HomeMy WebLinkAboutContract 43832 (2)CSC No. C-25898
ate...._ •--
SECRBTAR�� �0
Date: /O/3///Z
Approved aand
As rs sant
Attest:
City Secretary,
ttomey
FORT WORTH
•
OFFICIAL RECORD
CITY
FT. woaTh, 1X I
1
CITY SECRETARY
CONTRACT MO.
ooi, OF ran cR H
RATIVE PIJRC111AS E CUSTOMU : R AOR E,
(Quote)
5c 3
Thi.Cooperative Pu base Customer Agreement ("Customer Agreement") is entered into by and between Lantana
Communications Corp., an authorized reseller of AVAYA, Inc. services ("Vendor") and the City of Fort Worth,
("Customer" or "Authorized Customer"), a Texas local government entity, and a Customer as defined in Section 3. A. OF
Appendix A of the Standard Terms and Conditions For Product and Related Services Contracts of the agreement between
the Department of Information Resources (the "Entity") and Vendor, Contract No. DIR-SDD-1499, as amended, (the
"Entity Agreement") with an effective date of 11/30/2010.
This Customer Agreement shall be governed by the terms and conditions of the Entity Agreement, which is incorporated
herein by reference and is available online` at
http://www2.dir.state.tx.us/icticontracts/Pages/Details.aspx?dir contract_number=DIR-SDD-
1499&Retum=http%3A//www2.dir.state.tx.us/ict/contracts/Pages/ResultsByProduct.aspx%3Fa%3DTexasDIRContractNumb
er%3A'DIR-SDD-1499 or upon request from Vendor. The Entity Agreement expires on 11/30/2014.
Authorized Customer is eligible and desires to purchase maintenance, support, and monitoring services pursuant to the
terms and conditions of the Entity Agreement as the Entity may specify from time to time, as well as the terms and conditions
of this Customer Agreement, and Exhibit A, Quote Reference Number 339426, which is attached hereto and made a part
of this Agreement.
Entity will only be responsible for services provided to Entity and will not be responsible for payments for services provided to
any individual Customer. The Authorized Customer agrees to the terms and conditions of the Entity Agreement as
applicable. The Authorized Customer hereby agrees that it is separately and solely liable for all obligations and payments for
goods and services provided hereunder. Vendor agrees that Customer shall be entitled to the same rights and protections
under the law afforded to the Entity under the Entity Agreement, as applicable, as if Customer had entered into the Entity
Agreement. Further, Vendor agrees that until the expiration of three (3) years after final payment under this Customer
Agreement, or the final conclusion of any audit commenced during the said three years, Customer, or Customer's
designated representative, shall have access to and the right to audit at reasonable times, all Vendor records involving
transactions relating to this Customer Agreement necessary to determine compliance therewith, at no additional cost to the
Customer. Vendor agrees that the Customer shall have access to such records during normal business hours. Customer
shall provide Vendor with reasonable advance notice of any intended audits.
The undersigned represents and warrants that he/she has the power and authority to execute this Customer Agreement,
bind the respective Authorized Customer, and that the execution and performance of this Customer Agreement has been
duly authorized by all necessary Authorized Customer action by M&C C-25898 approved on 10/02/2012.
Authorized Customer has caused this Customer Agreement to be executed by its duly authorized representative to be
effective as of the date signed below by Customer.
Customer Name: City of Fort Worth
Signature
4774•••••eli
Printed Name:
rernQ ndb Onsta,
Title: Assistant City Manager „cs-�-0t t� ,
ictiac'
ffori sr siz/
oat° % ,,p_
as si►
o0 `30%
-0
. ,
° 1
woo act
ocy
414142,, ?'t
Vendor Name: Lantana Communications Corp.
