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HomeMy WebLinkAboutContract 43706-A3 (2)RECEIVED JUN 25 2013 CITY SECRETARY CONTRACT NO. 145/0 (LaS THIRD AMENDMENT TO CITY SECRETARY CONTRACT NO. 43706 WHEREAS the City of Fort Worth ("City") and Day Resource Center for the Homeless ("Agency") made and entered into City Secretary Contract No. 43706 (the "Contract"); WHEREAS, City provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Emergency Solutions Grant Program ("ESG"); WHEREAS, the ESG program is intended to provide homeless persons or persons at risk of becoming homeless with financial assistance, basic shelter, essential supportive services, and/or operations, as applicable; WHEREAS, the Contract was first amended in January 2013 to add an additional $37,080.50 in ESG funds for a total of $73,901.98. It was amended a second time in March 2013 to revise the Budget detail for the additional funds, amend the insurance provisions, and amend certain attachments and exhibits to comply with the new HUD 2013 income limits; WHEREAS, Section 5.2.2 of the Contract permits Agency to increase or decrease line item amounts in the Budget, subject to written approval by the Director of the Housing and Economic Development Department, so long as the total Contract Budget does not change; and WHEREAS, the Agency has requested further revisions to certain line items in the Budget; and WHEREAS, it is the mutual desire of City and Contractor to amend certain line items of the Budget. NOW, THEREFORE, City and Contractor hereby agree as follows: I. a. Exhibit B — Budget Revised 03/2013 attached to the Contract is replaced with the attached Exhibit B — Budget Revised 06/2013. b. This amendment is effective as of the date it is fully executed by the Parties as shown by the dates under their respective signatures. II. All other terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and .7re_ iexebv ratified by the Parties.OFFI_ YRAIL, Wiki.1QAMid [SIGNATURES APPEAR ON FOLLOWING PA ;;•_E , a ;VZ Amendment No. 3 to CSC No. 43706 Day Resources Center for the Homeless (ESG) IF G ':r i 1 ACCEPTED AND AGREED: Day Resource Center for the Hom • s By: Bruce Frankel, Executive Director Date: • g7( City of Fort W. rth By: � 1/1" Cynthia Gii-•cia, Acting Director Date: APP :OVED AS TO FORM AND LEGALITY: Assistant City Attorney ATTEST: i1 City Secretaryf,J. M&C: C-25767 M&C: C-26068 Amendment No. 3 to CSC No. 43706 Day Resources Center for the Homeless (ESG) '90 folt or- �Q r n r �r o,� °0000000 Date: 8/7/2012 *zi ?ps vccc'r Date: 1/29/2013 41111,t��t���c\- pFFIC1A1- RECORD CITY SECRETARY 11097G1, Tic t0000004 94A�� EMERGENCY SHELTER ESSENTIAL SERVICES Salaries Life Insurance Health Insurance Unemployment Worker's Compensation Retirement (FICA/Medicare) Office Supplies Postage Printing Craft Supplies Food Supplies Insurance Accounting Contract Labor SHELTER OPERATIONS Maintenance Rent Security Insurance Utilities Supplies Hotel/Motel Vouchers RENOVATIONS SUBTOTAL EMERGENCY SIIELTER HOUSING RELOCATION AND STABILIZATION Salaries- Prevention FICA- Prevention Life Insurance- Prevention Health Insurance- Prevention Disability Insurance- Prevention Unemployment -State- Prevention Salaries- ReHousing FICA- ReHousing Life Insurance-ReHousing Health Insurance- ReHousing Disability Insurance- ReHousing Unemployment -State- ReHousing SUBTOTAL- HR&S FINANCIAL ASSISTANCE Rental Assistance- Prevention Rental -Assistance- ReHousing Utility Payments- Prevention Utility Deposits- ReHousing Moving Costs- ReHousing Motel/Hotel Vouchers- ReHousing Security Deposits- ReHousing SUBTOTAL -FINANCIAL ASSISTANCE HMIS HMIS- Prevention HMIS- ReHousing SUBTOTAL- HMIS TOTAL ESG CONTRACT AMOUNT EXHIBIT B — BUDGET Revised 06/2013 Account 1001 1002 1003 1004 1005 1006 1007 1008 1009 1110 1111 1112 1113 1114 1115 1116 1117 1118 1119 1120 1121 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 3001 3002 3003 3004 3005 3006 3007 4001 4002 Program Budget 26,901.98 Increase $12,000.00 $2,058.00 $1,000.00 59,942.00 $35,000.00 $73,901.98 Amendment No. 3 to CSC No. 43706 Day Resources