HomeMy WebLinkAboutContract 43840 (2)AGREEMENT FOR SERVICES
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THIS AGREEMENT FOR SERVICES ("Agreement") is made and entered into by and between
THE CITY OF FORT WORTH, a home rule municipal corporation of the State of Texas (hereinafter
referred to as "City"), acting by and through its duly authorized Assistant City Manager, and ARTS
COUNCIL OF FORT WORTH AND TARRANT COUNTY, INC., a Texas nonprofit corporation
(hereinafter referred to as "Contractor"), acting by and through its duly authorized President.
RECITALS
WHEREAS, Contractor administers the Neighborhood Arts Preogram and the Grants Program for the Arts
to provide the funding and leadership to stimulate and ensure the advancement of the Arts throughout the
entire community; and
WHEREAS, such services serve a public purpose in promoting artistic and cultural activities which benefit
the Fort Worth community; and
WHEREAS City and Contractor desire to enter into a contract to have such services provided which
benefit the Fort Worth community through the support of the various organizations including Artes de la
Rosa and the Community Arts Center.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as
follows:
1. SCOPE OF SERVICES.
AGREEMENT
Contractor covenants and agrees to fully perform, or cause to be performed, with good faith
and due diligence, all services and objectives described in Exhibit "A," attached and incorporated herein
for all purposes incident to this Agreement ("Services").
2. COMPENSATION.
a. In consideration of the Services to be performed hereunder by Contractor, City promises and agrees to
pay Contractor in one installment the sum of Seven Hundred Ninety -Nine Thousand, Six Hundred and
Ninety Dollars ($799,690.00) ("Funds") provided, however, that these funds shall be expended
solely for arts programming (exhibitions, installations, performances, concerts, etc.) within the
City. For Fiscal Year 2013, Contractor shall distribute these funds as follows:
ITEM
Grant Program Funding
[Management of Community Arts Center
Management of Rose Marine Theater (Artes de la Rosa )
AMOUNT
$549,690.00
$200,000.00
$50,000.00
TOTAL $799,690.00
b. Contractor shall receive direct payment in the amount of $549,690.00 to be distributed by Contractor
via grants to other organizations that are to be selected by Contractor in accordance with the terms of this
Agreement and in the exercise of Contractor's reasonable discretion. The organizations selected by
Contractor and those listed in the chart above shall be referred to herein as "Recipients." Recipients of
grants shall be selected through a competitive grant process. Grants greater than $10,000.00 will be
distributed in quarterly installments payable in February, May, August and November 2013. Grants of
$10,000.00 or less will be payable in one lump sum in February, 2013. Neighborhood Arts Grants will be
payable in one sum in February, 2013. Designated pass -through funds to the Recipients will be
distributed in December, 2012 or as soon as funds are made available from the City
Agreement for Services — CFW / Arts Council FY2013
Page 1 of 10
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, '1'X
3. REPORTING OF EXPENDITURES.
a. Contractor shall deliver to the City's Budget Officer a quarterly statement of the receipts and
expenditures ("Quarterly Award Report") of Funds detailing how the Funds were expended by
Contractor itself and by each Recipient to accomplish performance of the Services. The quarterly
statement shall be in the same format as Section I of the attached Exhibit B," which is
incorporated herein for all purposes, and each such Quarterly Award Report shall be attached
hereto, incorporated herein and made a part of this Agreement for all purposes.
b. Each Quarterly Award Report must be prepared and signed by a Certified Public Accountant or
by a representative of the Contractor who has received the Training for City of Fort Worth
Fund Recipients: Reporting Requirements and Financial Tools Reauired to Complete the
Reports ("Fiscal Training") no later than December 31, 2012. If the Contractor deviates from
this reporting requirement, the Contractor will be considered in non-compliance with this
Agreement
c. Each Quarterly Award Report must be submitted to the City's Budget Officer not later than the
15th day of the first month after the end of each quarter. Therefore each respective Quarterly
Award Report must be submitted not later than January 15, 2013, April 15, 2013, July 15, 2013
and October 15, 2013.
d. Any non-compliance by Contractor under Section 3 of this Agreement may jeopardize the
Contractor's ability to receive future funding from the City. In addition, failure to comply with
Section 3 or any other term of this Agreement, including, but not limited to, requirements
regarding location of arts programming, may result in forfeiture of grant monies not yet disbursed
and/or required reimbursement of all monies awarded.