Signature
Printed NlameV
_,eoc'cct I LP-1-C
v Title: "
Date:
CAt(-1/02t
ANattest:me: �6 //� I(CEC'. L Na
Title: 1/( FP(+(�� (_�-1- ;Aston( )/Il71--( V� �
CSC No. C-25898
EXHIBIT A
QUOTE
AVAyJ\
Service Agreement Detail Document
Ft. Worth Water
For
City of Fort Worth
Quote Reference Number: 339426
Quote Produced on Aug 27, 2012
Quote Expires on Dec 25, 2012
Estimated Service Agreement Start Date: Sep 1, 2012
Maintenance Payment Frequency: Annual Prepaid
Maintenance Quote Term in Months: 36
Port Pricing Type: N/A
Region: United States
Currency: USD
* Estimated Subsequent Invoice Amount is for informational purposes only & does not reflect 1) changes associated with utility measurements gathered at true -up, 2) subsequent component additions to already covered product
categories or 3) Invoice amounts for items eligible for coverage in yearly increments. Estimated subsequent invoice amounts are calculated assuming that coverage is still available in subsequent years.
* The quoted items included in this report must be covered by a current, unexpired contract to generate a complete quote detail.
page: 3
SAP Sold to: 0005108993
FL: 0005108993
Organization Code: B001
Distribution Channel: 01
Payer Ref Number: 0000000000
FL Address:
CITY OF FORT WORTH
1511 11TH AVE
FORT WORTH , TX 76102
MPC/Material Code
CMS Software
000000000000193108
000000000000223456
000000000000223535
Description
36-Month Term
CALL MANAGEMENT SYSTEM NEW T5120/X4270 TRACKING
CMS R15 STANDARD PACKAGE
CMS R15 SURVIVABLE PER AGENT 101-250 LIC:CU
CMS/CentreVu Platform
000000000000178797
000000000000195291
000000000000223502
36-Month Term
CMS SCSI EXTERNAL DISK U5/SB 36G
CMS SERVICES KIT/ADDITIONAL HARDWARE FOR NETRA/T5220
PLATFORMS
CMS R15 HDWR PLTFRM NETRA 210
CONVERGED_PERIPHERALS
000000000000216261
UPS_ENTERPRISE
000000000700434798
Uninterruptible Power Systems
000000000700465289
000000000700465453
000000000700465503
36-Month Term
S8510 ESS & LSP
36-Month Term
UPS ENVIRONMENTAL PROBE
36-Month Term
PW9130 1000 120V RACK WITH SNMP CARD
9130 1000 VA EXTENDED BATTERY MODULE
9130 BDM FOR 700-1500 VA RACK MOUNT UPS 120V
Utility CMS
000000000000179479
36-Month Term
CMS Administered Supervisors (minimum 25)
AVAyA
*Qty Delayed Months Monthly Initial Invoice
Billing Date Unit Amount
Price
Full Coverage 24x7
1
1
101
Full Coverage 24x7
1
1
1
Parts Plus Remote
Support 24x7
1
Onsite HW 24x7
1
36
36
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$44.53
$3.37
$0.00
$0.00
$0.00
$9
$0.00
$0.00
$0.00
$534.36
$40.444
�
*Estimated
Subsequent
Invoice Amount
Full Coverage 24x7
1
1
1
Full Coverage 24x7
25
36
36
36
36
$18.39
$9.80
$6.62
$2.62
$220.68
$117.60
$79.44
*,413713,
$786.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$534.36
$40.44
$220.68
$117.60
$79.44
*Estimated Total
Price
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,603.08
31,603.08
$121.32
$662.04
$352.80
$238.32
$786.00 $2,358.00
page: 5
SAP Sold to: 0005108995
FL: 0005108995
Organization Code: B001
Distribution Channel: 01
Payer Ref Number: 0000000000
FL Address:
CITY OF FORT WORTH
4500 WILMA LANE
ARLINGTON , TX 76012
MPC/Material Code
Converged Software
000000000000193806
Converged Voice Products
000000000700394984
000000000700395221
000000000700407802
000000000700464506
000000000700466006
000000000700466618
000000000700469273
Description
36-Month Term
UTILITY TRIGGER REMOTE GATEWAY NEW SITE TRACKING CODE
SA CM GATEWAY LARGE
000000000000230212
SA CM GATEWAY SMALL
000000000000230152
(� Tc
ae `,9x, ;}"m))fim 'e §atsi:.h' f" •�id„wy.
