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HomeMy WebLinkAboutContract 43705-A3 (2)-il �` J3 U U 1Uf r J I J 'L.) > 1 or, COMIAACT CM00 /.1 / THIRD AMENDMENT TO CITY SECRETARY CONTRACT NO. 43705 WHEREAS the City of Fort Worth ("City") and SafeHaven of Tarrant County (hereafter "Agency") made and entered into City Secretary Contract No. 43705; WHEREAS, City receives grant monies from the United States Department of Housing and Urban Development ("HUD") through the Emergency Solutions Grant Program ("ESG"), Program No. S-12-MC-48-0006, Catalog of Federal Domestic Assistance No. 14.231; WHEREAS, the ESG program is to provide homeless persons or persons at risk of becoming homeless with financial assistance, basic shelter, essential supportive services, and/or operations, as applicable; WHEREAS, the First Amendment to the Contract dated March 2013 revised Exhibit "D" — Reimbursement Forms and Exhibit "F" — HUD Income Limits and modified Insurance and Bonding requirements; WHEREAS, the Second Amendment to the Contract dated September 2013 extended the Contract term; WHEREAS, Section 5.2.2 of the Contract permits Agency to increase or decrease line item amounts in the Budget, subject to written approval by the Director of the City's Housing and Economic Development Department, so long as the total Contract Budget does not change; , WHEREAS, the Agency has requested revisions to certain line items in the Budget; and, WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE, City and Agency hereby agree to amend the Contract. as follows: I. a. Exhibit "B" - Budget attached to the Contract is hereby revised and replaced with the attached Exhibit "B" - Budget Revised 12/2013. c. This amendment is effective as of the Effective Date of the Contract. kECEIVED DEC 202013 Amendment No. 3 to CSC 43705 SafeHaven of Tarrant County (ESG) OFI1CIAL RECORD CITY SECRET ' OV FT. WORTH, TX II. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have meanings assigned to them in the Contract. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] Amendment No. 3 to CSC 43705 SafeHaven of Tarrant County (ESG) ACCEPTED AND AGREED: SAFEHAVEN OF T COUNTYARRANT' By: Name: Ma y /ee Haf ley Title: Chief Executive Officer ATTEST M&C: C-2 Date: Angus , 2012 Amendment No. 3 to CSC 43705 SafeHaven of Tarrant County (ESG) CITY OF FORT WORTH By: Jesus Chapa, Director City of Fort Worth Housing & Economic Development Department APPROVED AS TO FORM AND LEGALITY By: 6.6itti ssistant City Attorney OFFICIAL RECORD Uni SECRETARY Vs uo WORTh �F� EXHIBIT "B" — BUDGET Revised 12/2013 Account j Gran Budget EMERGENCY SHELTER ESSENTIAL SERVICES Salaries I,ife Insurance Health Insurance Unemployment Worker's Compensation Retirement (FICA/Medicare) Office Supplies Postage Printing Craft Supplies Food Supplies Insurance Accounting Contract Labor SHELTER OPERATIONS Maintenance Rent Security Insurance Utilities Supplies Hotel/Motel Vouchers RENOVATIONS SUBTOTAL EMERGENCY SHELTER HOUSING RELOCATION AND STABILIZATION Salaries- Prevention FICA- Prevention Life Insurance- Prevention Health Insurance- Prevention Disability Insurance- Prevention Unemployment -State- Prevention Salaries- ReHousing FICA- ReHousing Life Insurance-ReHousing Health Insurance- ReHousing Disability Insurance- ReHousing Unemployment -State- ReHousing SUBTOTAL- HR&S FINANCIAL ASSISTANCE Rental Assistance- Prevention Rental Assistance- ReHousing Utility Payments- Prevention Utility Deposits- ReHousing Moving Costs- ReHousing Motel/Hotel Vouchers- ReHousing Security Deposits- ReHousing SUBTOTAL- FINANCIAL ASSISTANCE HMIS HMIS- Prevention HIvJIS- ReHousing SUBTOTAL- HMIS TOTAL ESG CONTRACT AMOUNT FUNDING A: HHSC FUNDING B: CJD/OAG/OTHER GOV'T FUNDING C: HUD / PRIVATE GRANTS Amendment No. 3 to CSC 43705 SafeHaven of Tarrant County (ESG) 1001 1002 1003 1004 1005 1006 1007 1008 1009 1110 1111 1112 1113 1114 1115 1116 1117 1118 1119 1120 1121 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 3001 