REPORTING OF SERVICES.
Not later than the 15th day of the first month after the end of each quarter, Contractor shall submit
to the City s Budget Officer a report of Services for itself and each Recipient in the same format as
Section II of the attached Exhibit B,' which is incorporated herein for all purposes, and each such
Quarterly Award Report shall be attached hereto incorporated herein and made a part of this Agreement
for all purposes Therefore, each respective Quarterly Services Report must be submitted not later than
January 15, 2013, April 15, 2013, July 15, 2013 and October 15, 2013. Contractor and each Recipient
shall be subject to a review by the City of its services and activities in performance of this Agreement.
5. TERM AND TERMINATION.
This Agreement shall be for a term beginning October 1, 2012 and ending September 30, 2013.
a. Either party may cancel this Agreement upon thirty (30) days notice in writing to the other party
of such intent to terminate.
b. The City may terminate this Agreement immediately for any violation by Contractor of Section
3, "Reporting of Expenditures" or Section 4, "Reporting of Services," above.
c. In the event no funds or insufficient funds are appropriated by the City in any fiscal period for
any payments hereunder, City will notify the Contractor of such occurrence and this Agreement
shall terminate on the last day of the fiscal period for which appropriations were received without
penalty or expense to City of any kind whatsoever, except as to the portions of the payments
herein agreed upon for which funds shall have been appropriated.
d. In the event of any termination under this Section 5, Contractor shall reimburse to City all
Funds that it has received under this Agreement for purposes of discretionary distribution but that
it not otherwise committed or encumbered by contract. Contractor shall include in its funding
contract with each Recipient, that in the event of any termination of this Agreement or a Recipient
Agreement for Services — CFW / Arts Council FY2013
Page 2 of 10
contract, Recipient shall reimburse to the City all Funds that it has received but that it has not
otherwise committed or encumbered by contract.
6. TRAINING.
The Chief Executive Officer, Executive Officer, or Chief Financial Officer of Contractor and each
Recipient shall receive Fiscal Training no later than December 31, 2012. Evidence of receipt of such
training shall be submitted to the City's Budget Officer Contractor and each Recipient shall be
responsible for training its representatives at its own cost and expense.
7. RIGHT TO MONITOR SERVICES.
Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of
the Services to be performed under this Agreement, and City shall have access at all reasonable hours to
offices and records of Contractor for the purpose of such monitoring. Contractor further agrees to include
in its agreement with each Recipient, that the Recipient agrees to fully cooperate with the City in
monitoring the effectiveness of the Services to be performed under this Agreement, and City shall have
access at all reasonable hours to offices and records of the Recipient for the purpose of such monitoring.
8. INDEPENDENT CONTRACTOR.
Contractor shall operate hereunder as an independent contractor and not as an officer, agent,
servant, or employee of City. Contractor shall have exclusive control of and the exclusive nght to control
the details of the Services performed hereunder, and all persons performing same and shall be solely
responsible for the acts and omissions of its officers agents, servants, employees subcontractors and
program participants. The doctrine of respondeat superior shall not apply as between the City and
Contractor its officers, agents, servants, employees, subcontractors, or program participants and nothing
herein shall be construed as creating a partnership or joint enterprise between City and Contractor. It is
expressly understood and agreed that no officer, agent, employee, or subcontractor of Contractor is in the
paid service of City.
