HomeMy WebLinkAboutContract 43092CITY SECRETARY
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CITY OF FORT WORTH, TEXAS CONTRACT N0. y3 0
STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES
This AGREEMENT is between the City of Fort Worth, a Texas home -rule municipality
(the "CITY "), and Freese and Nichols, Inc., authorized to do business in Texas, (the
"ENGINEER "), for a PROJECT generally described as: Riverside Drive Bridge at Fossil
Creek.
Article I
Scope of Services
A. The Scope of Services is set forth in Attachment A.
Article II
Compensation
A. The ENGINEER's compensation is set forth in Attachment B.
Article III
Terms of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation, including but not
limited to meeting the requirements set forth in Attachment D to this
AGREEMENT, to reasonably substantiate the invoices.
(2) The ENGINEER will issue monthly invoices for all work performed under this
AGREEMENT. Invoices are due and payable within 30 days of receipt.
(3) Upon completion of services enumerated in Article I, the final payment of any
balance will be due within 30 days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so contested will
be withheld from payment, and the undisputed portion will be paid. The CITY
will exercise reasonableness in contesting any bill or portion thereof. No
interest will accrue on any contested portion of the billing until mutually
resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings contes
good faith within 60 days of the amount due, the ENGINEE er
7 days' written notice to CITY, suspend services under this A 4N1`L,T��ypl
City of Fort Worth S Texas 1 fC
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Standard Agreement for Engineering Related Desigr Services C •7G �v
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paid in full. In the event of suspension of services, the ENGINEER shall have
no liability to CITY for delays or damages caused the CITY because of such
suspension of services.
Article IV
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering
representative under this Agreement, providing professional engineering
consultation and advice and furnishing customary services incidental thereto.
B. Standard of Care
The standard of care applicable to the ENGINEER's services will be the degree
of skill and diligence normally employed in the State of Texas by professional
engineers or consultants performing the same or similar services at the time
such services are performed.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering
work to be performed hereunder. The ENGINEER shall also advise the
CITY concerning the results of same. Such surveys, tests, and
investigations shall be furnished by the CITY, unless otherwise specified
in Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations,
the actual characteristics may vary significantly between successive test
points and sample intervals and at locations other than where
observations, exploration, and investigations have been made. Because
of the inherent uncertainties in subsurface evaluations, changed or
unanticipated underground conditions may occur that could affect the
total PROJECT cost and /or execution. These conditions and
cost/execution effects are not the responsibility of the ENGINEER.
City or Fort Worth Texas
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D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink
on reproducible mylar sheets and electronic files in .pdf format, or as otherwise
approved by CITY, which shall become the property of the CITY. CITY may
use such drawings in any manner it desires; provided, however, that the
ENGINEER shall not be liable for the use of such drawings for any project other
than the PROJECT described herein.
E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction site,
whether as on -site representatives or otherwise, do not make the ENGINEER
or its personnel in any way responsible for those duties that belong to the CITY
and /or the CITY's construction contractors or other entities, and do not relieve
the construction contractors or any other entity of their obligations, duties, and
responsibilities, including, but not limited to, all construction methods, means,
techniques, sequences, and procedures necessary for coordinating and
completing all portions of the construction work in accordance with the Contract
Documents and any health or safety precautions required by such construction
work. The ENGINEER and its personnel have no authority to exercise any
control over any construction contractor or other entity or their employees in
connection with their work or any health or safety precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the progress
or quality of the completed work on the PROJECT or to determine, in general, if
the work on the PROJECT is being performed in a manner indicating that the
PROJECT, when completed, will be in accordance with the Contract
Documents, nor shall anything in the Contract Documents or the agreement
between CITY and ENGINEER be construed as requiring ENGINEER to make
exhaustive or continuous on -site inspections to discover latent defects in the
work or otherwise check the quality or quantity of the work on the PROJECT. If
the ENGINEER makes on -site observation(s) of a deviation from the Contract
Documents, the ENGINEER shall inform the CITY.
(3) When professional certification of performance or characteristics of materials,
systems or equipment is reasonably required to perform the services set forth
in the Scope of Services, the ENGINEER shall be entitled to rely upon such
certification to establish materials, systems or equipment and performance
criteria to be required in the Contract Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
current available information at the time of preparation, in accordance with
Attachment A
Crty of Fort Worth Texas
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(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no
control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation or
maintenance costs; competitive bidding procedures and market
conditions; time or quality of performance by third parties; quality, type,
management, or direction of operating personnel; and other economic
and operational factors that may materially affect the ultimate PROJECT
cost or schedule. Therefore, the ENGINEER makes no warranty that the
CITY's actual PROJECT costs, financial aspects, economic feasibility, or
schedules will not vary from the ENGINEER's opinions, analyses,
projections, or estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction
progress payments to the construction contractor will be based on the
ENGINEER's knowledge, information, and belief from selective sampling and
observation that the work has progressed to the point indicated. Such
recommendations do not represent that continuous or detailed examinations
have been made by the ENGINEER to ascertain that the construction
contractor has completed the work in exact accordance with the Contract
Documents; that the final work will be acceptable in all respects; that the
ENGINEER has made an examination to ascertain how or for what purpose the
construction contractor has used the moneys paid; that title to any of the work,
materials, or equipment has passed to the CITY free and clear of liens, claims,
security interests, or encumbrances; or that there are not other matters at issue
between the CITY and the construction contractor that affect the amount that
should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of
information compiled and furnished by others, and may not always represent
the exact location, type of various components, or exact manner in which the
PROJECT was finally constructed. The ENGINEER is not responsible for any
errors or omissions in the information from others that is incorporated into the
record drawings.
Minority and Woman Business Enterprise (M/WBE) Participation
In accord with City of Fort Worth Ordinance No. 15530, as amended, the City
has goals for the participation of minority business enterprises and woman
business enterprises in City contracts. Engineer acknowledges the M/WBE
goal established for this contract and its accepted written commitment to
M/WBE participation. Any misrepresentation of facts (other than a negligent
City of Fort Worth Texas
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misrepresentation) and /or the commission of fraud by the Engineer may result
in the termination of this Agreement and debarment from participating in City
contracts for a period of time of not less than three (3) years.
J. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years after
final payment under this contract, have access to and the right to examine and
photocopy any directly pertinent books, documents, papers and records of the
ENGINEER involving transactions relating to this contract. ENGINEER agrees
that the CITY shall have access during normal working hours to all necessary
ENGINEER facilities and shall be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this
section. The CITY shall give ENGINEER reasonable advance notice of
intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the CITY
shall, until the expiration of five (5) years after final payment under the
subcontract, have access to and the right to examine and photocopy any
directly pertinent books, documents, papers and records of such subconsultant,
involving transactions to the subcontract, and further, that the CITY shall have
access during normal working hours to all subconsultant facilities, and shall be
provided adequate and appropriate work space, in order to conduct audits in
compliance with the provisions of this article together with subsection (3)
hereof. CITY shall give subconsultant reasonable advance notice of intended
audits.
(3) ENGINEER and subconsultant agree to photocopy such documents as may be
requested by the CITY. The CITY agrees to reimburse ENGINEER for the cost
of copies at the rate published in the Texas Administrative Code in effect as of
the time copying is performed.
