HomeMy WebLinkAboutContract 43132CITY SECRETARY
CONTRACT N0. �21�
CITY OF FORT WORTH, TEXAS
STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES
This AGREEMENT is between the City of Fort Worth, a Texas home -rule municipality
(the "CITY "), and Jacobs Engineering Group Inc., authorized to do business in Texas, (the
"ENGINEER "), for a PROJECT generally described as: Fort Worth Alliance Airport Fence
and Gate Replacement.
Article I
Scope of Services
A. The Scope of Services is set forth in Attachment A.
Article II
Compensation
A. The ENGINEER's compensation is set forth in Attachment B.
Article III
Terms of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation, including but not
limited to meeting the requirements set forth in Attachment D to this
AGREEMENT, to reasonably substantiate the invoices.
(2) The ENGINEER will issue monthly invoices for all work performed under this
AGREEMENT. Invoices are due and payable within 30 days of receipt.
(3) Upon completion of services enumerated in Article I, the final payment of any
balance will be due within 30 days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so contested will
be withheld from payment, and the undisputed portion will be paid. The CITY
will exercise reasonableness in contesting any bill or portion thereof. No
interest will accrue on any contested portion of the billing until mutually
resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings contested in
good faith within 60 days of the amount due, the ENGINEER may, after giving
7 days' written notice to CITY, suspend services under this AGREEMENT until
City of Fort Worth, Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date 11 29 2011
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04-19- 1 2 A;� 9: 44 IN CITY SECRETARY
FT. WORTH, TX
paid in full. In the event of suspension of services, the ENGINEER shall have
no liability to CITY for delays or damages caused the CITY because of such
suspension of services.
Article IV
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering
representative under this Agreement, providing professional engineering
consultation and advice and furnishing customary services incidental thereto.
B. Standard of Care
The standard of care applicable to the ENGINEER's services will be the degree
of skill and diligence normally employed in the State of Texas by professional
engineers or consultants performing the same or similar services at the time
such services are performed.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering
work to be performed hereunder. The ENGINEER shall also advise the
CITY concerning the results of same. Such surveys, tests, and
investigations shall be furnished by the CITY, unless otherwise specified
in Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations,
the actual characteristics may vary significantly between successive test
points and sample intervals and at locations other than where
observations, exploration, and investigations have been made. Because
of the inherent uncertainties in subsurface evaluations, changed or
unanticipated underground conditions may occur that could affect the
total PROJECT cost and /or execution. These conditions and
cost/execution effects are not the responsibility of the ENGINEER.
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D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink
on reproducible mylar sheets and electronic files in .pdf format, or as otherwise
approved by CITY, which shall become the property of the CITY. CITY may
use such drawings in any manner it desires; provided, however, that the
ENGINEER shall not be liable for the use of such drawings for any project other
than the PROJECT described herein.
E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction site,
whether as on -site representatives or otherwise, do not make the ENGINEER
or its personnel in any way responsible for those duties that belong to the CITY
and /or the CITY's construction contractors or other entities, and do not relieve
the construction contractors or any other entity of their obligations, duties, and
responsibilities, including, but not limited to, all construction methods, means,
techniques, sequences, and procedures necessary for coordinating and
completing all portions of the construction work in accordance with the Contract
Documents and any health or safety precautions required by such construction
work. The ENGINEER and its personnel have no authority to exercise any
control over any construction contractor or other entity or their employees in
connection with their work or any health or safety precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the progress
or quality of the completed work on the PROJECT or to determine, in general, if
the work on the PROJECT is being performed in a manner indicating that the
PROJECT, when completed, will be in accordance with the Contract
Documents, nor shall anything in the Contract Documents or the agreement
between CITY and ENGINEER be construed as requiring ENGINEER to make
exhaustive or continuous on -site inspections to discover latent defects in the
work or otherwise check the quality or quantity of the work on the PROJECT. If
the ENGINEER makes on -site observation(s) of a deviation from the Contract
Documents, the ENGINEER shall inform the CITY.
(3) When professional certification of performance or characteristics of materials,
systems or equipment is reasonably required to perform the services set forth
in the Scope of Services, the ENGINEER shall be entitled to rely upon such
certification to establish materials, systems or equipment and performance
criteria to be required in the Contract Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
current available information at the time of preparation, in accordance with
Attachment A.
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(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no
control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation or
maintenance costs; competitive bidding procedures and market
conditions; time or quality of performance by third parties; quality, type,
management, or direction of operating personnel; and other economic
and operational factors that may materially affect the ultimate PROJECT
cost or schedule. Therefore, the ENGINEER makes no warranty that the
CITY's actual PROJECT costs, financial aspects, economic feasibility, or
schedules will not vary from the ENGINEER's opinions, analyses,
projections, or estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction
progress payments to the construction contractor will be based on the
ENGINEER's knowledge, information, and belief from selective sampling and
observation that the work has progressed to the point indicated. Such
recommendations do not represent that continuous or detailed examinations
have been made by the ENGINEER to ascertain that the construction
contractor has completed the work in exact accordance with the Contract
Documents; that the final work will be acceptable in all respects; that the
ENGINEER has made an examination to ascertain how or for what purpose the
construction contractor has used the moneys paid; that title to any of the work,
materials, or equipment has passed to the CITY free and clear of liens, claims,
security interests, or encumbrances; or that there are not other matters at issue
between the CITY and the construction contractor that affect the amount that
should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of
information compiled and furnished by others, and may not always represent
the exact location, type of various components, or exact manner in which the
PROJECT was finally constructed. The ENGINEER is not responsible for any
errors or omissions in the information from others that is incorporated into the
record drawings.
