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HomeMy WebLinkAboutContract 44228 (2)CITY OF FORT WORTH, TEXAS cnv sECRErAW('in coNTRACT NO„ STANDARD AGREEEV1ENT FOR ENGINEERING RELATED DESIGN SERVIC1S This AGREEMENT is between the City of Fort Worth, a Texas home -rule municipality (the "CITY"), and CRIADO and Associates, authorized to do business in .Texas, (the "ENGIN ___.ER"), for a PROJECT generally described as: Safe Routes to School Project, Keller ISD (Project # 02070), project would add bicycle lanes, through restriping of segments of Park Vista Boulevard, Parkwood Boulevard and Redwood Trail. Project will add pedestrian crossings on Park Vista Boulevard at Ash River Road, Redwood Trail and Glen Canyon Road. Article Scope of Services A. The Scope of Services is set forth in Attachment A. Article II Compensation A. The ENGINEER's compensation shall be in the amount of $53,000 as set forth in Attachment B. Article III Terms of Payment Payments to the ENGINEER will be made as follows: A. Invoice and Payment (1) The Engineer shall provide the City sufficient documentation, including but not limited to meeting the requirements set forth in Attachment D to this AGREEMENT, to reasonably substantiate the invoices. (2) The ENGINEER will issue monthly invoices for all work performed under this AGREEMENT. Invoices are due and payable within 30 days of receipt. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 10/22/2012 Page 1 of 16 to : -- , r, V En FEB 'A (3) Upon completion of services enumerated in Article I, the final payment of any balance will be due within 30 days of receipt of the final invoice. (4) In the event of a disputed or contested billing, only that portion so contested will be withheld from payment, and the undisputed portion will be paid. The CITY will exercise reasonableness in contesting any bill or portion thereof. No interest will accrue on any contested portion of the billing until mutually resolved. (5) If the CITY fails to make payment in full to ENGINEER for billings contested in good faith within 60 days of the amount due, the ENGINEER may, after giving 7 days' written notice to CITY, suspend services under this AGREEMENT until paid in full. In the event of suspension of services, the ENGINEER shall have no liability to CITY for delays or damages caused the CITY because of such suspension of services. Article IV Obligations of the Engineer Amendments to Article IV, if any, are included in Attachment C. A. General The ENGINEER will serve as the CITY's professional engineering representative under this Agreement providing professional engineering consultation and advice and furnishing customary services incidental thereto. B. Standard of Care The standard of care applicable to the ENGINEER s services will be the degree of skill and diligence normally employed in the State of Texas by professional engineers or consultants performing the same or similar services at the time such services are performed. C. Subsurface Investigations (1) The ENGINEER shall advise the CITY with regard to the necessity for subcontract work such as special surveys, tests, test borings, or other subsurface investigations in connection with design and engineering work to be performed hereunder. The ENGINEER shall also advise the CITY concerning the results of same. Such surveys, tests, and City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 10/22/2012 Page 2 of 16 investigations shall be furnished by the CITY, unless otherwise specified in Attachment A. (2) In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect the total PROJECT cost and/or execution. These conditions and cost/execution effects are not the responsibility of the ENGINEER D Preparation of Engineering Drawings The ENGINEER will provide to the CITY the original drawings of all plans in ink on reproducible mylar sheets and electronic files in pdf format, or as otherwise approved by CITY, which shall become the property of the CITY. CITY may use such drawings in any manner it desires; provided, however, that the ENGINEER shall not be liable for the use of such drawings for any project other than the PROJECT described herein. E. Engineer's Personnel at Construction Site (1) The presence or duties of the ENGINEER's personnel at a construction site, whether as on -site representatives or otherwise, do not make the ENGINEER or its personnel in any way responsible for those duties that belong to the CITY and/or the CITY's construction contractors or other entities, and do not relieve the construction contractors or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the Contract Documents and any health or safety precautions required by such construction work. The ENGINEER and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. (2) Except to the extent of specific site visits expressly detailed and set forth in Attachment A, the ENGINEER or its personnel shall have no obligation or responsibility to visit the construction site to become familiar with the progress or quality of the completed work on the PROJECT or to determine, in general, if the work on the PROJECT is being performed in a manner indicating that the PROJECT, when completed, will be in accordance with City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 10/22/2012 Page 3 of 16 (3) the Contract Documents, nor shall anything in the Contract Documents or the agreement between CITY and ENGINEER be construed as requiring ENGINEER to make exhaustive or continuous on -site inspections to discover latent defects in the work or otherwise check the quality or quantity of the work on the PROJECT. If the ENGINEER makes on -site observation(s) of a deviation from the Contract Documents, the ENGINEER shall inform the CITY. When professional certification of performance or characteristics of materials, systems or equipment is reasonably required