36-Month Term
G700 R4 AC/DC MEDIA GATEWAY RHS
MM714 ANALOG 4+4 MEDIA MODULE RHS
G450 CHASSIS/MAIN BOARD/80 CHANNEL DSP DAUGHTERBOARD/1 PSU
USB MODEM USR5637-OEM 56K ROHS 6
S8300C SERVER - NON GSA
MM714B ANALOG 4+4 MEDIA MODULE - NON GSA
G430 MEDIA GATEWAY
36-Month Term
SA PARTS 24X7X4 SUPT CM LARGE GATEWAY 3YR AN PREPD
SA_COMM MGR SW SUPPORT
R5
000000000000229795 SUPT ADV PREFERRED TRACKING REMOTE SITE CM R5
T.IR
*Oty
Billing Date
Parts Plus Remote
Support 24x7
1
Parts Plus Remote
Support 24x7
1
1
1
1
1
1
1
Parts 7x24
36-Month Term
SA PARTS 24X7X4 SUPT CM SMALL GATEWAY 3YR AN PREPD
36-Month Term
qT
PCTotals -
C
1
Parts 7x24
1
Preferred
AVAyA
Delayed Months Monthly Initial Invoice
Unit Amount
Price
36
36
36
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$74.10
$47.88
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0
$889.20
$574.56
$0.00
40.00
*Estimated
Subsequent
Invoice Amount
$0.00
00,
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$889.20
$574.56
*Estimated Total
Price
$0.00
0.
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
00,
$$2,667.60
$1,723.68
$0.00
page: 7
MPC/Material Code
000000000000195313
000000000700381254
000000000700463482
000000000700463508
000000000700463524
000000000700466014
Intuity AUDIX HW Platform
000000000700403520
yMIDSIZE_APP_SRVR_D
000000000700448558
Description
COMPACT FLASH READER WITH FLASHCARD RHS
COMPACT FLASH 128MB RHS
FACILITY TEST CIRCUIT PACK TN771 DP - NON GSA
BUS TERMINATOR CIRCUIT PACK AHF110 - NON GSA
24PT ANALOG LINE CIRCUIT PACK TN793CP - NON GSA
DS1 INTERFACE CIRCUIT PACK TN464HP - NON GSA
q.
36-Month Term
AM KEYBOARD US TYPE WITH MOUSE RHS
36-Month Term
APPL ENBLMNT PE1950 COMMON SERVER
MODULAR_MSG_HW
000000000700457245
000000000700457633
Modular Msg Arch
000000000700403793
000000000700403819
000000000700403900
PG Tot
36-Month Term
AM 8-PORT KVM SWITCH F1DA108Z US
UC NMS CARD AG6060 ONE-X SPEECH S8730 PCI-X
36-Month Term
AM S3500 MAS RHS
AM S3500 MSS -HIGH AVAILABILITY RHS
AM T1 CARD KIT RHS
SA APPL SERVER SMALL 36-Month Term
000000000000230392 SA PARTS 24X7X4 SUPT APPLICATION SMALL SERVER 3YR AN PREPD
SA CM GATEWAY LARGE
000000000000230212
36-Month Term
SA PARTS 24X7X4 SUPT CM LARGE GATEWAY 3YR AN PREPD
SA CM SERVER MEDIUM
000000000000230062
SA CM SERVER SMALL
000000000000230032
36-Month Term
SA PARTS 24X7X4 SUPT CM MEDIUM SERVER 3YR AN PREPD
CT,
36-Month Term
SA PARTS 24X7X4 SUPT CM SMALL SERVER 3YR AN PREPD
*Qty
1
1
1
2
1
8
Delayed Months Monthly
Billing Date Unit
Price
Parts Plus Remote
Support 24x7
1
Onsite HW 24x7
1
Onsite HW 24x7
1
1
Parts Plus Remote
Support 24x7
1
1
1
1
1
1
Parts 7x24
1
Parts 7x24
2
Parts 7x24
1
Parts 7x24
1
36
36
36
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Initial Invoice
