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HomeMy WebLinkAboutContract 54162 RECEIVED CSC No.54162 JUL 17 2020 CWW 01'rORT WORTH CONTRACTOR SERVICES AGREEMENT CIIYSECR�"rARVroiect Management,Assessments and Installation Services for the High Water Warning System Conversion RFP No.20-0053 This CONTRACTOR SERVICES AGREEMENT ("Agreement") is made and entered into by and between the CITY OF FORT WORTH ("City"), a Texas home rule municipal corporation, acting by and through its duly authorized Assistant City Manager, and Distinctive AFWS Designs, Inc. ("Contractor"), an entity authorized to perform work in Texas, acting by and through its duly authorized President. This Agreement shall be effective as of the Effective Date established herein. AGREEMENT DOCUMENTS: The additional documents comprising this Contractor Services Agreement shall include the following: 1. Attachment A—The City's Request for Proposals("RFP"); 2. Attachment B—Contractor's Response to RFP; 3. Attachment C—St,., dar-a Genet-a renditions f a Genst..aetio r,pAf +. 4. Attachment D—Insurance Requirements; 5. Attachment E—Verification of Signature Authority Form Attachments A-E, are incorporated herein and made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Attachments A or B and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement shall control. 1. SCOPE OF SERVICES Contractor hereby agrees to provide Project Management, Assessments and Installation Services for Conversion of the High Water Warning System for the City of Fort Worth Transportation and Public Works Department, Stormwater Management Division as per Attachments A and B which more specifically describe the services to be provided hereunder. 2. TERM This Agreement is effective as of the date subscribed below by the City's designated Assistant City Manager ("Effective Date") and shall expire two years after the Effective Date ("Expiration Date") or the expiration of funds, should they be exhausted prior to the Expiration Date. The City shall have the sole option to renew the Agreement, with Contractor's concurrence,under the same terms and conditions for up to one (1) two-year renewal period ("Renewal Period"). The renewal period is subject to funding availability. City will provide Contractor with notice of intent to renew at least 60 days before the Expiration Date of the Agreement or any Renewal Period. 3. COMPENSATION City shall pay Contractor in accordance with the provisions of this Agreement and the fee schedule included in Attachment B, if any. The contract amount under this Agreement, per term, shall be the amount up to$1,196,001.00("Contract Amount"). RFP No.20-0053 High Water Warning System Improvements ®FFQKJMCORD Contractor Services Agreement CITY SECRETARY 4. SUSPENSION/TERMINATION/CANCELLATION Suspension: A. At any time and without cause, City may temporarily suspend the Work or any portion thereof by written notice to Contractor. Within 5 days of such notice, City will identify the date on which Work will be resumed. Contractor shall resume the Work on the date so identified. During temporary suspension of the Work covered by these Contract Documents, for any reason, City will make no extra payment for stand-by time of construction equipment and/or construction crews. Contractor may request an extension in Contract Time,directly attributable to any such temporary suspension. B. Should Contractor not be able to complete a portion of the Project due to causes beyond the control of and without the fault or negligence of the Contractor, and should it be determined by mutual consent of Contractor and City that a solution to allow construction to proceed is not available within a reasonable period of time, Contractor may request an extension in Contract Time, directly attributable to any such suspension. C. If in City's sole determination, it should become necessary to suspend the Work for an indefinite period, Contractor shall store all materials in such a manner that will not obstruct or impede the public unnecessarily nor become damaged in any way, and Contractor shall take every precaution to prevent damage or deterioration of the work performed; Contractor shall provide suitable drainage about the work, and erect temporary structures where necessary. D. For an indefinite suspension under Paragraph C, Contractor may be reimbursed for the cost of moving its equipment off the job and returning the necessary equipment to the job when it is determined by City that construction may be resumed. Such reimbursement shall be based on actual cost to Contractor of moving the equipment and no profit will be allowed. Termination: Terminate for Cause: A. The occurrence of any one or more of the following events by way of example, but not of limitation, may justify termination for cause: 1. Contractor's persistent failure to perform the Work in accordance with the Contract Documents (including, but not limited to, failure to supply sufficient skilled workers or suitable materials or equipment, failure to adhere to the Project Schedule, or failure to adhere to the City's Business Diversity Enterprise Ordinance; 2. Contractor's disregard of Laws or Regulations of any public body having jurisdiction; 3. Contractor's repeated disregard of the authority of City; 4. Contractor's violation in any substantial way of any provisions of the Contract Documents; 5. Contractor's failure to promptly make good any defect in materials or workmanship, or defects of any nature,the correction of which has been directed in writing by the City; 6. Substantial indication that the Contractor has made an unauthorized assignment of the Contract or any funds due therefrom for the benefit of any creditor or for any other purpose; 7. Substantial evidence that the Contractor has become insolvent or bankrupt, or otherwise financially unable to carry on the Work satisfactorily; 8. Contractor commences legal action in a court of competent jurisdiction against the City. Where Contractor's services have been so terminated by City,the termination will not affect any rights or remedies of City against Contractor then existing or which may thereafter accrue. Any retention or payment of moneys due Contractor by City will not release Contractor from liability. RFP No.20-0053 High Water Warning System Improvements Page 2 of 14 Contractor Services Agreement Termination For Convenience A. City may, without cause and without prejudice to any other right or remedy of City, terminate the Contract. Any termination shall be effected by mailing a notice of the termination to the Contractor specifying the extent to which performance of Work under the contract is terminated, and the date upon which such termination becomes effective. Receipt of the notice shall be deemed conclusively presumed and established when the letter is placed in the United States Postal Service Mail by the City. Further, it shall be deemed conclusively presumed and established that such termination is made with just cause as therein stated; and no proof in any claim, demand or suit shall be required of the City regarding such discretionary action. B. After receipt of a notice of termination,and except as otherwise directed by the City,the Contractor shall: 1. Stop work under the Contract on the date and to the extent specified in the notice of termination; 2. place no further orders or subcontracts for materials, services or facilities except as may be necessary for completion of such portion of the Work under the Contract as is not terminated; 3.terminate all orders and subcontracts to the extent that they relate to the performance of the Work terminated by notice of termination; 4. transfer title to the City and deliver in the manner, at the times, and to the extent, if any, directed by the City: a. the fabricated or unfabricated parts, Work in progress, completed Work, supplies and other material produced as a part of, or acquired in connection with the performance of, the Work terminated by the notice of the termination; and b. the completed, or partially completed plans, drawings, information and other property which, if the Contract had been completed, would have been required to be furnished to the City. 5. complete performance of such Work as shall not have been terminated by the notice of termination; and 6. take such action as may be necessary, or as the City may direct, for the protection and preservation of the property related to its contract which is in the possession of the Contractor and in which the owner has or may acquire the rest. C. If City elects to terminate for convenience, City will provide written notice to Contractor to arrange a conference to address Contractor's failure to perform the work. The conference shall be held within 15 days of the date of notice. Should the parties fail to reach agreement, the termination order shall remain in place. D. At a time not later than 30 days after the termination date specified in the notice of termination, the Contractor may submit to the City a list, certified as to quantity and quality, of any or all items of termination inventory not previously disposed of, exclusive of items the disposition of which has been directed or authorized by City. E. Not later than 15 days thereafter, the City shall accept title to such items provided, that the list submitted shall be subject to verification by the City upon removal of the items or, if the items are stored, within 45 days from the date of submission of the list, and any necessary adjustments to correct the list as submitted, shall be made prior to final settlement. F. Not later than 60 days after the notice of termination,the Contractor shall submit his termination claim to the City in the form and with the certification prescribed by the City. Unless an extension is made in writing within such 60 day period by the Contractor, and granted by the City, any and all such claims shall be conclusively deemed waived. G. In such case, Contractor shall be paid for(without duplication of any items): 1. completed and acceptable Work executed in accordance with the Contract Documents prior to the effective date of termination, including fair and reasonable sums for overhead and profit on such Work; RFP No.20-0053 High Water Warning System Improvements Page 3 of 14 Contractor Services Agreement 2. expenses sustained prior to the effective date of termination in performing services and furnishing labor, materials, or equipment as required by the Contract Documents in connection with uncompleted Work,plus fair and reasonable sums for overhead and profit on such expenses; and 3.reasonable expenses directly attributable to termination. H. In the event of the failure of the Contractor and City to agree upon the whole amount to be paid to the Contractor by reason of the termination of the Work,the City shall determine, on the basis of information available to it, the amount, if any, due to the Contractor by reason of the termination and shall pay to the Contractor the amounts determined. Contractor shall not be paid on account of loss of anticipated profits or revenue or other economic loss arising out of or resulting from such termination. Cancellation: City shall have the sole right to cancel this contract prior to the commencement of work should there be a change in the need for the product or services as determined by the Department Head or his/her Assistant City Manager. Non-Appropriation of Funds: In the event no funds or insufficient funds are appropriated and budgeted in any fiscal period for payments due under this contract, then City will immediately notify Contractor of such occurrence and this contract shall be terminated on the last day of the fiscal period for which funds have been appropriated without penalty or expense to City of any kind whatsoever, except to the portions of annual payments herein agreed upon for which funds shall have been appropriated and budgeted or are otherwise available. 5. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION Disclosure of Conflicts. Contractor hereby warrants to City that Contractor has made full disclosure in writing of any existing or potential conflicts of interest related to Contractor's services under this Agreement. In the event that any conflicts of interest arise after the Effective Date of this Agreement, Contractor hereby agrees immediately to make full disclosure to City in writing. Confidential Information. Contractor, for itself and its officers, agents and employees, agrees that it shall treat all information provided to it by City ("City Information") as confidential and shall not disclose any such information to a third party without the prior written approval of City. Unauthorized Access. Contractor shall store and maintain City Information in a secure manner and shall not allow unauthorized users to access, modify, delete or otherwise corrupt City Information in any way. Contractor shall notify City immediately if the security or integrity of any City Information has been compromised or is believed to have been compromised, in which event, Contractor shall, in good faith, use all commercially reasonable efforts to cooperate with City in identifying what information has been accessed by unauthorized means and shall fully cooperate with City to protect such City Information from further unauthorized disclosure. 6. INDEPENDENT CONTRACTOR It is expressly understood and agreed that Contractor shall operate as an independent Contractor as to all rights and privileges and work performed under this Agreement, and not as an agent, representative or employee of City. Subject to and in accordance with the conditions and provisions of this Agreement, Contractor shall have the exclusive right to control the details of its operations and activities and shall be solely responsible for the acts and omissions of its officers, agents, servants, employees, consultants and subcontractors. Contractor acknowledges that the doctrine of respondeat superior shall not apply as between City, its officers, agents, servants and employees, and Contractor, its officers, agents, employees, servants, Contractors and subcontractors. Contractor further agrees that RFP No.20-0053 High Water Warning System Improvements Page 4 of 14 Contractor Services Agreement nothing herein shall be construed as the creation of a partnership or joint enterprise between City and Contractor. It is further understood that City shall in no way be considered a co-employer or a joint employer of Contractor or any officers, agents, servants, employees or subcontractor of Contractor. Neither Contractor, nor any officers, agents, servants, employees or subcontractor of Contractor shall be entitled to any employment benefits from City. Contractor shall be responsible and liable for any and all payment and reporting of taxes on behalf of itself, and any of its officers, agents, servants, employees or subcontractor. 7. LIABILITY AND INDEMNIFICATION LIABILITY- CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS,SERVANTS OR EMPLOYEES. INDEMNIFICATION - CONTRACTOR HEREBY COVENANTS AND AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR LAWSUITS OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR EITHER PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO CONTRACTOR'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS,ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF CONTRACTOR,ITS OFFICERS,AGENTS,SERVANTS OR EMPLOYEES. 8. ASSIGNMENT Contractor shall not assign any of its duties, obligations or rights under this Agreement without the prior written consent of City. If City grants consent to an assignment, the assignee shall execute a written agreement with City and Contractor under which the assignee agrees to be bound by the duties and obligations of Contractor under this Agreement. Contractor and assignee shall be jointly liable for all obligations of Contractor under this Agreement prior to the effective date of the assignment. 9. INSURANCE AND BONDING Contractor shall provide City with certificate(s) of insurance documenting policies of the types and minimum coverage limits to be in effect prior to commencement of any work pursuant to this Agreement as provided for in the RFP, Article 5 of the General Conditions and Attachment D. Performance and/or payment bonds are not required. 10. COMPLIANCE WITH LAWS,ORDINANCES,RULES AND REGULATIONS Contractor agrees that in the performance of its obligations hereunder, it shall comply with all applicable federal, state and local laws, ordinances,rules and regulations and that any work it produces in connection with this Agreement will also comply with all applicable federal, state and local laws, ordinances,rules and regulations as set forth in the General Conditions. If City notifies Contractor of any violation of such laws, ordinances, rules or regulations, Contractor shall immediately desist from and correct the violation. RFP No.20-0053 High Water Warning System Improvements Page 5 of 14 Contractor Services Agreement A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing Division and approved by the OBD, in accordance with the M/WBE or BDE Ordinance, because the purchasing of goods or services is from sources where subcontracting or supplier opportunities are negligible. 