to perform the services set forth in the Scope of Services, the ENGINEER shall be entitled to rely upon such certification to establish materials, systems or equipment and performance criteria to be required in the Contract Documents. F. Opinions of Probable Cost, Financial Considerations, and Schedules (1) The ENGINEER shall provide opinions of probable costs based on the current available information at the time of preparation, in accordance with Attachment A. (2) In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the PROJECT, the ENGINEER has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions time or quality of performance by third parties; quality type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate PROJECT cost or schedule. Therefore the ENGINEER makes no warranty that the CITY's actual PROJECT costs, financial aspects, economic feasibility or schedules will not vary from the ENGINEER's opinions, analyses, projections, or estimates. G. Construction Progress Payments Recommendations by the ENGINEER to the CITY for periodic construction progress payments to the construction contractor will be based on the ENGINEER's knowledge, information, and belief from selective sampling and observation that the work has progressed to the point indicated Such recommendations do not represent that continuous or detailed examinations have been made by the ENGINEER to ascertain that the construction contractor has completed the work in exact accordance with the Contract Documents; that the final work will be acceptable in all respects that the ENGINEER has made an examination to ascertain how or for what purpose the construction contractor has used the moneys paid; that title to any of the City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 10/22/2012 Page 4 of 16 work, materials, or equipment has passed to the CITY free and clear of liens, claims, security interests, or encumbrances; or that there are not other matters at issue between the CITY and the construction contractor that affect the amount that should be paid. Record Drawings Record drawings if required, will be prepared, in part on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. The ENGINEER is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. I. Minority Business and Small Business Enterprise (MBE)(SBE) Participation In accord with the City of Fort Worth Business Diversity Ordinance No. 20020-12-2011, as amended, the City has goals for the participation of minority business enterprises and/or small business enterprises in City contracts. Engineer acknowledges the MBE and SBE goals established for this contract and its accepted written commitment to MBE and SBE participation. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Engineer may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not Tess than three (3) years. J. Right to Audit (1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years after final payment under this contract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of the ENGINEER involving transactions relating to this contract ENGINEER agrees that the CITY shall have access during normal working hours to all necessary ENGINEER facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. The CITY shall give ENGINEER reasonable advance notice of intended audits. (2) ENGINEER further agrees to include in all its subconsultant agreements hereunder a provision to the effect that the subconsultant agrees that the CITY shall, until the expiration of five (5) years after final payment under the subcontract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of such City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 10/22/2012 Page 5 of 16 (3) subconsultant, involving transactions to the subcontract, and further, that the CITY shall have access during normal working hours to all subconsultant facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article together with subsection (3) hereof. CITY shall give subconsultant reasonable advance notice of intended audits. ENGINEER and subconsultant agree to photocopy such documents as may be requested by the CITY. The CITY agrees to reimburse ENGINEER for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. K. INSURANCE (1) ENGINEER'S INSURANCE a. Commercial General Liability — the ENGINEER shall maintain commercial general liability (CGL) and, if necessary, commercial umbrella insurance with a limit of not less than $1,000,000.00 per each occurrence with a $2,000,000.00 aggregate. If such Commercial General Liability insurance contains a general aggregate limit, it shall apply separately to this PROJECT or location. i. The CITY shall be included as an insured under the CGL, using ISO additional insured endorsement or a substitute providing equivalent coverage, and under the commercial umbrella, if any This insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to the CITY. The Commercial General Liability insurance policy shall have no exclusions by endorsements that would alter or nullify premises/operations, products/completed operations, contractual, personal injury, or advertizing injury, which are normally contained within the policy, unless the CITY approves such exclusions in writing. ii ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the commercial general liability or commercial umbrella liability insurance maintained in accordance with this agreement. b Business Auto — the ENGINEER shall maintain business auto liability and, if necessary, commercial umbrella liability insurance with a limit of not less than $1,000,000 each accident. Such insurance shall cover liability arising out of 'any auto', including owned, hired, and non -owned City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 10/22/2012 Page 6 of 16 autos, when said vehicle is used in the course of the PROJECT. If the engineer owns no