K. INSURANCE
(1) ENGINEER'S INSURANCE
a. Commercial General Liability — the ENGINEER shall maintain commercial
general liability (CGL) and, if necessary, commercial umbrella insurance
with a limit of not less than $1,000,000.00 per each occurrence with a
$2,000,000.00 aggregate. If such Commercial General Liability insurance
contains a general aggregate limit, it shall apply separately to this
PROJECT or location.
i. The CITY shall be included as an insured under the CGL, using ISO
additional insured endorsement or a substitute providing equivalent
coverage, and under the commercial umbrella, if any. This
insurance shall apply as primary insurance with respect to any other
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insurance or self- insurance programs afforded to the CITY. The
Commercial General Liability insurance policy shall have no
exclusions by endorsements that would alter or nullify:
premises /operations, products /completed operations, contractual,
personal injury, or advertizing injury, which are normally contained
within the policy, unless the CITY approves such exclusions in
writing.
ii. ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by the commercial general
liability or commercial umbrella liability insurance maintained in
accordance with this agreement.
b. Business Auto — the ENGINEER shall maintain business auto liability and, if
necessary, commercial umbrella liability insurance with a limit of not less
than $1,000,000 each accident. Such insurance shall cover liability arising
out of "any auto ", including owned, hired, and non -owned autos, when said
vehicle is used in the course of the PROJECT. If the engineer owns no
vehicles, coverage for hired or non -owned is acceptable.
i. ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by the business auto liability or
commercial umbrella liability insurance obtained by ENGINEER
pursuant to this agreement or under any applicable auto physical
damage coverage.
c. Workers' Compensation — ENGINEER shall maintain workers compensation
and employers liability insurance and, if necessary, commercial umbrella
liability insurance with a limit of not less than $100,000.00 each accident for
bodily injury by accident or $100,000.00 each employee for bodily injury by
disease, with $500,000.00 policy limit.
ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by workers compensation and
employer's liability or commercial umbrella insurance obtained by
ENGINEER pursuant to this agreement.
d. Professional Liability — the ENGINEER shall maintain professional liability, a
claims -made policy, with a minimum of $1,000,000.00 per claim and
aggregate. The policy shall contain a retroactive date prior to the date of the
contract or the first date of services to be performed, whichever is earlier.
Coverage shall be maintained for a period of 5 years following the
completion of the contract. An annual certificate of insurance specifically
referencing this project shall be submitted to the CITY for each year
following completion of the contract.
Cty of For Wort h Texas
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PMO Official Release Date , 1 29 201 1
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(2) GENERAL INSURANCE REQUIREMENTS
a. Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
b. Applicable policies shall be endorsed to name the CITY an Additional
Insured thereon, as its interests may appear. The term CITY shall include
its employees, officers, officials, agents, and volunteers as respects the
contracted services.
c. Certificate(s) of insurance shall document that insurance coverage specified
in this agreement are provided under applicable policies documented
thereon.
d. Any failure on part of the CITY to request required insurance documentation
shall not constitute a waiver of the insurance requirements.
e. A minimum of thirty (30) days notice of cancellation or material change in
coverage shall be provided to the CITY. A ten (10) days notice shall be
acceptable in the event of non - payment of premium. Notice shall be sent to
the respective Department Director (by name), City of Fort Worth, 1000
Throckmorton, Fort Worth, Texas 76102.
f. Insurers for all policies must be authorized to do business in the State of
Texas and have a minimum rating of A:V or greater, in the current A.M.
Best Key Rating Guide or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management.
g. Any deductible or self insured retention in excess of $25,000.00 that would
change or alter the requirements herein is subject to approval by the CITY
in writing, if coverage is not provided on a first- dollar basis. The CITY, at it
sole discretion, may consent to alternative coverage maintained through
insurance pools or risk retention groups. Dedicated financial resources or
letters of credit may also be acceptable to the CITY.
h. Applicable policies shall each be endorsed with a waiver of subrogation in
favor of the CITY as respects the PROJECT.
i. The CITY shall be entitled, upon its request and without incurring expense,
to review the ENGINEER's insurance policies including endorsements
thereto and, at the CITY's discretion; the ENGINEER may be required to
provide proof of insurance premium payments.
Lines of coverage, other than Professional Liability, underwritten on a
claims -made basis, shall contain a retroactive date coincident with or prior
to the date of the contractual agreement. The certificate of insurance shall
City
of For Worth Texas
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state both the retroactive date and that the coverage is claims -made.
k. Coverages, whether written on an occurrence or claims -made basis, shall
be maintained without interruption nor restrictive modification or changes
from date of commencement of the PROJECT until final payment and
termination of any coverage required to be maintained after final payments.
I. The CITY shall not be responsible for the direct payment of any insurance
premiums required by this agreement.
m. Sub consultants and subcontractors to /of the ENGINEER shall be required
by the ENGINEER to maintain the same or reasonably equivalent insurance
coverage as required for the ENGINEER. When sub
consultants /subcontractors maintain insurance coverage, ENGINEER shall
provide CITY with documentation thereof on a certificate of insurance.
L. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant
and not as a subcontractor, agent, or employee of the CITY.
M. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in
writing of any existing conflicts of interest or potential conflicts of interest,
including personal financial interest, direct or indirect, in property abutting the
proposed PROJECT and business relationships with abutting property cities.
The ENGINEER further acknowledges that it will make disclosure in writing of
any conflicts of interest that develop subsequent to the signing of this contract
and prior to final payment under the contract.
N. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions of
the PROJECT to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the CITY may
request the ENGINEER to assist in obtaining the services of a qualified
subcontractor to manage the remediation activities of the PROJECT.
O. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with published
design criteria and /or current engineering practice standards which the
ENGINEER should have been aware of at the time this Agreement was
executed, the ENGINEER shall revise plans and specifications, as required, at
its own cost and expense. However, if design changes are required due to the
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changes in the permitting authorities' published design criteria and /or practice
standards criteria which are published after the date of this Agreement which
the ENGINEER could not have been reasonably aware of, the ENGINEER
shall notify the CITY of such changes and an adjustment in compensation will
be made through an amendment to this AGREEMENT.
P. Schedule
ENGINEER shall manage the PROJECT in accordance with the schedule
developed per Attachment D to this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City- Furnished Data
ENGINEER may rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for
the ENGINEER's performance of its services. The CITY will perform, at no
cost to the ENGINEER, such tests of equipment, machinery, pipelines, and
other components of the CITY's facilities as may be required in connection with
the ENGINEER's services. The CITY will be responsible for all acts of the
CITY's personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain,
arrange, and pay for all advertisements for bids; permits and licenses required
by local, state, or federal authorities; and land, easements, rights -of -way, and
access necessary for the ENGINEER's services or PROJECT construction.
D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor, bond and financial advisors, and
other consultants as the CITY deems appropriate; and render in writing
decisions required by the CITY in a timely manner in accordance with the
project schedule prepared in accordance with Attachment D.
Crty of For, Wortr Texas
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E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY
observes or becomes aware of any development that affects the scope or
timing of the ENGINEER's services or of any defect in the work of the
ENGINEER or construction contractors.
F. Asbestos or Hazardous Substances Release.
(1) CITY acknowledges ENGINEER will perform part of the work at CITY's
facilities that may contain hazardous materials, including asbestos
containing materials, or conditions, and that ENGINEER had no prior role
in the generation, treatment, storage, or disposition of such materials. In
consideration of the associated risks that may give rise to claims by third
parties or employees of City, City hereby releases ENGINEER from any
damage or liability related to the presence of such materials.
(2) The release required above shall not apply in the event the discharge,
release or escape of hazardous substances, contaminants, or asbestos is a
result of ENGINEER's negligence or if ENGINEER brings such hazardous
substance, contaminant or asbestos onto the project.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of Article
IV.E. regarding the ENGINEER's Personnel at Construction Site, and
provisions providing contractor indemnification of the CITY and the ENGINEER
for contractor's negligence.