I. Minority and Woman Business Enterprise (M/WBE) Participation
In accord with City of Fort Worth Ordinance No. 15530, as amended, the City
has goals for the participation of minority business enterprises and woman
business enterprises in City contracts. Engineer acknowledges the M/WBE
goal established for this contract and its accepted written commitment to
M/WBE participation. Any misrepresentation of facts (other than a negligent
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misrepresentation) and /or the commission of fraud by the Engineer may result
in the termination of this Agreement and debarment from participating in City
contracts for a period of time of not less than three (3) years.
J. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years after
final payment under this contract, have access to and the right to examine and
photocopy any directly pertinent books, documents, papers and records of the
ENGINEER involving transactions relating to this contract. ENGINEER agrees
that the CITY shall have access during normal working hours to all necessary
ENGINEER facilities and shall be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this
section. The CITY shall give ENGINEER reasonable advance notice of
intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the CITY
shall, until the expiration of five (5) years after final payment under the
subcontract, have access to and the right to examine and photocopy any
directly pertinent books, documents, papers and records of such subconsultant,
involving transactions to the subcontract, and further, that the CITY shall have
access during normal working hours to all subconsultant facilities, and shall be
provided adequate and appropriate work space, in order to conduct audits in
compliance with the provisions of this article together with subsection (3)
hereof. CITY shall give subconsultant reasonable advance notice of intended
audits.
(3) ENGINEER and subconsultant agree to photocopy such documents as may be
requested by the CITY. The CITY agrees to reimburse ENGINEER for the cost
of copies at the rate published in the Texas Administrative Code in effect as of
the time copying is performed.
K. INSURANCE
(1) ENGINEER'S INSURANCE
a. Commercial General Liability — the ENGINEER shall maintain commercial
general liability (CGL) and, if necessary, commercial umbrella insurance
with a limit of not less than $1,000,000.00 per each occurrence with a
$2,000,000.00 aggregate. If such Commercial General Liability insurance
contains a general aggregate limit, it shall apply separately to this
PROJECT or location.
i. The CITY shall be included as an insured under the CGL, using ISO
additional insured endorsement or a substitute providing equivalent
coverage, and under the commercial umbrella, if any. This
insurance shall apply as primary insurance with respect to any other
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PMO Official Release Date 11 29 2011
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insurance or self- insurance programs afforded to the CITY. The
Commercial General Liability insurance policy shall have no
exclusions by endorsements that would alter or nullify:
premises /operations, products /completed operations, contractual,
personal injury, or advertizing injury, which are normally contained
within the policy, unless the CITY approves such exclusions in
writing.
ii. ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by the commercial general
liability or commercial umbrella liability insurance maintained in
accordance with this agreement.
b. Business Auto — the ENGINEER shall maintain business auto liability and, if
necessary, commercial umbrella liability insurance with a limit of not less
than $1,000,000 each accident. Such insurance shall cover liability arising
out of "any auto ", including owned, hired, and non -owned autos, when said
vehicle is used in the course of the PROJECT. If the engineer owns no
vehicles, coverage for hired or non -owned is acceptable.
ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by the business auto liability or
commercial umbrella liability insurance obtained by ENGINEER
pursuant to this agreement or under any applicable auto physical
damage coverage.
c. Workers' Compensation — ENGINEER shall maintain workers compensation
and employers liability insurance and, if necessary, commercial umbrella
liability insurance with a limit of not less than $100,000.00 each accident for
bodily injury by accident or $100,000.00 each employee for bodily injury by
disease, with $500,000.00 policy limit.
i. ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by workers compensation and
employer's liability or commercial umbrella insurance obtained by
ENGINEER pursuant to this agreement.
d. Professional Liability — the ENGINEER shall maintain professional liability, a
claims -made policy, with a minimum of $1,000,000.00 per claim and
aggregate. The policy shall contain a retroactive date prior to the date of the
contract or the first date of services to be performed, whichever is earlier.
Coverage shall be maintained for a period of 5 years following the
completion of the contract. An annual certificate of insurance specifically
referencing this project shall be submitted to the CITY for each year
following completion of the contract.