vehicles, coverage for hired or non -owned is acceptable. i ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the business auto liability or commercial umbrella liability insurance obtained by ENGINEER pursuant to this agreement or under any applicable auto physical damage coverage. c. Workers' Compensation —ENGINEER shall maintain workers compensation and employers liability insurance and, if necessary, commercial umbrella liability insurance with a limit of not less than $100,000.00 each accident for bodily injury by accident or $100,000.00 each employee for bodily injury by disease, with $500,000.00 policy limit. i ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by workers compensation and employer's liability or commercial umbrella insurance obtained by ENGINEER pursuant to this agreement. d. Professional Liability — the ENGINEER shall maintain professional liability, a claims -made policy, with a minimum of $1,000,000.00 per claim and aggregate. The policy shall contain a retroactive date prior to the date of the contract or the first date of services to be performed, whichever is earlier. Coverage shall be maintained for a period of 5 years following the completion of the contract. An annual certificate of insurance specifically referencing this project shall be submitted to the CITY for each year following completion of the contract. (2) GENERAL INSURANCE REQUIREMENTS a. Certificates of insurance evidencing that the ENGINEER has obtained all required insurance shall be delivered to the CITY pnor to ENGINEER proceeding with the PROJECT. b. Applicable policies shall be endorsed to name the CITY an Additional Insured thereon, as its interests may appear. The term CITY shall include its employees, officers, officials, agents, and volunteers as respects the contracted services. c. Certificate(s) of insurance shall document that insurance coverage specified in this agreement are provided under applicable policies City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 10/22/2012 Page 7 of 16 documented thereon. d. Any failure on part of the CITY to request required insurance documentation shall not constitute a waiver of the insurance requirements. e. A minimum of thirty (30) days notice of cancellation or material change in coverage shall be provided to the CITY. A ten (10) days notice shall be acceptable in the event of non-payment of premium. Notice shall be sent to the respective Department Director (by name), City of Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102. f. Insurers for all policies must be authorized to do business in the State of Texas and have a minimum rating of A:V or greater, in the current A.M. Best Key Rating Guide or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. g. Any deductible or self insured retention in excess of $25,000.00 that would change or alter the requirements herein is subject to approval by the CITY in writing, if coverage is not provided on a first -dollar basis. The CITY, at it sole discretion, may consent to alternative coverage maintained through insurance pools or risk retention groups. Dedicated financial resources or letters of credit may also be acceptable to the CITY. h. Applicable policies shall each be endorsed with a waiver of subrogation in favor of the CITY as respects the PROJECT. i. The CITY shall be entitled, upon its request and without incurring expense, to review the ENGINEER's insurance policies including endorsements thereto and, at the CITY's discretion; the ENGINEER may be required to provide proof of insurance premium payments. j. Lines of coverage, other than Professional Liability, underwritten on a claims -made basis, shall contain a retroactive date coincident with or prior to the date of the contractual agreement The certificate of insurance shall state both the retroactive date and that the coverage is claims -made. k. Coverages whether written on an occurrence or claims -made basis, shall be maintained without interruption nor restrictive modification or changes from date of commencement of the PROJECT until final payment and termination of any coverage required to be maintained after final payments. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 10/22/2012 Page 8 of 16 I. The CITY shall not be responsible for the direct payment of any insurance premiums required by this agreement. m. Sub consultants and subcontractors to/of the ENGINEER shall be required by the ENGINEER to maintain the same or reasonably equivalent insurance coverage as required for the ENGINEER When sub consultants/subcontractors maintain insurance coverage, ENGINEER shall provide CITY with documentation thereof on a certificate of insurance. L. Independent Consultant The ENGINEER agrees to perform all services as an independent consultant and not as a subcontractor, agent, or employee of the CITY. Disclosure The ENGINEER acknowledges to the CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interest, direct or indirect, in property abutting the proposed PROJECT and business relationships with abutting property cities The ENGINEER further acknowledges that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this contract and prior to final payment under the contract. N. Asbestos or Hazardous Substances (1) If asbestos or hazardous substances in any form are encountered or suspected, the ENGINEER will stop its own work in the affected portions of the PROJECT to permit testing and evaluation. (2) If asbestos or other hazardous substances are suspected, the CITY may request the ENGINEER to assist in obtaining the services of a qualified subcontractor to manage the remediation activities of the PROJECT. O. Permitting Authorities - Design Changes If permitting authorities require design changes so as to comply with published design criteria and/or current engineering practice standards which the ENGINEER