9. LIABILITY AND INDEMNIFICATION.
CITY SHALL IN NO WAY OR UNDER ANY CIRCUMSTANCES BE RESPONSIBLE FOR ANY
P ROPERTY BELONGING TO CONTRACTOR, ITS OFFICERS, AGENTS, EMPLOYEES,
P UBCONTRACTORS PROGRAM PARTICIPANTS, OR RECIPIENTS, WHICH MAY BE LOST,
STOLEN, DESTROYED, OR IN ANY WAY DAMAGED. CONTRACTOR HEREBY AGREES TO
INDEMNIFY AND HOLD HARMLESS THE CITY, ITS OFFICERS AGENTS, AND EMPLOYEES FROM
AND AGAINST ANY AND ALL CLAIMS OR SUITS CONCERNING SUCH PROPERTY. CONTRACTOR
COVENANTS AND AGREES TO INDEMNIFY HOLD HARMLESS AND DEFEND, AT ITS OWN
EXPENSE, CITY AND ITS OFFICERS AGENTS, SERVANTS, AND EMPLOYEES FROM AND
AGAINST ANY AND ALL CLAIMS OR SUITS FOR PROPERTY LOSS OR DAMAGE AND/OR
P ERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER KIND
OR CHARACTER, WHETHER REAL OR ASSERTED, ARISING OUT OF OR IN CONNECTION WITH
THE EXECUTION, PERFORMANCE, ATTEMPTED PERFORMANCE OR NONPERFORMANCE OF
THIS AGREEMENT AND/OR THE OPERATIONS ACTIVITIES AND SERVICES DESCRIBED HEREIN,
WHETHER OR NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS,
AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS OF CITY; AND
CONTRACTOR HEREBY ASSUMES ALL LIABILITY AND RESPONSIBILITY OF CITY AND ITS
OFFICERS, AGENTS, SERVANTS AND EMPLOYEES FOR ANY AND ALL CLAIMS OR SUITS FOR
P ROPERTY LOSS OR DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND
ALL PERSONS, OF WHATSOEVER KINDS OR CHARACTER, WHETHER REAL OR ASSERTED,
ARISING OUT OF OR IN CONNECTION WITH THE EXECUTION, PERFORMANCE, ATTEMPTED
P ERFORMANCE OR NON-PERFORMANCE OF THIS AGREEMENT AND/OR THE OPERATIONS,
ACTIVITIES AND SERVICES DESCRIBED HEREIN, WHETHER OR NOT CAUSED IN WHOLE OR IN
PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY CONTRACTOR LIKEWISE COVENANTS AND
Agreement for Services — CFW / Arts Council FY2013
Page 3 of 10
AGREES TO AND DOES HEREBY INDEMNIFY AND HOLD HARMLESS CITY FROM AND AGAINST
ANY AND ALL INJURY, DAMAGE OR DESTRUCTION OF PROPERTY OF CITY, ARISING OUT OF OR
IN CONNECTION WITH ALL ACTS OR OMISSIONS OF CONTRACTOR, ITS OFFICERS, MEMBERS,
AGENTS, EMPLOYEES, SUBCONTRACTORS, INVITEES, LICENSEES, PROGRAM PARTICIPANTS,
OR RECEIPIENTS, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED
N EGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR
S UBCONTRACTORS OF CITY CONTRACTOR AGREES TO AND SHALL RELEASE CITY, ITS
AGENTS, EMPLOYEES, OFFICERS AND LEGAL REPRESENTATIVES FROM ALL LIABILITY FOR
INJURY, DEATH, DAMAGE OR LOSS TO PERSONS OR PROPERTY SUSTAINED IN CONNECTION
WITH OR INCIDENTAL TO PERFORMANCE UNDER THIS AGREEMENT, EVEN IF THE INJURY,
DEATH, DAMAGE OR LOSS IS CAUSED BY CITY'S SOLE OR CONCURRENT NEGLIGENCE
Contractor shall require all of its subcontractors and Recipients to include in their subcontracts a
release and indemnity in favor of City in substantially the same form as above.
