advertised every Wednesday in the Fort Worth Star -Telegram
from May 16 2012 through June 13, 2012 Seventy-three vendors were solicited from the purchasing
vendor database, three proposals were received
The proposals were reviewed by an evaluation committee which consisted of Staff from Code
Compliance, Water, Public Events and Housing and Economic Development departments. The committee
ranked the proposals based on the evaluation factors outlined in the RFP including diversion potential
(recycling/compost/other non -landfill), qualifications and references, business plan and technical proposal,
financial stability and ability to obtain insurance and bonding M/WBE participation and cost. The
committee determined that Republic Services presented the best value proposal to the City.
PRICING ANALYSIS - The pricing offered by Republic Services is 35 percent lower than pricing on the
last annual Agreement which was awarded in 2008 (M&C P-10858).
M/WBE - Republic Services is in compliance with the City's M/WBE Ordinance by committing to 10
percent. M/WBE participation on this project. The City's M/WBE goal on this project is 10 percent.
Logname. 13P12-0207 GARBAGE/RECYCLING CITY FACILITIES MJ (REVISED) Page 1 of 2
AGREEMENT TERMS - This Agreement will have a three year term.
RENEWAL OPTIONS - This Agreement may be renewed for up to two successive one year terms at the
City's option This action does not require specific City Council approval provided that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION / CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budgets, as appropriated, of the participating departments.
BQN\12-0207\MJ
FUND CENTERS
TO Fund/Account/Centers FROM Fund/Account/Centers
CERTIFICATIONS:
Submitted for City Manaaer's Office bv:
Oriainatina Department Head:
Additional Information Contact:
Susan Alanis (8180)
Lena Ellis (8517)
Jack Dale (8357)
Marilyn Jackson (2059)
ATTACHMENTS
1. Republic Services Compliance Memo.pdf (CFW Internal)
Logname. 13P12-0207 GARBAGE/RECYCLING CITY FACILITIES MJ (REVISED) Page 2 of 2