should have been aware of at the time this Agreement was executed, the ENGINEER shall revise plans and specifications, as required at its own cost and expense. However, if design changes are required due to the changes in the permitting authorities' published design criteria and/or practice standards criteria which are published after the date of this Agreement which the ENGINEER could not City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 10/22/2012 Page 9 of 16 have been reasonably aware of, the ENGINEER shall notify the CITY of such changes and an adjustment in compensation will be made through an amendment to this AGREEMENT. P. Schedule ENGINEER shall manage the PROJECT in accordance with the schedule developed per Attachment D to this AGREEMENT. Article V Obligations of the City Amendments to Article V, if any, are included in Attachment C. A. City -Furnished Data ENGINEER may rely upon the accuracy, timeliness, and completeness of the information provided by the CITY. B. Access to Facilities and Property The CITY will make its facilities accessible to the ENGINEER as required for the ENGINEER's performance of its services The CITY will perform, at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and other components of the CITY's facilities as may be required in connection with the ENGINEER's services. The CITY will be responsible for all acts of the CITY's personnel. Advertisements, Permits, and Access Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land, easements, rights - of -way, and access necessary for the ENGINEER's services or PROJECT construction. D Timely Review The CITY will examine the ENGINEER's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant, auditor, bond and financial advisors, and other consultants as the CITY deems appropriate, and render City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 10/22/2012 Page 10 of 16 in writing decisions required by the CITY in a timely manner in accordance with the project schedule prepared in accordance with Attachment D. E Prompt Notice The CITY will give prompt written notice to the ENGINEER whenever CITY observes or becomes aware of any development that affects the scope or timing of the ENGINEER's services or of any defect in the work of the ENGINEER or construction contractors. F. Asbestos or Hazardous Substances Release. (1) CITY acknowledges ENGINEER will perform part of the work at CITY's facilities that may contain hazardous materials, including asbestos containing materials, or conditions, and that ENGINEER had no prior role in the generation, treatment, storage, or disposition of such materials. In consideration of the associated risks that may give rise to claims by third parties or employees of City, City hereby releases ENGINEER from any damage or liability related to the presence of such materials. (2) The release required above shall not apply in the event the discharge, release or escape of hazardous substances, contaminants, or asbestos is a result of ENGINEER's negligence or if ENGINEER brings such hazardous substance, contaminant or asbestos onto the project. Contractor Indemnification and Claims The CITY agrees to include in all construction contracts the provisions of Article IV E regarding the ENGINEER's Personnel at Construction Site, and provisions providing contractor indemnification of the CITY and the ENGINEER for contractor's negligence. H. Contractor Claims and Third -Party Beneficiaries (1) The CITY agrees to include the following clause in all contracts with construction contractors and equipment or materials suppliers: "Contractors, subcontractors and equipment and materials suppliers on the PROJECT, or their sureties, shall maintain no direct action against the ENGINEER, its officers, employees, and subcontractors, for any claim arising out of, in connection with, or resulting from the engineering services performed. Only the CITY will be the beneficiary of any undertaking by the ENGINEER " City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 10/22/2012 Page 11 of 16 (2) This AGREEMENT gives no rights or benefits to anyone other than the CITY and the ENGINEER and there are no third -party beneficiaries. (3) The CITY will include in each agreement it enters into with any other entity or person regarding the PROJECT a provision that such entity or person shall have no third -party beneficiary rights under this Agreement. (4) Nothing contained in this section V.H. shall be construed as a waiver of any right the CITY has to bring a claim against ENGINEER I. CITY's Insurance (1) The CITY may maintain property insurance on certain pre-existing structures associated with the PROJECT. (2) The CITY will ensure that Builders Risk/Installation insurance is maintained at the replacement cost value of the PROJECT. The CITY may provide ENGINEER a copy of the policy or documentation of such on a certificate of insurance. (3) The CITY will specify that the Builders Risk/Installation insurance shall be comprehensive in coverage appropriate to the PROJECT risks. J. Litigation Assistance The Scope of Services does not include costs of the ENGINEER for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. In the event CITY requests such services of the ENGINEER, this AGREEMENT shall be amended or a separate agreement will be negotiated between the parties. K. Changes The CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect the ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT with appropriate CITY approval. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 10/22/2012 Page 12 of 16 Article VI General Legal Provisions Amendments to Article VI, if any, are included in Attachment C. A. Authorization to Proceed ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of a written Notice to Proceed from the CITY. B. Reuse of Project Documents All designs, drawings, specifications documents, and other work products of the ENGINEER, whether in hard copy or in electronic form, are instruments of service for this PROJECT whether the PROJECT is completed or not. Reuse, change, or alteration by the CITY or by others acting through or on behalf of the CITY of any such instruments of service without the written permission of the ENGINEER will be at the CITY's sole risk. The CITY shall own the final designs, drawings, specifications and documents. C. Force Majeure The ENGINEER is not responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the ENGINEER that prevent ENGINEER's performance of its obligations hereunder. D Termination (1) This AGREEMENT may be terminated only by the City for convenience on 30 days' written notice. This AGREEMENT may be terminated by either the CITY or the ENGINEER for cause if either party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance with in 5 days of wntten notice and diligently complete the correction thereafter. (2) If this AGREEMENT is terminated for the convenience of the City, the ENGINEER will be paid for termination expenses as follows: a.) Cost of reproduction of partial or complete studies, plans, specifications or other forms of ENGINEER'S work product; b.) Out-of-pocket expenses for purchasing electronic data files and other data storage supplies or services; City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 10/22/2012 Page 13 of 16 The time requirements for the ENGINEER'S personnel to document the work underway at the time of the CITY'S termination for convenience so that the work effort is suitable for long time storage. (3) Prior to proceeding with termination services, the ENGINEER will submit to the CITY an itemized statement of all termination expenses. The CITY'S approval will be obtained in writing prior to proceeding with termination services. E. Suspension, Delay, or Interruption to Work The CITY may suspend, delay, or interrupt the services of the ENGINEER for the convenience of the CITY. In the event of such suspension, delay, or interruption, an equitable adjustment in the PROJECT's schedule, commitment and cost of the ENGINEER's personnel and subcontractors, and ENGINEER's compensation will be made. F. Indemnification In accordance with Texas Local Government Code Section 271.904, the ENGINEER shall indemnify hold harmless and defend the CITY against liability for any damage caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by the ENGINEER or ENGINEER's agent, consultant under contract, or another entity over which the ENGINEER exercises control. G Assignment Neither party shall assign all or any part of this AGREEMENT without the prior written consent of the other party H. Interpretation Limitations on liability and indemnities in this AGREEMENT are business u nderstandings between the parties and shall apply to all the different theories of recovery, including breach of contract or warranty, tort including n egligence, strict or statutory liability, or any other cause of action, except for willful misconduct or gross negligence for limitations of liability and sole n egligence for indemnification. Parties mean the CITY and the ENGINEER, and their officers, employees, agents, and subcontractors. I. Jurisdiction City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 10/22/2012 Page 14 of 16 The law of the State of Texas shall govern the validity of this AGREEMENT, its interpretation and performance, and any other claims related to it. The venue for any litigation related to this AGREEMENT shall be Tarrant County, Texas. Severability and Survival If any of the provisions contained in this AGREEMENT are held for any reason to be invalid, illegal or unenforceable in any respect, such invalidity, illegality, or unenforceability will not affect any other provision, and this AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein Articles V.F., VI B VI D , VLF., VI.H., and VI.I. shall survive termination of this AGREEMENT for any cause. K. Observe and Comply ENGINEER shall at all times observe and comply with all federal and State laws and regulations and with all City ordinances and regulations which in any way affect this AGREEMENT and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered ENGINEER agrees to defend, indemnify and hold harmless CITY and all of its officers agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article VII Attachments, Schedules, and Signatures This AGREEMENT, including its attachments and schedules, constitutes the entire AGREEMENT, supersedes all prior written or oral understandings and may only be changed by a written amendment executed by both parties. The following attachments and schedules are hereby made a part of this AGREEMENT: Attachment A - Scope of Services Attachment B — Compensation Attachment C - Amendments to Standard Agreement for Engineering Services Attachment D - Project Schedule Attachment E - Location Map City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 10/22/2012 Page 15 of 16 Executed and effective this the dg- day oadr, 201 BY: CITY OF FORT WORTH Fernando Costa BY: ENGINE -ER CRIADO & Associates, Inc. Cristina Criado, P.E Assistant City Manager President Dates z/zz/is APPROVAL RECOMMENDED: By: 0. 