11. NON-DISCRIMINATION COVENANT Contractor, for itself, its personal representatives, assigns, subcontractors and successors in interest, as part of the consideration herein, agrees that in the performance of Contractor's duties and obligations hereunder,it shall not discriminate in the treatment or employment of any individual or group of individuals on any basis prohibited by law, including Chapter 17, Article III, Division 3 of the Fort Worth Code. IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON- DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH CLAIM. 12. NOTICES Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or representatives, (2) delivered by electronic means with electronic confirmation of the transmission, or(3) received by the other party by United States Mail, registered, return receipt requested, addressed as follows: To CITY: To CONTRACTOR: City of Fort Worth Contractor business name Attn: Ranjan S.Muttiah David L. Haynes 200 Texas Street Distinctive AFWS Designs,Inc. Fort Worth,TX 76102-6314 10 Poplar Ridge Dr. Email: ranjan.muttiah@fortworthtexas.gov Leicester,NC 28748-9742 Phone: 817-392-7919 Phone: 828-683-1566 Facsimile: (817) 392-8654 Facsimile: (use email) With copy to Fort Worth City Attorney's Office at Email: david.haynes@distinctiveafwsdesigns.com same address 13. SOLICITATION OF EMPLOYEES Neither City nor Contractor shall, during the term of this Agreement and additionally for a period of one year after its termination, solicit for employment or employ, whether as employee or independent Contractor, any person who is or has been employed by the other during the term of this Agreement, without the prior written consent of the person's employer. Notwithstanding the foregoing, this provision shall not apply to an employee of either party who independently responds to a general solicitation of advertisement of employment by either party. 14. GOVERNMENTAL POWERS It is understood and agreed that by execution of this Agreement, City does not waive or surrender any of its governmental powers or immunities. RFP No.20-0053 High Water Warning System Improvements Page 6 of 14 Contractor Services Agreement 15. NO WAIVER The failure of City or Contractor to insist upon the performance of any term or provision of this Agreement or to exercise any right granted herein shall not constitute a waiver of City's or Contractor's respective right to insist upon appropriate performance or to assert any such right on any future occasion. 16. GOVERNING LAW/VENUE This Agreement shall be construed in accordance with the laws of the State of Texas. If any action,whether real or asserted, at law or in equity, is brought pursuant to this Agreement,venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas,Fort Worth Division. 17. SEVERABILITY If any provision of this Agreement is held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired. 18. FORCE MAJEURE City and Contractor shall exercise their best efforts to meet their respective duties and obligations as set forth in this Agreement, but shall not be held liable for any delay or omission in performance due to force majeure or other causes beyond their reasonable control, including, but not limited to, acts of the public enemy, fires, strikes,lockouts,natural disasters,wars,riots,material or labor restrictions by any governmental authority and/or any other similar causes. 19. AMENDMENTS/MODIFICATIONS/EXTENSIONS No amendment,modification,or extension of this Agreement shall be binding upon a party hereto unless set forth in a written instrument,which is executed by an authorized representative of each party. 20. ENTIRETY OF AGREEMENT This Agreement, including its attachments and exhibits, contains the entire understanding and agreement between City and Contractor, their respective assigns and successors-in-interest, as to the matters contained herein. Any prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict with any provision of this Agreement. 21. WARRANTY Contractor warrants that its services will be of a professional quality and conform to generally prevailing industry standards. Contractor warrants that it will perform all services under this contract in a safe, efficient and lawful manner using industry accepted practices, and in full compliance with all applicable state and federal laws governing its activities and is under no restraint or order which would prohibit performance of services under this contract. Distinctive AFWS Designs, Inc. will warrant installation and assembly work for 12 months after acceptance of installation by the City and will provide any manufacturer's warranties to City. City shall give written notice of a breach of any warranty within thirty (30) days from the date that the cause for same is discovered. RFP No.20-0053 High Water Warning System Improvements Page 7 of 14 Contractor Services Agreement 22. PROHIBITION ON CONTRACTING WITH COMPANIES THAT BOYCOTT ISRAEL Contractor, unless a sole proprietor, acknowledges that in accordance with Chapter 2270 of the Texas Government Code, if Contractor has 10 or more full time-employees and the contract value is $100,000 or more, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this contract, Contractor certifies that Contractor's signature provides written verification to the City that if Chapter 2270, Texas Government Code applies, Contractor: (1) does not boycott Israel; and(2)will not boycott Israel during the term of the contract. 23. LICENSES AND PERMITS Contractor certifies that on the day work is to commence under this contract, and during the duration of the contract, it shall have and maintain current valid and appropriate federal and state licenses and permits necessary for the provision of services under this contract. Contractor also certifies that if it uses any subcontractor in the performance of this agreement, that such subcontractor shall have and maintain current valid and appropriate federal and state licenses and permits necessary for the provision of services under this contract. 24. HEADINGS NOT CONTROLLING Headings and titles used in this Agreement are for reference purposes only, shall not be deemed a part of this Agreement, and are not intended to define or limit the scope of any provision of this Agreement. 25. REVIEW OF COUNSEL The parties acknowledge that each party and its counsel have had an opportunity to review and revise this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or its attachments. 26. COUNTERPARTS This Agreement may be executed in one or more counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute one and the same instrument. 27. SIGNATURE AUTHORITY The person signing this Agreement hereby warrants that he/she has the legal authority to execute this Agreement on behalf of the respective party, and that such binding authority has been granted by proper order, resolution, ordinance or other authorization of the entity. This Agreement and any amendment hereto,may be executed by any authorized representative of Contractor whose name,title and signature is affixed on the Verification of Signature Authority Form, which is attached hereto as Attachment C. Each party is fully entitled to rely on these warranties and representations in entering into this Agreement or any amendment hereto. RFP No.20-0053 High Water Warning System Improvements Page 8 of 14 Contractor Services Agreement ACCORDINGLY, the parties hereto have duly executed this Agreement and established the Effective Date as being the date subscribed by the City's designated Assistant City Manager. CITY OF FORT WORTH: CONTRACTOR: Dana&rghdaFF By: Dana Burghdoff(Ju116,202012:19CDT) By: Name: Dana Burghdoff Name: David Vaynes Title: Assistant City Manager Title: President Date: Jul 16) 2020 Date: June 29, 2020 APPROVAL RECOMMENDED: By: Name: William M. Johnson t, s :r Title: TPW Department Dire �, r��z ����• ATTEST: rt ?fs By: �U Name: Mary J.Kayser : Title: City Secretary y •,�; •i• •/ACC• ��. APPROVED AS TO FORM AND LE ALfT :- "CONTRACT COMPLIANCE MANAGER: Bear— By signing I acknowledge that I am the person By: D8I!!(Ju116,2o2Do8:28C responsible for the monitoring and Name: Douglas W Black administration of this contract, including Title: Sr.Assistant City Attorney ensuring all performance and reporting CONTRACT AUTHORIZATION: requirements. M&C: 20-0400 Date: 6/16/2020 1295#2020-604535 S Name: Ranjan Muttiah Title: Senior Professional Engineer RECORD RFP No.20-0053 High Water Warning System Improvements page 9 of.1kC ETQRV Contractor Services Agreement FT. WORTH,TX ATTACHMENT A RFP (Inserted behind this page as modified) RFP No.20-0053 High Water Warning System Improvements Page 10 of 14 Contractor Services Agreement FORTWORTH. ATTACHMENT A CITY OF FORT WORTH BID OFFER Event ID Page Invited: PUBLIC EVENT DETAILS CFWO1-20-0053 1 Event Round Version 1 1 Event Name RFP 20-0053 High Water Warning System Conversions Start Time Finish Time Submit To: City of Fort Worth 02/05/2020 12:00:00 CST 02/27/2020 13:30:00 CST PURCHASING DIVISION LOWER LEVEL CITY HALL 200 TEXAS ST. Fort Worth TX 76102 United States Email: FMSPurchasingResponses@fortworthtexas.gov Event Description The City of Fort Worth (City)invites participation in the Request for Proposal (RFP)for vendors to perform project management, assessments and installation services for high water warning systems conversions of telemetry at sites from Automated Local Evaluation in Real Time(ALERT)to Automated Local Evaluation in Real Time 2 (ALERT2)protocol. Terms & Conditions Pre-Bid Conference:Wednesday, February 12, 2020,at 3:00 pm,City of Fort Worth,200 Texas Street, City Hall Southwest Lower Level, Fort Worth,Texas 76102, Purchasing Conference Room NO LATE PROPOSALS WILL BE ACCEPTED Responses shall be Delivered in a sealed package to: City of Fort Worth Purchasing Division RFP#20-0053 Southwest Lower Level 200 Texas Street Fort Worth,Texas 76102-6314 Responses shall be mailed in a sealed package to: City of Fort Worth Purchasing Division RFP#20-0053 200 Texas Street Southwest Lower Level Fort Worth,Texas 76102-6314 Acknowledgement of Addenda:#1 #2 #3 #4 #5 Will agreement be available for Cooperative Agreement use?Yes No Document Name-Location Bid Offer Sheet**-Cover Page of Final Bid Document V1 and separate document Request for Proposal (includes Scope of Services)**-Part 1 Conflict of Interest Disclosure Requirement**-AttachmentA Sample Service Agreement**Attachment B **Required to be completed and submitted with your proposal** Documents are hereby incorporated into this Solicitation by reference,with the same force and effect as if they were incorporated in full text. FORT WORTH. CITY OF FORT WORTH BID OFFER Event ID Page Invited: PUBLIC EVENT DETAILS CFWO1-20-0053 2 Event Round Version 1 1 Event Name RFP 20-0053 High Water Warning System Conversions Start Time Finish Time Submit To: City of Fort Worth 02/05/2020 12:00:00 CST 02/27/2020 13:30:00 CST PURCHASING DIVISION LOWER LEVEL CITY HALL 200 TEXAS ST. Fort Worth TX 76102 United States Email: FMSPurchasingResponses@fortworthtexas.gov The undersigned, by his/her signature, represents that he/she is submitting a binding offer and is authorized to bind the respondent to fully comply with the solicitation document contained herein.The Respondent, by submitting and signing below,acknowledges that he/she has received and read the entire document packet sections defined above including all documents incorporated by reference,and agrees to be bound by the terms therein. Company Legal Name: Company Address: City, State,Zip: Vendor Registration No. Printed Name of Officer or Authorized Representative: Title: Signature of Officer or Authorized Representative: Date: Email Address: Phone Number: Federal ID Number FORT WO RIH. CITY OF FORT WORTH BID OFFER Event ID Page Invited: PUBLIC EVENT DETAILS CFWO1-20-0053 3 Event Round Version 1 1 Event Name RFP 20-0053 High Water Warning System Conversions Start Time Finish Time Submit To: City of Fort Worth 02/05/2020 12:00:00 CST 02/27/2020 13:30:00 CST PURCHASING DIVISION LOWER LEVEL CITY HALL 200 TEXAS ST. Fort Worth TX 76102 United States Email: FMSPurchasingResponses@fortworthtexas.gov Line Details Line: 1 Description: MY Unit UnitPrice Total Standard Conversion of Master from AL/1 to 60.00 EA AL/2 Line: 2 Description: MY Unit UnitPrice Total Standard Conversion of Flasher from ALM to 120.00 EA AL/2 Line: 3 Description: MY Unit UnitPrice Total Labor charge for assessment(60 sites) 60.00 HR Line: 4 Description: MY Unit UnitPrice Total Labor charge for installation and rehab(60 60.00 HR sites) Total Bid Amount: Request for Proposals The City of Fort Worth(City)invites participation in the Request for Proposal(RFP)for vendors to perform project management, assessments and installation services for high water warning systems conversions of telemetry at sites from Automated Local Evaluation in Real Time(ALERT)to Automated Local Evaluation in Real Time 2 (ALERT2) protocol. Prospective responding firms should ensure they download all attachments for complete responses and understanding of the agreements the City intends to award from this RFP. 1.0 SUBMISSION OF PROPOSALS 1.1 Responding firms shall submit one (1) original proposal, five (5) copies of the proposal, and one (1) flash drive of all Proposal documents saved in PDF or Microsoft Office Suite formats, in sealed packages adequate to contain and protect the proposals within. Proposer's name and address as well as the RFP number and title shall be marked on the outside of the envelope. Facsimile transmittals or offers communicated by telephone will not be accepted or considered. Proposal information that is not submitted in sealed packages will not be considered. 1.2 Mail or Deliver Responses to the Following Address: City of Fort Worth Purchasing Division RFP#20-0053 200 Texas Street, Southwest Lower Level Fort Worth,Texas 76102-6314 2.0 DELIVERY OF PROPOSALS Proposals shall be received in the City of Fort Worth's Purchasing Division,200 Texas Street,Fort Worth, Texas 76102 by Thursday, February 27, 2020 no later than 1:30 p.m. The submitting Proposer is responsible for the means of delivering the proposals to the location listed in paragraph 1.2 on time. Delays due to any instrumentality used to transmit the Proposals including delay occasioned by the Proposer or the City of Fort Worth's internal mailing system will be the responsibility of the Proposer. Proposals shall be completed and delivered in sufficient time to avoid disqualification for lateness due to difficulties in delivery. The time and date stamp clock in the City's Purchasing Division is the official clock for determining whether submittals are submitted timely. Late Proposal documents will not be accepted under any circumstances. 3.0 PROPRIETARY INFORMATION 3.1 If a Proposer does not desire proprietary information in the Proposal to be disclosed,it is required to identify all proprietary information in the Proposal. This identification will be done by individually marking each page with the words "Proprietary Information" on which such proprietary information is found. If the Proposer fails to identify proprietary information,it agrees that by submission of its Proposal that those sections shall be deemed non-proprietary and made available upon public request. 3.2 Proposers are advised that the City, to the extent permitted by law, will protect the confidentiality of their Proposals. Proposer shall consider the implications of the Texas Public Information Act,particularly after the RFP process has ceased and the Contract has been awarded. While there are provisions in the Texas Public Information Act to protect RFP 20-0053 High Water Warning System Conversion Page 4 of 32 proprietary information,where the Proposer can meet certain evidentiary standards,please be advised that a determination on whether those standards have been met will not be decided by the City of Fort Worth,but by the Office of the Attorney General of the State of Texas. In the event a request for public information is made, the City will notify the Proposer,who may then request an opinion from the Attorney General pursuant to 552.305, Texas Government Code. The City will not make a request of the Attorney General. 4.0 COMPLETION OF RESPONSES 4.1 Information presented in the Proposals will be used to evaluate the qualifications of the Proposer(s) and to determine the Proposer(s) which will be selected to provide Alleyway Maintenance services to the City. 4.2 Responses shall be completed in accordance with the requirements of this RFP. Statements made by a Proposer shall be without ambiguity, and with adequate elaboration, where necessary, for clear understanding. 4.3 Proposals shall be limited to a maximum of twenty(20) 8-1/2"X I V pages (One side only and including cover letter)using a font size no smaller than 11 point and one inch margins. 