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PMO Official Release Date 11 29 2011
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(2) GENERAL INSURANCE REQUIREMENTS
a. Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
b. Applicable policies shall be endorsed to name the CITY an Additional
Insured thereon, as its interests may appear. The term CITY shall include
its employees, officers, officials, agents, and volunteers as respects the
contracted services.
c. Certificate(s) of insurance shall document that insurance coverage specified
in this agreement are provided under applicable policies documented
thereon.
d. Any failure on part of the CITY to request required insurance documentation
shall not constitute a waiver of the insurance requirements.
e. A minimum of thirty (30) days notice of cancellation or material change in
coverage shall be provided to the CITY. A ten (10) days notice shall be
acceptable in the event of non - payment of premium. Notice shall be sent to
the respective Department Director (by name), City of Fort Worth, 1000
Throckmorton, Fort Worth, Texas 76102.
f. Insurers for all policies must be authorized to do business in the State of
Texas and have a minimum rating of A:V or greater, in the current A.M.
Best Key Rating Guide or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management.
g. Any deductible or self insured retention in excess of $25,000.00 that would
change or alter the requirements herein is subject to approval by the CITY
in writing, if coverage is not provided on a first- dollar basis. The CITY, at it
sole discretion, may consent to alternative coverage maintained through
insurance pools or risk retention groups. Dedicated financial resources or
letters of credit may also be acceptable to the CITY.
h. Applicable policies shall each be endorsed with a waiver of subrogation in
favor of the CITY as respects the PROJECT.
The CITY shall be entitled, upon its request and without incurring expense,
to review the ENGINEER's insurance policies including endorsements
thereto and, at the CITY's discretion; the ENGINEER may be required to
provide proof of insurance premium payments.
Lines of coverage, other than Professional Liability, underwritten on a
claims -made basis, shall contain a retroactive date coincident with or prior
to the date of the contractual agreement. The certificate of insurance shall
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state both the retroactive date and that the coverage is claims -made.
k. Coverages, whether written on an occurrence or claims -made basis, shall
be maintained without interruption nor restrictive modification or changes
from date of commencement of the PROJECT until final payment and
termination of any coverage required to be maintained after final payments.
I. The CITY shall not be responsible for the direct payment of any insurance
premiums required by this agreement.
m. Sub consultants and subcontractors to /of the ENGINEER shall be required
by the ENGINEER to maintain the same or reasonably equivalent insurance
coverage as required for the ENGINEER. When sub
consultants /subcontractors maintain insurance coverage, ENGINEER shall
provide CITY with documentation thereof on a certificate of insurance.
L. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant
and not as a subcontractor, agent, or employee of the CITY.
M. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in
writing of any existing conflicts of interest or potential conflicts of interest,
including personal financial interest, direct or indirect, in property abutting the
proposed PROJECT and business relationships with abutting property cities.
The ENGINEER further acknowledges that it will make disclosure in writing of
any conflicts of interest that develop subsequent to the signing of this contract
and prior to final payment under the contract.
N. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions of
the PROJECT to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the CITY may
request the ENGINEER to assist in obtaining the services of a qualified
subcontractor to manage the remediation activities of the PROJECT.
O. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with published
design criteria and /or current engineering practice standards which the
ENGINEER should have been aware of at the time this Agreement was
executed, the ENGINEER shall revise plans and specifications, as required, at
its own cost and expense. However, if design changes are required due to the
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changes in the permitting authorities' published design criteria and /or practice
standards criteria which are published after the date of this Agreement which
the ENGINEER could not have been reasonably aware of, the ENGINEER
shall notify the CITY of such changes and an adjustment in compensation will
be made through an amendment to this AGREEMENT.
P. Schedule
ENGINEER shall manage the PROJECT in accordance with the schedule
developed per Attachment D to this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City- Furnished Data
ENGINEER may rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for
the ENGINEER's performance of its services. The CITY will perform, at no
cost to the ENGINEER, such tests of equipment, machinery, pipelines, and
other components of the CITY's facilities as may be required in connection with
the ENGINEER's services. The CITY will be responsible for all acts of the
CITY's personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain,
arrange, and pay for all advertisements for bids; permits and licenses required
by local, state, or federal authorities; and land, easements, rights -of -way, and
access necessary for the ENGINEER's services or PROJECT construction.
D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor, bond and financial advisors, and
other consultants as the CITY deems appropriate; and render in writing
decisions required by the CITY in a timely manner in accordance with the
project schedule prepared in accordance with Attachment D.
City of Fort Worth. Texas
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PMO Official Release Date 11 29 2011
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E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY
observes or becomes aware of any development that affects the scope or
timing of the ENGINEER's services or of any defect in the work of the
ENGINEER or construction contractors.
F. Asbestos or Hazardous Substances Release.
(1) CITY acknowledges ENGINEER will perform part of the work at CITY's
facilities that may contain hazardous materials, including asbestos
containing materials, or conditions, and that ENGINEER had no prior role
in the generation, treatment, storage, or disposition of such materials. In
consideration of the associated risks that may give rise to claims by third
parties or employees of City, City hereby releases ENGINEER from any
damage or liability related to the presence of such materials.
(2) The release required above shall not apply in the event the discharge,
release or escape of hazardous substances, contaminants, or asbestos is a
result of ENGINEER's negligence or if ENGINEER brings such hazardous
substance, contaminant or asbestos onto the project.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of Article
IV.E. regarding the ENGINEER's Personnel at Construction Site, and
provisions providing contractor indemnification of the CITY and the ENGINEER
for contractor's negligence.