0e, / Director, Transportation and Public Works Department Dougl .. W. Weirsig, P.E. Date: APPROVED AS TO FORM AND M&C No.: L - Z6/6 LEGALITY By: Douglas W. Black Assistant City Attorney ATTEST: Mary J. Kayser City Secretary City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 10/22/2012 Page 16 of 16 M&C Date: z � I 5 — /3 icossatilt1.414 4 alurollor,n IC flOtio % etriti 11.) op 4 ?5,44t; 9°% 8 0 ,t,d 7 $ a ��' c' 041 floo ATTACHMENT B COMPENSATION Design Services for Safe Routes to School Project, Keller ISD City Project No. 02070 Lump Sum Project Compensation A. The ENGINEER shall be compensated a total lump sum fee of $ 53.000.00 as summarized in Exhibit B-1 — Engineer Invoice and Section IV — Summary of Total Project Fees. The total lump sum fee shall be considered full compensation for the services described in Attachment A including all labor materials, supplies, and equipment necessary to deliver the services The ENGINEER shall be paid monthly payments as described in Section II Method of Payment. II. Method of Payment A. Partial payment shall be made to the ENGINEER monthly upon City's approval of an invoice prepared and submitted by the ENGINEER in the format and including content as presented in Exhibit B-1, Progress Reports as required in item III. of this Attachment B, and Schedule as required in Attachment D to this Agreement. B. The estimated current physical percent complete as required on the invoice shall be calculated from the progress schedule as required in Attachment D to this Standard Agreement and according to the current version of the City of Fort Worth's Schedule Guidance Document. C. The cumulative sum of such monthly partial fee payments shall not exceed the total current project budget including all approved Amendments. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department monthly progress reports and schedules in the format required by the City. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8,09,2012 Page 1 of 3 B-1 ATTACHMENT B COMPENSATION IV. Summary of Total Project Fees Firm P rime Consultant CRIADO & Associates, Inc. Primary Responsibility Civil Design P roposed MBE/SBE Sub -Consultants P acheco Koch Consulting Engineers, Inc. Civil Associates, Inc. Civil Design at intersection Park Vista Boulevard at Glen Canyon Road Environmental Engineering Blanket Categorical Exclusion N on-MBE/SBE Consultants Project Number & Name 02070 Safe Routes to School, Keller ISD City MBE/SBE Goal = 7°0 City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 2 of 3 TOTAL Total Fee $53.000.00 Fee Amount $46,959.00 88.60% $3,290.00 6.21% $2,751.00 5.19% $.53.000.00 100% MBE/SBE Fee $6.041.00 MBE/SBE 11.40% Consultant Committed Goal = 11.40% B-2 EXHIBIT "B-1 ' ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across work types and work phases. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 3 of 3 ATTACHMENT B-2 Design Services for Safe Routes to School Keller ISD City Project No. 02070 FEE FOR REPRODUCTION SERVICES Printing & Reproduction Transportation & Public Works Department 30% Design 4 sets of 30% Plans $0.15/sht. x 32 sht./plan x 4 $19.20 90% Design 4 sets of 90% Plans $0.15/sht. x 32 sht./plan x 4 2 sets of 90% Specifications $0.10/sht. x 250 pg/spec x 2 4 sets of Intersection 90% Plans Util. Clearance $0.15/sht. x 3 sht./plan x 4 100% Design 2 sets of Const. Plans 2 sets of Specifications Bid Phase 12 sets of Const. Plans 12 sets of Specifications $19.20 $50.00 $1.80 $0.15/sht. x 32 sht./plan x 2 $9.60 $0.10/sht. x 250 pg/spec x 2 $50.00 $0.15/sht. x 32 sht /plan x 12 $0.10/sht. x 250 pg/spec x 12 $57.60 $300.00 Construction Phase 1 set of Mylar Plans for Record Purposes $1.50/sfx6sf/shtx32 sht./plan x 1 $288.00 Mounted Exhibits for Public Meetings (3 Boards) $40.00/board x 3 Courier Service Printing & Reproduction Total $120.00 $78.60 $994.00 ATTACHMENT "C" CHANGES AND AMENDMENTS TO STANDARD AGREEMENT Design Services for Safe Routes to School Project, Keller ISD City Project No. 02070 No changes to the standard agreement City of Fort Worth, Texas Attachment C PMO Release Date: 05.19.2010 Page 1 of 1 Consulting Contract Schedule Specifications City of Fort Worth Capital Improvement Program Attachment D o Proiect Schedule This PROTECT requires a Tier « Guidance Document. FORT WORTH » schedule as defined herein and in the Citly's Schedule D1. CONSULTING SERVICES SCHEDULE DEVELOPMENT: The CONSULTANT shall prepare schedules for consulting services that meet the requirements described in this specification, showing by Critical Path Method (CPM) the planned sequence and timing of the Work associated with the Agreement. All submittals shall be submitted in PDF format, and schedule files shall also be submitted in native file format (i.e. file formats associated with the scheduling software). The approved scheduling software systems for creating the schedule files are: Primavera (Version 6.1 or later or approved by CITY) Primavera Contractor (Version 6.1 or later or approved by CITY) Microsoft Project (Version 2003/2007 or later or approved by CITY)(PHASING OUT) D2. BASELINE CONSULTING SERVICES SCHEDULE: Following notice -to -proceed, the CONSULTANT shall develop, submit and review the draft detailed baseline consulting services schedule with the CITY to demonstrate the CONSULTANT's understanding of the Agreement requirements and approach for performing the work. The CONSULTANT will prepare the final detailed baseline consulting services schedule based on CITY comments, if any, and submit to the CITY no later than the submittal of the first project invoice. The following guidelines shall be adhered to in preparing the baseline schedule, and as described in further detail in the CITY's Schedule Guidance Document. a. The scope shall be subdivided by work breakdown structure (WBS) representing the tasks, subtasks, and activities associated with delivering the work. b. The schedule shall accurately describe the major work activities, key milestones, and dependencies/relationships as appropriate to the work. c. The schedule should include appropriate meetings, review periods, critical decision points, including third party utility dependencies and reviewing agencies. D3. PROGRESS CONSULTING SERVICES SCHEDULE: The CONSULTANT shall prepare and submit monthly to the CITY for approval the updated schedule in accordance with D1 and D2 and the CITY's Schedule Guidance Document inclusive. As the Work progresses, the CONSULTANT shall