Amount
$0.00
$0.00
$0.00
$0.00
$o.00
$0.00
$0.00
$0.00
$0.00
$0.00
*Estimated
Subsequent
Invoice Amount
$0.00
$0.00
$0.00
$0.00
$o.00
$0.00
$0.00
$0.00
$0.00
$0.00
*Estimated Total
Price
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
36
36
36
$57.00
$74.10
$123.12
$684.00
$1,778.40
$1,477.44
$684.00
$1,778.40
$1,477.44
$2,052.00
$5,335.20
$4,432.32
36
$37.62
$451.44
$451.44
$1,354.32
page: 9
MPC/Material Code
Description
*Qty
Billing Date
SA_MODULAR MSG SW 36-Month Term Preferred
SUPPORT R4
Delayed Months Monthly Initial Invoice
Unit Amount
Price
*Estimated *Estimated Total
Subsequent Price
Invoice Amount
000000000000240828 SA PREFER SUPT MM R4 AVAYA STORE 1 SEAT 3YR AN PREPD 101 36 $0.91 $1,102.92 $1,102.92 $3,308.76
000000000000248716 UPGRADE ADVANTAGE MM R4 AVAYA STORE 1 SEAT 3YR AN PREPD 101 36 $0.26 $315.12 $315.12 $945.36
.. ,
.I.A.CaPtIS
SA_ONE X PORTAL SW 36-Month Term Preferred
SUPPORT R1
000000000000249578 UPGRADE ADVANTAGE UCE R1 ONE-X PORTAL R1 STANDARD /E
000000000000253352 SA PREFER SUPT UCE R1 ONE-X PORTAL R1 STANDARD /E
• L, - ,
SA_ONE-X COMMUNICATOR 36-Month Term
SW R1
000000000000249572 UPGRADE ADVANTAGE UCE R1 ONE-X COMMUNICATOR R1 /E
000000000000253340 SA PREFER SUPT UCE R1 ONE-X COMMUNICATOR R1 /E
• a•• .;
-;,4.. .••
SCONE-X MOBILE SW RI 36-Month Term
000000000000249590 UPGRADE ADVANTAGE UCE R1 ONE-X MOBILE R1 CLIENT /E
000000000000253376 SA PREFER SUPT UCE R1 ONE-X MOBILE R1 CLIENT /E
„. . •
• ''.L.‘f • L.a..;b_a__a.„,".-...;,..4.1.i..I.ato.;..g1;;LL.,......;•01,,iiJL4KiStit•,...„I‘..,•Sb
SA _UNIFIED COMM EDITION 36-Month Term
RI
000000000000249596
000000000000249614
000000000000253388
000000000000253400
165 36 $0.00 $0.00
165 36 $0.00 $0.00
hike .[
Preferred
165
165
Preferred
165
165
36
36
$0.00
$0.00
$0.00
$0.00
36 $0.00 $0.00
36 $0.00 $0.00
, if..\•#",; ; Ifr"
Preferred
UPGRADE ADVANTAGE UCE R1 46XX VPN R2 /E 135 36 $0.00 $0.00
UPGRADE ADVANTAGE UCE R1 IP SOFTPHONE R6 /E 30 36 $0.00 $0.00
SA PREFER SUPT UCE R1 46XX VPN R2 /E 135 36 $0.00 $0.00
SA PREFER SUPT UCE R1 IP SOFTPHONE R6 /E 30 36 $0.00 $0.00
,/,,,,,..:,;', .: "' r L. ' ', ; .*:4' 'i;g;'LLt4:!`"kaifiti.21;,1=sicS '=,L41:.;4';,it`.*:Viii."41qP!4;‘''"iit 1/4
UPS_ENTERPRISE 36-Month Term Onsite HW 24x7
000000000700434798 UPS ENVIRONMENTAL PROBE 2 36 $3.37
..- ..,. . „ . . .,.. .
......,.L.LL.1.••". .....‘,..64 ..4.7',),;,,,4...;;;‘,;-.4.z.k.f.i;•;fli,.,, "&.:,,i'e-2i,„,,. ...,:v.".;;Ls,,...../;L,.: cet,::=triME w jetia,;,;.',.:1,..-C.':';;;LI.:;) ' .t;.1:;'..,Iiiittaii+...',v,.;;.,k,„,„,„-1;t .,1/4.1,1L.4414.,a‘„'
Unified M-essenger Products 36-Month Term Parts Plus Remote
Support 24x7
1
000000000700307283 AM SRVR PWR CORD L405-R
000000000700402860 AM S3500 MAS FOR ONE-X SPEECH / UCC
.ci ;T.
