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HomeMy WebLinkAboutContract 42344-A1 CITY SECRUARY ' CONTRACT NO, AMENDMENT No. '1 To City Secretary Contract No. 42344 Professional Services Agreement with Accela, Inc. WHEREAS, the City of Fort Worth ("City") and ACCELA, Inc., ("Consultant"} made and entered into City Secretary Contract No. 42344, (the "Agreement"), which was authorized by City Council via M&C G-17379 on September 20, 2011; and WHEREAS, the Agreement involves implementation services for Workorder and Asset: Management System software and implementation services for the Stormwater Utility; and WHEREAS, the Agreement has not been modified by previous amendments; and WHEREAS, it has become necessary to execute Amendment No. 1 to said Agreement to extend the term of performance until the contract funds have been expended. NOW THEREFORE, City and Consultant, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the Agreement: 1. Section 2, `Terra,' of the "Professional Services Agreement" is amended to be and read as follows: This Agreement shall commence upon October 1, 2011 ("Effective Date") and shall continue until the expenditure of the $512,751.00 appropriated for the Agreement, or expire on March 31, 2013, whichever occurs first, unless terminated earlier in accordance with the provisions of this Agreement. 2. All other provisions of the Agreement, which are not expressly amended herein, shall remain in full force and effect. (Remainder of Page Intentionally Left Blank) OFFICIAL RECORD CITy S OROARY Accela Inc.,PSA Stormwater Amendment No.1 to CSC Na.4234 w WoFall,ETX Page 1 of 2 09-17-12+ 11 • + t EXECUTED and AGREED on this the day of , 2912, in Fort Worth, Tarrant County, Texas. CITY of FORT WORTH: ATTEST: AV 000000400, APA Q 0, J %0 72e���' a a Afto a O Fernando Cos 0 o„�P. 0 ov Assistant City Manager City Secre a 0 APPROVED AS TO FORM CONTRACT AUTHORIZATION: AND LEGALITY: M&C: G-17379 Approved: 9/2912011 Maleshi B. Farmer Senior Assistant City Attorney ACCELA, (NC. teLl6h/I-w Loo/N� Colin Samuels Assistant General Counsel ATTEST: Na e: Title: Accela Inc.,P SA Stormwate r Amendment No.Z to CSC No.42344 OFFICIAL RECORD Page Z of 2 SECRETARY FT.WORTH,'TX M&C" cevi,ew Page 1 of 2 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FonWORT11 .-.y..In::.•..w.f.5:.:"•xz[.:a..-.`w•a'i Y"''2,3-iv::tb".....a.,,...w-rv;:r.:n1e.. r-..x...n.. < ,;.:.w-iaa.a..0 , hw. ,E .. h ... ... , .. ... . -,.. .. x • ... n ...... .. COUNCIL ACTION: Approved on 9/20120/1 +'..<<{•••r...i.Sr...�..-., {.":iM'r. .t.3. �.' �aWg eR z.w Y`%f5 ti?YMI-''y aM: 0 R. •.%z o T.._ f y.4w:. .s .pn.f:..:--yl:..,,,.,.:.^.w,...-,,,•�..M...F..j.:;;. '^§.x...;-'lma'.. -;.;,•t r:h .o#[C! .$..{.'-i.'.....s.. -,...-.. .. 'a'.::.. ,, r.. n .. .. .. i cu c.. .. .o... ........ .. .... r DATE: 9/20/2011 REFERENCE NO.: **G-17379 LOG NAME: 20SW-WOAMS CODE: G TYPE: CONSENT PUBLIC NEARING: NO SUBJECT: Authorize a Contract with Accela, Inc., for Work Order and Asset Management System Software and Implementation Services for the Stormwater Utility for a Not To Exceed Amount of$512,751.00 (ALL COUNCiL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize a contract with Accela, Inc., for Work order and Asset Management System Software and Implementation Services for the Stormwater Utility for a not to exceed amount of$512,751.00. DISCUSSION: The contract recommended by this M&C is for the implementation of software and processes for the effective use of key management data related to the the City's stormwater management program. Currently, the Stormwater Management Division uses a variety of automated and manual processes and systems for this purpose, none of which are designed to compile and present the data for effective program management. The new system and processes will provide, among other things: (1) immediate access to accurate data about the stormwater system (e.g. location, material type, Condition, repair history) (2) resource expenditure tracking for all stormwater facilities maintained and repaired (3) a risk of failure rating on the various components of the system and (4) key information for prioritizing and designing capital improvements. This system will dramatically enhance the efficiency and effectiveness of the division in maintaining and improving the city's stormwater system which consists of over 32,000 inlets, 900 miles of pipe and 327 miles of stormwater channel. On April 13, 2010, Stormwater Management staff briefed the City Council's Infrastructure and Transportation Committee about the intent to pursue acquisition of this system. On May 11, 2010, the City Council authorized a contract (M&C. C-24211) with Westin Engineering to assist the staff in assessing the division's needs and processes related to operational data management and in soliciting and evaluating vendor proposals for a work order/asset management system. Eight vendors responded to the implementation Request for Proposal (RFP). The evaluation committee consisted of staff from the following departments: TPW, Planning and Development, Information Technology Solutions, and Water. Accela, Inc., was selected as the best value for the City. Accela is also the vendor for the Permits Plus system used by the Planning and Development Department. PRICE ANALYSIS --Accela, Inc., has offered a not to exceed price of$512,751.00 to complete all tasks required for this project. City Staff has reviewed this price and determined it to be fair and reasonable for the scope of services proposed. ADMINISTRATIVE AMENDMENT— One or more administrative amendments for this Contract may be made by the City Manager, or his designee, for a total amount not to exceed 25 percent of the original contract cost. Such an increase or amendment would not require specific City Council approval so long as sufficient funds have been appropriated. MIWBE -A waiver of the goal of MIWBE subcontracting requirements was requested by the Transportation Public Works Department and approved by the MNVBE Office because the purchase mhtml:file:/1C:1Documents and Settings`smithk\Local Settings\Temporary Internet File s\Content.Outlook\... 9/10/2012 M&C R-eviewo Page 2 of 2 of goods or services is from sources where subcontracting or supplier opportunities are negligible. This contract will include ALL COUNCIL DISTRICTS. FISCAL INFORMATIONICERTIFICATION: The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, of the Storrnwater Utility Fund. TO Fund/AccounVCenters FROM Fund/Account/Centers PE69 539120 0209000 $512.751.00, Submitted for Citv Mana-aer's Office by: Fernando Costa (6122) Oriainatina- De artment Head: Doug Wiersig (7861) Additional Information Contact: Joe Komisarz (2662) ATTACHMENTS mhtml:file://C:lDocuments and SettingslsmithkTocal Settings\Temporary Internet Files\Content.Outlook\... 9/1012012