enter into the schedule and record actual progress as described in the CITY's Schedule Guidance Document. The updated schedule submittal shall also include a concise schedule narrative that highlights the following, if appropriate and applicable: • Changes in the critical path, • Expected schedule changes, • Potential delays, • Opportunities to expedite the schedule, • Coordination issues the CITY should be aware of or can assist with, City of Fort Worth, Texas Attachment D PMO Release Date: 02.15.2011 Page 1 of 2 • Other schedule -related issues that the CONSULTANT wishes to communicate to the CITY. D4. PERFORMANCE AND CONSULTING SERVICES SCHEDULE: If the work accomplished falls behind that scheduled due to factors within the CONSULTANT's control, the CONSULTANT shall take such action as necessary to improve the progress of the Work. In addition, the CITY may require the CONSULTANT to submit a revised schedule demonstrating the proposed plan to make up the delay in schedule progress and to ensure completion of the Work within the allotted Agreement time. D5. SCHEDULE TIERS SPECIAL INSTRUCTIONS: The requirements for the schedule are determined based on the nature and needs of the project. The schedule tier for this project is stated at the top of this document. CONSULTANT shall submit each schedule relying on the CITY's current Schedule Guidance Document. D6. SCHEDULE SUBMITTAL AND PAYMENT: As stated in III.A.(1). of the Agreement, CONSULTANT shall provide the information required by Attachment D CONSULTANT's monthly invoices will not be accepted and processed for payment without monthly schedule updates that are submitted in the time and manner required by Attachment D and the CITY's current Schedule Guidance Document. City of Fort Worth, Texas Attachment D PMO Release Date: 02,15.2011 Page 2 of 2 Attachment E Project Location Map Safe Routes to School Project, Keller ISD City Project No. 02070 City of Fort Worth Texas vet - WESTERti cEtitER ,r IMPROVEMENTS -AIL ,_ 111 DETAIL OF PROJECT LOCATIONS Safe Ratites to School Keller Independent Schog,! District City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 2/19/2013 DATE• Tuesday, February 19, 2013 REFERENCE NO.: **C-26106 LOG NAME 20SAFE ROUTE TO SCHOOL, KELLER ISD, DESIGN AGREEMENT S UBJECT: Authorize Execution of an Engineering Design Agreement with Criado and Associates, Inc., in the Amount N ot to Exceed $53,000.00 to Design Bicycle Lanes on Segments of Park Vista Boulevard, Parkwood Hill Boulevard, and Redwood Trail and the Addition of Three Pedestrian Crossings Across Park Vista Boulevard (COUNCIL DISTRICT 4) RECOMMENDATION• It is recommended that the City Council authorize the execution of an engineering design Agreement with Criado and Associates, Inc. in the amount not to exceed $53,000.00 to design bicycle lanes along segments of Park Vista Boulevard, Parkwood Hill Boulevard, Redwood Trail, and the addition of three pedestrian crossings on Park Vista Boulevard. DISCUSSION: This project is intended to improve bicycle access and to increase the safety of students and pedestrians in the vicinity of Hillwood Middle School, Parkwood Hill Intermediate School, and Parkwood Elementary S chool. Funding is provided through a grant from the Texas Department of Transportation (Project No. 02070). On November 10, 2009, (M&C G-16758) the City Council authorized execution of a Local Project Advance Funding Agreement with the Texas Department of Transportation (TXDOT) in the amount of $335,000.00 and on February 8, 2011 (M&C G-17195) City Council authorized an increase of the Agreement to $366,947.00. The funding Agreement is a grant from TXDOT and provides full funding for this design Agreement and the future construction of this project. M/WBE Office: Criado and Associates, Inc., a certified DBE is in compliance with the City's DBE Program by committing to 11 percent DBE participation on this project. The City's DBE goal on this project is seven percent. This project is located in COUNCIL DISTRICT 4, Mapsco, 36G, 36H, 36L, 36M, 36Q, and 36R. FISCAL INFORMATION / CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current capital budget, as appropriated, of the Grant Capital Projects Fund. FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers http://apps.cfwnet.org/ecouncil/printmc. asp?id=18025&print—true&DocType=Print 2/22/2013 CERTIFICATIONS: Submitted for City Manager's Office bv: Originating Department Head: Additional Information Contact: GR74 531200 020302423300 GR74 531200 020302423510 Fernando Costa (6122) Douglas W. Wiersig (7801) Najib Fares (7802) Khal Jaafari (7872) ATTACHMENTS 1. 02070 FAR-00001.pdf (CFW Internal) 2. Available Funds docx (CFW Internal) 3. Map SAFE ROUTES TO SCHOOL KISD.pdf (Public) 4. Safe Route to school Proiect Compliance Memorandum.pdf (CFW Internal) $46,735.00 $6.265.00 http://apps.cfwnet. org/ecouncil/printmc. asp?id=18025&print=true&DocType=Print 2/22/2013 Professional Services Payment Request Project Manager: Khal Jaafari, PE Project: Safe Routes to School Project, Keller ISD City Project #: 02070 Work Type Desc: F/A/C: City Sec Number: Purchase Order: CRIADO &Associates, Inc. Company Name: Consultant's PM: Vendor Invoice #: Payment Request #: From Date: To Date: Invoice Date: Pay Items Horace Pizzarello, PE Description 30 - Design 30 - Design 30 - Design 30 - Design 30 - Design 30 - Design 51 - Preliminary Survey 80 - Construction 81 - Construction Reimbursements Consultant Instructions: Fill in green cells including Percent Complete and Invoiced Previously Quanities When your Invoice is complete, save and close, start Buzzsaw and Add your invoice to the Consultant folder within Project's folder. email: hpizzarello@criadoassociates.com Office Address: 777 Main Street, Suite 600, Fort Worth, 76102 Telephone: 817-332.9092 Fax: 817-887-8001 Remit Data Collection/Project Management 30% Design 90% Design 100% Design Blanket Categorical Exclusion Bidding Services NTE Totals This Unit: Agreement Amendment Amount Number $5,105.00 $19,825.00 $7,430.00 $6,440.00 $2,751.00 $2,630.001 $6,265.001 $1,560.00 $994.00I Amendment Amount $53.000.00 Agreement Amount to Completed Date Amount $5,105.00 $19,825.00 $7,430.00 $6,440.00 $2,751.00 $2,630.00 $6,265.00 $1,560.00 $994.00 $53.000.00 Overall Percentage Complete: Percent ($) Invoiced Current Completed Previously Invoice Remaining Balance $5,105.00 $19,825.00 $7,430.00 $6,440.00 $2,751.00 $2,630.00 $6,265.00 $1,560.00 $994.00 $53.000.00 SAFE PATHWAY DESIGN PROJECT - PROFESSIONAL SERVICES ATTACHMENT B-1- PROJECT LABOR HOUR/COST FOR Prepared By: Criado & Associates, Inc. PW & T ENGINEERING AND SURVEY SERVICES I P 2INCIPAL PPOJECT MGR. I !ESIGN ENG. 