5.0 CLARIFICATIONS AND ISSUANCE OF ADDENDA 5.1 Any explanation, clarification, or interpretation desired by a Proposer regarding any part of this RFP shall be requested from Steven Rathers,Buyer, by February 19, 2020 at 3:00 PM local time. 5.2 If the City, in its sole discretion, determines that a clarification is required, such clarification shall be issued in writing. Interpretations, corrections or changes to the RFP made in any other manner other than writing are not binding upon the City, and Proposers shall not rely upon such interpretations, corrections or changes. Oral explanations or instructions given before the award of the Contract are not binding. 5.3 Requests for explanations or clarifications may be faxed to the City of Fort Worth at(817) 392-8440 or emailed to FMSPurchasinaesponsesAfortworthtexas.gov.Emails and Faxes shall clearly identify the RFP Number and Title. 5.4 Any interpretations, corrections or changes to this RFP will be made by addendum. Sole issuing authority of addenda shall be vested in the City of Fort Worth Purchasing Division. Proposers shall acknowledge receipt of all addenda within the responses. 6.0 WITHDRAWAL OF PROPOSALS A representative of the company may withdraw a Proposal at any time rin 'or to the RFP submission deadline,upon presentation of acceptable identification as a representative of such company. 7.0 AWARD OF CONTRACT 7.1 It is understood that the City reserves the right to accept or reject any and all Proposals and to re-solicit for Proposals, as it shall deem to be in the best interests of the City of Fort Worth.Receipt and consideration of any Proposals shall under no circumstances obligate the City of Fort Worth to accept any Proposals. If an award of contract is made, RFP 20-0053 High Water Warning System Conversion Page 5 of 32 it shall be made to the responsible Proposer whose Proposal is determined to be the best evaluated offer taking into consideration the relative importance of the evaluation factors set forth in the RFP. 7.2 The City reserves the right to award a single contract or multiple contracts by the three sections listed in the Scope of Work. Firms must propose on all three phases listed in this RFP. 7.3 Tentative Schedule of Events RFP Release Date Wednesday,February 5,2020 Pre-Proposal Conference Thursday,February 12,2020,3:00 PM(CST) Deadline for Questions Tuesday,February 19,2020, 3:00 PM(CST) Proposals Due Date Thursday,February 27,2020 by 1:30 PM(CST) Proposals Evaluated February 27,2020 through March 6,2020 Contract Negotiations March 6,2020 Notice to Proceed(anticipated) April 2020 8.0 PERIOD OF ACCEPTANCE Proposer acknowledges that by submitting the Proposal, Proposer makes an offer that, if accepted in whole or part by the City,constitutes a valid and binding contract as to any and all items accepted in writing by the City. The period of acceptance of proposals is one hundred and eighty (180) calendar days from the date of opening,unless the Proposer notes a different period. 9.0 TAX EXEMPTION The City of Fort Worth is exempt from Federal Excise and State Sale Tax; therefore,tax shall not be included in any contract that may be awarded from this RFP. 10.0 COST INCURRED IN RESPONDING All costs directly or indirectly related to preparation of a response to the RFP or any oral presentation required to supplement and/or clarify a Proposals which may be required by the City shall be the sole responsibility of and shall be borne by the participating Proposers. 11.0 NEGOTIATIONS The City reserves the right to negotiate all elements that comprise the successful proposer's response to ensure that the best possible consideration be afforded to all concerned. 12.0 CONTRACT INCORPORATION The contract documents shall include the RFP, the Response to the RFP, the City's Proposer Services Agreement(Attachment B to this RFP)and such other terms and conditions as the parties may agree. RFP 20-0053 High Water Warning System Conversion Page 6 of 32 13.0 NON-ENDORSEMENT If a Proposal is accepted,the successful Proposer,hereinafter"Contractor,"shall not issue any news releases or other statements pertaining to the award or servicing of the agreement that state or imply the City of Fort Worth's endorsement of the successful Proposer's services. 14.0 UNAUTHORIZED COMMUNICATIONS After release of this solicitation, Proposers' contact regarding this RFP with members of the RFP evaluation, interview or selection panels, employees of the City or officials of the City other than the Purchasing Manager,the Office of Business Diversity, or as otherwise indicated is prohibited and may result in disqualification from this procurement process. No officer, employee, agent or representative of the Proposers shall have any contact or discussion, verbal or written,with any members of the City Council,members of the RFP evaluation,interview, or selection panels, City staff or City's Consultant, or directly or indirectly through others, seek to influence any City Council member, City staff, or City's Consultant regarding any matters pertaining to this solicitation, except as herein provided. If a representative of any Proposers violates the foregoing prohibition by contacting any of the above listed parties with whom contact is not authorized,such contact may result in the Proposers being disqualified from the procurement process. Any oral communications are considered unofficial and non-binding with regard to this RFP. 15.0 PROPOSAL EVALUATION PROCESS 15.1 An evaluation committee will evaluate the responses to this Request for Proposals, may interview one or more firms, and may recommend one or more firms to the Assistant Director-Purchasing. Selection of a firm may be made without discussion with Proposers after proposals are received. Proposals should, therefore, be submitted on the most favorable terms. 15.2 The City's evaluation panel will review all responsive submittals and select the best evaluated proposals for further interview. 15.3 The City anticipates selecting Proposer(s) that will be recommended to the Assistant Director-Purchasing for award of a contract to provide the requested services to the City of Fort Worth. 15.4 Points for System and Reputation of Proposer factors will be allocated to proposals based on the average rating received from the evaluation panel members. The maximum points available for each evaluation factors are listed in section 16.0 below. 15.5 The City reserves the right to reject any or all proposals. 16.0 PROPOSAL.EVALUATION FACTORS 16.1 Qualifications and Experience(including sub-contractors)-up to 25 points available 16.2 Proposed Equipment and Materials—up to 20 points available 16.3 Project Schedule and availability—up to 10 points available 16.4 Past Performance and References(at least 3)—up to 10 points available RFP 20-0053 High Water Warning System Conversion Page 7 of 32 16.5 Total Cost of Proposal-up to 35 points available 17.0 GENERAL.PROVISIONS The Proposer may not assign its rights or duties under an award without the prior written consent of the City of Fort Worth. Such consent shall not relieve the assignor of liability in the event of default by its assignee. 18.0 ERRORS OR OMISSIONS The Proposer will not be allowed to take advantage of any errors or omissions in this RFP. Where errors or omissions appear in this RFP,the Proposer shall promptly notify the City of Fort Worth Purchasing Division in writing of such error or omission it discovers. Any significant errors, omissions or inconsistencies in this RFP are to be reported no later than ten(10) days before time for the RFP response is to be submitted. 19.0 TERMINATION 19.1 If this award results in a contract, it shall remain in effect until contract expires, delivery and acceptance of products and/or performance of services ordered or terminated by the City with a thirty(30)day written notice prior to cancellation. In the event of termination, the City of Fort Worth reserves the right to award a contract to next lowest and best Proposer as it deems to be in the best interest of the City of Fort Worth. 19.2 Further,the City of Fort Worth may cancel this contract without expense to the City in the event that funds have not been appropriated for expenditures under this contract. The City of Fort Worth will return any delivered but unpaid goods in normal condition to the Proposer. 20.0 TERMINATION.REMEDIES.AND CANCELLATION Right to Assurance.Whenever the City has reason to question the Proposer's intent to perform,the City may demand that the Proposer(s)give written assurance of Proposer's intent to perform. In the event a demand is made,and no assurance is given within ten(10)calendar days,the City may treat this failure as an anticipatory repudiation of the contract. 21.0 CHANGE ORDERS No oral statement of any person shall modify or otherwise change or affect the terms, conditions or specifications stated in the resulting contract. All change orders to the contract will be made in writing by the City of Fort Worth's Financial Management Services Department and approved by City Council if dollar amount is over$50,000.00. 22.0 VENUE The agreement(s)will be governed and construed according to the laws of the State of Texas. The agreement(s)is (are)performable in Tarrant County, Texas.Venue shall lie exclusively in Tarrant County,Texas. RFP 20-0053 High Water Warning System Conversion Page 8 of 32 23.0 CONFLICT OF INTEREST No public official shall have interest in this contract,in accordance with Vernon's Texas Codes Annotated,Local Government Code Title 5, Subtitled C., and Chapter 171. 24.0 INSURANCE The Proposer shall carry insurance in the types and amounts for the duration of this agreement as listed in the Proposer Services Agreement, Attachment B to this RFP, and furnish certificates of insurance along with copies of policy declaration pages and policy endorsements as evidence thereof. 25.0 CONTRACT CONSTRAINTS AND CONDITIONS 25.1 All services shall be provided in accordance with applicable requirements and ordinances of the City of Fort Worth, laws of the State of Texas, and applicable federal laws. 25.2 The Contract(s) awarded from this RFP shall be executed for a two (2) year initial term with one(1)two-year renewal option at the City's sole discretion. Renewal options shall be exercised only by the City. 26.0 INVOLVEMENT OF MINORITY AND BUSINESS ENTERPRISES(MBE) A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office,in accordance with the Business Diversity Enterprise (BDE) Ordinance, because the application of the provisions of this ordinance will impose an economic risk on the City or unduly delay acquisition of the goods or services. 27.0 COOPERATIVE PURCHASING 27.1 Should other governmental entities decide to participate in this contract, Proposers, shall indicate in their proposals whether they agree that all terms, conditions, specification, and pricing would apply. 27.2 If the successful Proposer(s)agree(s)to extend the resulting contract to other governmental entities,the following will apply: Governmental entities within utilizing Contracts with the City of Fort Worth will be eligible,but not obligated,to purchase material/services under this contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Fort Worth will be billed directly to that governmental entity and paid by that governmental entity. The City of Fort Worth will not be responsible for another governmental entity's debts. Each governmental entity will order its own material/services as needed 28.0 PAYMENTS All payment terms shall be"Net 30 Days"unless otherwise specified in the proposal. 28.1 Proposer shall invoice no more frequently than monthly for services provided. RFP 20-0053 High Water Warning System Conversion Page 9 of 32 28.2 Invoices shall be submitted to the City Department that ordered and received the services provided. Successful proposers are encouraged to register for direct deposit payments prior to providing goods and/or services using the forms posted on the City website at http://www.fortworthtexas.gov/finance. 29.0 CHANGE IN COMPANY NAME.OR OWNERSHIP The Proposer shall notify the City's Purchasing Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining updated City records. The president of the company or authorized official shall sign the letter.A letter indicating changes in a company name or ownership shall be accompanied with supporting legal documentation such as an updated W-9, documents filed with the state indicating such change, copy of the board of director's resolution approving the action, or an executed merger or acquisition agreement. Failure to do so may adversely impact future invoice payments. 30.0 BACKGROUND The City of Fort Worth's (City) Automated Local Evaluation in Real Time (ALERT) technology is on based High Water Warning System(HWWS)which consists of 53 locations at which roadway flooding is an identified threat to public safety. Each existing site consists of a"master"which senses water level(and may include other sensors such as rainfall),along with one or more remotely controlled warning signs with flashing lights ("flashers" or "remotes"). The flashers are triggered by the master to activate when water rises above a critical level, and to turn off when the water recedes to a lower, safe level. Water level and operational parameters are reported in real time to a central location where alarms are generated that initiate City of Fort Worth personnel field response to affected sites. The ALERT High Water Warning System (HWWS) also includes 7 lake level monitoring sites that collect and report rain, water level and other parameters in real time, but lack any remote flashers. For the purposes of pricing, these lake monitors should be considered as stand-alone Masters. These HWWS stations will be rehabilitated and upgraded to ALERT2 technology under a contract awarded,pursuant to this RFP,if any,following the phases below in Section 32.0, Scope of Work. The City of Fort Worth (City) began the process of conversion to Automated Local Evaluation in Real Time 2 (ALERT2) technology in 2017 with the addition of central ALERT2 receiving, processing and display capabilities, followed by the installation of 21 dedicated ALERT2 weather stations in 2018. Proposer(s) interested in more detail information of the existing HWWS sites can obtain information during pre-bid conference. 31.0 OBJECTIVE 31.1 The City of Fort Worth(City)is seeking a successful proposer that can and will successfully provide system integration with broad-background experience working with a variety of equipment, extensive trouble shooting experience,and capable of integrating components that make up the master-remote flasher flood warning system. 32.0 SCOPE OF WORK 32.1 Successful Proposers should assume an adequate communication path exists from each HWWS site and that no central telemetry changes will be required. The Contrail software from One Rain Inc. is used to collect and display the received data. RFP 20-0053 High Water Warning System Conversion Page 10 of 32 Some sites in the HWWS system have been in place for approximately 10 years. In the course of the conversion to Automated Local Evaluation in Real Time 2 (ALERT2), the City of Fort Worth working in collaboration with the Successful Proposer expects to remediate many of the sites for design corrections and improvements which will make the system more reliable,accurate,and maintenance- efficient through this Request for Proposal(RFP). These changes may include such things as adding or modifying water level sensors, adding,moving or removing rain sensors, improving maintenance access, relocating flashers for improved warning, relocating master sites to increase distance from roadway traffic, and other remedial measures. Upon completion of the Contract, the City of Fort Worth (City) expects the Successful Proposer will work with Stormwater Management staff at each site to perform an on-site review and assessment of current infrastructure and to develop a specific upgrade plan for each site. Each upgrade plan will combine the City's goals and the Successful Proposer's recommendations in sufficient detail to allow development of a task order.The upgrade plan will include the proposed Automated Local Evaluation in Real Time 2(ALERT2)conversion costs as listed in the Proposal (assuming standard "good" working conditions for existing equipment), variances that may be required due to non-standard conditions,and improvements required for the infra-structure rehabilitation of each site. The price of the task order will be determined based on the identified costs and the agreed level of effort required at the rate listed in the Successful Proposer's proposal. The upgrade to Automated Local Evaluation in Real Time 2(ALERT2)telemetry is an opportunity for the City to also update flasher system functionality to current capabilities and to the City's needs. The City of Fort Worth has established Functional Specifications for the Automated Local Evaluation in Real Time 2 (ALERT2) flasher system (Section 32.2, titled D. Functional Specifications); the Proposer's ability to demonstrably meet this specification will weigh heavily in the City's evaluation of proposals. The Proposal shall state the proposed solution's compliance or non-compliance with each requirement in the Functional Specification and provide detail on any exceptions. The Proposal shall include the price for the conversion of an existing Automated Local Evaluation in Real Time (ALERT) Master installation to Automated Local Evaluation in Real Time 2 (ALERT2), and the conversion of an ALERT Flasher site to ALERT2. These costs are to include all hardware, software and labor for the conversion, shall become part of the individual task order issued for each site. Proposer(s) shall prepare their RFP understanding that they will be providing all materials,labor,sub-contracted services and incidentals that are required to complete the work under a task order issued by site (master-flasher or master alone for lake monitors). 