Centel for the Homeless (ESG) $13,000.00 Revised Program Decrease Budget $8,000.00 55,000.00 Expenditure $38,901.98 $14,591.22 $3,058.00 $1,116.22 $1,942.00 $30,000.00 $1,843.97 S12,474.73 $13,000.00 $73,901..98 $30,026.14 Balance 524,310.76 $1,941.78 $98.03 517,525.27 $43,875.84 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 1/29/2013 DATE: Tuesday, January 29, 2013 LOG NAME: 172011ESGTO2012CONTRACTS 79K SUBJECT: Authorize Change in Use and Expenditure in the Amount of $79,953.90 of Emergency Solutions Grant Funds with the Amount of $37,080.50 of Additional Funds to City Secretary Contract No. 43706 with the Day Resource Center for the Homeless for Emergency Shelter Services, and the Amount of $42,873.40 to City Secretary Contract No. 43703 with Catholic Charities of Fort Worth for Homelessness Prevention Services and Authorize Substantial Amendment to the City's 2011-2012 Action Plan (ALL COUNCIL DISTRICTS) REFERENCE NO.: **C-26068 RECOMMENDATION: It is recommended that the City Council: 1. Authorize a Substantial Amendment to the City's 2011-2012 Action Plan regarding the change in use in the amount of $79,953 90 in Emergency Solutions Grant funds; 2. Authorize the addition in the amount of $37,080.50 to City Secretary Contract No. 43706 with the Day Resource Center for the Homeless for Emergency Shelter Services for a total contract amount of $73,901 98; and 3. Authorize the addition in the amount of $42,873.40 to City Secretary Contract No. 43703 with Catholic Charities of Fort Worth for Homelessness Prevention Services for a total contract amount of $81,051.92. DISCUSSION: On August 2, 2011, (M&C C-25066-Revised) the City Council approved the 2011-2012 Action Plan for use of Federal grant funds from the United States Depai lment of Housing and Urban Develpment, including Emergency Solutions Grant (ESG) funds to benefit homeless persons and persons at risk of being homeless. The Action Plan authorized the amount of $297,018.00 in ESG funds of which $79,953.90 was not spent. In order to ensure that all prior year's ESG funds are spent before the two year expiration date, Staff recommends allocating the remaining amount of $79,953.90 to current ESG providers, as follows: 1 LU Day Resource Center for the Homeless $37,080.50 1.14 Catholic Charities of Fort Worth $42,873.40 w OC Staff recommends the change in use and expenditure of this additional amount of $79,953.90 in unprogrammed ESG funds, the amount of $37 080.50 to the Day Resource Center for the Homeless and the amount of $42,873.40 to Catholic Charities of Fort Worth. The Action Plan funding years selected may vary and years may be substituted based on the principle of First In, First Out in order to expend the oldest grant funds first A public comment period on the change in use of these unprogrammed ESG funds was held from December 21, 2012 to January 22, 2013. Any comments are maintained by the Housing and Economic Development Depai tnient, in accordance with Federal regulations This program benefits ALL COUNCIL DISTRICTS. FISCAL INFORMATION / CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, of the Grants Fund. FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers GR76 539120 017206533200 $37,080.50 GR76 539120 017206533990 $79,953.90 GR76 539120 017206533310 $42,873.40 CERTIFICATIONS: Submitted for City Manager's Office bv: Originating Department Head: Additional Information Contact: ATTACHMENTS 1. Available Funds.docx (CFW Internal) Fernando Costa (6122) Jay Chapa (5804) Cynthia Garcia (8187) Charletra Hurt (7536) M&C Review O .............................................. e. ity a Po h Texas` cI OUNCIL► NDA COUNCIL ACTION: Approved As Amended on 817/2012 - Ordinance No, 20316-08-2012 CONTINUED FROM A PREVIOUS WEEK REFERENCE DATE: 7/24/2012 NO.: CODE: SUBJECT: C TYPE: C-25767 NON - CONSENT LOG NAME: PUBLIC HEARING: 17HUDACTPLANPYI2- 13 YES Conduct a Public Hearing and Approve City's 2012-2013 Action Plan for the Use of Federal Grant Funds from the United States Department of Housing and Urban Development in the Amount of $9 278,851 00 