H. Contractor Claims and Third -Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain no
direct action against the ENGINEER, its officers, employees,
and subcontractors, for any claim arising out of, in connection
with, or resulting from the engineering services performed.
Only the CITY will be the beneficiary of any undertaking by the
ENGINEER."
(2) This AGREEMENT gives no rights or benefits to anyone other than the CITY
and the ENGINEER and there are no third -party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity or
person regarding the PROJECT a provision that such entity or person shall
have no third -party beneficiary rights under this Agreement.
City of For, Worth Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date 11 25 2011
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(4) Nothing contained in this section V.H. shall be construed as a waiver of any
right the CITY has to bring a claim against ENGINEER.
I. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre- existing structures
associated with the PROJECT.
(2) The CITY will ensure that Builders Risk/[nstallation insurance is maintained at
the replacement cost value of the PROJECT. The CITY may provide
ENGINEER a copy of the policy or documentation of such on a certificate of
insurance.
(3) The CITY will specify that the Builders Risk/[nstallation insurance shall be
comprehensive in coverage appropriate to the PROJECT risks.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required or
requested assistance to support, prepare, document, bring, defend, or assist in
litigation undertaken or defended by the CITY. In the event CITY requests such
services of the ENGINEER, this AGREEMENT shall be amended or a separate
agreement will be negotiated between the parties.
K. Changes
The CITY may make or approve changes within the general Scope of Services
in this AGREEMENT. If such changes affect the ENGINEER's cost of or time
required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT with appropriate CITY approval.
Article VI
General Legal Provisions
Amendments to Article VI, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon
receipt of a written Notice to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of
the ENGINEER, whether in hard copy or in electronic form, are instruments of
City of Fort Worth Texas
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PMO Official Release Date 11 29 2011
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service for this PROJECT, whether the PROJECT is completed or not. Reuse,
change, or alteration by the CITY or by others acting through or on behalf of the
CITY of any such instruments of service without the written permission of the
ENGINEER will be at the CITY's sole risk. The CITY shall own the final
designs, drawings, specifications and documents.
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance
caused by acts of God, strikes, lockouts, accidents, or other events beyond the
control of the ENGINEER that prevent ENGINEER's performance of its
obligations hereunder.
D. Termination
(1) This AGREEMENT may be terminated only by the City for convenience on
30 days' written notice. This AGREEMENT may be terminated by either the
CITY or the ENGINEER for cause if either party fails substantially to perform
through no fault of the other and does not commence correction of such
nonperformance with in 5 days of written notice and diligently complete the
correction thereafter.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a.) Cost of reproduction of partial or complete studies, plans, specifications
or other forms of ENGINEER'S work product;
b.) Out -of- pocket expenses for purchasing electronic data files and other
data storage supplies or services;
C.) The time requirements for the ENGINEER'S personnel to document the
work underway at the time of the CITY'S termination for convenience so
that the work effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ENGINEER will submit
to the CITY an itemized statement of all termination expenses. The CITY'S
approval will be obtained in writing prior to proceeding with termination
services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for
the convenience of the CITY. In the event of such suspension, delay, or
interruption, an equitable adjustment in the PROJECT's schedule, commitment
and cost of the ENGINEER's personnel and subcontractors, and ENGINEER'
compensation will be made.
City of Fort Worth Texas
Standard Agreement for Engineering Related Desigr Services
PMO Official Release Date 11 29 2011
Page 12 of 14
F. Indemnification
In accordance with Texas Local Government Code Section 271.904, the
ENGINEER shall indemnify, hold harmless, and defend the CITY against
liability for any damage caused by or resulting from an act of negligence,
intentional tort, intellectual property infringement, or failure to pay a
subcontractor or supplier committed by the ENGINEER or ENGINEER's agent,
consultant under contract, or another entity over which the ENGINEER
exercises control.
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the prior
written consent of the other party.
H. Interpretation
Limitations on liability and indemnities in this AGREEMENT are business
understandings between the parties and shall apply to all the different theories
of recovery, including breach of contract or warranty, tort including negligence,
strict or statutory liability, or any other cause of action, except for willful
misconduct or gross negligence for limitations of liability and sole negligence
for indemnification. Parties mean the CITY and the ENGINEER, and their
officers, employees, agents, and subcontractors.
I. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it. The venue
for any litigation related to this AGREEMENT shall be Tarrant County, Texas.
J. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason
to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality,
or unenforceability will not affect any other provision, and this AGREEMENT
shall be construed as if such invalid, illegal, or unenforceable provision had
never been contained herein. Articles V.F., VI.B., VI.D., VI.F., VI.H., and VI.I.
shall survive termination of this AGREEMENT for any cause.
K. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State
laws and regulations and with all City ordinances and regulations which in any
way affect this AGREEMENT and the work hereunder, and shall observe and
comply with all orders, laws ordinances and regulations which may exist or may
be enacted later by governing bodies having jurisdiction or authority for such
enactment. No plea of misunderstanding or ignorance thereof shall be
Cdy of Fort Worth Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date 11 29 2011
Page 13 of 14
considered. ENGINEER agrees to defend, indemnify and hold harmless CITY
and all of its officers, agents and employees from and against all claims or
liability arising out of the violation of any such order, law, ordinance, or
regulation, whether it be by itself or its employees.
Article VII
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be changed
by a written amendment executed by both parties. The following attachments and schedules
are hereby made a part of this AGREEMENT:
Attachment A - Scope of Services
Attachment B — Compensation
Attachment C - Amendments to Standard Agreement for Engineering Services
Attachment D - Project Schedule
Attachment E - Location Map
Executed and effective this the lo*`" day of �96\ , 20%a
4.a- vc�r��A��II
ATTEST: p O� 009 , 4' � CITY OF FORT WORTH
o°0
O
d By:
Mary J. o no"09*,�' o �� Fernando Costa
City SecVa ry �� 000 Assistant City Manager
ZVI S o��' APPROVED AS TO FORM AALITY APPRO L RECOMMENDED
By: By:
�. tJ
Douglas W. Black Dougla . Wiersig
Assistant City Attorney Direct , Transportation /Public orks
M &C No.: C - 2 5-L(9 5 Freese and Nichols, Inc.
M &C Date: i t-
By:
John Dewar, P.E.
Pri cipal
PRP��QRD
C tv of For WORT Texas
Standard Agreement for Engineering Reiatec Desigr Services
PMO Official Release Date 11 25 2011 I�
Page 14 of 14. -�
ATTACHMENT "A"
Scope for Engineering Design Related Services for Street Improvements
The scope set forth herein defines the work to be performed by the ENGINEER in
completing the project. Both the CITY and ENGINEER have attempted to clearly define the
work to be performed and address the needs of the Project.
OBJECTIVE
The project objective is the design of a 4 -lane bridge on North Riverside Drive over Big
Fossil Creek. This project will make North Riverside Drive continuous from Northeast Loop
820 to beyond Heritage Trace Parkway, and will improve mobility in the area.
WORK TO BE PERFORMED
Task 1. Design Management
Task 2. Conceptual Design — (Not Included)
Task 3. Preliminary Design
Task 4. Final Design
Task 5. Bid Phase Services
Task 6. Construction Phase Services
Task 7. ROW /Easement Services
Task 8. Survey and Subsurface Utility Engineering Services
Task 9. Permitting
TASK 1. DESIGN MANAGEMENT.
ENGINEER will manage the work outlined in this scope to ensure efficient and effective use
of ENGINEER's and CITY's time and resources. ENGINEER will manage change,
communicate effectively, coordinate internally and externally as needed, and proactively
address issues with the CITY's Project Manager and others as necessary to make progress
on the work.