32.2 PHASES OF THE CONVERSION PROCESS The services are expected to be provided by task order shall include project management, assessment, and installation and rehabilitation. A. PROJECT MANAGMENT Notice to proceed will be issued by Stormwater staff upon completion of the Contract with the Successful Proposer. As described in the Section 32.2,the work at each site will take place in two Phases: (I)Assessment and(11) Installation and Rehabilitation. As system integrator,the Successful Proposer has significant Project Management responsibility throughout the project and is expected to work closely with the RFP 20-0053 High Water Warning System Conversion Page 11 of 32 Stormwater Project Manager. The Successful Proposer shall be required to submit bi-weekly reports to the Stormwater Project Manager concerning work progress, schedule, and commitments of completion. The Successful Proposer shall have responsibility for the acquisition,delivery, and warehousing with inventory control of all project materials. The Successful Proposer shall also be responsible for the management of all sub-contractors, staffing,and equipment and scheduling. The City of Fort Worth may choose to accept delivery of certain equipment on behalf of the Successful Proposer prior to its final installation; upon such acceptance, the Successful Proposer may invoice for up to 90%of the cost of said equipment,with the remainder to be paid on completion of the relevant task order(s). B. PHASE I: ASSESSMENT The Successful Proposer shall review each site as to its functionality, remaining life of equipment or need for replacement and shall submit an assessment and recommendations.Past maintenance records will be made available by the City.At a minimum,the proposer will be required to identify location, suitability of water level sensing system, security of master and remote flashers from knock-downs, access for maintenance, visibility for traffic and opportunities for drivers to divert away from the flooding site during floods. The assessment shall document the condition of supporting infrastructure(base mount,poles,antenna mast, arms, panels, and cabinet box enclosure),antenna, and electrical components within cabinet and identify those that can be re-used. Any material identified as in poor condition shall be documented in a digital assessment form developed by City of Fort Worth and the Successful Proposer,accompanied with pictures or a description of defects and proposed remedy. The Successful Proposer is also expected to immediately report any hazardous or unsafe conditions that are observed while performing assessments. The Assessment shall be submitted in digital form suitable for entry into an on-line maintenance and inventory system. The Assessment will be used to develop a site-specific upgrade plan which will consist of narrative describing the current situation and deficiencies,the proposed remedy and the work to be performed. The Successful Proposer shall include an upgrade plan budget based on the standard rates included in the proposal,plus additional materials and services,if any. The cost of implementing any additional changes required by the upgrade plan will be determined separately and added to the standard conversion costs. In addition to hardware and other direct expenses,the hourly rates provided in the proposal will be used in determining the Task Order price. The upgrade plan,when approved by the City of Fort Worth,will be the basis for the issuance of a site-specific Task Order. C. PHASE II: INSTALLATION AND REHABILITATION Upon receipt of a site Task Order,the Successful Proposer shall undertake RFP 20-0053 High Water Warning System Conversion Page 12 of 32 the conversion and any identified modifications and rehabilitation of the site. The Successful Proposer shall provide all materials and services necessary to complete a converted site that performs in accordance with City's functional specifications in Section 32.2,Part D and the requirements of the Task Order. Upon completion of work for each Task Order,the Successful Proposer shall request,and the City shall perform,an agreed upon Acceptance Test. Upon acceptance of a site installation and/or rehab,City shall accept invoicing for the completed site, any applicable warranty period shall begin, and the City of Fort Worth shall assume responsibility for the site's operation and maintenance.Prior to Acceptance,the Successful Proposer shall be responsible for the remedy of all defects,necessary repairs or other expenses due to poor workman ship. D. FUNCTIONAL SPECIFICATIONS The following general architecture has been adopted for the ALERT2 HWWS network. This architecture has been selected based on careful evaluation of available technology alternatives. The City has determined that this approach will preserve and extend the capacity of the City's ALERT2 network,minimize cost and operational complexity and is compatible with both its present ALERT2 system and future hydrologic monitoring needs.All proposals must be fully capable of operating within this schema: 1. A"Local System"consists of a"Master"and one or more"Remote" stations (commonly,but not exclusively,used to deploy roadway flashers). 2. Members of a Local System communicate over a 900 MHz,unlicensed, low-power spread-spectrum network that is non-interfering with neighboring systems. Communications are encrypted(AES 128). 3. Master stations shall be able to: A. Transmit data on the Automated Local Evaluation in Real Time 2(ALERT2)network that originates at the Master or is received from its Remotes. B. Support a diverse suite of sensors for hydrologic monitoring. C. Evaluate data from its own or Remote sensors to make activation/deactivation decisions. D. Monitor traffic on the Automated Local Evaluation in Real Time 2(ALERT2)network and respond to commands directed to it. E. Participate in a spread-spectrum radio network that includes each remote in the local system. F. Initiate and monitor the status of commands to Remotes in the Local System. G. Manage radio operations to prevent RF contention within its local network. H. Monitor and evaluate the performance of each Remote and RFP 20-0053 High Water Warning System Conversion Page 13 of 32 report Local System performance data over the Automated Local Evaluation in Real Time 2 (ALERT2)network. 4. Remote stations must be able to: A. Receive commands from their assigned Master over the local spread spectrum network. B. Execute commands from the Master such as operating flasher devices. C. Support a diverse suite of sensors for hydrologic monitoring. D. Initiate reports to the Master to relay local measurements on a timed or event basis. E. Monitor its performance in response to commands and relay relevant data to the Master. F. Manage its radio operations to prevent RF contention within its network. In addition to these general architectural requirements,the following Functional Requirements shall be met: 1. ALERT2 Specification Compliance: A. Each ALERT2 enabled device shall be capable of transmitting messages that are compliant with each mandatory and recommended level requirement of the current National Hydrologic Warning Council(NHWC)ALERT2 Specification set(Airlink,MANT,Intelligence Network Device-Application Programming Interface(IND-API)and Application Layers) that is in effect as of the award date of this Request for Proposal(RFP). B. In addition,ALERT2 devices shall support the following optional capabilities: i. Application Layer Type 3 Multi-Sensor report. ii. Application Layer Control Byte Application Protocol Data Units(APDU)Identifier. iii. The Application device shall be capable of applying a valid timestamp to outgoing Application Protocol Data Units(APDU)'s. 2. ALERT2 Operational Practices: The combined Application and Intelligent Network Devices(IND)devices shall have the following operational characteristics: A. The Application device shall not produce more than one APDU per Time Division Multiple Access(TDMA)frame. B. The Application device shall limit the size of outgoing APDUs to a user-set number of bytes and shall buffer any excess data for transmission in future frames C. The IND device shall be capable of encoding and transmitting in FEC modes 0 through 2,and where monitoring is implemented, capable of receiving and decoding messages received in FEC modes 0 through 2. RFP 20-0053 High Water Warning System Conversion Page 14 of 32 3. Platform configuration management A. There shall be a single user interface through which all site and sensor configuration can be set,viewed and retrieved. B. The Application device shall be capable of setting,monitoring and maintaining all necessary Intelligent Network Devices (IND)configuration parameters programmatically via the Intelligent Network Device-Application Programming Interface(IND-API). C. Configuration history shall be retained and available on site. 4. Sensing,measurement and logging capabilities: A. The sensing,measurement,logging and reporting capabilities of remotes and masters shall be essentially equivalent.Any remote shall be capable of operating solely as a data acquisition device that reports through the Master, independently of its operation of controlled devices. B. Each data acquisition device(hardware and software at a site) must support at least one tipping bucket, 6 analog voltage devices,and a minimum of 10 SDI-12 sensors.Remotes shall be capable of reporting tipping bucket activity in a way that accurately supports use of the ALERT2 Tipping Bucket Report (TBR). C. SDI-12 measurement capability must meet Version 1.3 of the SDI-12 Serial-Digital Interface Standard for Microprocessor- Based Sensors. D. It shall be possible to configure each sensor independently with regard to frequency of measurement,timed reporting,threshold to transmit-on-change and ALERT2 reporting format. 5. Control exerted over ALERT2: A.ALERT2 receiving locations(Masters) shall be responsive to messages directed to the site's Destination Address,as well as to at least 2 other ALERT2 Addresses configured by the user. B. It shall be possible to enable or disable one or all of the remote devices with a single command to the Master. C. It shall be possible to issue commands over ALERT2 to the Master which will force it out of autonomous mode for a fixed period(after which it reverts to autonomous mode)or indefinitely(until the state is reversed by another user action). 6. Control capabilities of the Master site: A. Except when over-ridden by ALERT2 command,the Master shall independently manage the activation process and generate commands to activate or deactivate remote units. B. The level monitoring process at the Master shall be capable of using measurements made locally or by any designated remote device in its SS network. C. The Master shall be capable of operating a flasher or other control device installed at its location. RFP 20-0053 High Water Warning System Conversion Page 15 of 32 D. The Master shall be configurable to utilize either stage(water level)measurements or float switch(trigger)to control activation. i. Stage controls shall be configurable with independent, user-designated"turn-on"and"turn off'levels. ii. Float switch systems shall permit a user-configurable time delay between return to normal position and deactivation of remote devices. E. The control network must be capable of supporting a minimum of 10 remotes. F. Master installations shall include an indicating manual over- ride switch(On/Off/Auto)which operates remote flashers via the spread-spectrum network. 7. Physical requirements: A.All necessary components for Master and Remote shall fit on the existing or equivalent 13"x 12.5"backplane,and the backplane shall mount in a manner compatible with the existing HWWS pole-mounted enclosures. B. All components must be mountable and removable from the front surface of the backplane. C. All VHF, GPS and spread-spectrum antennas shall be external, all-weather,permanently mounted devices. D.All cabling penetrating the enclosure shall be routed through existing cable openings. 8. Transceiver: A. The transmitter shall have an attack time(on invoking PTT)of 15 milli-seconds(msec)or less. 9. Reporting: A. The system shall provide change-based and timed reports concerning GPS time quality and the status of IND configuration. B. Sites with flashers shall transmit data that provides direct evidence that flashers are operating in compliance with commands.Flasher status data shall be forwarded as ALERT2 sensors on the ALERT2 network. C. Reporting frequency shall automatically increase to user- configured intervals during periods of flasher activation. D. The Master shall maintain and report a summary status of all sites under its control as a single ALERT2 sensor such that the satisfactory operation of an installation can be assessed from a single value. 10. Programming and Configuration: The City's preference is for a system that is readily configurable to a variety of installations through use of a stored template, file or similar means. In evaluating proposed solutions,the City will consider: RFP 20-0053 High Water Warning System Conversion Page 16 of 32 A. Ease of initial setup. B. Ability to establish a coherent and intuitive pattern of sensor ID assignments. C. Ability to serve in non-flasher environments for other HWWS applications. D.Automated documentation of site settings and setting history. E. Ease of updating software or firmware. F. Availability of and ability to retrieve diagnostic information. G. Completeness and usability of software documentation. A. ADDITIONAL CONSIDERATIONS The Successful Proposer shall perform all work in compliance with all applicable Federal, State and local laws and regulations. All equipment used while performing this contract shall be maintained in good operating condition until acceptance by the City of Fort Worth. Acceptance will require a sequence of testing of the installation at each site. The testing protocol shall be developed jointly between the Successful Proposer and the SWS Project Manager. The Successful Proposer shall be responsible for obtaining relevant permits. The City of Fort Worth will be responsible for any FCC licensing. Traffic management,when required, shall be coordinated with the City of Fort Worth Public Works Project Manager; it shall be the responsibility of the Successful Proposer to implement agreed upon traffic management at sites. Any hazardous or dangerous work practice(s)being conducted as determined by the City of Fort Worth Public Works Project Manager, or his/her designee, or TPW inspector, shall be immediately discontinued by the successful proposer upon receipt of either written or verbal notice by the Project Manager,his/her designee, or TPW inspector to discontinue such practice(s). The Proposer is not required to perform any work which it considers dangerous and shall immediately notify the Project Manager of Public Works or his/her designee if such is the case. All operations shall be accomplished in such a manner as to not damage other trees, grass or other properties whether public or private. If damage occurs,the Successful Proposer shall perform necessary remedial corrective measures as required. The Successful Proposer shall replace/restore the area to pre-existing standard or better. Tree pruning,when required, shall be coordinated with the City of Fort Worth Public Works Project Manager; it shall be the responsibility of the Successful Proposer to identify any pruning requirements in advance and to proceed only upon City of Fort Worth approval.All pruning is to be performed to standards established by the City of Fort Worth. RFP 20-0053 High Water Warning System Conversion Page 17 of 32 A complete submission will include: A. A complete description of the proposed ALERT2 HWWS solution B. Primary team members and primary sub-contractors. C. Project schedule 33.0 PROPOSAL SUBMITTAL Proposals should adequately address all evaluation factors and include the following list of required items that will be used as part of the evaluation. Firms shall utilize the format below to submit their proposal. 