'ADD TECH. RPLS SURV. TECH. 2 MAN CREW ;LERICAL TOTAL ENGINEERING DESIGN IHours Cost Hours Cost I Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost I $195 $130 $115 $95 $125 $80 $130 $65 1. BASIC SERVICES (Tasks 1 through 6) TASK 1 - Data Collection Gather Project Data, Field Reconnaissance, Existing Plans Prepare Preliminary Basemap for Public Meetings Project Meetings (Up to Six Meetings) Prepare Meeting Minutes (Up to Six Meetings) Project Schedule Subtotal TASK 2 - 30% Design Park Vista Bike Route Design Redwood Trail Bike Lane Design Parkwood Hill Bike Lane Design Ash River Pedestrian Crossing Design Redwood Trail Pedestrian Crossing Design Glen Canyon Pedestrian Crossing Design (MWBE - by Pacheco Koch Consulting Engineers, Inc.) Prepare Solar Powered Radar Speed Feedback Sign Placement Design Prepare Preliminary Cost Estimate TASK 3 - 90% Design Respond to 30% Comments - City & TxDOT, Prepare 90% Design Prepare Specification Document 90% Cost Estimate 2 $ 260.00 2 $ 230.00 $ - 2 $ 260.00 4 $ 460.00 16 $ 1,520.00 2 $ 260.00 6 $ 690.00 $ 1 $ 130.00 3 $ 345.00 $ 1 $ 130.00 6 $ 690.00 $ 8 $ 1,040.00 21 $ 2,415.00 16 $ 1,520.00 0.5 $ 97.50 2 $ 260.00 8 $ 920.00 20 $ 1,900.00 0.5 $ 97.50 3 $ 390.00 6 $ 690.00 12 $ 1,140.00 0.5 $ 97.50 2 $ 260.00 8 $ 920.00 20 $ 1,900.00 1 $ 195.00 3 $ 390.00 12 $ 1,380.00 16 $ 1,520.00 1 $ 195.00 3 $ 390.00 12 $ 1,380.00 16 $ 1,520.00 1 $ 195.00 3 $ 390.00 12 $ 1,380.00 16 $ 1,520.00 0.5 $ 97.50 1 $ 130.00 2 $ 230.00 4 $ 380.00 0.5 $ 97.50 2 $ 260.00 5 $ 575.00 $ Subtotal 5.5 $ 1,072.50 19 $ 2,470.00 65 $ 7,475.00 104 $ 9,880.00 Subtotal TASK 4 - 100% Design (Final Construction Documents) Respond to 90% Comments - City & TxDOT, Prepare Final Design Submit Final Specification Document Submit forTDLR approval Subtotal TASK 5 - Bidding Services Review and Tabulate bids Respond to Contractor's RFIs Pre -Bid Conference Prepare Addenda as required Subtotal TASK 6 - Construction Phase Pre -Construction Conference Field Meetings Subtotal Direct Costs Reimbursables (see Attachment B-2) SUBTOTAL BASIC SERVICES 2. SPECIAL SERVICES Tasks 7 through 9 A) Roadway Topographic Survey (for Aerial Calibration of Park Vista Boulevard, Parkwood Hill & Redwood Trail) Field Tie Existing Pavement Back of Curbs (1,000-ft spacing, 26 cross -sections) Post Process all Field Collected Data Prepare Survey Base Map Subtotal B) Intersection Topographic Survey - Park Vista Boulevard at Ash River, at Redwood Trail and at Glen Canyon Research Existing Easements and Tracts of Land Data CollectionlTopographic Survey of Existing Roadway Field Tie all Existing Visible Utilities Field Tie all Property Corners and Fences along the Right -of -Way Post Process all Field Collected Data Prepare Survey Base Map Subtotal C) Environmental Engineering - Blanket Categorical Exclusion Conduct Site Visit, Prepare Blanket Categorical Exclusion (MWBE by Civil Associates, Inc.) Subtotal 6 $ 780.00 16 $ 1,840.00 30 $ 2,850.00 2 $ 260.00 8 $ 920.00 $ 1 $ 130.00 4 $ 460.00 2 $ 190.00 9 $ 1,170.00 28 $ 3,220.00 32 $ 3,040.00 6 $ 780.00 16 $ 1,840.00 24 $ 2,280.00 2 $ 260.00 8 $ 920.00 $ - 1 $ 130.00 2 $ 230.00 $ 9 $ 1,170.00 26 $ 2,990.00 24 $ 2,280.00 0 0 0 0 0 2 $ 260.00 $ - $ 4 $ 520.00 2 $ 230.00 $ 4 $ 520.00 $ - $ 2 $ 260.00 4 $ 460.00 4 $ 380.00 12 $ 1,560.00 6 $ 690.00 4 $ 380.00 4 $ 520.00 0 $ $ 8 $ 1,040.00 0 $ $ 12 $ 1,560.00 0 $ 0 $ 68 $ 8,970.00 146 $ 16,790.00 180R $ 17,100.00 0 February 22, 2013 $ 4 $ 490.00 $ 22 $ 2,240.00 $ - 8 $ 950,00 2 $ 130.00 8 $ 605.00 $ 7 $ 820.00 0 $ $ 0 0 0 0 0 0$ $ 130.00 47 $ 5,105.00 30 $ 3,080.00 21 $ 2,220.00 30 $ 3,080.00 31 $ 3,290.00 31 $ 3,290.00 31 $ 3,290.00 7 $ 740.00 7 $ 835.00 188 $ 19,825.00 52 $ 10 $ 7 $ 69 $ 46 $ 10 $ 3 $ 5,470.00 1,180.00 780.00 7,430.00 4,900.00 1,180.00 360.00 59 $ 6,440.00 2 $ 6 $ 4 $ 10 $ 22 260.00 750.00 520.00 1,100.00 $2,630 4 $ 520.00 8 $ 1,040.00 12 $1,560.00 2 $ 130.00 397 PRINCIPAL I PROJECT MGR. I DESIGN ENG. I I CADD TECH. RPLS ` I SURV. TECH. I I 2 MAN CREW CLERICAL Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost I I I $155 $98 7 $ 1,085.00 17 $ 1,666.00 $ 7I $ 1,085.00 I 171 $ 1,666.00 I I 01 $ Hours $994.00 $ 43,984.00 TOTAL Cost 1 $ 125.00 0 $ 8 $ 1,040.00 $ 9 $ 1,165.00 $ - 2 $ 160.00 0 $ $ 2 $ 160.00 $ - 2 $ 160.00 0 $ $ 2 $ 160.00 1 $ 125.00 4 $ 320.00 8 $ 1,040.00 0 $ 13 $ 1,485.00 $ 3 $ 240.00 $ - $ 3 $ 240.00 $ $ 16 $ 2,080.00 $ 16 $ 2,080.00 $ $ - 9 $ 1,170.00 $ 9 $ 1,170.00 $ 3 $ 240.00 $ - $ - 3 $ 240.00 3 $ 375.00 6 $ 480.00 $ - 3 $ 195.00 12 $ 1,050.00 3 $ 375.00 12 $ 960.00 25 $ 3,250.00 3 $ 195.00 43 $ 4,780.00 $ $ 24 $ 2,751.00 - I °I $ °$ II °I $ $ I I SUBTOTAL SPECIAL SERVICES 1 I I 7 I$ 1,085.00 17 I$ 1,666.00 I I o l$ I 4 I$ 500.00 I I 1s $ 1,280.00 TOTAL SURVEYING AND ENGINEERING FEE I I I I I I 33 241 $ 2,751.00 $ 4,290.00 $ 195.00 I I 80 I $ 9,016.00 I I I I I I I I I I I I II I $ 10,055.00 I I$ 18,456.00 I I I$ 17,100.00 I I$ 500.00 I I $ 1,280.00 I I I$ 4,290.00 I I$ 325.00 I I I$ 53,000.00 Based on audited overhead rate of 185.22%, and a multiplier of 3.36