1.1. Managing the Team
• Lead, manage and direct design team activities
• Ensure quality control is practiced in performance of the work
• Communicate internally among team members
• Task and allocate team resources
• Coordinate subconsultant tasks and update CITY on subconsultant status
1.2. Communications and Reporting
• Attend a pre- design project kickoff /chartering meeting with CITY staff to confirm and
clarify scope, understand CITY objectives, and ensure economical and functional
designs that meet CITY requirements
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• Conduct and document monthly project update meetings with CITY Project Manager
• Conduct review meetings with the CITY at the end of each design phase
• Conduct and document biweekly design team meetings
• Prepare invoices, in accordance with Attachment B to this Standard Agreement and
submit monthly in the format requested by the CITY.
• Prepare and submit monthly progress reports in the format provided by the respective
CITY Department.
• Prepare and submit baseline Project Schedule initially, and Project Schedule updates
with a schedule narrative monthly, as required in Attachment D to this Standard
Agreement and according to the City of Fort Worth's Schedule Guidance Document.
• Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at
the end of the project
• Coordinate with other agencies and entities as necessary for the design of the
proposed infrastructure, and provide and obtain information needed to prepare the
design
• With respect to coordination with permitting authorities, ENGINEER shall
communicate with permitting authorities such that their regulatory requirements are
appropriately reflected in the designs. ENGINEER shall work with regulatory
authorities to obtain approval of the designs, and make changes necessary to meet
their requirements, as part of the design scope. Any FEMA or USACE permitting
required on this project will be specifically detailed in this scope of services. Any
permit applications not specifically described in this scope of services will be
considered Additional Services.
• Personnel and Vehicle Identification: When conducting site visits to the project
location, the ENGINEER or any of its sub - consultants shall carry readily visible
information identifying the name of the company and the company representative.
DELIVERABLES
A. Meeting summaries with action items
B. Monthly invoices
C. Monthly progress reports
D. Baseline design schedule
E. Monthly schedule updates with schedule narrative describing any current or
anticipated schedule changes
F. Monthly M/WBE Report Form and Final Summary Payment Report Form
TASK 2. CONCEPTUAL DESIGN (30 PERCENT) — NOT included in this contract.
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TASK 3. PRELIMINARY DESIGN (60 PERCENT).
Preliminary plans and specifications shall be submitted to CITY per the approved Project
Schedule.
ENGINEER will develop the preliminary design of the infrastructure as follows.
3.1. Development of Preliminary Design Drawings and Specifications shall include the
following:
A Project Control Sheet, showing all Control Points, used or set while gathering
data. Generally on a scale of not less than 1:400. The following information shall
be indicated for each Control Point: Identified (existing City Monument #8901, PK
Nail, 5/8" Iron Rod); X, Y and Z Coordinates, in an identified coordinate system,
and a referred bearing base. Z coordinate on City Datum only; descriptive location
(i.e. set in the centerline of the inlet in the South curb line of North Side Drive at the
East end of radius at the Southeast corner of North Side Drive and North Main
Street).
• SUE plan drawings.
• Updated existing and proposed typical section sheets.
• Updated roadway plan and profile sheets displaying station and coordinate data for
all horizontal alignment P.C.'s, P.T.'s, P.I.'s; station and elevation data of all
vertical profile P.C.'s, P.T.'s, P.I.'s, low points, and high points; lengths of vertical
curves, grades, K values, e, and vertical clearances where required.
• The roadway plan and provide sheets will also include the alignment of a trail from
the Stone Creek Parkway intersection to Fossil Creek.
• No less than two bench marks plan /profile sheet.
• Bearings given on all proposed centerlines, or baselines.
• Station equations relating utilities to paving, when appropriate.
• Overall project easement layout sheet(s).
• Intersection layout sheets including ROW lines, horizontal alignments, utilities,
curbs, sidewalks, driveways, lane dimensions and arrows, and existing and
proposed contours (0.25' intervals)
• Preliminary roadway details to include curbs, curb expansion joints, driveways,
sidewalks, and pavement details.
• ENGINEER will delineate the watershed based on contour data and field
verification and document existing street, right -of -way and storm drain capacities
for the subject site. A drainage area map will be drawn at maximum 1" = 200'
scale from available 2 -foot contour data with the contours labeled. Data source
and year will be provided by the CITY. Calculations regarding street and right -of-
way capacities and design discharges (5 -year and 100 -year frequencies) at
selected critical locations will be provided. Capacities of existing storm drain will
be calculated and shown. All calculations shall conform to CITY criteria
delineated in the CITY's Storm Water Management Design Manual. All locations
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in the project area where 100 -year runoff exceeds available storm drain and
right -of -way capacities shall be clearly identified. The ENGINEER's responsibility
includes recommendations for improvements of the existing system as deemed
reasonable and consistent with CITY standards.
• Storm drain layout sheets showing location and size of all inlets, manholes,
junction boxes, culverts and piping to include storm drain profiles showing existing
and proposed flow lines, flows, lengths and slopes of pipe, top of ground profile
over pipe and connections to existing or proposed storm sewer systems.
• Preliminary trail, signing, pavement marking, and illumination layouts.
3.2. Geotechnical Investigation /Pavement Design
The ENGINEER shall prepare a detailed geotechnical engineering study and
pavement design in conformance with the latest edition of the City of Fort Worth
Pavement Design Standards Manual. The study shall include recommendations
regarding utility trenching and identify existing groundwater elevation at each
boring. This study will be conducted using data from borings contained in the
City - provided Geotechnical Investigation, HBC report No. 42- 2487 -97, prepared
by Halff Associates, Inc., January 1998.
3.3. Constructability Review
• Prior to the 60 percent review meeting with the CITY, the ENGINEER shall
schedule and attend a project site visit with the CITY Project Manager and
Construction personnel to walk the project. The ENGINEER shall summarize the
CITY's comments from the field visit and submit this information to the CITY in
writing.
3.4. Public Meeting
• The ENGINEER shall attend two meetings with homeowner associations at the
CITY's offices. The ENGINEER shall prepare and distribute meeting minutes.
The ENGINEER shall prepare project exhibits and attend two public meetings
during the design phase to help explain the proposed project to residents. The
CITY shall select a suitable location. The ENGINEER shall coordinate with the
CITY GIS staff to identify affected property owners /residents and develop a
spreadsheet listing addresses of those to invite to the public meeting. The
ENGINEER shall prepare and mail the invitation letters to the affected residents.
• Prepare two concept plans for decorative railing and retaining wall form liners for
presentation at public meeting.
3.5. Utility Clearance
The ENGINEER will consult with the CITY's Transportation and Public Works
Department, Water Department, and other CITY departments, public utilities,
private utilities, private utilities and government agencies to determine the
approximate location of above and underground utilities, and other facilities
(current and future) that have an impact or influence on the project. ENGINEER
will design CITY facilities to avoid or minimize conflicts with existing utilities, and
where known and possible consider potential future utilities in designs.
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• The ENGINEER shall upload individual DWF and PDF files for each plan sheet of
the approved preliminary plan set to the designated project folder in Buzzsaw for
forwarding to all utility companies which have facilities within the limits of the
project. The DWF files should be created directly from the CAD files as opposed
to PDF files.
ASSUMPTIONS
• All storm water calculations and design shall conform to the City of Fort Worth
Storm Water Management Design Manual, March 2006.
• 3 sets of 11 "x17" size plans will be delivered for the 60% design.
• 1 set of specifications will be delivered for the 60% design.