33.1 Completed and signed City of Fort Worth Bid Offer. 33.2 Cover Letter-The submittal should begin with a one-page letter of transmittal. The letter should be signed by an authorized representative and include the primary contact(s)along with telephone and email contact information.As part of the Request for Proposal(RFP)submittal,the Proposer(s)shall provide names of identified major sub-contractors primary team members and describe how they will use the sub- contractors to accomplish the work.Failure to provide a statement of commitment may result in the proposer being deemed non-responsive. 33.3 Qualifications and Experience-Proposers should provide information that illustrates their qualifications and their breadth and depth of experience as it relates to the design, analysis,rehabilitation, installation and maintenance of similar systems and flood warning networks. The proposer's experience across different vendor hardware platforms,telemetry methods and sensing technologies is of interest to the City. Team member resumes should be included in a separate appendix and must be limited to six pages total maximum. 33.4 Proposed Equipment and Materials-Obtaining a system that meets the functionality described in Section 32.2 Part D is a priority for the City and will drive the scoring for this section. The proposer's response should: • Include a succinct operational overview of the proposed proposer's ALERT2 HWWS solution. • Indicate how the proposed ALERT2 HWWS solution meets each element of the functional specification,or if it differs,how the proposed solution will better meet the City's needs. • Identify,by brand and model, all key components of the proposed ALERT2 HWWS solution. • Technical data sheets for these items should be provided in the appendix. 33.5 Project Schedule-The schedule must include the proposed proposer's expected start date range and anticipated duration to complete.Proposers should identify other commitments it has that could impact the timeline. 33.6 Past Performance and References-The proposer must submit 3 references for projects involving ALERT and ALERT2 installations,runoff water level and weather gauging and similar flood warning integration projects completed within the last five years. RFP 20-0053 High Water Warning System Conversion Page 18 of 32 The scoring shall include past performance by the proposer for the City of Fort Worth. Proposer(s) shall also provide at least(3)reference letters from previous or current customers. The letter shall include the following items: 33.6.1 Company Letterhead,including contact information 33.6.2 Number of years working with Firm 33.6.3 Brief explanation of customer's satisfaction and recommendation of Proposer.Please provide a rating of 1-5. One(1)being unlikely to recommend and unsatisfied,and five(5)being highly satisfied and highly recommended 33.6.4 Brief explanation on likeliness to work with Firm again. . One(1) being unlikely to continue use Firm and(five) 5 highly likely to use Firm again 33.7 Response to Attachment A, Conflict of Interest Disclosure Requirement 33.8 Any requirements or expectations are to be met by the City necessary to achieve a successful contract. 34.0 LAWS, REGULATIONS, AND ORDINANCES 34.1 The Proposer shall be responsible for meeting all Federal: laws,ordinances and regulations; State: laws,ordinance and regulations; County: laws, ordinances and regulations; and City: laws,ordinances, and regulations for safety of people, environment,and property. This includes,but is not limited to,all Federal, State, County, and City Agencies,Administrations and Commissions such as the Environmental Protection Agency(EPA),Occupational Safety and Health Administration(OSHA),and the Texas Commission on Environmental Quality(TCEQ). In the event any law,regulation or ordinance becomes effective after the start of this Agreement,the Vendor is required to comply with new policy.Any mandates requiring the City to comply with new guidelines will also require the Vendor to comply. RFP 20-0053 High Water Warning System Conversion Page 19 of 32 ATTACHMENT A CONFLICT OF INTEREST DISCLOSURE REQUIREMENT Pursuant to Chapter 176 of the Local Government Code, any person or agent of a person who contracts or seeks to contract for the sale or purchase of property, goods,or services with a local governmental entity(i.e. The City of Fort Worth) shall disclose in the Questionnaire Form CIQ ("Questionnaire")the person's affiliation or business relationship that might cause a conflict of interest with the local governmental entity. Bylaw,the Questionnaire shall be filed with the Fort Worth City Secretary no later than seven days after the date the person begins contract discussions or negotiations with the City,or submits an application or response to a request for proposals or bids, correspondence, or another writing related to a potential agreement with the City.Updated Questionnaires shall be filed in conformance with Chapter 176. A copy of the Questionnaire Form CIQ is enclosed with the submittal documents. The form is also available at httn://www.ethics.state.tx.us/forms/CIO.ndf. If you have any questions about compliance,please consult your own legal counsel. Compliance is the individual responsibility of each person or agent of a person who is subject to the filing requirement. An offense under Chapter 176 is a Class C misdemeanor RFP 20-0053 High Water Warning System Conversion Page 20 of 32 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B.23,84th Leg.,Regular Session. OFFICEUSE ONLY This questionnaire is being filed in accordance with Chapter 176, Local Government Code, Date Received by a vendor who has a business relationship as defined by Section 176.001(1-a)with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code.An offense under this section is a misdemeanor. Name of vendor who has a business relationship with local governmental entity. ` Check this box if you are filina an update to a oreviously filed auestionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the Information In this Section is being disclosed. Name of Officer This section(item 3 including subparts A, B,C, &D)must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code.Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income,from the v e n d o r? Yes No B. Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental e n t i t y? Yes No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director,or holds an ownership interest of one percent or more? Yes No D. Describe each employment or business and family relationship with the local government officer named in this section. 4 Signature of vendor doing business with the governmental entity Date RFP 20-0053 High Water Warning System Conversion Page 21 of 32 ATTACHMENT B CONTRACTOR'S RESPONSE TO RFP (Inserted behind this page) RFP No.20-0053 High Water Warning System Improvements Page 11 of 14 Contractor Services Agreement ' DISTINCTIVE AFWS DESIGNS ATTACHMENT B HIGH WATER WARNING SYSTEM CONVERSION PROJECT PROPOSAL DELIVERED ON RFP 20-0053 FEBRUARY 27, 2020 CLIENT SUBMITTED BY CITY OF FORT WORTH DISTINCTIVE AFWS DESIGNS, INC Table of Contents COMPLETED AND SIGNED CITY OF FORT WORTH BID OFFER............................... 1 COVERLETTER ................................................................................................5 QUALIFICATIONS AND EXPERIENCE...................................................................6 PROPOSED EQUIPMENT AND MATERIALS ...........................................................8 PROJECT SCHEDULE AND MANAGEMENT ......................................................... 10 PAST PERFORMANCE AND REFERENCES........................................................... 10 RESPONSE TO ATTACHMENT A........................................................................ 14 EXPECTATIONS FROM THE CITY....................................................................... 14 APPENDIX A- KEY EQUIPMENT DATASHEETS...................................................15 APPENDIX B -TEAM MEMBER RESUMES AND LETTER OF COMMITMENT........... 18 FORT WORTH© CITY OF FORT WORTH BID OFFER Event ID Page Invited: PUBLIC EVENT DETAILS CFW01-20-0053 1 Event Round Version Submit To: City of Fort Worth 1 2 PURCHASING DIVISION Event Name LOWER LEVEL CITY HALL RFP 20-0053 High Water Warning System Conversions 200 TEXAS ST. Start Time Finish Time Fort Worth TX 76102 02/05/2020 12:00:00 CST 02/27/2020 13:30:00 CST United States Email: FMSPurchasingResponses@fortworthtexas.gov Event Description The City of Fort Worth (City)invites participation in the Request for Proposal (RFP)for vendors to perform project management, assessments and installation services for high water warning systems conversions of telemetry at sites from Automated Local Evaluation in Real Time(ALERT)to Automated Local Evaluation in Real Time 2 (ALERT2)protocol. Terms & Conditions Pre-Bid Conference:Wednesday, February 12, 2020, at 3:00 pm,City of Fort Worth,200 Texas Street, City Hall Southwest Lower Level, Fort Worth,Texas 76102, Purchasing Conference Room NO LATE PROPOSALS WILL BE ACCEPTED Responses shall be Delivered in a sealed package to: City of Fort Worth Purchasing Division RFP#20-0053 Southwest Lower Level 200 Texas Street Fort Worth,Texas 76102-6314 Responses shall be mailed in a sealed package to: City of Fort Worth Purchasing Division RFP#20-0053 200 Texas Street Southwest Lower Level Fort Worth,Texas 76102-6314 Acknowledgement of Addenda:#1 V #2 #3 #4 #5 Will agreement be available for Cooperative Agreement use?Yes V No Document Name-Location Bid Offer Sheet**-Cover Page of Final Bid Document V1 and separate document Request for Proposal (includes Scope of Services)**-Part 1 Conflict of Interest Disclosure Requirement**-AttachmentA Sample Service Agreement**Attachment B **Required to be completed and submitted with your proposal** Documents are hereby incorporated into this Solicitation by reference,with the same force and effect as if they were incorporated in full text. 1 FORT WORM, CITY OF FORT WORTH BID OFFER Event ID Page Invited: PUBLIC EVENT DETAILS CFW01-20-0053 2 Event Round Version Submit To: City of Fort Worth 1 2 PURCHASING DIVISION Event Name LOWER LEVEL CITY HALL RFP 20-0053 High Water Warning System Conversions 200 TEXAS ST. Start Time Finish Time Fort Worth TX 76102 02/05/2020 12:00:00 CST 02/27/2020 13:30:00 CST United States Email: FMSPurchasingResponses@fortworthtexas.gov The undersigned, by his/her signature, represents that he/she is submitting a binding offer and is authorized to bind the respondent to fully comply with the solicitation document contained herein.The Respondent, by submitting and signing below, acknowledges that he/she has received and read the entire document packet sections defined above including all documents incorporated by reference,and agrees to be bound by the terms therein. Company Legal Name: Distinctive AFWS Designs, Inc. Company Address: 10 Poplar Ridge Drive City, State,Zip: Leicester, NC 28748-9742 Vendor Registration No. 0000041501 Printed Name of Officer orAuthorized Representative: David Haynes Title: President Signature of Officer or Authorized Representative: Date:2/24/2020 Email Address:david.haynes(a)_distinctiveafwsdesigns.com Phone Number: (828)683-1566 Federal ID Number: 56-2069201 2 FORT WORTH. CITY OF FORT WORTH BID OFFER Event ID Page Invited: PUBLIC EVENT DETAILS CFWO1-20-0053 3 Event Round Version Submit To: City of Fort Worth 1 2 PURCHASING DIVISION Event Name LOWER LEVEL CITY HALL RFP 20-0053 High Water Warning System Conversions 200 TEXAS ST. Start Time Finish Time Fort Worth TX 76102 02/05/2020 12:00:00 CST 02/27/2020 13:30:00 CST United States Email: FMSPurchasingResponses@fortworthtexas.gov Line Details Line: 1 Description: MY Unit UnitPrice Total Standard Conversion of Master from AL/1 to 60.00 EA AL/2 Line: 2 $11,259.15 $675,549.00 Description: MY Unit UnitPrice Total Standard Conversion of Flasher from ALM to 120.00 EA AL/2 Line: 3 $4,337.10 $520,452.00 Description: MY Unit UnitPrice Total Labor charge for assessment(60 sites) --N.00 HR $125 / HR , Line: 4 Description: MY Unit UnitPrice Total Labor charge for installation and rehab(60 -- C.00 HR sites) $125 / HR Total Bid Amount: $1,196,001.00 Since hourly labor rates for assessments in lines 3 and 4 were omitted from the M&C, this bid offer was revised to reflect amount in M&C. Expenses associated with lines 3 and 4 will be charged at stated rate of$125.00/hour. All labor, lodging, per diem, and travel expenses are included in the prices provided for lines 1 and 2. 3 . owl DISTINCTIVE AFWS DESIGNS, INC. • , DISTINCTIVE 10 Poplar Ridge Dr. Leicester, NC 28748 (828)683-1566 AFWS DESIGNS www.distinctiveahvsdesigns.com City of Fort Worth, Texas High Water Warning System Task Order Number EXAMPLE The City of Fort Worth, Texas (CFW) has entered into a Contract with Distinctive AFWS Designs, Inc. (Consultant). That Contract is for the purpose of providing professional services for the conversion of their High Water Warning System (HWWS) to ALERT2. By the signatures on this document, the following Tasks are hereby authorized pursuant to the Contract. Scope: Converting the City's HWWS includes replacement of transmitter equipment to the latest hardware to meet the specifications of the ALERT2 protocol and evaluation of site infrastructure to serve the needs of the system operators. The purpose of this task order is to continue the conversion of roadway HWWS sites from ALERT to ALERT2,including the initial assessment of the locations, repairs as needed,and final upgrade process. Task E.1: Sites 1020 and 1040 master stations will be upgraded to the new ALERT2 hardware at each location. Previous assessments (reference Task Order XX) indicated that additional repairs will be needed at site 1020. Upgrades will be conducted to the specifications of Line 1 in the City of Fort Worth, High Water Warning System Conversion RFP 20-0053. Task E.2:Sites 1020 and 1040 flasher stations,a total of six(6),will be upgraded to communicate with the upgraded master stations. Previous assessments(reference Task Order XX)indicated that additional repairs will be needed at one of the flasher sites for station 1020. Upgrades will be conducted to the specifications of Line 2 in the City of Fort Worth, High Water Warning System Conversion RFP 20-0053. Task E.3: Sites 2030, 2040, 2050, 2060, 2070, 2080, and 2090 will be assessed for their upgrade to ALERT2. Upon completion of this assessment,documentation will be provided to the City for approval to schedule the upgrade to ALERT2 at these locations.Any additional repair work will be noted,and infrastructure repairs and upgrades will be coordinated with the City. Task E.4:The previous assessment at site 1020(reference Task Order XX)indicated that the PT conduit was damaged and required conduit and sensor replacement.This will be completed during the ALERT2 upgrade at this location.A new SDI-12 sensor(provided by the city)will be installed,calibrated,and verified to operate within manufacturer's specifications. Schedule: Work is scheduled to begin on Juvember 20th,weather dependent.Work is scheduled to be completed in 10 days from the start of the project. Deliverable: Upgrades to the HWWS at the above locations,assessment reports for the noted locations,and repair work as described above. .NO DATA IS BETTER THAN BAD DATA" Cost: The Task cost shall not exceed$52,780.90. Task Cost Qty Unit Price Total Task 1 Equipment 2 $7,422.90 $14,845.80 Labor(Assembly and Installation) 2 $3,150.00 $6,300.00 Travel (0.25 per site) 2 $281.25 $562.50 Lodging&Per Diem 4 $202.50 $810.00 Task 2 Equipment 6 $1,400.85 $8,405.10 Labor(Assembly and Installation) 6 $2,250.00 $13,500.00 Travel(0.25 per site) 6 $281.25 $1,687.50 Lodging&Per Diem 12 $202.50 $2,430.00 Task 3 Labor 20 $125.00 $2,500.00 Lodging&Per Diem 2 $202.50 $405.00 Task Equipment 1 $85.00 $85.00 Labor 10 $125.00 $1,250.00 Total: $52,780.90 City Responsibilities: City will support this effort as follows: 1. Provide information and support as necessary to enable completion of this task. 2. Complete remainder of assessment form as required by the city. 3. Provide SDI-12 replacement pressure transducer. Consultant: City Project Manager: Signature Signature Printed Name: David L. Haynes Printed Name: Ranian Muttiah Date: Juvember 10,2020 Date: Invoice No. SAMPLE DISTINCTIVE 10 Poplar Ridge Drive A F W S DESIGNS Leicester,NC 28748-9742 (828)683-1566 INVOICE Customer Name City of Fort Worth Stormwater Management Date Juvember 31, 2020 Address 1000 Throckmorton Street PO# P000000 City Fort Worth State TX ZIP 77379 Project HWWS Conversion Atten Ranjan Muttiah Terms: Net 30 Days Qty Description Unit Price TOTAL 2 Task 1 Equipment $7,422.90 $14,845.80 2 Task 1 Labor(Assembly and Installation) $3,150.00 $6,300.00 2 Task 1 Travel (0.25 per site) $281.25 $562.50 4 Task 1 Lodging & Per Diem $202.50 $810.00 6 Task 2 Equipment $1,400.85 $8,405.10 6 Task 2 Labor(Assembly and Installation) $2,250.00 $13,500.00 6 Task 2 Travel (0.25 per site) $281.25 $1,687.50 12 Task 2 Lodging & Per Diem $202.50 $2,430.00 20 Task 3 Labor $125.00 $2,500.00 2 Task 3 Lodging & Per Diem $202.50 $405.00 1 Task 4 Equipment $85.00 $85.00 10 Task 4 Labor $125.00 $1,250.00 SubTotal $52,780.90 Send Remittance To: Shipping & Handling Distinctive AFWS Designs, Inc. Taxes 10 Poplar Ridge Drive Leicester, NC 28748-9742 TOTAL $52,780.90 Federal Tax ID: 56-2069201 Web Page:www.distinctiveafwsdesigns.com Thank you for your patronage! "No Data is Better than Bad Data" FORTWORTM, ADDENDUM TO REQUEST FOR PROPOSALS 20-0053 High Water Warning System Conversions PURCHASING DIVISION ADDENDUM NO. 1 DATE ISSUED: February 19,2020 REQUEST FOR PROPOSALS (RFP):20-0053 BID OPENING DATE: February 27, 2020(UNCHANGED) RFP No. 20-0053, issued February 5, 2020,is hereby amended as follows: 1. Questions and Answers document is hereby incorporated,in full text, page 2. 