10. MISAPPRORIATION OF FUNDS.
In the event it is determined that Contractor or any Recipient has misused, misapplied or
misappropriated all or any part of the funds provided hereunder, Contractor agrees to indemnify, hold
harmless and defend the City of Fort Worth its officers, agents, servants, and employees, from and
against any and all claims or suits resulting from such misuse, misapplication or misappropriation.
11. CHARITABLE IMMUNITY.
If Contractor, as a charitable or nonprofit organization, has or claims an immunity or exemption
(statutory or otherwise) from and against liability for damage or injury, including death to persons or
property, Contractor hereby expressly waives its rights to plead defensively such immunity or exemption
as against the City.
12. ASSIGNMENT AND SUBCONTRACTING.
Contractor shall not assign or subcontract all or any part of its rights, privileges or duties under
this Agreement without the prior written consent of City, and any attempted assignment or subcontract of
same without such prior written approval shall be void and constitute a breach of this agreement.
13. COMPLIANCE WITH LAWS, ORDINANCES, RULES AND REGULATIONS.
Contractor, its officers, agents, employees and subcontractors shall abide by and comply with all
laws, federal, state and local, including all ordinances rules and regulations of City. It is agreed and
understood that if City calls to the attention of Contractor any such violation on the part of Contractor or
any of its officers, agents employees or subcontractors, then Contractor shall immediately desist from
and correct such violation.
14. NON-DISCRIMATION COVENANT.
Contractor in the execution, performance or attempted performance of this contract and
Agreement, will not discriminate against any person or persons because of disability age, familial status
sex, race, religion, color or national origin, nor will Contractor permit its officers, agents, employees, or
subcontractors to engage in such discrimination. This Agreement is made and entered into with reference
specifically to Chapter 17, Article III, Division 3, of the City Code of the City of Fort Worth ("Discrimination
in Employment Practices") and Contractor hereby covenants and agrees that Contractor its agents,
e mployees and subcontractors have fully complied with all provisions of same and that no employee or
e mployee -applicant has been discriminated against by either Contractor, its agents, employees or
subcontractors
Agreement for Services — CFW / Arts Council FY2013
Page 4 of 10
15. INSURANCE.
Contractor shall procure and shall maintain during the term of this Agreement the following
insurance coverage:
1. Commercial General Liability (CGL): $1,000,000.00 per occurrence, with a
$2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's
Risk Manager.
2. Non -Profit Organization Liability or Directors & Officers Liability: $1 000,000.00
per occurrence, with a $1,000,000.00 annual aggregate limit in a form that is
acceptable to the City's Risk Manager.
Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance
coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of
the City's Risk Manager
Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City.
Each insurance policy required by this Agreement, except for policies of worker's compensation or
accident/medical insurance shall list the City as an additional insured City shall have the nght to revise
insurance coverage requirements under this Agreement
Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall
provide sufficient compensation insurance to protect Contractor and City from and against any and all
Worker's Compensation claims arising from the work and services provided under this Agreement.
16. RIGHT TO AUDIT RECORDS.
Contractor agrees that the City shall, until the expiration of three (3) years after final payment
u nder this Agreement have access to and the right to examine whether in hard copy or electronic format
any directly pertinent books, documents papers and records of the Contractor involving transactions
relating to this Agreement. Contractor agrees that the City shall have access during normal working
hours to all necessary Contractor facilities and shall be provided adequate and appropriate workspace in
o rder to conduct audits in compliance with the provisions of this section The City shall give Contractor
reasonable advance notice of intended audits.