• DWF files created from design CAD drawings will be uploaded to the designated
project folder in Buzzsaw.
• The CITY's front end and technical specifications will be used. The ENGINEER
shall supplement the technical specifications if needed.
• Drawings for Utility Clearance will be uploaded to the designated project folder
on Buzzsaw.
• ENGINEER shall not proceed with Final Design activities without written approval
by the CITY of the Preliminary Design plans.
DELIVERABLES
A. Preliminary Design drawings and specifications
B. Utility Clearance drawings
C. Estimates of probable construction cost
D. Public Meeting exhibits
TASK 4. FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS
(100 PERCENT).
• Upon approval of the Preliminary plans, ENGINEER will prepare construction plans as
follows:
• Final draft construction plans (90 %) and specifications shall be submitted to CITY per
the approved Project Schedule.
• Following a 90% construction plan review meeting with the CITY, the ENGINEER shall
submit Final Plans (100 %) to the CITY per the approved Project Schedule. Each plan
sheet shall be stamped, dated, and signed by the ENGINEER registered in State of
Texas.
• The ENGINEER shall submit a final design estimate of probable construction cost with
both the 90% and 100% design packages. This estimate shall use ONLY standard CITY
bid items.
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ASSUMPTIONS
• 3 sets of 11 "x17" size drawings and 1 set of specifications will be delivered for the 90%
Design package.
• A DWF file for the 90% Design will be created from design CAD drawings and will be
uploaded to the project folder in Buzzsaw.
• 3 sets of 11 "x17" size drawings, 5 sets of 22 "x34" size drawings, and 4 sets of
specifications will be delivered for the 100% Design package.
• A DWF file for the 100 % Design will be created from design CAD drawings and will be
uploaded to the project folder in Buzzsaw.
DELIVERABLES
A. 90% construction plans and specifications.
B. 100% construction plans and specifications.
C. Detailed estimates of probable construction costs including summaries of bid items and
quantities using the CITY's standard bid items and format.
D. Original cover mylar for the signatures of authorized CITY officials.
TASK 5. BID PHASE SERVICES.
ENGINEER will support the bid phase of the project as follows.
5.1. Bid Support
• The ENGINEER shall upload all plans and contract documents onto Buzzsaw for
access to potential bidders.
• Contract documents shall be uploaded in a .xls file.
Unit Price Proposal documents are to be created utilizing CFW Bidtools only
and combined in a specified spreadsheet workbook, Bid Proposal Worksheet
Template, and will be populated and configured so that all pages are
complete and the Summary Worksheet(s) in the workbook detail and
automatically summarize the totals from the inserted Unit Price Proposal
document worksheets.
• Plan Sets are to be uploaded to Buzzsaw in two formats, .pdf and .dwf files.
The .pdf will consist of one file of the entire plan set. The Awf will consist of
individual files, one for each plan sheet, and will be numbered and named in
a manner similar to that of the plan set index.
• The ENGINEER shall sell contract documents and maintain a plan holders list on
Buzzsaw from documents sold and from Contractor's uploaded Plan Holder
Registrations in Buzzsaw.
• The ENGINEER will develop and implement procedures for receiving and
answering bidders' questions and requests for additional information. The
procedures shall include a log of all significant bidders questions and requests
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and the response thereto. The log shall be housed and maintained in the
project's Buzzsaw folder titled Request for Information. The ENGINEER will
provide technical interpretation of the contract bid documents and will prepare
proposed responses to all bidders questions and requests, in the form of
addenda. The ENGINEER shall upload all approved addenda onto Buzzsaw and
mail addenda to all plan holders.
• Attend the prebid conference in support of the CITY.
• Assist the CITY in determining the qualifications and acceptability of prospective
contractors, subcontractors, and suppliers.
• When substitution prior to award of contracts is allowed in the contract
documents, the ENGINEER will advise the CITY as to the acceptability of
alternate materials and equipment proposed by bidders.
• Attend the bid opening in support of the CITY.
• Tabulate and review all bids received for the construction project, assist the CITY
in evaluating bids, and recommend award of the contract. A copy of the Bid
Tabulation is to be uploaded into the project's Bid Responses folder on Buzzsaw.
• Incorporate all addenda into the contract documents and issue conformed sets.
ASSUMPTIONS
• The project will be bid only once and awarded to one contractor.
• Construction documents will be sold to and made available on Buzzsaw for plan
holders and /or given to plan viewing rooms.
• PDF and DWF files will be uploaded to Buzzsaw.
DELIVERABLES
A. Addenda
B. Bid tabulations
C. Recommendation of award
D. Bidding documents (assumed 20 sets)
E. Conformed construction documents
TASK 6. CONSTRUCTION PHASE SERVICES.
ENGINEER will support the construction phase of the project as follows.
6.1 Construction Support
• The ENGINEER shall attend the preconstruction conference.
• After the pre- construction conference, the ENGINEER shall provide project
exhibits and attend public meeting to help explain the proposed project to
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residents. The CITY shall select a suitable location, and the ENGINEER shall mail
the invitation letters to the affected customers.
• The ENGINEER shall visit the project site at requested intervals for up to six site
visits as construction proceeds to observe and report on progress.
The ENGINEER shall review shop drawings, samples and other submittals
submitted by the contractor for general conformance with the design concepts and
general compliance with the requirements of the contract for construction. Such
review shall not relieve the Contractor from its responsibility for performance in
accordance with the contract for construction, nor is such review a guarantee that
the work covered by the shop drawings, samples and submittals is free of errors,
inconsistencies or omissions. The ENGINEER shall log and track all shop
drawings, samples and other submittals in Buzzsaw.
• As requested by the CITY, the ENGINEER shall provide necessary interpretations
and clarifications of contract documents, review change orders, and make
recommendations as to the acceptability of the work.
• The ENGINEER shall attend the "Final" project walk through and assist with
preparation of final punch list.
6.2 Record Drawings
• The ENGINEER shall prepare record drawings from information submitted by the
inspector and /or Contractor. The drawings shall be submitted as full size (22" x
34 ") mylar drawings.
The ENGINEER shall submit a set of sealed conformed mylar drawings for record
storage.
Record Drawings shall also be submitted as an Adobe Acrobat PDF format (version
6.0 or higher) file and DWF format. There shall be one (1) PDF file and one (1) DWF
file for the TPW plan set and a separate PDF and DWF file for the Water plan set. Each
PDF and DWF file shall contain all associated sheets of the particular plan set. Singular
PDF and DWF files for each sheet of a plan set will not be accepted. PDF and DWF
files shall conform to naming conventions as follows:
I. TPW file name example — "W- 1956_org47.pdf" where "W- 1956" is the
assigned file number obtained from the CITY, "_org" designating the file is
of an original plan set, "47" shall be the total number of sheets in this file.
Example: W- 0053_org3.pdf and K- 0320_org5.pdf
II. Water and Sewer file name example — "X- 35667_org36.pdf'where "X-
35667" is the assigned file number obtained from the CITY, "_org"
designating the file is of an original plan set, "36" shall be the total number
of sheets in this file.
Example: X- 12755_org18 pdf
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Both PDF and DWF files shall be uploaded to the project's Record Drawing folder
in Buzzsaw.
For information on the proper manner to submit files and to obtain a file number for
the project, contact the Department of Transportation and Public Works Vault at
telephone number (817) 392 -8426. File numbers will not be issued to a project
unless the appropriate project numbers and fund codes have been assigned and
are in the Department of Transportation and Public Works database.
ASSUMPTIONS
• 6 site visits are assumed.
• 12 submittal reviews are assumed.
• 4 RFI's are assumed.
• 2 Change Orders are assumed.