2. Section 4.1, has been changed to read, "Information presented in the Proposals will be used to evaluate the qualifications of the Proposer(s)and to determine the Proposer(s)which will be selected to provide high water warning systems conversions." All other terms and conditions remain unchanged. e C Cristina Camarillo SENIOR BUYER .................................................................................................. By the signature affixed below,Addendum No. 1 is hereby incorporated into and made part of the above referenced Request for Proposals. COMPANY NAM - Distinctive AFWS Designs, Inc. SIGNATURE: NOTE: Company name and signature must be the same as on the original bid documents. Failure to return this form with your sealed bid may constitute grounds for rejection of your offer. 4 . owl DISTINCTIVE AFWS DESIGNS, INC. • , DISTINCTIVE 10 Poplar Ridge Dr. Leicester, NC 28748 (828)683-1566 AFWS DESIGNS www.distinctiveafwsdesigns.com February 24, 2020 City of Fort Worth Purchasing Division Southwest Lower Level Zoo Texas Street Fort Worth,Texas 76102-6314 Reference: RFP 20-0053 High Water Warning System Conversions Dear Members of the Selection Committee, Distinctive AFWS Designs, Inc. (DDi) is pleased to submit this Proposal for your consideration. We have assembled an exceptionally qualified team of professionals to assist the City in their conversion of the High Water Warning System from ALERT to ALERT2 technology. Our team includes DDi employees and Bean Electrical Inc. This proposal will provide: • A complete, reliable, and cost-effective hardware solution that fully meets the specifications as provided in the RFP • Examples of the unmatched qualifications of our team members in working with similar systems across the country • Information regarding our unique skillset in all disciplines that support a High Water Warning System • Project Management procedures that will respond to all requirements of the RFP DDi provides a unique solution to agencies installing, updating, and maintaining High Water Warning Systems. Rather than working with a single hardware solution, DDi leverages our flood warning expertise across the range of hardware vendors to provide the best solution for a specific network.This provides for both cost effective and high quality solutions. Company Name Role DDi Mark Moore Project Manager, On-Site Assessment and Labor DDi David Haynes Company President,On-Site Assessment and Labor Bean Electrical Andrew Hawkins Sub-Contractor, Site Hardware Reconfiguration Regards, David L. Hayrids, President david.haynes@distinctiveafwsdesigns.com (828) 683-1566 "NO DATA IS BETTER THAN BAD DATA" 5 Qualifications and Experience Distinctive AFWS Designs, Inc. (DDi) has been serving communities and entities for their Automated Flood Warning System needs since 1991. For more than 25 years we have delivered innovative, straightforward, and economical solutions that are both highly effective and responsive to each client's needs. Our team of highly qualified professionals brings the City of Fort Worth Stormwater Management Division incomparable expertise, knowledge, and experience in hydrology and meteorology, telemetry, IT, flood warning systems (hardware and software), and emergency management. Members of this team have demonstrated huge success with projects where they have worked with other team members and/or independently. Our team consists of experts who are not tied to any commercial flood warning system products. Yet, we have worked with most vendors and their products.We can and will provide unbiased and independent professional guidance. Mark Moore will serve as the Project Manager for this project and will be responsible for coordinating work efforts of the team and with the City.Mark gained experience working with the Harris County Flood Control District,helping lead the ALERT2 conversion and upgrade of their system. He will be assisted by David Haynes, DDi President. We are experienced in working independently,as a subconsultant,and as the project manager overseeing the work of other firms. Further,we have worked with numerous vendors for equipment and software solutions to meet customers'needs. DDi has provided services to over 40 clients in 20 states. These customers have included local, State, Federal and Tribal agencies, as well as private and public utilities and organizations. For several years DDi served as the lead technical consultant to the National Weather Service Office of Hydrology for their Integrated Flood Observing and Warning System Program (IFLOWS), which later became the Automated Flood Warning System Program (AFWS). Various projects involved working with local, State, and Federal agencies in the design, implementation, troubleshooting, and on-going operations of flood warning networks throughout the Eastern United States. Work efforts also included coordinating and assisting other contractors/consultants in accomplishing their defined scopes. Currently,DDi works directly with many different public sector agencies(large and small)to help implement effective flood warning solutions.This involves starting from scratch and/or reviewing existing systems and making recommendations for upgrades or expansions that save lives and reduce property damage. Two of the systems that DDi has provided services for have won the National Hydrologic Warning Council's Operational Excellence Award for their systems--Harris County Flood Control District, Houston, TX (2015) and Mecklenburg Flood Information and Notification System,Charlotte,NC(2009). Over the years DDi has worked with all the computer software packages designed for ALERT and ALERT2 Flood Warning Systems (IFLOWS, Enhanced ALERT, PC-IFLOWS, HydroMet, DataWise, NovaStar, DIADvisor, and Contrail). Further, we have built and upgraded warning/flasher systems to automatically notify the public of imminent threats to their safety. One of the most important aspects of these systems is ensuring accuracy(without false signals), which requires additional logic besides what is inherently available within the ALERT or ALERT2 protocol. We enjoy long-term relationships with many of our customers, some for over 22 years, as they continue to enhance and operate their systems providing routine scheduled and emergency maintenance and repair services. Periodic performance evaluations and independent reviews are 6 imperative to ensure that the latest technologies and capabilities are employed to protect life and property. The broad spectrum of professional services requested in this RFP is unique and commendable. The RFP demonstrates that the City's vision integrates the diverse disciplines and functions that constitute a successful High Water Warning System. In order to cover the range of services requested,we have provided project examples. In addition, a review of the resumes in Appendix B will show that our team of experts provides comprehensive skills covering all the tasks in this project. Harris County Flood Control District in Houston,TX During Hurricane Ike in 2oo8, the flood warning system (FWS) in Harris County suffered significant damages. David Haynes was contracted as part of a specialized rehabilitation and assessment team to start the restoration process for that system.Harris County soon learned that not only had it suffered damage from Hurricane Ike but it also had seriously degraded due to system overloading and lack of proper maintenance. Subsequently, DDi was hired by the Harris County Flood Control District(HCFCD)as an independent contractor to plan necessary upgrades to the telemetry and gauging networks. David Haynes began immediately working with the in-house technicians on proper maintenance procedures and troubleshooting techniques for the flood warning system equipment. Once the ALERT2 technology was proven and equipment commercially available, HCFCD decided to convert their network (140+) gauges to the ALERT2 protocol. Efforts were also initiated for the conversion process which entailed designing prototype "enclosures" for site consistency, developing bid specifications, custom gauging station configuration software, and an implementation plan. A six-week technician training curriculum was developed to encompass all aspects of maintaining a flood warning system which included classroom and hands-on field training; complete with module and final examinations. The Harris County Flood Control District won the National Hydrologic Warning Council's Operational Excellence Award in 2015 for this project. In 2017, Hurricane Harvey delivered record setting rainfall to the Houston Metro area. Many highways, bridges, and homes were inundated with unprecedented floodwaters. Yet, the flood warning system performed expertly throughout the event. A testament to the overall success of this effort is the turn-around from more than 35%data loss(prior to effort)to less than 1%loss during Hurricane Harvey. Saluda River Warning System in Columbia, SC The South Carolina Electric and Gas Company operates a series of hydroelectric generators on the Saluda River about 6 miles upstream of Columbia. The section of the river between these generators and Columbia is used recreationally for many purposes (wading, swimming, fishing, rafting, canoeing, etc.). DDi has provided design and implementation services for a warning system made up of io remote siren and/or strobe sites along the river. There are two control points for automatically triggering activations of the sirens and strobes and three base stations that monitor the system performance and display current status and alarm conditions. Being a fully automated system (no human intervention),it was vital that the system be reliable for ensuring activations when appropriate and not generate false activations. Activations for the upper section of the river (immediately below the dam) are triggered when there is an increase of 800 cubic feet per second being released through any of the generators. The warning system for the lower segment of the river is triggered when a rise of o.o8 feet is detected in any five-minute interval. Individual site activations are acknowledged back to the control station that triggered the activation. Then at specified intervals after the activation, each station reports a current status to all three base stations providing voltages, current draws, and activation state. In the event of a failure to receive "expected" information, the base stations generate an alarm condition with an assigned priority for follow-up. After hundreds of monitored activations, no false activations have occurred. Proposed Equipment and Materials One of the unique advantages DDi offers is the integration of multiple hardware and software vendor products to provide the best solution for our clients. For the ALERT2 conversion of the City's High Water Warning System, we propose using the Campbell Scientific CR6 and CR3oo data loggers with built-in spread spectrum radios in combination with the Blue Water Design A2X-IND-C ALERT2 device to completely meet the requirements of the RFP. The DDi proposed solution meets or exceeds all the general architecture and functional requirements contained in the RFP. With respect to the proposed architectural design, each Master Station can support from 1 to io Remote Stations. Each Master/Remote group will operate on an independent sub-network of the spread spectrum(SS) system so as not to conflict with other nearby Master/Remote groups. All SS communications will be encrypted(AES128)to prevent hacking and unwanted takeovers. Each Master Station will have full control of the Remotes configured to operate within its group. It will/can utilize sensor data collected from directly connected sensors and/or sensors located at remote stations and reported by the Remote. The Master can also accept"commands"from the Contrail Base Station to activate or deactivate Remote Stations, individually or all within the group. Thirdly, each Master will have a manual switch that enables someone onsite to manually enable/disable the Remotes. Status changes in the Master or any of its Remotes are reported to the Contrail Base Station by the Master. Remote Stations operate "as directed" by their Master with respect to activation of warning devices. Any of the Remote Stations can also operate their own diverse suite of sensors and report those measured readings back to the Master. Any status changes at the Remote are reported to the Master for assimilation and forwarding by the Master as appropriate. With respect to the functional requirements, the DDi solution is strongly suited to provide the City with not only equipment that can meet all those requirements but also provides for significant expansion and growth potential as the ALERT2 Protocol advances and new technologies avail themselves. All the mandatory, recommended, and optional levels of the ALERT2 protocol that are called out in the RFP will be provided in this proposed solution. Aside from the ALERT2 Specifications, there are a number of Best Practices for properly implementing an ALERT2 system. While none of these are required by the ALERT2 Protocol,the City has wisely called out several of these as requirements within this RFP. The DDi solution provides those as a foundational part of what is proposed herein. Platform configuration management can all be handled through a single user interface. There will be no need to "connect" to different devices (with different software) to complete a Station 8 configuration. As discussed previously, each Station can be configured to house its own unique suite of sensors. All Stations can support digital,analog,and SDI12(Ver.1.3)compatible sensors. Each Master Station can also be configured to "accept" activation/deactivation commands from the base Station (or a portable "field" unit) as well as be totally disabled for a user specified amount of time or indefinitely. Each Master will be configurable for independent,user designated "on"and"off'levels and spans of dead-band based on time delays. Ensuring that all the equipment is installed and mounted not only for function but also for maintenance friendly access is paramount to the successful operation of a quality system. With many years of hands-on experience, the DDi solution assures every installation we do will meet this requirement. Lastly for the sake of clarity and assurance, DDi has carefully read the RFP and has a thorough understanding of not only the RFP but of the City's intent for upgrading this system and attest, without reservation, that every aspect of our proposed solution meets or exceeds those requirements and intents. The unit cost on lines 1 and 2 provided in this proposal include all expected costs related to a standard upgrade from ALERT to ALERT2.The unit cost of the Master and Flasher conversions include: • All required hardware for the ALERT2 conversion • Assembly and testing of each component for all sites • Labor on site to complete upgrade as defined in the RFP • Hardware to improve overall functionality of the location including new radio antennas, cabling and wiring, and spread spectrum capabilities • Travel and equipment costs as expected for a standard upgrade The DDi proposed solution will reuse existing enclosures and mounting equipment if found in good order during the initial assessment. Existing solar panels and batteries will be tested and verified to meet their specified power production and capacity. DDi will calibrate water level sensors and tipping buckets to the manufacturers' specifications, and only recommend replacement or repair should the need arise.Components found not capable of providing a quality High Water Warning System operation will be identified during the initial site assessment and will be included in the subsequently issued task order for replacement. Master Site Equipment: Equipment Model do Data Logger CR6-RF407 Campbell Scientific A1,ERT2 Encoder/Decoder A2X-IND-C Blue Water Design VHF Radio DTX 145 OBN5E Ritron VHF Antenna and Wires DC-MHB5800 PCTEL Spread Spectrum