3002 3003 3004 3005 3006 3007 4001 4002 $52,000 $512 $10,057 $568 4,058 $13,675 $9,993 $14,137 $105,000 $7,800 $596 $76 $1,508 $20 $10,000 $60,000 $60,000 $175,000 Increase 2,805.15 37.11 247.12 85.28 3,174.66 8.54 8.54 3,297.97 3,297.97 6,395.89 Decrease 206.74 3,657.15 85.28 955.44 4,904.61 948.94 105.55 34.83 487.24 1,576.56 6,395.89 TOTAL 54,805.15 305.26 6,399.85 605.11 4,305.12 13,760.28 9,907.72 13,181.56 103,270.05 6,851.06 490.45 41.17 1,020.76 28.54 8,431.98 63,297.97 63,297.97 $175,000 The following tables are purely informational and were created solely for purposes of preparing, negotiating, and determining the reasonableness of the overall line item budget on the first page of this EXHIBIT B — BUDGET and are not to be considered part of the terms and conditions of this Contract. Contractor may make changes to any column except the "Position" column in the ' Salary Detail" table without the City's consent so long as the total amounts charged to the grant do not exceed the line items on the first page of the EXHIBIT B — BUDGET." Changes to the column labeled "Position" may only be made with the prior written consent of the City. Position Child Care Aid Child Care Aid Shelter Aid TLS Case Mgr Cost Type (Admin or Housing Relocation/Stabilization Services) Essential Svc -Shelter Essential Svc -Shelter Essential Svc -Shelter Housing Relo/Stab FICA Life Insurance Health Insurance Unemployment Workers Compensation Retirement Office Supplies Office Equipment Rental Postage Printing Conference & Seminars 1 1 1 1 Percent of Payroll 7.65% 1% 24% Amendment No. 3 to CSC 43705 SafeHaven of Tarrant County (ESG) SALARY DETAIL Rate Annual Hours Percent to Amount to Grant Grant $10/hr $10/hr $10/hr $15/rr 1 1 1 1 FRINGE DETAIL Amount $7,160 $936 $22,464 2080 2080 2080 2080 100% 100% 50% 25% Percent to Grant 62.8% 62.8% 51.5% $936 62.8% $1,872 8% SUPPLIES AND SERVICES Total Budget Percent to Grant MISCELLANEOUS Total Budget Percent to Grant $21,050.74 $21,679.82 $12,074.59 $6,851 06 Amount to Grant $4,574.25 $346 43 $7 420 61 $633.65 $221.32 Amount to Grant Amount to Grant Construction/Building Materials Contract Labor Craft Supplies Credit Reports Facility Fees Field Trip Costs Food Supplies- Essential Services Mileage Teaching Aids Telephone- Shelter Ops Electric — Shelter Ops Gas — Shelter Ops Water and Wastewater -SO Solid Waste Disposal Rent Custodial Services -SO Repairs Cleaning Supplies -SO Fidelity Bond (or Equivalent) General Commercial Liability Directors and Officers Legal Fees Contract Accounting Rapid Re -Housing Homelessness Prevention Rapid Re -Housing Homelessness Prevention Amendment No. 3 to CSC 43705 SafeHaven of Tarrant County (ESG) $70,125 FACILITY AND UTILITIES Total Budget $10 000 $40,000 $4,500 $18,000 $20,000 $31,250 19.5% Percent to Grant 19.5% 19.5% 19.5% 19.5% 19.5% 19.5% LEGAL, FINANCIAL AND INSURANCE Total Budget Percent to Grant FINANCIAL ASSISTANCE Total Budget Percent to Grant $63 297.97 100% HMIS Total Budget Percent to Grant $13,760.28 Amount to Grant $1,950 $6,844.56 $877 $3,510 $3,814.72 $6,093 Amount to Grant Amount to Grant $63,297.97 Amount to Grant M&C Review Official site of the City of Fort Worth, Texas City Council Agenda FORT WORTII COUNCIL ACTION: Approved As Amended on 8/7/2012 - Ordinance No. 20316-08-2012 CONTINUED FROM A PREVIOUS WEEK DATE: 7/24/2012 REFERENCE NO.: C-25767 LOG NAME: 17HUDAC T PLANPY12-13 . PUBLIC CODE: C TYPE. NON -CONSENT HEARING: YES SUBJECT: Conduct a Public Hearing and Approve City's 2012-2013 Action Plan for the Use of Federal Grant Funds from the United States Department of Housing and Urban Development in the Amount of $9,278,851.00 for Program Year 2012-2013 from the Community Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS Grant Programs, Authorize Collection and Use of Program Income, Authorize Application of Indirect Cost Rates, Authorize Execution of Related Contracts and Interdepartmental Letters of Agreement