DELIVERABLES
A. Public meeting exhibits
B. Response to Contractor's Request for Information
C. Review of Change Orders
D. Review of shop drawings
E. Final Punch List items
F. Record Drawings
TASK 7. ROW /EASEMENT SERVICES
ENGINEER will support and perform activities related to ROW and land as outlined below,
per scoping direction and guidance from the CITY's Project Manager.
7.1. Right -of -Way Research
• The ENGINEER shall determine rights -of -way, easements needs for construction
of the project. Required temporary and permanent easements will be identified
based on available information and recommendations will be made for approval
by the CITY.
7.2. Right -of -Way /Easement Preparation and Submittal.
• The ENGINEER shall prepare documents to be used to obtain right -of -way and
permanent and /or temporary easements required to construct the improvements.
• The documentation shall be provided in conformance with the checklists and
templates available on the CITY's Buzzsaw site.
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7.3. Temporary Right of Entry Preparation and Submittal
Prior to construction, the ENGINEER shall prepare, mail and obtain Temporary
Right of Entries from landowners. It is assumed that letters will only be required
for land owners adjacent to temporary construction easements or who are
directly affected by the project and no easement is required to enter their
property.
• The documentation shall be provided in conformance with the checklists and
templates available on the CITY's Buzzsaw site.
ASSUMPTIONS
• Two parcels are anticipated to be acquired for this project.
Right -of -Way research includes review of property /right -of -way records based on
current internet based Tarrant Appraisal District (TAD) information available at
the start of the project and available on- ground property information (i.e. iron
rods, fences, stakes, etc.). It does not include effort for chain of title research,
parent track research, additional research for easements not included in the
TAD, right -of -way takings, easement vacations and abandonments, right -of -way
vacations, and street closures.
DELIVERABLES
A. Easement exhibits and meets and bounds provided on CITY forms.
B. Temporary Right of Entry Letters
TASK 8. SURVEY AND SUBSURFACE UTILITY ENGINEERING SERVICES.
ENGINEER will provide survey support as follows.
8.1. Design Survey — Not included in this contract.
8.2. Temporary Right of Entry Preparation and Submittal — Not included in this contract.
8.3. Subsurface Utility Engineering
Provide Subsurface Utility Engineering (SUE) to Quality Level B as described below.
The SUE shall be performed in accordance with CI /ASCE 38 -02.
Quality Level D
Conduct appropriate investigations (e.g., owner records, County /CITY records,
personal interviews, visual inspections, etc.), to help identify utility owners that
may have facilities within the project limits or that may be affected by the project.
Collect applicable records (e.g., utility owner base maps, "as built" or record
drawings, permit records, field notes, geographic information system data, oral
histories, etc.) on the existence and approximate location of existing involved
utilities.
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Review records for: evidence or indication of additional available records;
duplicate or conflicting information; need for clarification.
Develop SUE plan sheets and transfer information on all involved utilities to
appropriate design plan sheets, electronic files, and /or other documents as
required. Exercise professional judgment to resolve conflicting information. For
information depicted, indicate: utility type and ownership; date of depiction;
quality level(s); end points of any utility data; line status (e.g., active, abandoned,
out of service); line size and condition; number of jointly buried cables; and
encasement.
Quality Level C (includes tasks as described for Quality Level D)
• Identify surface features, from project topographic data and from field
observations, that are surface appurtenances of subsurface utilities.
• Include survey and correlation of aerial or ground- mounted utility facilities in
Quality Level C tasks.
• Survey surface features of subsurface utility facilities or systems, if such features
have not already been surveyed by a professional surveyor. If previously
surveyed, check survey data for accuracy and completeness.
• The survey shall also include (in addition to subsurface utility features visible at
the ground surface): determination of invert elevations of any manholes and
vaults; sketches showing interior dimensions and line connections of such
manholes and vaults; any surface markings denoting subsurface utilities,
furnished by utility owners for design purposes.
• Exercise professional judgment to correlate data from different sources, and to
resolve conflicting information.
• Update (or prepare) plan sheets, electronic files, and /or other documents to
reflect the integration of Quality Level D and Quality Level C information.
• Recommend follow -up investigations (e.g., additional surveys, consultation with
utility owners, etc.) as may be needed to further resolve discrepancies.
• Provide Quality Level C to identify overhead utilities on the project and provide
the overhead utility information on the SUE plan sheets.
Level B (includes tasks as described for Quality Level C)
• Select and apply appropriate surface geophysical method(s) to search for and
detect subsurface utilities within the project limits, and /or to trace a particular
utility line or system.
• Based on an interpretation of data, mark the indications of utilities on the ground
surface for subsequent survey. Utilize paint or other method acceptable for
marking of lines.
• Unless otherwise directed, mark centerline of single- conduit lines, and outside
edges of multi- conduit systems.
• Resolve differences between designated utilities and utility records and surveyed
appurtenances.
• Recommend additional measures to resolve differences if they still exist.
Recommendations may include additional or different surface geophysical
methods, exploratory excavation, or upgrade to Quality Level A data.
• As an alternative to the physical marking of lines, the ENGINEER may, with
CITY's approval, utilize other means of data collection, storage, retrieval. and
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reduction, that enables the correlation of surface geophysical data to the project's
survey control.
Level A
• Expose and locate utilities at specific locations.
• Tie horizontal and vertical location of utility to survey control.
• Provide utility size and configuration.
• Provide paving thickness and type, where applicable.
• Provide general soil type and site conditions and such other pertinent information
as is reasonably ascertainable from each test hole site.
8.4. Construction Survey
ENGINEER will set control points (i.e. tie survey to permanent monument such
as TPW monuments and /or property corners, one location each at beginning and
end of project) for the project, these points must be intervisible. Streets over 500
ft in length or streets on curves may require a greater density of control points to
maintain intervisibility between each point. ENGINEER shall establish a minimum
of two bench marks per plan sheet (bench marks shall be located adjacent to
project) and shall provide the following construction staking services:
• BRIDGE EXCAVATION STAKING. Set centerline stakes for each drilled shaft
with top of drilled shaft elevations. Staking shall include convenient offset stakes
at each bent and abutment centerline with top of drilled shaft elevations. Cut
sheets shall be provided to the CITY inspector and the Contractor.
• FINAL BRIDGE STAKING. Set centerline stakes for each bent and abutment
with top of column and /or top of cap elevations. Staking shall include convenient
offset stakes at each bent and abutment centerline with top of column and /or top
of cap elevations. Cut sheets shall be provided to the CITY inspector and the
Contractor.
• MSE WALLS. Set convenient offsets to the face of wall with top of footer grades
on 25' stations for approximately 800 LF of MSE wall.
• "AS STAKED" RECORD OF THE CONSTRUCTION: Throughout the process of
all construction, locate and record anything that does not conform with the
construction plans. A drawing of the project layout with dimensions and a
coordinate list must be submitted.
a. For Bridge Excavation;
Horizontal and vertical drilled shaft locations. Cut and fill
documentation.
b. For Final Bridge;
Elevations of the top of caps and abutments. Cut and fill
documentation.
c. MSE Walls:
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Horizontal and vertical locations of the footer. Cut and fill documentation.
COORDINATION WITH CITY INSPECTOR/CONTRACTOR: ENGINEER's
surveyor is expected to work with the CITY inspector and contractor to provide
any special requests contractor may have providing the scope of work described
above is not exceeded. It is expected that a few stakes will be knocked out
during dirt work. Providing that the number of disturbed stakes is minor (less than
10% of the stakes for any phase of the project), the ENGINEER's surveyor shall
replace these stakes at no extra cost. If additional major restaking is required, the
ENGINEER's surveyor, shall provide the additional work at an hourly rate of
$112.00 per hour for a field crew. Major restaking may be required if a substantial
number of the initial stakes are knocked down as a result of the contractor's
activity and there are not enough stakes left to complete the project. The
contractor shall be responsible for paying the ENGINEER for this additional work.