Antenna and Wires TRA9023P Laird GPS Antenna Bullet III Trimble Various Wires,Mounts, Labels, etc. N/A Various Manual Switches N/A DDi 9 Remote Site E p ment: Equipment Model do Data Logger CR3oo-RF407 Campbell Scientific Spread Spectrum Antenna and Wires TRA9023P Laird Various Wires,Mounts, Labels, etc. N/A Various Manual Switches N/A DDi Technical data sheets for the main components of the Master/Remotes are available in Appendix A.As described in previous sections, DDi proposes using a wide range of products to provide the highest quality and cost-effective solution on the market. Therefore, not all components are included in Appendix A due to page limitations and are instead available upon request. Bean Electrical is a vital member of our team,though they will not have any direct involvement in the"standard"conversion from ALERT to ALERT2. However, as is expected to be the case once site assessments are completed, several sites, Masters and Remotes, will require significant modifications to the infrastructures. For any such modifications, Bean Electrical will be the provider of those services. Their experience working with the City's High Water Warning System's infrastructure will be a great asset compared to someone new having to learn what is required and expected. Project Schedule and Management We propose to begin the project as early as City resources allow. Once a contract has been established and notice to proceed given, DDi intends to immediately begin equipment procurement and assembly. A multi-phased upgrade process will begin simultaneously. Each phase will consist of: • Assessment of Master and Remote locations, including determination of any work required outside the standard upgrade process.Sensors,solar panels,and batteries will be tested at every location. A report of each site will be provided to the City, with planned implementation into the City's VUEWorks software. • Completion of any additional work required before the conversion can proceed. • The standard conversion and upgrade at each of the Master and Remote locations. • Review of the site with the City to ensure equipment functions as expected. We expect between 6 and io phases due to the scale of the City's current system. We will work with the City to develop the required assessment forms, timelines, and upgrade processes necessary for the successful upgrade of the system.Final work is expected to be completed within 20 to 24 months after notice to proceed has been granted by the City. DDi has recently expanded their business in the Texas region, and intends to commit necessary resources to the project to assure a successful and timely completion. DDi has years of project management experience related to flood warning systems across multiple different agencies.We are experienced working together with government agencies and vendors to ensure work is completed quickly and to the highest standards. Our unique skillset makes DDi exceptionally qualified for project management for the conversion of this High Water Warning System. Past Performance and References Please refer to the following pages for past performance references from Howard County Department of Public Works, the Harris County Flood Control District, and the South Central Connecticut Regional Water Authority. 10 HOWARD COUNTY DEPARTMENT OF PUBLIC WORKS 9801 Broken Land Parkway ■ Columbia,Maryland 21046 ■ 410-313-6444 Mark DeLuca,P.E.,Deputy Director Chief,Bureau of Environmental Services FAX 410-313-6490 mdeluca@howardcountymd.gov TDD 410-313-2323 Date: 2/11/2020 Subject: Flood Warning System Maintenance and Upgrading From: Brian F. Cleary,P.E. DPW Stormwater Management Division To Whom It May Concern, Howard County has employed Distinctive AFWS Designs, Inc. for more than 15 years. I personally have worked with Distinctive AFWS Designs, Inc. for 5 years and through 2 major flooding events in Ellicott City, Maryland. They have consistently and reliably provided maintenance service semi-annually as well as installing several new gages and weather stations critical to our flood warning system. Over the 5 years I have personally worked with Distinctive AFWS Designs, Inc.,we have been satisfied with all the work they performed and am constantly impressed with David Haynes' knowledge of the industry. The Howard County system currently utilizes the ALERT 2 protocol. Distinctive AFWS Designs, Inc. was critical to our transition from antiquated systems into the current and common protocol. I would give Distinctive AFWS Designs, Inc. a 5-rating based on being highly satisfied with all work performed. We are currently in a contract that can be extended up to 5 years and we would recommend Distinctive AFWS Designs, Inc. to anyone seeking to improve or maintain their system. I would give Distinctive AFWS Designs, Inc. a 5-rating based on likeliness to work with them again. Additionally,Distinctive AFWS Designs, Inc. has provided expert consulting on several expanding projects around the increasing flash flooding concerns due to more extreme weather. He assisted in our pilot project with the Department of Homeland Security for evaluating affordable gages for communities. Please feel free to contact me with any further questions. Sincere' , i F CIO , E and ounty Government Storm Water Management Division Bureau of Environmental Services 9801 Broken Land Parkway Columbia, MD 21046 410-313-6455 (voice) 410-313-6490 (fax) bclearykhowardcoLmt d.gov HowAtd County Government,Calvin Ball County Executive www.howardcountymd.gov Z O n"nnn oCONTROL February 11, 2020 "'DISTRICT To Whom It May Concern: Distinctive AFWS Designs has helped us make the Harris County Flood Control District's real time flood warning system in the Houston, Texas area one of the most reliable and accurate flood warning systems in the United States. Our citizens and decision makers depend on our flood warning systems for making critical and timely decisions to reduce impacts to our citizens and their property in Harris County. The Harris County Flood Control District has worked with Distinctive AFWS Designs for the past 12 years, when the company was a member of the repair team to work on our flood warning system after it was damaged during Hurricane Ike in 2008. Since then, the company has provided invaluable hands-on training for our hydrologic field and data technicians and practical trouble-shooting advice. Additionally they provided in depth off and on site support during the transition of our system from ALERT to ALERT 2 technology. When Harris County faced one of the most devastating floods ever recorded during Hurricane Harvey, Distinctive AFWS Designs was on-site to help our technicians repair flooded gages. Distinctive AWFS Designs is one of the most trustworthy and responsive companies in the hydrologic monitoring business and has provided invaluable service to the Harris County Flood Control District over the last many years. We are highly satisfied (5) with their service and would strongly recommend (5) utilizing their services and expertise for hydrological and meteorological data collection, installation of equipment and sensors, upgrading existing equipment, and offering technical support including system evaluation and design. Please feel free to contact me should you require additional information or clarification at 346- 286-4165. Sincerely, Jeff D. L dner Hydrologic Operations Division Director Jeff.Lindner @ hcfcd.hctx.net JDL:spf 12 9900 Northwest Freeway Houston,Texas 77092 • 346-286-4000 9 HCFCD.org ^'RegionalWaterAuthority South Central Connecticut Regional Water Authority 90 Sargent Drive, New Haven, Connecticut 06511-5966 203,562,4020 http://www.rwatercom February 11, 2020 Dear Sir: I have worked at the Regional Water Authority(RWA) in New Haven, CT for over 25 years. I am currently the Real Estate Manager for the RWA, but my former positions included Water Science Educator and Natural Resources Analysis. As the Natural Resources Analyst,my responsibilities included managing our Flood ALERT system. When I started working with the ALERT system in 1998, the field equipment was mostly inoperable. The rain gauges came in most of the time, but lake and weir levels were sporadic at best. It had been several years since anything was calibrated and serviced. By 1999,we decided that something had to be done about maintenance on our system so we issued a RFP for it in 2000. Distinctive AFWS Designs was awarded the contract and quickly addressed what could be handled with equipment that was mostly 10 years old at that point. In a year or two, we set out to replace all our field equipment and Distinctive assisted with that, from the specs for the RFP to the installation of the new equipment. We kept issuing RFP's for the maintenance of our ALERT system every two years and each time Distinctive was our choice. They have always shown themselves to go above and beyond the terms of the contracts. They regularly look for issues and take preemptive steps to ensure that we have a functioning ALERT system all the time, especially when the rain is coming down hard. In the last two years,we decided to upgrade our equipment again and move to the ALERT2 protocol. Distinctive again rose to the challenge and assisted us just as they had almost 20 years before. The transition from ALERT to ALERT2 was smooth and easy. We highly recommend Distinctive(5—highly satisfied and highly recommended) for working with your Flood ALERT system. Additionally, we are very likely to continue to use Distinctive for the maintenance of our Flood ALERT2 system in the future(5 —highly likely to use firm again). Sincerely, Region Water Authority 4-, John Triana 13 Response to Attachment A DDi does not have any employment, business, personal, family, or otherwise relationship with any known officials of the City of Fort Worth. Therefore, pursuant to our understanding of Chapter 176 of the Local Government Code for the State of Texas,there is no requirement for us to file the Conflict of Interest Questionnaire(CIQ)form. Expectations from the City Involvement from the City will be required to ensure a successful and speedy conversion process as described in this proposal. The City should: • Maintain a dedicated location for hardware and backup equipment • Be available as time provides for assessment and final review of the upgraded sites • Gain a familiarity in the setup and configuration of the equipment for eventual long term maintenance • Work with DDi to develop strategies to inform stakeholders of the new and improved capabilities of the rebuilt system The solutions presented in this proposal will provide the City an exceptionally high-quality data collection and High Water Warning System built using the best solutions on the market while allowing easy user configuration. However,the DDi company philosophy includes more than just the best hardware and installation processes.We believe the key aspect of a successful automated flood warning system is the integration of multiple components designed to work together like a strong chain of links. This "chain" must include more than your standard water level gauging stations, computer software, and alarms. It should also include reliable data, stakeholder and public participation,quality response plans,and ongoing quality oversight and maintenance of all these components. DDi will work with the City to ensure all links of this chain are appropriately addressed and strengthened to ensure the highest quality High Water Warning System possible. The DDi team stands ready, willing, and able to take the City of Fort Worth to the next level in High Water Warning Systems. The solution herein proposed will provide the City with a system that is second to none and one that can and will reduce the potential for loss of life during flood events by maintaining the highest possible standard for system accuracies. We look forward to helping the City complete this project. 14 Appendix A - Key Equipment Datasheets Blue Water Design 6260 Lookout Road Suite 210 Boulder,CO 801 720.775.71301 7109 htt13:11bluewaterdesion.us 31 Blue Water Design A2X Specifications Overview The A2X from Blue Water Design is a two-way capable ALERT2 intelligent network device(IND).Rated for operation across the industrial temperature range(-40-+80 °C)and built to work in high radio frequency interference(RFI)environments,the A2X is designed to provide reliable unattended performance in remote installations,unconditioned radio rooms,and datacenters alike. The A2X is compatible with the ALERT2 standards produced by the National Hydrologic Warning Council,implementing IND,decoder, demodulator,encoder,and modulator functionality in a single device. ALERT2 provides a means to reliably deliver short messages over a { shared channel,using TDMA and error detection and correction algorithms to ensure that sites do not interfere with one another and that data integrity is maintained through the network. Physics ALERT2 Dimensions 7 5"x 4"x 1.25" Compatible with NHWC ALERT2 AirLink v1.1,MANT v1.1,API v1.0 Weight 1.3lbs(600g) Supports ALERT2 API input,and ALERT2 API and ASCII output Temperature Range -40-+80°C Implements proposed protocol extension for Configurable Forward Error Correction Implements proposed protocol extension for Encryption and Authorization Implements proposed protocol extension for End-to-End Reliable Datagram Service Power Supply 9-17 vDC,reverse polarity protected Complete address list support:maintain pass or reject lists,based on source or destination address Current Drain 96mA(@12V DC),normal operation,no external connections Additional Features Each serial port:—1mA TCP/IP Streaming of received ALERT2 messages and error messages in binary or Ethernet port:—25mA ASCII format GPS on:—20mA 144mA(@12V DC),all serial ports,USB MicroSD card stores received ALERT2 Messages and error messages console,and Ethernet connected,GPS on Download logs and data in a secure manner via SFTP over a TCP11P network RX Radio-Data Out Level 300-1200mV peak-to-peak Reports device status on via ALERT2 Network(battery voltage,temperature,error TX Radio- Data In Level 100-1200mV peak-to-peak,configurable in 0.5 flags,GPS clock status,and message statistics). dB steps Remotely reconfigure device via secure TCP/IP connection Backplane Configurations Supported Interfaces GPS Clock,NTP The A2X is available in a standalone,cased configuration or mounted on a pre- GPS Clock Sync Interval Configurable 5-60 minutes,or continuously on drilled,flexible 10.88"x 12.75"backplane complete with a radio,data logger,and Clock Drift 2ppm(0-40°C);3.5ppm(-40-+80°C) sensor wiring solution. 111111111111111L.— Power 2 pin,screw terminal,polarity protected RS-232 3 ports,line-level,custom 3-pin cable, 1200-115200 bps Ethernet 101100Mb,supports fixed or dynamic(DHCP)addresses Storage microSD expandable storage,records all ALERT2 traffic in ASCII format(N,P,S,C messages),ships with at least 8GB uSD card LEDs 10 Status LEDs:Power,Bit Sync,Frame Sync,GPS On,Clock Sync,TX Radio Power,Transmit,Serial 1,Serial 2,Serial 3 Configuration microUSB console and configuration port USB Software upgrade and data export,via thumb drive Active GPS Antenna SMA,female RX Radio 4 pin,spring clip:power,gnd,data,channel select TX Radio 5 pin,spring clip:power,gnd,ptt,data,channel select 15 COMPONENT CAMPBELL �►I �'' '�' SCIENTIFIC CR300-Series WHEN MEASUREMENTS MATTER Measurement and Control Datalogger mov- Compact Dataloggers Ideal for small applications 99 bY_ vc� o m a err a c+ . cr a t•e a .Fa9. ,n.