and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Conduct a public hearing to allow citizen input and consideration of the City's 2012-2013 Action Plan for use of federal grant funds from the United States Department of Housing and Urban Development in the amount of $9,278,851.00 for Program Year 2012-2013 from the Community Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS grant programs and for the use of program income from activities using prior years' federal grant funds; 2. Approve the City's 2012-2013 Action Plan for submission to the United States Department of Housing and Urban Development including allocations of grant funds to particular programs and activities as detailed below; 3. Authorize the collection and use of an estimated $50,000.00 of program income resulting from activities using prior years' Community Development Block Grant funds for the programs and activities detailed below; 4. Authorize the collection and use of any program income resulting from activities using prior years' HOME Investment Partnerships Program funds for the City's Homebuyer Assistance Program; 5. Authorize the City Manager, or his designee, to execute contracts and interdepartmental Letters of Agreement for a one year term with the agencies listed below in Tables 1, 2, and 3 for Program Year 2012-2013 for Community Development Block Grant, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS grant funds, contingent upon receipt of funding; 6. Authorize the City Manager, or his designee, to extend the contracts and interdepartmental Letters of Agreement for up to one year if an agency or department requests an extension and such extension is necessary for completion of the program; 7. Authorize the City Manager, or his designee, to amend the contracts and interdepartmental Letters of Agreement if necessary, to achieve program goals, provided any amendment is within the scope of the program and in compliance with City policies and all applicable laws and regulations governing the use of federal grant funds; 8. Apply indirect cost rates as applicable for the Grants Fund in accordance with the City's Administrative Regulations; and 9. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations to the Grants Fund in the total amount of $9,278,851.00 ($5,830,119.00 in Community Development Block Grant funds, $1,973,169.00 in HOME Investment http://apps.cfwnet.org/council_packet/mc_review.asp?ID=17008&councildate=8/7/2012 (1 of 5) [10/22/2013 2:37:12 PM] M&C Review Partnerships Program funds, $532,857.00 in Emergency Solutions Grant funds and $942,706.00 in Housing Opportunities for Persons with AIDS funds) plus any program income, all subject to receipt of such funds. DISCUSSION: The City's Action Plan is a comprehensive summary of the major housing and community development activities programs and proposed expenditures for the use of federal grant funds in the amount of $9,278,851 00 from the United States Department of Housing and Urban Development (HUD) for the program year beginning October 1, 2012 and ending September 30 2013 from the Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME), Emergency Solutions Grant (ESG) and Housing Opportunities for Persons with AIDS (HOPWA) grant programs This year's Action Plan also summarizes the use of program income resulting from activities using prior years' CDBG and HOME funds The purpose of these grant funds is to primarily benefit low and moderate income City residents, with ESG funds primarily benefiting homeless persons and HOPWA funds primarily benefiting persons with HIV/AIDS. A 30-day public comment period on the City's proposed Action Plan was held from June 25, 2012 to July 25, 2012. Any comments will be maintained by the Housing and Economic Development Department in accordance with federal regulations. This public hearing on the City's Action Plan will be the first public hearing for the HUD -required citizen participation process A second public hearing is proposed for August 7, 2012 at