H. Contractor Claims and Third -Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain no
direct action against the ENGINEER, its officers, employees,
and subcontractors, for any claim arising out of, in connection
with, or resulting from the engineering services performed.
Only the CITY will be the beneficiary of any undertaking by the
ENGINEER."
(2) This AGREEMENT gives no rights or benefits to anyone other than the CITY
and the ENGINEER and there are no third -party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity or
person regarding the PROJECT a provision that such entity or person shall
have no third -party beneficiary rights under this Agreement.
City of Fort Worth, Texas
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PMO Official Release Date. 11 29 2011
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(4) Nothing contained in this section V.H. shall be construed as a waiver of any
right the CITY has to bring a claim against ENGINEER.
I. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre- existing structures
associated with the PROJECT.
(2) The CITY will ensure that Builders Risk/installation insurance is maintained at
the replacement cost value of the PROJECT. The CITY may provide
ENGINEER a copy of the policy or documentation of such on a certificate of
insurance.
(3) The CITY will specify that the Builders Risk/Installation insurance shall be
comprehensive in coverage appropriate to the PROJECT risks.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required or
requested assistance to support, prepare, document, bring, defend, or assist in
litigation undertaken or defended by the CITY. In the event CITY requests such
services of the ENGINEER, this AGREEMENT shall be amended or a separate
agreement will be negotiated between the parties.
K. Changes
The CITY may make or approve changes within the general Scope of Services
in this AGREEMENT. If such changes affect the ENGINEER's cost of or time
required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT with appropriate CITY approval.
Article VI
General Legal Provisions
Amendments to Article VI, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon
receipt of a written Notice to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of
the ENGINEER, whether in hard copy or in electronic form, are instruments of
City of Fort Worth, Texas
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PMO Official Release Date 11 29 2011
Page 11 of 14
service for this PROJECT, whether the PROJECT is completed or not. Reuse,
change, or alteration by the CITY or by others acting through or on behalf of the
CITY of any such instruments of service without the written permission of the
ENGINEER will be at the CITY's sole risk. The CITY shall own the final
designs, drawings, specifications and documents.
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance
caused by acts of God, strikes, lockouts, accidents, or other events beyond the
control of the ENGINEER that prevent ENGINEER's performance of its
obligations hereunder.
D. Termination
(1) This AGREEMENT may be terminated only by the City for convenience on
30 days' written notice. This AGREEMENT may be terminated by either the
CITY or the ENGINEER for cause if either party fails substantially to perform
through no fault of the other and does not commence correction of such
nonperformance with in 5 days of written notice and diligently complete the
correction thereafter.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a.) Cost of reproduction of partial or complete studies, plans, specifications
or other forms of ENGINEER'S work product;
b.) Out -of- pocket expenses for purchasing electronic data files and other
data storage supplies or services;
c.) The time requirements for the ENGINEER'S personnel to document the
work underway at the time of the CITY'S termination for convenience so
that the work effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ENGINEER will submit
to the CITY an itemized statement of all termination expenses. The CITY'S
approval will be obtained in writing prior to proceeding with termination
services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for
the convenience of the CITY. In the event of such suspension, delay, or
interruption, an equitable adjustment in the PROJECT's schedule, commitment
and cost of the ENGINEER's personnel and subcontractors, and ENGINEER's
compensation will be made.
City of Fort Worth, Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date 11.29 2011
Page 12 of 14
F. Indemnification
In accordance with Texas Local Government Code Section 271.904, the
ENGINEER shall indemnify, hold harmless, and defend the CITY against
liability for any damage caused by or resulting from an act of negligence,
intentional tort, intellectual property infringement, or failure to pay a
subcontractor or supplier committed by the ENGINEER or ENGINEER's agent,
consultant under contract, or another entity over which the ENGINEER
exercises control.
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the prior
written consent of the other party.
H. Interpretation
Limitations on liability and indemnities in this AGREEMENT are business
understandings between the parties and shall apply to all the different theories
of recovery, including breach of contract or warranty, tort including negligence,
strict or statutory liability, or any other cause of action, except for willful
misconduct or gross negligence for limitations of liability and sole negligence
for indemnification. Parties mean the CITY and the ENGINEER, and their
officers, employees, agents, and subcontractors.
I. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it. The venue
for any litigation related to this AGREEMENT shall be Tarrant County, Texas.
J. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason
to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality,
or unenforceability will not affect any other provision, and this AGREEMENT
shall be construed as if such invalid, illegal, or unenforceable provision had
never been contained herein. Articles V.F., VI.B., VI.D., VI.F., VI.H., and VI.I.
shall survive termination of this AGREEMENT for any cause.
K. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State
laws and regulations and with all City ordinances and regulations which in any
way affect this AGREEMENT and the work hereunder, and shall observe and
comply with all orders, laws ordinances and regulations which may exist or may
be enacted later by governing bodies having jurisdiction or authority for such
enactment. No plea of misunderstanding or ignorance thereof shall be
City of Fort Worth, Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date 11 29.2011
Page 13 of 14
considered. ENGINEER agrees to defend, indemnify and hold harmless CITY
and all of its officers, agents and employees from and against all claims or
liability arising out of the violation of any such order, law, ordinance, or
regulation, whether it be by itself or its employees.