�. e - I I I Illilll Overview The CR300 and CR310 are multi-purpose,compact,low-cost mea- networks and deliver the data using your preferred protocol.The surement and control dataloggers that are ideal for small applications CR300-5eries dataloggers also perform automated on-site or remote requiring long-term,remote monitoring and control.These entry- decision making for control and M2M communications. level dataloggers,with their rich instruction set,can measure most hydrological,meteorological,environmental and industrial sensors. The CR310 is longer than the CR300 and includes an integrated They will concentrate data,making the data available over varied 10/100 Ethernet port and removable terminal connectors. Benefits and Features Setup easily with PC software and USB connectivity ) Charge batteries using the integrated 12 V-battery regulator Measure with confidence,analog and digital sensors ) Measure smart sensors using RS-232 or SDI-12 Internet ready—Email,FTP,HTTP/Web,TCP ) Connect with PakBus,Modbus,DNP3,GOES,and other standard Trust in the Campbell Scientific quality including integral surge communication protocols and ESD protection ) Analyze and control with programmability and multiple general Network wirelessly to another node or Internet gateway with purpose I/O integrated radio option ) Notify with event driven communications and physical outputs Communicate from anywhere when using a cellular or ) Save money and space with the CR310's integrated Ethernet port satellite peripheral )Wiring made easy through the CR310's removable terminal block General Specifications CPU:ARM Cortex M4,running at 144 MHz ) 10/100 Ethernet RJ45 for LAN connection(CR310 only) Internal Memorya:30 MB flash for data storage,80 MB flash for ) Battery Terminal Pair(-BAT+)for regulated 12 V power input or CPU drive/programs,2 MB flash for operating system rechargeable 12 V VRLA for UPS mode Clock Accuracy:±1 min per month ) Charge Terminal Pair(-CHG+)for 16 to 32 V from do power USB micro B for direct connection to PC(limited power source converter or 12 or 24 V solar panel(10 W) during configuration),2.0 full speed,12 Mbps ) Power Consumption @ 12 Vdc: 1.5 mA(sleep),5 mA(1 Hz scan RS-232 for connecting RS-232 modems or serial sensors with one analog measurement),23 mA(active processor always on),32 mA(CR310 Ethernet idle),51 mA(CR310 Ethernet active) °Internal memory is for CR300s with serial numbers>_2813 and CR310s More info:435.227.9120 16 Or. COMPONENT CAMPBELL �►I � '' '- SCIENTIFIC CR6 Series WHEN MEASUREMENTS MATTER Measurement and Control Datalogger One Datalogger, GGGGGGGGGG GGGGr"'f 16 N = Countless Applications P—OW Datalogger Featuring advanced vibrating-wire technology uc.c.c.ac+c.c+ • • Illllaloolllllll " Overview The C136-series measurement and control datalogger is a powerful introduces our new universal(U)terminal—an ingenious way for al- core component for your data-acquisition system.We combined lowing virtually any sensor(analog,digital,or smart)to be connected the best features of all our dataloggers and added faster commu- to any U terminal.This is also our first multipurpose datalogger nications,low power requirements,built in USB,compact size,and capable of doing static vibrating-wire measurements. improved analog input accuracy and resolution.The C136 series also Benefits and Features Powerfully versatile,multi-tool of data acquisition ) CR6-RF407/412/422 ideal for low power medium range license- ) U terminals configurable to what you want them to be:analog free radio communication or digital,input,or output ) CR6-RF451 ideal for long-range,license-free radio communication Static vibrating wire measurements using our patented )Wiring made easy through removable terminal block spectral analysis ) MicroSD card drive for extended memory requirements Surge ESD and over-voltage protection on all terminals ) Serial sensors support with RS-232 and RS-485 native Flexible power input from solar panel,do power supply, ) CPI for hosting Campbell high speed sensors and distributed 12 V battery,USB modules(CDM) Onboard communication options include Ethernet,Wi-Fi,and ) Programmable with CRBasic or SCWin program generator, spread spectrum radios completely PakBus compatible CR6-WIFI ideal for short-range,wireless IP communication ) Shared operating system(OS)with the popular CRBasic CR1000, C13800,and CR3000 dataloggers General Specifications CPU:32 bit with hardware FPU,running at 100 MHz ) CPI Port for terminal expansion using Campbell Distributed y Internal Memory:4 MB SRAM for data storage,6 MB flash for OS, modules(CDM) 1 MB serial flash(CPU)for program files ) Battery Terminal Pair for regulated 12 V power input or MicroSD Drive for extended data storage up to 16 GB rechargeable 12 V VRLA for UPS mode Clock Accuracy:±3 min per year,optional GPS correction to 10 µs ) Charge Terminal Pair for 16 to 32 V from do power converter USB micro B for direct connection to PC(limited power source or 12 or 24 V solar panel during configuration),2.0 full speed,12 Mbps ) Two Switched 12 VTerminals for powering sensors or commu- 10/100 Ethernet RJ45 for LAN connection nication devices,1100 mA @ 20°C CS 1/0 Port for connection to Campbell Scientific modems ) Continuous 12 VTerminal and displays 17 \ 0. Appendix B - Team Member Resumes and Letter of Commitment MARK W. • • R Monitoring&Warning Systems OFFICE LOCATION KEY QUALIFICATIONb Spring,TX Mark Moore started his career with the Harris County Flood Control District (HCFCD) in the Houston metro area. While at HCFCD he worked from EXPERIENCE Hydrologic Technician to Hydrologic Specialist, maintaining their regional 5 years Flood Warning System and public facing website. In that role he worked with partners across Texas to standardize system maintenance and led regional SPECIALIZATION training. In the fall of 2019, Mark began work as a System Specialist for ■ AFWS Design, Distinctive AFWS Designs, Inc. Installation,& Maintenance RELEVANT PROJECT EXPERIENCE ■ Technical Training HCFWS I Harris County Flood Control District(2015-Present) and Assistance Mark worked at HCFCD during major floods including the 2015 "Memorial ■ Citizen Outreach Day" Flood, 2016 "Tax Day" Flood, Hurricane Harvey, and Tropical Storm Imelda. During events he worked at the Office of Emergency Management EDUCATION assisting decision makers and actively responding to information requests BS Environmental Sci. regarding the Flood Warning System. Outside of events, Mark ensured the (Biology Specialty) & system was maintained to the highest standards, developed and led regional BS Astronomy, training, and implemented new technologies into the network. He continues University of Texas at to work with HCFCD to help maintain their system. Austin NHWC Director I National Hydrologic Warning Council (2019-Present) PROFESSIONAL In 2019, Mark joined the NHWC Board of Directors. His roles so far on the AFFILIATIONS board have included planning and running the 2019 Fall Texas Workshop in NHWC Director San Marcos and leading the Training and Standards committee of the NHWC. ALERT2 TWG Committee Member 18 JL Monitoring&Warning Systems OFFICE LOCATION KEY QUALIFICATIONS Leicester, NC As owner of Distinctive AFWS Designs, Inc., David Haynes has led Flood Warning System project implementations and expansions across the United States. His EXPERIENCE many years of experience have resulted in him being sought after by system 46 years operators to assist them in resurrecting degraded systems, designing new or expansion systems, upgrading to newer technologies, and many other facets of SPECIALIZATION assuring a high-quality, reliable system when it is most needed. ■ AFWS Designs, Installation & RELEVANT PROJECT EXPERIENCE Maintenance FIMAN I North Carolina (1986-Present) ■ Project The North Carolina Flood Inundation Mapping and Alert Network (FIMAN) Management produces maps in real-time that depict areas of inundation as well as flood ■ Professional forecast maps for areas that are expected to become inundated hours and/or Training Services days in the future. The heart of this network is a collection of gauging stations across the State that provides real-time and near real-time data to system.Since PROFESSIONAL 1986, David Haynes has provided a wide variety of professional services in AFFILIATIONS support of the operation and expansion of this system. NHWC Director(former) ALERT2 TWG Chairman HCFWS I Harris County Flood Control District(2008-Present) Harris County Flood Control District (Metro Houston), TX. Served on team for restoration work to replace many of the gauging stations that were destroyed during Hurricane Ike. Since 2008, David has provided professional services to the HCFCD resulting in drastic improvements to the quality of data being disseminated by the system. Part of this was due to enhanced maintenance (after providing in-depth classroom and hands-on training) and part was due to upgrading all their gauging stations to ALERT2. He was called upon to provide emergency support services during and immediately after Hurricane Harvey. MDFWS I Baltimore City, Howard&Prince George counties(1994-present) Since 1994, in the Baltimore/Washington DC area, David has provided project management, design, integration and implementation services for upgrading and expanding three independent but integrated Flood ALERT Networks to provide meaningful real-time information to local decision makers. These networks consist of over 75 gauging stations (some of which are located on/at high hazard dams)spread across 1,886 sq. miles and four counties.He continues to provide on-going technical and maintenance services for these networks. 19 BEAN ELECTRICAL, INC. Full Service Electrical Contractor OFFICE LOCATION KEY QUALIFICATIONS Fort Worth,TX Bean Electrical Inc. is a Texas Corporation established in May of 1985. Roy E Bean II has been the President since 2001 when Roy Bean Sr. retired. Roy E EXPERIENCE Bean II graduated from the Joint Apprenticeship training facility(IBEW) in 1988, 35 years and ran several projects up until 1995, when he became Vice President of Operations. When the owner retired Roy E Bean II became president. The SERVICES company has shown considerable growth over the past several years. ■ Horizontal Directional Drilling ADDITIONAL INFORMATIIIN ■ Traffic Signal Prequalifications Construction • Texas Depart of Transportation Traffic Signal and Street Lighting City of ■ Street Lighting Fort Worth Street Lighting Construction . City of Arlington Street Lighting and Traffic Signal ■ Commercial • Oncor WAS Contractor Electrical ■ Hydro-vac Services Equipment ■ Street Signs 10-40ft+ Bucket Trucks LICENSES 60+Pickups/Flatbed trucks 12-Mini Excavators ■ Roy E Bean II holds 2-200 Class Excavators a State of Texas 1-WA 250 Wheel Loader Master License 4-Skid Steers ■ Texas Electrical 2-Vibratory Rollers Contractor License 3-HDD Boring Machines ■ All employees hold 2-Trenchers Journeyman or an 35-Trailers Apprentice License 6-Hydro Vac units 3- Digger Derrick Trucks 1- Dump Truck 3-500-Gal Water Trailers 1- Mini Wheel Loader 1- Mid Size Excavator Customer References The Fain Group Larry Frazier 817 927 4388 Sedalco Construction Services Jared Hicks 817 831 2245 JLB Construction Sam Davis 817 261 2991 City of Fort Worth Lissette Acevedo 817 392 2722 City of Fort Worth Jennifer Roberts 817 392 8447 City of McKinney Mathew Tilke 972-547-7438 City of Denton James Andrews 940-349-7342 City of Flower Mound David Stallings 972-874-6415 20 In>�',A[ E---1-',LE1','CTRU-CAL,J WC., 821 E. Enoii Aveiitie P 817-561-7100 Fort Worth,Texas 76140 F 817-561-7403 «i«N-.1)emiclec tri cal.coul February 21, 2020 Mr. David L. Haynes Distinctive AFWS Designs, Inc. 10 Poplar Ridge Drive Leicester, NC 28748-9742 RE: City of Fort Worth RFP 20-0053 High Water Warning System Conversions Letter of Commitment Requirement Mr. Haynes: On behalf of Bean Electrical Inc., we are pleased to provide this letter of commitment as a team member on the Distinctive AFWS Designs, Inc. (DDi)team for the RFP 20-0053 High Water Warning System Conversions Project. It is our commitment to DDi and the City of Fort Worth, that Bean Electrical Inc will provide the necessary expertise and resources to support the successful completion of Task Orders issued under this contract. Bean Electrical will provide, remove, replace Foundations, Pelco poles and bases, flasher cabinets, flashers, signs, and miscellaneous parts as required with competitive pricing and professional quality work. Sincerely, 1 Andrew L. Hawkins Estimator Bean Electrical Inc TECL17979 Regulated by The Texas Department of Licensing and Regulations, P.O. Box 12157,Austin,Texas 78711, 1 800 803 9202,512 463 6599,website www.license.state.tx.us/complaints 21 ATTACHMENT C GENERAL CONDITIONS INTENTIONALLY OMITTED RFP No.20-0053 High Water Warning System Improvements Page 12 of 14 Contractor Services Agreement ATTACHMENT D INSURANCE REQUIREMENTS RFP No.20-0053 High Water Warning System Improvements Page 13 of 14 Contractor Services Agreement ATTACHMENT E VERIFICATION OF SIGNATURE AUTHORITY FORM FIRM NAME: Distinctive AFWS Designs,Inc. ADDRESS: 10 Poplar Ridge Drive CSZ: Leicester,NC 28748-9742 Execution of this Signature Verification Form ("Form") hereby certifies that the following individuals and/or positions have the authority to legally bind Contractor and to execute any agreement, amendment or change order on behalf of Contractor. Such binding authority has been granted by proper order, resolution, ordinance or other authorization of Contractor. City is fully entitled to rely on the warranty and representation set forth in this Form in entering into any agreement or amendment with Contractor. Contractor will submit an updated Form within ten (10) business days if there are any changes to the signatory authority. City is entitled to rely on any current executed Form until it receives a revised Form that has been properly executed by Contractor. 1. Name: David L.Haynes on: Pre ident Si e 2. Name: ----- Position: N/A Signature 3. Name: ----- Position: N/A Signature Signature of President/9vo Other Title: N/A Date: June 29 2020 Page 1 of 1 Contractor Services Agreement 7/20/2020 M&C Review Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FORTTII DATE: 6/16/2020 REFERENCE**M&C 20- LOG 13P HIGH WATER WARNING SYSTEM NO.: 0400 NAME: CONVERSION TPW ADK CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT. Authorize Execution of a Two-Year Agreement with Distinctive AFWS Designs, Inc., for Project Management Assessments and Installation Services for the High Water Warning System (HWWS) Conversions in Amount Up to $1,196,001.00 for the Transportation and Public Works Department (TPW) (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize execution of a two-year agreement with Distinctive AFWS Designs, Inc., for project management assessments and installation services for the High Water Warning System (HWWS) Conversions. in an amount up to $1,196,001.00 with an option to renew for an additional two-year term, for the Transportation and Public Works Department (TPW) DISCUSSION: The TPW Department, Stormwater Division (SWM) approached the Purchasing Division to conduct a bid for project management, assessments and flood warning system integration services, including rehabilitation and conversion of telemetry at sites from Automated Local Evaluation in Real Time (ALERT)to ALERT2 protocol. The City's ALERT based High Water Warning System (HWWS) consists of 53 locations at which roadway flooding is an identified threat to public safety. Each existing site consists of a "master" which senses water level (and may include other sensors such as rainfall), along with one or more remotely controlled warning signs with flashing lights ("flashers" or"remotes"). The flashers are triggered by the master to activate when water rises above a critical level, and to turn off when the water recedes to a lower, safe level. Water level and operational parameters are reported in real time to a central location where alarms are generated that initiate City personnel field response to affected sites. The ALERT HWWS also includes 7 lake level monitoring sites that collect and report rain, water level and other parameters in real time, but lack any remote flashers. These HWWS stations will be rehabilitated and upgraded to ALERT2 technology this contract. The City began the process of conversion to ALERT2 technology in 2017 with the addition of central ALERT2 receiving, processing and display capabilities, followed by the installation of 21 dedicated ALERT2 weather stations in 2018 (CSC 48974). The Request for Proposal (RFP)was advertised on Wednesday's, beginning February 5, 2020 through February 26, 2020 in the Star Telegram. Sixteen vendors were solicited from the purchasing vendor database system. Two responses were received; Distinctive AFWS Designs, Inc. and High Sierra Electronics. The proposals received were reviewed by an evaluation committee consisting of city staff from the TPW Department and Information Technology Departments. The evaluation factors included qualifications and experience (including sub-contractors), proposed equipment and materials, project schedule and availability, past performance, and cost. Distinctive AFWS Designs, Inc., scored the highest, therefore we recommend a contract be awarded with a two-year initial term, accompanied by one two-year renewal at the city's discretion. M/WBE OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. ADMINISTRATIVE CHANGE ORDER-An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. apps.cfwnet.org/council_packet/mc_review.asp?ID=27969&councildate=6/16/2020 1/2 7/20/2020 M&C Review Upon City Council approval, the agreement shall begin on the effective date and will be for an initial two-year period with up to one optional two-year renewal. The action to renew does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Stormwater Capital Projects Fund Adv Flood Warning Installation project to support the approval of the above recommendation and amendment of the agreement. Prior to any expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 FROM _ Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 Submitted for City Manager's Office by_ Jay Chapa (5804) Dana Burgdoff(8018) Originating Department Head: Reginald Zeno (8517) Additional Information Contact: Cynthia Garcia (8525) Ashley Kadva (2047) ATTACHMENTS High Water Pro j 102127 funding availability.PNG apps.cfwnet.org/council_packet/mc_review.asp?ID=27969&councildate=6/16/2020 2/2