for Program Year 2012-2013 from the Community Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS Grant Programs, Authorize Collection and Use of Program Income Authorize Application of Indirect Cost Rates, Authorize Execution of Related Contracts and Interdepartmental Letters of Agreement and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Conduct a public hearing to allow citizen input and consideration of the City's 2012-2013 Action Plan for use of federal grant funds from the United States Department of Housing and Urban Development in the amount of $9,278,851.00 for Program Year 2012-2013 from the Community Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS grant programs and for the use of program income from activities using prior years' federal grant funds; 2. Approve the City's 2012-2013 Action Plan for submission to the United States Department of Housing and Urban Development including allocations of grant funds to particular programs and activities as detailed below; 3. Authorize the collection and use of an estimated $50,000.00 of program income resulting from activities using prior years' Community Development Block Grant funds for the programs and activities detailed below; 4. Authorize the collection and use of any program income resulting from activities using prior years' HOME Investment Partnerships Program funds for the City's Homebuyer Assistance Program, 5. Authorize the City Manager, or his designee, to execute contracts and interdepartmental Letters of Agreement for a one year term with the agencies listed below in Tables 1, 2, and 3 for Program Year 2012-2013 for Community Development Block Grant, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS grant funds, contingent upon receipt of funding; 6. Authorize the City Manager, or his designee, to extend the contracts and interdepartmental Letters of Agreement for up to one year if an agency or department requests an extension and FORT It ORT11 http://apps.cfwnet.org/council packet/mc_review.asp?ID=17008&councildate=8/7/2012[8/13/2012 11:48:42 AM] M&C Review such extension is necessary for completion of the program; 7. Authorize the City Manager, or his designee, to amend the contracts and interdepartmental Letters of Agreement if necessary to achieve program goals, provided any amendment is within the scope of the program and in compliance with City policies and all applicable laws and regulations governing the use of federal grant funds; 8. Apply indirect cost rates as applicable for the Grants Fund in accordance with the City's Administrative Regulations; and 9. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations to the Grants Fund in the total amount of $9 278 851 00 ($5,830,119 00 in Community Development Block Grant funds, $1,973,169.00 in HOME Investment Partnerships Program funds, $532,857.00 in Emergency Solutions Grant funds and $942,706.00 in Housing Opportunities for Persons with AIDS funds) plus any program income, all subject to receipt of such funds. DISCUSSION: The City's Action Plan is a comprehensive summary of the major housing and community development activities programs and proposed expenditures for the use of federal grant funds in the amount of $9,278,851.00 from the United States Department of Housing and Urban Development (HUD) for the program year beginning October 1, 2012 and ending September 30, 2013 from the Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME), Emergency Solutions Grant (ESG) and Housing Opportunities for Persons with AIDS (HOPWA) grant programs. This year's Action Plan also summarizes the use of program income resulting from activities using prior years CDBG and HOME funds. The purpose of these grant funds is to primarily benefit low and moderate income City residents, with ESG funds primarily benefiting homeless persons and HOPWA funds primarily benefiting persons with H IV/AI DS. A 30-day public comment period on the City's proposed Action Plan was held from June 25 2012 to July 25, 2012. Any comments will be maintained by the Housing and Economic Development Department in