which time the City Council is scheduled to approve the Action Plan The City's Action Plan must be submitted to HUD by August 16, 2012. In addition, two public hearings were held on July 16, 2012 at 9:30 a.m. and 6:00 p.m for citizens to provide comment on the proposed lists of neighborhood streets eligible for reconstruction using CDBG funds. The Transportation and Public Works Department prepared a list of priority streets in CDBG-eligible areas. The streets selected for reconstruction were based on the comments provided at the public hearings. A complete list of the streets is attached and will be included in the Action Plan The allocations in the draft Action Plan available during the public comment period were based on funding estimates available at that time. The amounts set out below reflect the allocations from HUD at the time of this Mayor and Council Communication (M&C). The allocations are not yet final and if the amounts increase, Staff will bring forward another M&C to commit the additional funds. Staff developed recommendations for the allocation of the estimated funding from HUD and presented them to the Community Development Council (CDC) on June 4 2012. A summary of the CDC's funding recommendations is provided below in Tables 1, 2, and 3 and a spreadsheet of all specific funding recommendations is attached For Program Year 2012-2013, the $5,830,119.00 in CDBG funds and $50,000.00 of CDBG program income is recommended to be allocated as follows: Housing Programs and Services - $2,124,038.00 This item includes funding for the City s Priority Repair Program, Cowtown Brush -Up, homebuyer and housing services, and accessibility modifications to the homes of senior and/or disabled individuals and related project delivery costs for these programs. Public Services - $874,517.85 This item includes social services for low to moderate income, disabled, and disadvantaged populations. Community Facilities and Infrastructure - $930,596.05 This item includes funding for neighborhood streets reconstruction and streetlight installation for the Terrell Heights neighborhood. CDBG Economic Development - $734,943.30 This item is this year's payment of the City's Section 108 loan from HUD. CDBG General Administration - $1,166,023.80 This item includes costs for administering the CDBG grant including allocations for Financial Management Services, Internal Audit, and Planning and Development. CDBG Estimated Program Income - $50,000.00 http://apps.cfwnet.org/council_packet/mc_review.asp?ID=17008&councildate=8/7/2012 (2 of 5) [10/22/2013 2:37:12 PM] M&C Review Staff recommends allocating any CDBG program received to the following items. CASA of Tarrant County, Inc. Cultural Arts Center Day Resource Center for the Homeless YWCA Fort Worth & Tarrant County Neighborhood Street Reconstruction CDBG General Administration (20 percent) Total CDBG Program Income $ 1,875.00 $ 1,875.00 $ 1,875.00 $ 1,875.00 $32,500.00 $10,000.00 $50,000.00 For Program Year 2012-2013, the $1,973,169.00 in HOME funds is recommended to be allocated as follows: HOME General Administration - $197,316.90 This item includes costs for administering the HOME grant. Community Development Housing Organizations (CHDO) Set Aside - $0.00 This HUD required minimum allocation has been met with previous years' awards to CHDOs for nonprofit affordable housing projects and CHDO administrative operating costs. Homebuyer Assistance Program - $1,775,852.10 This item includes funding to provide down payment and/or closing cost assistance to low and moderate income homebuyers. Staff anticipates the receipt of program income in the 2012-2013 Program Year from activities using HOME funds. Any future program income will be used for the City's Homebuyer Assistance Program (HAP) after the 10 percent allocation, excluding recapture, for HOME General Administration. For Program Year 2012-2013, the $532,857.00 in ESG grant funds is recommended to be allocated as follows: Allocation