Article VII
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be changed
by a written amendment executed by both parties. The following attachments and schedules
are hereby made a part of this AGREEMENT:
Attachment A - Scope of Services
Attachment B — Compensation
Attachment C - Amendments to Standard Agreement for Engineering Services
Attachment D - Project Schedule
Attachment E - Location Map
Executed and effective this the (I
ATTEST:
'X
city
APPROVED AS TO FORM AND LEG '
By:
D s W. Black
Assistant City Attorney
M &C No.: 4/��
M &C Date:
City of Fort Worth, Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date 11 292011
Page 14 of 14
`, 20 1&
OF FORT WORTH
>o� r �/� ---•
�rq Assistant City Manager
APPROVAL RECOMMENDED
By:
<Type Dept Director Name>
Director, <Name of Dept>
Jacobs Engineerin Group, Inc
By:
Brad Davis
Operations Manager
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX i
Fort Worth Alliance Airport
March 15, 2012
ATTACHMENT A
BS
777 Main Street
Fort Worth. Texas 76102 USA
1.817.735.6000 Fax 1.817.735.6148
AOA SECURITY FENCE AND VEHICULAR GATE REPLACEMENTS AND CCTV
UPGRADES
1.0 Introduction
This proposal is being submitted in response to Mr. Ash's request for a proposal on
Tuesday, January 31, 2012. Mr. Ash requested a fee to provide construction documents
for replacement of existing Aircraft Operations Area (AOA) security fencing, new vehicular
gates with access controls and for installation of closed circuit television (CCTV) system
cameras.
2.0 Scope of Work (SOW)
Project scope will include evaluation of the existing AOA security fence and vehicle
entrance gates at Fort Worth Alliance Airport (Airport). Scope will include four (4) areas:
(1) Main Ramp, which encompasses the fence access points between the Alliance Air
Services building and the Bell Customer Center, (2) Air Rescue and Fire Fighting (ARFF)
Station, (3) Westport Parkway, and (4) Cargo Apron. Each location has three (3) elements
of work: replacement of AOA fencing, replacement of vehicle entrance gates (including
access control), and installation of CCTV system cameras at each location. Area (3)
Westport Parkway also will include the removal of bushes and relocation of AOA security
fencing to the top of bank of the concrete drainage ditch.
3.0 Scope of Services (SOS)
Jacobs will provide experienced project management, civil, electrical, and space planning
staff to support the following services:
3.1 Design
3.1.1 Upon notice to proceed, schedule and perform a site visit to measure linear
footage of fence replacement, evaluate electrical service points, review as
built drawings, and facilitate a design charrette for the control room layout.
3.1.2 Coordinate with fencing vendor(s) to prepare performance specification for
wrought iron (8 foot height) and chain link (8 foot height) security fence.
3.1.3 Coordinate with gate vendor(s) to prepare performance specification for
wrought iron access gates.
3.1.4 Coordinate with vendor(s) for material selection and other details pertaining
to the control room.
Fort Worth Alliance Airport
Proposal for AOA Security Fence and Vehicular
Gate Replacement and CCTV Upgrades
February 13, 2012
Page 2 of 4
3.1.5 Prepare draft design documents that include fencing layouts (4 total), gate
layouts (4 total) control room layout, structural footing details for wrought iron
fencing, fencing details for eight (8) foot height wrought iron and eight (8) foot
chain link fencing, phasing and security plan with temporary fencing, control
room details, miscellaneous civil details, civil specifications, and electrical
specifications.
3.1.6 Issue the draft design documents for review and comment by the appropriate
representatives from the Airport. Hard and soft copies of these documents
will be sent approximately five (5) working days prior to the Design Review
Meeting.
3.1.7 Schedule and conduct a Design Review Meeting at the Airport.
3.1.8 Incorporate Design Review Meeting Comments and deliver Final Documents.
3.2 Bid Phase Services
3.2.1
Preparation of written advertisement for bid
3.2.2
Attend Bid Opening
3.2.3
Evaluate bid tabs for accuracy
3.2.4
Prepare responses to Contractor questions
3.2.5
Prepare Addendum
3.3 Construction Phase Services
3.3.1 Review of shop drawings and Contractor submittals (estimated at ten)
3.3.2 Site visits during construction (estimated at one per week for thirteen weeks)
3.3.3 Facilitate Pre - construction meeting
3.3.4 Review of Contractor's monthly pay application (estimated at three)
3.3.5 Facilitate a final walkthrough and acceptance of work at the conclusion of the
project.
3.3.6 Prepare As -built drawings at the completion of the project.
Fort Worth Alliance Airport
Proposal for AOA Security Fence and Vehicular
Gate Replacement and CCTV Upgrades
February 13, 2012
Page 3 of 4
4.0 Qualifications and Assumptions (Q&A)
Jacobs assumes that the following for this project's scope of services:
4.1 This proposal is based on the Dallas Security Systems Estimate along with
documents provided by the Airport and subsequent site visit on January 31, 2012.