accordance with federal regulations. This public hearing on the City's Action Plan will be the first public hearing for the HUD -required citizen participation process. A second public hearing is proposed for August 7, 2012 at which time the City Council is scheduled to approve the Action Plan. The City s Action Plan must be submitted to HUD by August 16, 2012. In addition, two public hearings were held on July 16, 2012 at 9:30 a.m. and 6:00 p.m. for citizens to provide comment on the proposed lists of neighborhood streets eligible for reconstruction using CDBG funds. The Transportation and Public Works Department prepared a list of priority streets in CDBG-eligible areas. The streets selected for reconstruction were based on the comments provided at the public hearings. A complete list of the streets is attached and will be included in the Action Plan. The allocations in the draft Action Plan available during the public comment period were based on funding estimates available at that time. The amounts set out below reflect the allocations from HUD at the time of this Mayor and Council Communication (M&C). The allocations are not yet final and if the amounts increase, Staff will bring forward another M&C to commit the additional funds. Staff developed recommendations for the allocation of the estimated funding from HUD and presented them to the Community Development Council (CDC) on June 4, 2012. A summary of the CDC's funding recommendations is provided below in Tables 1, 2, and 3 and a spreadsheet of all specific funding recommendations is attached. http://apps.cfwnet.org/council_packet/mc_review.asp?ID=17008&councildate=8/7/2012[8/13/2012 11:48:42 AM] M&C Review For Program Year 2012-2013, the $5,830,119.00 in CDBG funds and $50,000.00 of CDBG program income is recommended to be allocated as follows: Housing Programs and Services - $2,124,038.00 This item includes funding for the City's Priority Repair Program, Cowtown Brush -Up, homebuyer and housing services, and accessibility modifications to the homes of senior and/or disabled individuals and related project delivery costs for these programs. P ublic Services - $874,517.85 This item includes social services for low to moderate income, disabled, and disadvantaged populations. Community Facilities and Infrastructure - $930,596.05 This item includes funding for neighborhood streets reconstruction and streetlight installation for the Terrell Heights neighborhood. CDBG Economic Development - $734,943.30 This item is this year's payment of the City's Section 108 loan from HUD. CDBG General Administration - $1,166,023.80 This item includes costs for administering the CDBG grant including allocations for Financial Management Services, Internal Audit, and Planning and Development. CDBG Estimated Program Income - $50,000.00 Staff recommends allocating any CDBG program received to the following items. CASA of Tarrant County, Inc. $ 1,875.00 Cultural Arts Center $ 1,875.00 Day Resource Center for the Homeless $ 1,875.00 YWCA Fort Worth & Tarrant County $ 1,875.00 N eighborhood Street Reconstruction $32,500.00 CDBG General Administration (20 percent) $10,000.00 Total CDBG Program Income $50,000.00 For Program Year 2012-2013, the $1,973,169.00 in HOME funds is recommended to be allocated as follows: HOME General Administration - $197,316.90 This item includes costs for administering the HOME grant. Community Development Housing Organizations (CHDO) Set Aside - $0.00 This HUD required minimum allocation has been met with previous years' awards to CHDOs for nonprofit affordable housing projects and CHDO administrative operating costs. Homebuyer Assistance Program - $1,775 852.10 This item includes funding to provide down payment and/or closing cost assistance to low and moderate income homebuyers. Staff anticipates the receipt of program income in the 2012-2013 Program Year from activities using HOME funds. Any future program income will be used for the City's Homebuyer Assistance P rogram (HAP) after the 10 percent allocation, excluding recapture, for HOME General