Contractor further agrees to include in all of its subcontractor and Recipient agreements
hereunder a provision to the effect that the subcontractor and/or the Recipient agrees that the City shall,
u ntil the expiration of three (3) years after final payment under the subcontract or this Agreement, have
access to and the right to examine, whether in hard copy or electronic format, any directly pertinent
books, documents, papers and records of such subcontractor involving transactions to the subcontract or
this Agreement, and further that City shall have access during normal working hours to all subcontractor
or Recipient facilities and shall be provided adequate and appropriate workspace in order to conduct
audits in compliance with the provisions of this paragraph. City shall give subcontractor or Recipient
reasonable advance notice of intended audits. This Section 16 shall survive the expiration of the term of
this Agreement.
17. GOVERNING LAW AND VENUE.
This Agreement shall be governed by and construed under the laws of the state of Texas. Should
any action, whether real or asserted, at law or in equity, arise out of the execution, performance
attempted performance of this Agreement, venue for said action shall Ile in Tarrant County, Texas.
18. NOTICES.
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand -
delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party shown
below:
Agreement for Services — CFW / Arts Council FY2013
Page 5of10
Horatio Porter Jody Ulich
Budget Officer President
City of Fort Worth Arts Council of Fort Worth & Tarrant County, Inc.
1000 Throckmorton St. 1300 Gendy Street
Fort Worth, Texas 76102 Fort Worth Texas 76107
(817) 392-2379 (817) 732-2360
19. NO WAIVER.
The failure of City or Contractor to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment
to any extent of City's or Contractor's right to assert or rely upon any such term or right on any future
occasion.
20. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION.
Contractor hereby warrants to the City that Contractor has made full disclosure in writing of any
existing or potential conflicts of interest related to Contractor's services under this Agreement. In the
event that any conflicts of interest arise after the Effective Date of this Agreement, Contractor hereby
agrees immediately to make full disclosure to the City in writing. Contractor, for itself and its officers,
agents and employees, further agrees that it shall treat all information provided to it by the City as
confidential and shall not disclose any such information to a third party without the prior written approval
of the City. Contractor shall store and maintain City Information in a secure manner and shall not allow
unauthorized users to access, modify, delete or otherwise corrupt City Information in any way.
Contractor shall notify the City immediately if the secunty or integrity of any City information has been
compromised or is believed to have been compromised.
21. SEVERABILITY.
If any provision of this Agreement is held to be invalid, illegal or unenforceable, the validity,
legality and enforceability of the remaining provisions shall not in any way be affected or impaired.
22. FORCE MAJEURE.
If either party is unable, either in whole or part, to fulfill its obligations under this Agreement due
to acts of God strikes, lockouts, or other industrial disturbances; acts of public enemies; wars;
blockades- insurrections; riots; epidemics- public health crises; earthquakes; fires; floods; restraints or
prohibitions by any court, board, department, commission, or agency of the United States or of any state;
declaration of a state of disaster or of emergency by the federal, state county, or City government in
accordance with applicable law, issuance of a Level Orange or Level Red Alert by the United States
Department of Homeland Security; any arrests and restraints; civil disturbances; or explosions* or some
other reason beyond the party's reasonable control (collectively, ' Force Majeure Event"), the obligations
so affected by such Force Majeure Event will be suspended only during the continuance of such event.
23. HEADINGS NOT CONTROLLING.
Headings and titles used in this Agreement are for reference purposes only and shall not be
deemed a part of this Agreement.
24. ENTIRETY OF AGREEMENT.
This written instrument constitutes the entire agreement by the parties hereto concerning the
work and services to be performed hereunder, and any prior or contemporaneous, oral or written
agreement, which purports to vary from the terms hereof shall be void.
Agreement for Services — CFW / Arts Council FY2013
Page 6 of 10
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort Worth,
Tarrant County, Texas, to be effective October 1, 2012.
CITY OF FORT WORTH
4444-datf
arles W. Daniels
Assistant City Manager
Date: /12 2/. f2.
ATTEST:
MaryKayser
City Secretary
Date: /
APPROV
ATO FORM AND LEGALITY.
