HomeMy WebLinkAboutContract 44026-R1 (2)DATE:
TO:
FROM:
CC:
SUBJECT:
FORT WORTH
December 19, 2014
City Secretary
Jack Dale, Purchasing Manager
Charlene Sanders, Assistant City Attorney II
Doris Brent, Contract Compliance Specialist
Renewal Agreement with Makro Technologies, Inc.
This CSC #44026 was renewed on December 1, 2013, and there is no documentation. The original
contract states that it is renewable at the City's sole discretion.
Thank you.
APPROVED AS TO FORM
AND LEGALITY:
itzi,Gcfi
Charlene Sanders
Assistant City Attorney II
ATTEST:
Mary Kayser
City Secretary
CONTRACT AUTHORIZATION:
M&C: P-11458
Date Approved: \D-€.& ^,ARA_ Z2-12°
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OFFICIAL RECORD
CITY SECRETARY
FLWORTK, TX
M&C Review
Page 1 of 2
DATE
CODE
SUBJECT:
V
CIL
Official site of the City of Fort Worth, Texas
FORT WORTH
COUNCIL ACTION: Approved on 12/4/2012
12/4/2012 REFERENCE
NO.:
P
TYPE•
**P-11458
LOG NAME
PUBLIC
HEARING:
Authorize Professional Services Agreements with Abacus Service Corporation, Smith
Temporaries d/b/a CornerStone Staffing, Lone Star NOC, Inc. d/b/a LoneStar Corporate
Services, Makro Technologies, Inc., P.I.E Management, LLC, and Staffmark Investment,
LLC, for Temporary Professional Staffing Services for a Total Combined Amount Not to
Exceed $1,000,000.00 (ALL COUNCIL DISTRICTS)
13P12-0296 ERP II STAFF
AUGMENTATION
CONSENT
NO
RECOMMENDATION:
It is recommended that the City Council authorize the execution of professional services Agreements
with Abacus Service Corporation, Smith Temporaries d/b/a CornerStone Staffing, Lone Star NOC,
Inc. d/b/a LoneStar Corporate Services, Makro Technologies, Inc., P.I.E. Management, LLC, and
Staffmark Investment, LLC, for temporary professional staffing services for a total combined amount
not to exceed $1,000,000.00.
DISCUSSION:
These Agreements will be used to provide temporary professional Staff to fill positions primarily
vacated by City employees who are Subject Matter Experts (SMEs) and who will be working on the
Enterprise Resource Planning II (ERP II) project. The recommended agencies were chosen based on
evaluation factors listed in the Request for Proposals (RFP) including their experience with
professional staffing, governmental experience, references, financial condition and cost. The
proposals were reviewed by an evaluation committee which consisted of Staff from the City
Manager's Office, the Financial Management Services, and the Public Events departments.
Most SMEs will begin participating in ERP II in February 2013. Depending on an individual's expertise
and background, a typical SME could be engaged from 500 hours to 1 000 hours annually. Heavy
SME participation is critical to ensure a successful implementation. Because of SME participation on
the ERP II project, it will be difficult for City departments to maintain current service levels during the
implementation process without these employees. In order to reduce this potential operational impact
and ensure adequate participation, departments will be able to backfill SMEs during the project using
these requested Agreements. The ERP Phase II project will pay for backfill costs while the
department will continue to fund the full-time employee, thereby creating no new net impact on
departmental budgets.
As staffing needs arise, Staff will notify the agencies of the needs and requirements. Each agency will
then compete to provide the highest quality employee at the best value. This competition not only
ensures the best value for the City, but it will likely expedite the process of staffing the position. The
competitive approach is a best practice when seeking temporary staffing.
BID ADVERTISEMENT - This Request for Proposal (RFP) was advertised every Wednesday in the
Fort Worth Star -Telegram from August 29, 2012 through September 26 2012. Sixty-eight vendors
were solicited including sixteen vendors from the purchasing vendor database, 12 proposals were
received.
M/WBE - A waiver of the goal for MBE\SBE subcontracting requirements was requested by the
Purchasing Division and approved by the M/WBE Office because the purchase of goods or services
http://apps.cfwnet org/council_packet/mc review.asp?ID=17631&councildate=12/4/2012 12/31/2014
M&C Review Page 2 of 2
is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS - Upon Council's approval, these Agreements will begin December 5, 2012,
and end November 30, 2013.
RENEWAL OPTIONS - These Agreements may be renewed for up to three successive one-year
terms at the City s option. This action does not require specific City Council approval provided that the
City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
Staff anticipates that the costs for renewal years will be the same as the first year.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Specially Funded Capital Projects Fund.
BQN\12-0296\MJ
TO Fund/Account/Centers FROM Fund/Account/Centers
C291 539900 1310301361XX $1.000.000.00
Submitted for Citv Manaaer's Office bv:
Oriainatina Department Head:
Additional Information Contact:
ATTACHMENTS
Susan Alanis (8180)
Lena Ellis (8517)
Marilyn Jackson (2059)
Jack Dale (8357)
http://apps.cfwnet org/council_packet/mc review.asp9ID=17631&councildate=12/4/2012 12/31/2014