http://apps.cfwnet.org/council_packet/mc_review.asp?ID=17008&councildate-8/7/2012[8/13/2012 11:48:42 AM] M&C Review Administration. For Program Year 2012-2013, the $532,857.00 in ESG grant funds is recommended to be allocated as follows: Allocation to non-profit service providers - $492,892.72 Allocation to ESG program administration - $39,964.28 For Program Year 2012-2013, the $942,706.00 in HOPWA grant funds is recommended to be allocated as follows: Allocation to non-profit service providers - $914,424.82 Allocation to HOPWA program administration - $28,281.18 The CDC and Staff recommend that contracts be executed with the agencies listed below in the amounts shown in the following tables: Community Development Block Grant: Table 1 - CDBG Agencies Organization Program Diamond Hill and N orthside Station Camp Fire USA First Texas Council CASA of Tarrant County, Inc. Cenikor Foundation Clayton Child Care. Inc. d/b/a Clayton YES' Cornerstone Assistance Network Cultural Arts Center Day Resource Center for the Homeless The Ladder Alliance Mental Health Association of Tarrant County Northside Inter -Church Agency, Inc. Senior Citizen Services of Greater Tarrant County Tarrant Area Food Bank YWCA Fort Worth & Tarrant County YWCA Fort Worth & Tarrant County CDBG Public Service Subtotal REACH Resource Center on Independent Living Volunteer Advocate Training S ubstance Abuse Treatment S chool Age Child Care N ew Life Center/Promise House $ 75,000.00 GED in Spanish $ 30,000.00 Counseling Services and Case Management Employment Training Long Term Care Ombudsman Good Works/Buenas Obras Transportation for Seniors Community Kitchen/Meals Child Development Program Power of Self P roject Ramp Amount $ 75,900.00 $ 30,000.00 $ 75,000.00 $ 75,000.00 $ 31, 808.50 $ 75,000.00 $ 75,000.85 $ 75,000.00 $ 75,000.00 $ 75,000.00 $ 75,000.00 $ 31.808.50 $ 874,517.85 $ 50.000.00 http://apps.cfwnet.org/council_packet/mc_review.asp7ID=17008&councildate=8/7/2012[8/13/2012 11:48:42 AM] M&C Review TOTAL CDBG Contracts Emergency Solutions Grant: Table 2 - ESG Agencies Organization Catholic Charities of Fort Worth CFW: Parks and Community Services P resbyterian Night Shelter S afeHaven of Tarrant County Day Resource Center TOTAL ESG Contracts Housing Opportunities For Persons Table 3 - HOPWA Agencies Organization AIDS Outreach Center, Inc. Program P revention and Rapid Re -Housing Community Action P artners The Emergency Shelter P rogram S helter Operations and Rapid Re -Housing Counseling Services and Case Management With AIDS: $ 924,517.85 Amount $ 38,178,52 $ 75,000.00 $ 167,892.72 $ 175,000.00 36,821.48 492, 892.72 Program Amount Administration (three percent), S upportive Services, TBRA, and STRMU $ 612,758.90 Tarrant County Samaritan Housing, Inc. Administration (three percent), S upportive Services, and TBRA $ 301.665.92 TOTAL HOPWA Contracts $ 914,424.82 These programs are available in ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations, adoption of the attached appropriation ordinance and receipt of grant funds, funds will be available in the current operating budget as appropriated, of the Grants Fund. TO Fund/Account/Centers GR76 451727 017206280XXX GR76 5XXXXX 017206280XXX GR76 451727 017206281X0(X GR76 5XXXXX 017206281 XXX GR76 5XXXXX 017206283)QQ( GR76 451727 017206284XXX GR76 5XXXXX 017206284XXX GR76 451685 017206280)0Q( $5.830.119.00 $5.830.119.0Q $1.973.169.00 $1.973.169.00 $532.857.00 $942.706.00 $942.706.00 $50.000.00 FROM Fund/Account/Centers http://apps.cfwnet.org/council_packet/mc review.asp?ID=17008&councildate=8/7/2012[8/I3/2012 11:48:42 AM] M&C Review GR76 5XXXXX 017206280XXX $50.000.00 GR76 451727 017206283)'QQ( $532.857.00 Submitted for Citv Manaaer's Office bv: Oriainatina Department Head: Additional Information Contact: ATTACHMENTS 17HUDACTPLANPY12-13 A012 VG(11.doc 2012-13ActionPlanFundmaRecommendations.odf List of Selected Streets for 2012-2013.pdf Fernando Costa (6122) Jay Chapa (5804) Cynthia Garcia (8187) Avis F. Chaisson (6342) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=17008&councildate=8/7/2012[8/13/2012 11:48:42 AM]