Denis'd McElroy
Assistant City Attotney
CONTRACT AUTHORIZATION:
M&C: C-25916
Date Approved: October 16, 2012
Agreement for Services — CFW / Arts Council FY2013
Page 7of10
ARTS COUNCIL OF FORT WORTH AND
TARRANT COUNTY, INC.
Jody Ulich l
President
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STATE OF TEXAS
COUNTY OF TARRANT §
BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this
day personally appeared Jody Ulich, known to me to be the person whose name is subscribed to the
foregoing instrument and acknowledged to me that the same was the act of the Arts Council of Fort
Worth and Tarrant County, Inc. and that she executed the same as the act of said Arts Council of Fors
Worth and Tarrant County, Inc. for the purpose and consideration therein expressed and in the capacity
therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of
InnALSAAnNAnn_nAAANnnnA_ 0kAAAAAAA1AAAAAAA6fi
KAREN M. HOLCOMB
My Cornr»rsslon Expiros
Septer bor 10, 2014
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STATE OF TEXAS
V V 1/4 in, V %'•iVV V':• V V
§
COUNTY OF TARRANT §
A.D 2012.
"
(___-0-//atio pit .1),114
Notary F ublic in and for the State of Texas
BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this
day personally appeared Charles W. Daniels, known to me to be the person whose name is subscribed
to the foregoing instrument and acknowledged to me that the same was the act of the City of Fort Worth
for the purpose and consideration therein expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this
day ofer , A.D 2012
Notary Public in and for the State of Texas
_.
•
EVONIA DANIELS
MY COMMISSION EXPIRES
July 10, 2013
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Agreement for Services — CFW / Arts Council FY2013
Page 8 of 10
EXHIBIT A
Fiscal Year 2013
PROGRAM SERVICE ACTIVITIES
Administration and monitoring of contracts:
- Annual Goal — Administrative costs of no more than 25%
- Annual Audit — Annual audit performed by an independent audit firm
o Report submitted to City upon completion
Produce education workshops for Arts Organizations within the City of Fort Worth
o Ninety Nines CPA Training Workshops
Manage and Coordinate the arts grants program and contracts for cultural services
1. Provide for an open, unbiased, and competitive grants process.
2. Ensure proposed grant activities consist of arts programming (exhibitions,
installations, performances, concerts, etc.) within the City.
3. Ensure diversity on grants panels.
4. Require from Recipients and provide to the City of Fort Worth, quarterly monitoring
of Recipients' grant goals.
5. Ensure use of sound fiscal practices and encourage best practices throughout
Recipient organizations.
- Act as a fiscal agent for the City of Fort Worth
o Provide pass -through funding to Recipients as directed by the City of Fort Worth pursuant to
Section 2 of this Agreement.
Promote and credit the City of Fort Worth as a critical partner in funding for the arts.
1 Ensure the City of Fort Worth is credited in printed materials
2. Promote and quantify the City of Fort Worth as a cultural destination to visitors
Audiences Served
Goal:
Through contracts for cultural services with area arts organizations, make available a variety of
arts programming (events, performances, exhibits, and the like) to residents of and visitors to the
City of Fort Worth:
General Operations:
N umber served annually:
Youth served annually*
Admitted free of charge annually:
Neighborhood Arts Program (outreach):
N umber served annually
Youth served annually'
N umber of presentation days:
Attendance drawn from Council districts:
150,000
70,000
50%
250,000
200,000
70
8
Requirement: Collect attendance data from all Arts Council -funded organizations
Documentation: quarterly summary attendance reports for both General Operations
and NAP -funded programs.