4.2 Electronic portable document format (pdfs) of the drawings and the specifications
will be provided for each phase for the Airport's records.
4.3 The Airport will make all provisions for Jacobs to access to public and private
property and provide escorts as required for Jacobs to perform the services under
this Agreement.
4.4 Approximately, six (6) half size and one (1) full size set of drawings and six (6)
specification books will be issued five (5) working days prior to the Design Review
Meeting. Electronic pdfs of the drawings and the specifications will also be provided
for each phase for the Airport's records.
4.5 Six (6) half size and one (1) full size set of drawings and six (6) specification books
will be issued for permit/ construction.
4.6 Design Phase is estimated to be seven (7) weeks; this includes Draft Submittal
review time by the Airport.
4.7 Bid phase is estimated to be four (4) weeks.
4.8 Construction duration is estimated at three (3) months. Construction Phase Services
are based on this estimated time.
4.9 Construction Phase Services will include administrative support. Resident inspection
and specification compliance are not included in this scope.
4.10 Total project duration is estimated to be twenty -four (24) weeks.
4.11 The Airport will designate a representative to act for the Airport with respect to the
services that will be rendered under this Agreement. Such person shall have contract
authority to transmit instructions, receive information, interpret, and define the
Airport's policies and decisions with respect to the services for this project.
4.12 The Airport will provide all criteria and information pertaining to the requirements for
this project, including design objectives, constraints, available space, capacity and
performance requirements, flexibility, expandability, budgetary limitations, and copies
of design and construction standards, if available.
Fort Worth Alliance Airport
Proposal for AOA Security Fence and Vehicular
Gate Replacement and CCTV Upgrades
February 13, 2012
Page 4 of 4
5.0 Deliverables
Jacobs will issue the following deliverables:
5.1 Draft Design Documents
5.2 Final Design Documents (Issued for Bid /Construction)
5.3 As -built Drawings
6.0 Compensation
Jacobs proposes to complete the scope of services for the Design Phase for a Lump Sum
amount of $28,771.04, the Bid Phase Services for a lump sum of $4,549.03, and the
Construction Phase Services for a lump sum of $16,660.91. Authorization for professional
services must be executed by an approved representative of the party responsible for
payment. Return one executed copy to Jacobs. If verbal notification to proceed is given
without first receiving a signed copy of this proposal, it will be mutually understood that
both parties will be contractually bound by this work release, even in the absence of
written acceptance. The price discussed in this proposal shall remain valid for a period of
sixty (60) days from the date of this proposal.
7.0 Schedule
Jacobs can initiate professional and technical services within five (5) working days of
receiving a written authorization to proceed. Draft Design documents can be submitted
approximately fifteen (15) working days after the notice to proceed. Final Design
Documents can be submitted approximately ten (10) working days after approval of the
Draft Design Documents.
Bid Phase and Construction Phase services will commence immediately after the
acceptance of the Final Construction Documents by the Airport.
VVPROJECT MANAGEMENT ASSOCIATES
- CNR. c- 1- FRS- C- S-- Tl--RS
March 15, 2012
Jacobs Engineering Group
777 Main Street
Fort Worth Texas 76102
Attn: Mr Jarrod Parker P.E
Dear Mr. Parker:
PROPOSAL FOR AOA SECURITY FENCE AND VEHICULAR GATE REPLACEMENTS AND
CCTV UPGRADES FORT WORTH ALLIANCE AIRPORT
1.0 Introduction
This proposal is being submitted in response to your request for a proposal. Outlined
below is a fee proposal from Project Management Associates to provide construction
documents for replacement of existing Aircraft Operations Area (AOA) security fencing
and associated activities..
2.0 Scope of Work (SOW)
Project scope will include evaluation of the existing AOA security at Fort Worth Alliance
Airport (Airport). Scope will include four (4) areas: (1) Main Ramp, which encompasses the
fence access points between the Alliance Air Services building and the Bell Customer
Center, (2) Air Rescue and Fire Fighting (ARFF) Station, (3) Westport Parkway, and (4)
Cargo Apron. PMA will be providing services for replacement of AOA fencing. Area (3)
Westport Parkway also will include the removal of bushes and relocation of AOA security
fencing to the top of bank of the concrete drainage ditch.
3.0 Scope of Services (SOS)
PMA will provide experienced civil engineering services to support the following services:
3.1 Design
3.1.1 Coordinate with fencing vendor(s) to prepare performance specification for
wrought iron (8 foot height) and chain link (8 foot height) security fence.
3.1.2 Prepare draft design documents that include structural footing details for
wrought iron fencing, fencing details for eight (8) foot height wrought iron and
eight (8) foot chain link fencing and fencing specifications.