• SPECIAL CONDITIONS:
a. The CITY Inspector assigned to the project shall oversee all construction
staking activity and shall be responsible for all field coordination. All
documentation including field notes, cut and /or fill notes, grades, "as staked"
information etc., shall be provided to the CITY inspector and shall be sealed
and signed by a surveyor licensed in the State of Texas.
b. The ENGINEER's Surveyor shall attend the pre- construction conference.
c. The ENGINEER's Surveyor shall meet with CITY Inspector and Contractor to
coordinate surveying schedule and needs prior to beginning work.
d. The ENGINEER's Surveyor shall stake each utility separately and at different
times with, if applicable, sanitary sewer first, water second, storm drain third
and roadway construction fourth and shall provide enough construction staking
information so that the projects can be constructed as designed.
e. A member of ENGINEER's firm familiar with project shall be available at all
times to immediately respond to questions from the field.
ASSUMPTIONS
• A total of 2,000 linear feet of Level B designation is assumed.
• A total of 5 Level A test holes (10' depth) are assumed.
DELIVERABLES
A. Copies of field survey data and notes signed and sealed by a licensed surveyor.
B. Drawing of the project layout with dimensions and coordinate list.
C. SUE plan drawings sealed by a professional engineer registered in the State of
Texas.
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TASK 9. PERMITTING.
ENGINEER will provide permitting support for the CITY to obtain any and all agreements
and /or permits normally required for a project of this size and type, as follows.
9.1. Storm Water Pollution Prevention Plan
For projects that disturb an area greater than one (1) acre, ENGINEER will
prepare the Storm Water Pollution Prevention Plan ( SWPPP) required for the
Project for use by the Contractor during construction. ENGINEER will prepare
drawings and details for proposed SWPPP improvement that the Contractor must
use during construction. Contractor will be responsible for filing the SWPPP with
appropriate regulatory agencies.
9.2. Environmental Services
• Compile existing data and perform an initial desktop analysis of environmental
conditions of the project area.
• Conduct site visit. Perform a preliminary jurisdictional determination to identify
and delineate boundaries of waters of the U.S., including wetlands. Make note of
areas of potential environmental contamination within the project area that may
warrant further investigation. Evaluate the project area for federally listed
threatened or endangered species habitat.
• Coordinate with cultural resources subconsultant. Review and provide
comments on draft cultural resources report.
• If the jurisdictional determination results indicate that the impact to the USACE
waters of the US exceeds 0.1 acres but is less than 0.5 acres or if a jurisdictional
wetland is identified then FNI will prepare a draft preconstruction notification
(PCN) for coverage of road crossings, if necessary, of waters of the U.S. Submit
the draft PCN to the City for review and comment. Incorporate comments and
submit the revised PCN to the U.S. Army Corps of Engineers ( USACE) for
verification. This task assumes that any required compensatory mitigation for
impacts to waters of the U.S. would be satisfied by the CITY's purchase of
mitigation bank credits. Preparation of a detailed mitigation plan is not included
in this task.
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9.3. Floodplain Services
• Prepare hydraulic report for submission to CITY to illustrate effects of the
proposed bridge on the effective and ultimate land use conditions floodplain and
floodway of Big Fossil Creek (analysis tasks included in previous authorization).
• Perform scour analysis to determine proposed locations and limits of bridge
scour. Determine pier depths and erosion protection measures.
• Obtain effective multiple profile and floodway hydraulic models for Big Fossil
Creek from CITY or FEMA and make. Execute effective hydraulic models and
make revisions to model as necessary to duplicate the effective model.
• Update existing and new cross sections in the vicinity of the proposed North
Riverside Drive Bridge with survey data and recent topographic information.
Develop an existing condition floodway model that reflects the modifications in
the corrected effective multiple profile model. Compare hydraulic model results
to FIS study to ensure project limits tie into the effective profile. Complete the
existing conditions model, including water surface profile plots, cross section
plots, and floodplain delineation.
• After construction of the project is complete, survey "as- built' conditions. Modify
the existing corrected effective hydraulic models to reflect "as- built' conditions.
Prepare request for LOMR report for submission to FEMA. This contract
includes estimated LOMR fees of $5,300.
• Coordinate with the CITY for acceptance of request for LOMR and assist with
submission to FEMA. Coordinate with FEMA for approval of request for LOMR
and physical map change. Coordinate with US Fish and Wildlife Service for
compliance with Endangered Species Act.
9.4. Archaeological Services
Review the existing files held by the Texas Archaeological Research Laboratory
(TARL) and the Texas Historical Commission (THC) to determine if any
previously recorded archaeological sites, sites listed on the National Register of
Historic Places, Official State Historical Markers (OSHMs) or archeological
surveys occur within or near the proposed Area of Potential Effect (APE) for the
proposed project.
Consult the USDA SCS soil survey maps for Tarrant County, relevant aerial
photography, historical maps, land use maps, the Geologic Atlas of Texas, and
project area photos in order to assess the potential for unrecorded archeological
resources. Results will be developed in a background studies report that
assesses the need for further field efforts. The report will be distributed for review
and agency concurrence.
If required by the THC, conduct an archeological field survey of the area of
potential direct effects. Apply for a Texas Antiquities permit and deliver the permit
application to the CITY to obtain signatures of the Landowner(s) and Project
Sponsor. Upon issuance of the permit, conduct the archeological field survey,
which will include 100% pedestrian inspection, manual shovel testing and, if
warranted, deep trenching by backhoe. Archeologists will excavate shovel tests
throughout the project area to characterize the soils, potential disturbances. and
City of Fort Worth Texas
Attachment A
PMO Release Date 08 27 2010
Page 15 of 17
determine whether archeological resources are present and, if so, assess those
resources. If shovel testing cannot fully assess possible impacts to deep
Holocene -age soils, a backhoe will be used to mechanically excavate exploratory
trenches. No artifacts or samples will be collected. Sites (if any) will be logged
with the TARL. The results of the survey will be included in a professional report
which makes recommendations with respect to archeological resources. The
report will be submitted to the CITY for review and then sent to THC for review
and concurrence with the findings. Upon receiving concurrence from the THC,
prepare the required number of copies of the final report.
9.5. Texas Department of Licensing and Regulation (TDLR)
• Identify and analyze the requirements of the Texas Architectural Barriers Act,
Chapter 68 Texas Administrative Code, and become familiar with the
governmental authorities having jurisdiction to approve the design of the Project.
• Submit construction documents to TDLR.
• Complete all TDLR forms /applications and pay all Project fees to TDLR.
• Obtain the Notice of Substantial Compliance from the TDLR
• Request an inspection from TDLR or a TDLR locally approved Registered
Accessibility Specialist no later than 30 calendar days after construction
substantial completion. Advise the CITY in writing of the results of the inspection.
• Respond to agency comments and requests.
DELIVERABLES
A. Final hydraulic analysis report.
B. Pre - construction Notification to US Army Corps of Engineers.
C. LOMR report for submission to FEMA.
Additional Services not included in the existing Scope of Services — CITY and
ENGINEER agree that the following services are beyond the Scope of Services
described in the tasks above. However, ENGINEER can provide these services, if
needed, upon the CITY's written request. Any additional amounts paid to the
ENGINEER as a result of any material change to the Scope of the Project shall be
agreed upon in writing by both parties before the services are performed. These
additional services include the following:
• Providing GIS mapping services or providing renderings, models or mock -ups
at request of the CITY.