to non-profit service providers - $492,892.72 Allocation to ESG program administration - $39,964.28 For Program Year 2012-2013, the $942,706.00 in HOPWA grant funds is recommended to be allocated as follows: Allocation to non-profit service providers - $914,424.82 Allocation to HOPWA program administration - $28,281.18 The CDC and Staff recommend that contracts be executed with the agencies listed below in the amounts shown in the following tables: Community Development Block Grant: Table 1 - CDBG Agencies Organization Camp Fire USA First Texas Council CASA of Tarrant County, Inc. Cenikor Foundation Clayton Child Care. Inc. d/b/a Clayton YES! Cornerstone Assistance Network Cultural Arts Center Program Diamond Hill and Northside Station Volunteer Advocate Training Substance Abuse Treatment School Age Child Care New Life Center/Promise House GED in Spanish Amount $ 75,900.00 $ 30,000.00 $ 75,000.00 $ 75,000.00 $ 75,000.00 $ 30,000.00 httpa//apps.cfwnet.org/council_packet/mc_review.asp?ID=17008&councildate=8/7/2012 (3 of 5) [10/22/2013 2:37:12 PM] M&C Review Day Resource Center for the Homeless The Ladder Alliance Mental Health Association of Tarrant County Northside Inter -Church Agency, Inc. Senior Citizen Services of Greater Tarrant County Tarrant Area Food Bank YWCA Fort Worth & Tarrant County YWCA Fort Worth & Tarrant County CDBG Public Service Subtotal REACH Resource Center on Independent Living TOTAL CDBG Contracts Emergency Solutions Grant: Table 2 o ESG Agencies Organization Catholic Charities of Fort Worth CFW: Parks and Community Services Presbyterian Night Shelter SafeHaven of Tarrant County Day Resource Center Counseling Services and Case Management Employment Training Long Term Care Ombudsman Good Works/Buenas Obras Transportation for Seniors Community Kitchen/Meals Child Development Program Power of Self Project Ramp Program Prevention and Rapid Re -Housing Community Action Partners The Emergency Shelter Program Shelter Operations and Rapid Re - Housing Counseling Services and Case Management TOTAL ESG Contracts Housing Opportunities For Persons With AIDS: Table 3 m HOPWA Agencies Organization AIDS Outreach Center, Inc. Tarrant County Samaritan Housing, Inc. TOTAL HOPWA Contracts Program $ 31,808.50 $ 75,000.00 $ 75,000.85 $ 75,000.00 $ 75,000.00 $ 75,000.00 $ 75,000.00 $ 31, 808.50 $ 874, 517.85 $ 50,000.00 $ 924,517.85 Amount $ 38,178.52 $ 75,000.00 $ 167,892.72 $ 175,000.00 $ 36,821.48 492,892.72 Amount Administration (three percent), Supportive Services, $ 612,758.90 TBRA, and STRMU Administration (three percent), Supportive Services, and TBRA These programs are available in ALL COUNCIL DISTRICTS FISCAL INFORMATION/CERTIFICATION: $ 301,665.92 $ 914,424.82 http://apps.cfwnet.org/council_packet/mc_review.asp?ID=17008&councildate=8/7/2012 (4 of 5) [10/22/2013 2:37:12 PM] M&C Review The Financial Management Services Director certifies that upon approval of the above recommendations, adoption of the attached appropriation ro riation ordinance and receipt of grant funds, funds will be available in the current operating budget, as appropriated, of the Grants Fund. TO Fund/Account/Centers GR76 451727 017206280XXX $5,830119.00 GR76 5XXXXX 017206280XXX $5,830,119.00 GR76 451727 017206281XXX $11973,169.00 GR76 5XXXXX 017206281 XXX $1, 973,169.00 GR76 5XXXXX 017206283XXX, $5321857.00 GR76 451727 017206284XXX $942,706.00 GR76 5XXXXX 017206284XXX $9421706.00 GR76 451685 017206280XXX $501000.00 GR76 5XXXXX 017206280XXX $50,000.00 GR76 451727 017206283XXX $532,857.00 FROM Fund/Account/Centers Submitted for City Manager's Office bv: Fernando Costa (6122) Originating Department Head: Jay Chapa (5804) Additional Information Contact: ATTACHMENTS 17HUDACTPLANPYI2-13 A012 VG(1).doc 2012-13ActlonPlanFundlnaRecommendatlons.Ddf List of Selected Streets for 2012-2013mdf Cynthia Garcia (8187) Avis F. Chaisson (6342) http://apps.cfwnet.org/council_packet/mc_review.asp7ID=17008&councildate=8/7/2012 (5 of 5) [10/22/2013 2:37:12 PM]