3.1.3 Attend a Design Review Meeting at the Airport.
3.1.4 Incorporate Design Review Meeting Comments and deliver Final Documents.
8500 N SUMMONS FREEWAY SUITE 6055 DALLAS TEXAS 75247 TELEPHONE (972)302 7635
3.2 Bid Phase Services
3.2.1 Prepare responses to Contractor questions
3.2.2 Prepare Addendum
3.3 Construction Phase Services
3.3.1 Review of shop drawings and Contractor submittals (estimated at five)
3.3.2 Site visits during construction (estimated at one per week for thirteen weeks)
3.3.3 Attend Pre - construction meeting
3.3.4 Attend a final walkthrough and acceptance of work at the conclusion of the
project.
3.3.5 Prepare As -built drawings at the completion of the project.
4.0 Deliverables
PMA will deliver the following deliverables:
4.1 Draft Design Documents
4.2 Final Design Documents (Issued for Bid /Construction)
4.3 As -built Drawings
5.0 Compensation
PMA proposes to complete the scope of services for the Design Phase for a Lump Sum
amount of $4,958.03, the Bid Phase Services for a lump sum of $432.11, and the
Construction Phase Services for a lump sum of $4,064.76. Authorization for professional
services must be executed by an approved representative of the party responsible for
payment. Return one executed copy to PMA. If verbal notification to proceed is given
without first receiving a signed copy of this proposal, it will be mutually understood that
both parties will be contractually bound by this work release, even in the absence of
written acceptance. The price discussed in this proposal shall remain valid for a period of
sixty (60) days from the date of this proposal.
Thank —you very much for the opportunity to be part of the JACOBS team.
Sincerely,
Edward M. Andrews P.E.
President
Project Management Associates
8500N. STEMMONS FREEWAY SUITE 6055 DALLAS TEXAS 75247 TELEPHONE (972) 302 -7635
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Jacobs Engineering Group
777 Main Street
Fort Worth Texas 76102
Attn: Mr. Jarrod Parker P.E
Dear Mr. Parker.
-- PROJECT MANAGEMENT ASSOCIATES
- CML ENGINEERS AND CONSTRUCTION MANAGERS
March 15, 2012
PROJECT MANAGEMENT ASSOCIATES COMMITMENT TO SERVE AS DISADVANTAGED BUSINESS
ENTERPRISE PARTNER ON THE JACOBS ENGINEERING GROUP TEAM FOR AOA SECURITY FENCE AND
VEHICULAR GATE REPLACEMENTS AND CCTV UPGRADES AT THE FORT WORTH ALLIANCE AIRPORT
Project Management Associates (PMA) is extremely excited about the opportunity to be part of the
JACOBS Team for this project at the Alliance Airport. PMA is a Disadvantaged Business Enterprise (DBE)
offering comprehensive services in civil engineering and construction management. Attached to this letter is
a copy of our NCTRCA DBE certificate. PMA is committed to providing the scope outlined in our previous
letter for the sum of nine thousand four hundred and fifty -four dollars and ninety one cents ($9454.91).
Founded in 2008, our growth has been spurred by our service to clients mainly in the aviation industry. We
offer the talents of some of the most skilled minority registered professional engineers and scientists in the
region, providing clients with innovative and cost effective solutions on a variety of aviation related projects.
Our experience, technical expertise and dedication to integrity, excellence and quality service are our
selling point to clients.
A list of recent projects our personnel have been actively involved in are shown in the table below
I-IMIN
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RELEVANT EXPERIENCE
Project Management Associates
DFW
• Regaling for Terminals A and C Project
DFW
• Parking Control and Revenue Management
• Civil Design
DFW
• FY 12 Pavement Rehabilitation Design
• Airfield Design
DFW
• FY 11 Pavement Rehabilitation Design
• Environmental
DFW
• CMT and Construction Administration
• Construction Management
KFTW
• Perimeter Road Construction at Meacham Airport
• Construction Administration
KFTW
• Drainage Improvements at Meacham Airport
RGAAF
• Runway 15 -33 Rehabilitation
KFHRA
• Taxiway E and Taxiway G rehabilitation
ILE
• Airport Improvement FY 2010
DAL
• Taxiway M Extension
KFWS
• On call consultant
City of De Soto
. Heliport Construction Management
Please do not hesitate to let me know if you need any more information.
Sincerely,
Edward M. Andrews P.E.
President
8500N. STEMMONS FREEWAY SUITE 6055 DALLAS TEXAS 75247 TELEPHONE (972) 302 -7635
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ATTACHMENT B
Jacobs Fee Proposal
Fort Worth Alliance Airport
AOA Fencing / AOA Gates / CCTV
Tab Task Task Amount
1 Engineering Design Phase Services $ 23,813.01
2 Bid Phase Services $ 4,116.92
3 Construction Phase Services $ 12,596.15
Total Fee $ 40,526.08
15- Mar -12
ATTACHMENT C
AMENDMENTS TO STANDARD AGREEMENT FOR
ENGINEERING SERVICES
FORT WORTH ALLIANCE AIRPORT FENCE AND GATE REPLACEMENT
I. AMENDMENTS
A. Article IV, Paragraph G: The ENGINEER shall not be responsible for
recommending construction progress payments.
B. Article IV, Paragraph H: No changes.
C. Article IV, Paragraph 1: The CITY has established a disadvantaged
business enterprise (DBE) goal of 17% for this contract.