Uninterruptible Power Systems 36-Month Term
000000000700465289 PW9130 1000 120V RACK WITH SNMP CARD
000000000700465453 9130 1000 VA EXTENDED BATTERY MODULE
000000000700465503 9130 BDM FOR 700-1500 VA RACK MOUNT UPS 120V
, r • - • - • - - - - I - • 7.
b4L „ it.;* cA`f 11,4';".114}'i;
$80.88
any,
$0.00
$0.00
$0.00
$0.00
$0.00 $0.00
$0.00 $0.00
90
$0.00
$0.00
tnnn
$0.00
$0.00
$0.00
$0.00
$80.88
• • :
4.'144
36 $0.40 $4.80 $4.80
1 36 $34.01 $408.12 $408.12
. • , , , . , „ . _ .a._ ._, ___. . _
...-.. -- .....„ La, ‘..e.1A3 ,,rj,‘,14 '.,J:k.'. '':f...4*'*.ilit. ;‘,..C: ...e.•“th`'.e.14^::"*-1/2, SS2 "1.*:"'''Sk11‘
Full Coverage 24x7
2
2
2
36 $18.39 $441.36 $441.36
36 $9.80 $235.20 $235.20
36 $6.62 $158.88 $158.88
444 0 *.
$0.00
50.00
$0.00
$0.00
$0.00
$0.00
$242.64
$14.40
$1,224.36
$1,324.08
$705.60
$476.64
M&C Review
Page 1 of 2
CITY COUNCIL AGENDA
DATE:
CODE:
SUBJECT:
10/2/2012
C
Official site of the C
COUNCIL ACTION: Approved on 10/2/2012
REFERENCE NO.:
**C-25898
LOG NAME
PUBLIC
HEARING:
Authorize Execution of an Agreement with Lantana Communications Corp., in the
Amount Not to Exceed $97,715.40 Per Year to Renew Maintenance, Support and
Monitoring for the Water Customer Relations Communication System Using a Texas
Cooperative Agreement (ALL COUNCIL DISTRICTS)
y of Fort Worth, Texas
FORT WORTI1
60CALL CENTER
2012
TYPE:
CONSENT
NO
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an Agreement with Lantana
Communications Corp , as an authorized reseller of services for Avaya, Inc., in the amount not to
exceed $97,715.40 per year to renew maintenance, support and monitoring for the Water Customer
Relations Communication System and Integrated Computer Automation and Business Application
Software using the State of Texas Department of Information Resources Contract No. DIR-SDD-
1499.
DISCUSSION:
On June 17, 2008, (M&C C-22879) the City Council authorized the procurement, licensing, and
support of hardware and software for communications systems used by Water Customer Relations.
The purpose of this Mayor and Council Communication (M&C) is to authorize the renewal of
maintenance, support, and monitoring services with Lantana Communications Corp. Lantana
Communications Corp. is a direct authorized reseller of services for Avaya, Inc. under DIR Contract
No. DIR-SDD-1499.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under
a Cooperative Purchasing Agreement satisfies any state law requiring that the local government seek
competitive bids for the purchase of the item DIR contracts were competitively bid to increase and
simplify the purchasing power of government entities.
ADMINISTRATIVE AMENDMENT - An increase or administrative amendment for this Agreement
may be made by the City Manager, or his designee for the amount up to $50 000 00 and does not
require specific City Council approval so long as sufficient funds have been appropriated
M/WBE - A waiver for the goal for MBE/SBE subcontracting requirements was requested by the
Water Department and approved by the M/WBE Office because the purchase of goods and services
is from sources where subcontracting or supplier opportunities are negligible.
TERM - This Agreement shall be effective September 1, 2012 and expire August 31, 2013.
RENEWAL OPTIONS - This Agreement may be renewed for an additional one-year term at the City's
option in accordance with the terms of the DIR contract. This action does not require specific City
Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Water and Sewer Operating Fund.
mhtml: file://C'\Documents and Settings\csalone\My Documents\Projects\Lantana\2012\... 10/30/2012