• Negotiation of easements or property acquisition.
• Services related to development of the CITY's project financing and /or budget.
• Services related to disputes over pre - qualification, bid protests, bid rejection
and re- bidding of the contract for construction.
• Construction management and inspection services
• Performance of materials testing or specialty testing services
City of Fort Worth Texas
Attachment A
PMO Release Date 08 27 2010
Page 16 of 17
• Services necessary due to the default of the Contractor.
• Services related to damages caused by fire, flood, earthquake or other acts of
God.
• Services related to warranty claims, enforcement and inspection after final
completion.
• Services to support, prepare, document, bring, defend, or assist in litigation
undertaken or defended by the CITY.
• Performance of miscellaneous and supplemental services related to the project
as requested by the CITY.
• Providing value engineering studies or reviews of cost savings proposed by
construction contractors after bids have been submitted.
• Any additional permit preparation, application, and /or coordination not
specifically identified in this contract.
City of Fort Worth Texas
Attachment A
PMO Release Date 08 27 2010
Page 17 of 17
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ATTACHMENT "C"
CHANGES AND AMENDMENTS TO STANDARD AGREEMENT
Design Services for
Riverside Drive Bridge at Fossil Creek
City Project No. 01810
There are no amendments to the Standard Agreement.
City of Fort Worth Texas
Attachment C
PMO Release Date 05 19 2010
Page I of I
Consulting Contract Schedule Specifications FORT WORTH
City of Fort Worth Capital Improvement Program �7�
Attachment D - Proiect Schedule
This PROTECT requires a Tier 3 schedule as defined herein and in the City's Schedule Guidance
Document.
Dl. CONSULTING SERVICES SCHEDULE DEVELOPMENT: The CONSULTANT shall
prepare schedules for consulting services that meet the requirements described in this
specification, showing by Critical Path Method (CPM) the planned sequence and timing of
the Work associated with the Agreement. All submittals shall be submitted in PDF format,
and schedule files shall also be submitted in native file format (i.e. file formats associated
with the scheduling software). The approved scheduling software systems for creating the
schedule files are:
- Primavera (Version 6.1 or later or approved by CITY)
- Primavera Contractor (Version 6.1 or later or approved by CITY)
D2. BASELINE CONSULTING SERVICES SCHEDULE: Following notice -to- proceed, the
CONSULTANT shall develop, submit and review the draft detailed baseline consulting
services schedule with the CITY to demonstrate the CONSULTANT's understanding of the
Agreement requirements and approach for performing the work. The CONSULTANT will
prepare the final detailed baseline consulting services schedule based on CITY comments, if
any, and submit to the CITY no later than the submittal of the first project invoice.
The following guidelines shall be adhered to in preparing the baseline schedule, and as
described in further detail in the CITY's Schedule Guidance Document.
a. The scope shall be subdivided by work breakdown structure (WBS) representing the
tasks, subtasks, and activities associated with delivering the work.
b. The schedule shall accurately describe the major work activities, key milestones, and
dependencies/ relationships as appropriate to the work.
c. The schedule should include appropriate meetings, review periods, critical decision
points, including third party utility dependencies and reviewing agencies.
D3. PROGRESS CONSULTING SERVICES SCHEDULE: The CONSULTANT shall prepare
and submit monthly to the CITY for approval the updated schedule in accordance with Dl
and D2 and the CITY's Schedule Guidance Document inclusive. As the Work progresses,
the CONSULTANT shall enter into the schedule and record actual progress as described in
the CITY's Schedule Guidance Document.
The updated schedule submittal shall also include a concise schedule narrative that
highlights the following, if appropriate and applicable:
• Changes in the critical path,
• Expected schedule changes,
• Potential delays,
• Opportunities to expedite the schedule,
• Coordination issues the CITY should be aware of or can assist with,
City of Fort Worth Texas
Attachment D
PMO Release Date 02 15 2011
Page 1 of 2
• Other schedule- related issues that the CONSULTANT wishes to communicate to the
CITY.
D4. PERFORMANCE AND CONSULTING SERVICES SCHEDULE: If the work
accomplished falls behind that scheduled due to factors within the CONSULTANT's
control, the CONSULTANT shall take such action as necessary to improve the progress of
the Work. In addition, the CITY may require the CONSULTANT to submit a revised
schedule demonstrating the proposed plan to make up the delay in schedule progress and
to ensure completion of the Work within the allotted Agreement time.
D5. SCHEDULE TIERS SPECIAL INSTRUCTIONS:
The requirements for the schedule are determined based on the nature and needs of the
project. The schedule tier for this project is stated at the top of this document.
CONSULTANT shall submit each schedule relying on the CITY's current Schedule
Guidance Document.
D6. SCHEDULE SUBMITTAL AND PAYMENT:
As stated in III.A.(1). of the Agreement, CONSULTANT shall provide the information
required by Attachment D. CONSULTANT's monthly invoices will not be accepted and
processed for payment without monthly schedule updates that are submitted in the time
and manner required by Attachment D and the CITY's current Schedule Guidance
Document.
City of Fort Worth Texas
Attachment D
PMO Release Date 02 15 2011
Page 2 of 2
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M&C Review Page 1 of 2
Official site of the City of Fort Worth, Texas
Fonftm
CITY COUNCIL AGENDA
COUNCIL ACTION: Approved on 3/20/2012
DISCUSSION:
The 2008 Bond Program included funds for the design and construction of the Riverside Drive Bridge
at Fossil Creek. Freese and Nichols, Inc., was initially selected as the most qualified firm to perform
this design work in 2008 through a program wide Request for Qualification (RFQ) submittal. Staff has
worked with Freese and Nichols, Inc., for several months to establish the scope of work for this
project. In order to expedite the delivery of the project, the City administratively executed City
Secretary Contract No. 42557 on November 16, 2011 in the amount of $49,183.00 for pre- design
services for surveying and some pre- engineering for the bridge.
Staff has worked with Freese and Nichols, Inc., to develop a scope of services that helps assure
project construction beginning in the fall of 2012. The project scope includes the design of Riverside
as a four -lane bridge with sidewalks. The services to be provided include significant public
participation and coordination with project stakeholders as well as utility coordination with franchised
utilities.
Freese and Nichols, Inc., proposes to complete the plans and specifications for a lump sum fee of
$455,825.00. Staff considers this fee to be fair and reasonable for the scope of services to be
performed. It is anticipated that the cost to construct the bridge will be approximately $3.5 million with
funding from 2008 CIP Bond Funds.
Freese and Nichols, Inc., is in compliance with the City's M/WBE Ordinance by committing to 22
percent M/WBE participation. The City's goal on this project is 21 percent.
This project is located in COUNCIL DISTRICT 4, MAPSCO 35Z.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current capital
budget, as appropriated, of the Street Improvements 2008 Fund.
TO Fund /Account/Centers
Submitted for City Manager's Office by:
FROM Fund /Account/Centers
C204 531200 204230181030 $455.825.00
http: // apps .cfwnet.org /council _packet /mc_ review. asp ?ID = 16483 &councildate = 3/20/2012 3/26/2012
M&C Review
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
20Riverside Bridge At Fossil Creek.pdf
Fernando Costa (6122)
Douglas W. Wiersig (7801)
Leon Wilson (8883)
Page 2 of 2
http: // apps .cfwnet.org /council _packet /mc_ review. asp ?ID = 16483 &councildate = 3/20/2012 3/26/2012