D. Article IV, Paragraph K (1) (a): Delete: "If such Commercial General
Liability insurance contains a general aggregate limit, it shall apply
separately to this PROJECT of location."
E. Article IV, Paragraph K (1) (a) (ii): Delete: "ENGINEER waives all rights
against the CITY and its agents, officers, directors and employees for
recovery of damages to the extent these damages are covered by the
commercial general liability or commercial umbrella liability insurance
maintained in accordance with this agreement."
F. Article IV, Paragraph K (1) (b) (1): Delete: "ENGINEER waives all rights
against the CITY and its agents, officers, directors and employees for
recovery of damages to the extent these damages are covered by the
business auto liability or commercial umbrella liability insurance obtained by
ENGINEER pursuant to this agreement or under any applicable auto
physical damage coverage."
G. Article IV, Paragraph K (1) (c) (i): Delete: "ENGINEER waives all rights
against the CITY and its agents, officers, directors and employees for
recovery of damages to the extent these damages are covered by workers
compensation and employer's liability or commercial umbrella insurance
obtained by ENGINEER pursuant to this agreement."
H. Article IV, Paragraph K (2) (b): The CITY will not be named as
"additional insured" on the ENGINEER'S professional liability and
worker's compensation policies. All policies except for ENGINEER's
professional liability policy shall contain a waiver of subrogation in favor of
the CITY.
Article IV, Paragraph K (2) (i): Shall be revised to read as follows: "The
CITY shall be entitled, upon its request and without incurring expense, to
promptly receive verification that ENGINEER's insurance policies,
including endorsements thereto, are active and in force as noted on
certificates insurance provided to the CITY and, at the CITY'S discretion
the ENGINEER may be required to provide proof on insurance premium
payments."
J. Article IV, Paragraph O: In addition to the paragraph referenced, the
following shall be added: "Permits not expressly scoped in Attachment A,
Scope of Services, shall not be the responsibility of the ENGINEER."
K. Article VI, Paragraph B: In addition to the paragraph referenced, the
following shall be added: The ENGINEER shall not be liable for any use
of such design documents on any other project.
II. SPECIAL PROVISIONS
A. Changes of Work: The ENGINEER shall make such revisions in the
work included in this contract which has been completed as are
necessary to correct errors appearing therein when required to do so by
the City without undue delays and without additional cost to the CITY.
If the CITY finds it necessary to request changes to previously
satisfactorily completed work or parts thereof, the ENGINEER shall make
such revisions if requested and as directed by the CITY. This will be
considered as additional work and paid for as specified under Additional
Work.
B. Additional Work: Work not specifically described under "Scope of
Services" must be approved by supplemental agreement to this contract
by the CITY before it is undertaken by the ENGINEER. If the ENGINEER
is of the opinion that any work he has been directed to perform is beyond
the scope of this agreement and constitutes extra work, he shall promptly
notify the CITY in writing. In the event the CITY finds that such work does
constitute extra work, then the CITY shall so advise the ENGINEER, in
writing, and shall provide extra compensation to the ENGINEER for doing
this work on the same basis as covered under Compensation and as
provided under a supplemental agreement. The lump sum fee shall be
adjusted if additional work is approved by supplemental agreement and
performed by the ENGINEER.
C. Consequential Damages: Notwithstanding any other provision of this
Agreement to the contrary, the parties hereto mutually agree that neither
party shall be liable to the other for any indirect, incidental, consequential,
exemplary, punitive or special damages or loss of income, profit or
savings of any party, including third parties, arising directly or indirectly
from the parties' relationship under this Agreement or applicable law.
D. Limit Use to Hard Copies: As a component of the Services provided
under this Agreement, Engineer may deliver electronic copies of certain
documents or data (the "Electronic Files ") in addition to printed copies
(the "Hard Copies ") for the convenience of the Owner. Owner and its
consultants, contractors and subcontractors may only rely on the Hard
Copies furnished by Engineer to Owner. If there is any discrepancy
between any Electronic File and the corresponding Hard Copy, the Hard
Copy controls.
E. Acceptance Procedure: Owner acknowledges that Electronic Files can
be altered or modified without Engineer's authorization, can become
corrupted and that errors can occur in the transmission of such Electronic
Files. Owner agrees that it will institute procedures to preserve the
integrity of the Electronic Files received from Engineer until acceptance.
Owner further agrees that it will review the Electronic Files immediately
upon receipt and conduct acceptance tests within thirty (30) days, after
which period Owner shall be deemed to have accepted the Electronic
Files as received. Engineer will undertake commercially reasonable
efforts to correct any errors in the Electronic Files detected within the 30-
day acceptance period. Engineer shall not be responsible to maintain the
Electronic Files after acceptance by Owner.
F. Warranty of Compatibility: Engineer does warrant or represent that the
Electronic Files will be compatible with or useable or readable by systems
used by Owner or its consultants, contractors and subcontractors.
Engineer is not responsible for any problems in the interaction of the
Electronic Files with other software used by Owner or its consultants,
contractors and subcontractors.
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JACOBS Replacement
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