Goal: Provide low-cost exhibit and education opportunities for artists and arts administrators in the City:
Educational workshops presented annually 4
Community Arts Center Gallery and Theater Rental annually 300 days
Community Arts Center attendance annually 100,000
Requirement: Collect usage data for all Arts Center -based events
- Documentation: Workshop satisfaction survey statistics
- Documentation: Quarterly Arts Center traffic statistics
Agreement for Services — CFW / Arts Council FY2013
Page 9 of 10
EXHIBIT B
SECTION I / SECTION II
QUARTERLY REPORT
Agreement for Services — CFW / Arts Council FY2013
Page l0 of 10
FORT WORTH
EXHIBIT "B" - QUARTERLY AWARD REPORT
THE CITY OF FORT WORTH * BUDGET AND RESEARCH DIVISION * 1000 THROCKMORTON STREET * FORT WORTH, TX 76102
(817) 392-8500 * FAX (817) 392-8502
Name:
Address :
CFW Contract No. :
CFW Fund Year :
Total Annual Allocation :
Percent of Total Budget :
Reporting Quarter Ending: Quarter 1
December 31
Quarter 2
March 31
Quarter 3
June 30
Quarter 4
September 30
Total
Section I. Expense Classification:
TOTAL EXPENSES:
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00 $0.00 $0.00 $0.00 $0.00
Reporting Quarter Ending:
Quarter 1
December 31
Quarter 2
March 31
Quarter 3
June 30
Quarter 4
September 30
Total
Section II. Goals/Services
Administration and monitoring of contracts:
Admin costs of not more than 25%
Coordination and Staging of Events
Seive 140,000 (70,000 students) I
Events in disadvantaged neighborhoods
801ocations
Promotion of the City of Fort Worth
Signature - Preparer Date Signature -Award Administrator Date
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/16/2012
DATE: Tuesday, October 16, 2012 REFERENCE NO.: **C-25916
LOG NAME: 02ARTS COUNCIL FY2013
SUBJECT:
Authorize Execution of a Contract with the Arts Council of Fort Worth and Tarrant County, Inc , in the
Amount of $799,690.00 from the General Fund to Promote Artistic and Cultural Activities for Fiscal Year
2013 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
;It is recommendedthat the City Council authorize execution of a contract with the Art Council of=Fort
North and Tarrant County, Inc., in the amount of_$799,690 00 from the General Fund to promote artistic`an
cultural activities for Fiscal Year 2013,
DISCUSSION:
During theFiscalYear 201-3 budget process, the City Council approved financial- support for theArts-
Council of Fort Worth =and Tarrant County; Inc.(the =Arts Council) in the amount of$799,690.00frorn the
General Fund. The information belowr captures the allocation on how these funds are to be distributed for
Fiscal Year 2013; -
ITEM
Grant Program Funding
iVlanagement of Community Arts Center;
Management of Rose Marine Theater(Artes=de la Rosa)
TOTAL
AMOUNT
$549,690.00
$200,000.00
-50.000.00
799,690.00
In order to streamline the allocation of funds=to various organizations -the; City of Fort Worth (City) Partne
With the Arts Council- to distribute funds; thus, the City will make a single payment in the amountf
$799,690.00 to the Arts Council
This is the City`s fourth year to partner with the Arts Council The -Arts Council WI se use the fiends in
support -cif the Neighborhood :Arts Program and for grants` that support general operating -costa-of art ageuciea
These funds allow the Arts Council to- continue to provide funding andleadershtp To:stimulate' and ensure_the
advancement of arts Via assistance to non-profit organizations in the City of Fort Worth The contract will
include a requuementstating that these funds must be used for arts programming (exhibitic ns, izistallarions, _ .,
performances, concerts, etc.) within-- the City -In turn, these projects enhance the cultural and artistic lifeof
the community.
FISCAL INFORMATION:
The Financial Management Services Director certifies that funds are available in the currentoperating__
budget, as appropriated, of theGeneralFund
FUND CENTERS:
TO Fund/Account/Centers
CERTIFICATIONS:
Submitted for City Manager's Office by:
Originating Denartment Head:
Additional Information Contact:
ATTACHMENTS
No attachments found.
FROM Fund/Account/Centers
GG01 539120 0906210
Fernando Costa (6122)
Horatio Porter (2379)
Kendra Noble (8500)
$799.690.00