HomeMy WebLinkAboutContract 35728-A6 Da'e: 07/23ND CSC No.35728-A6
T m e
SIXTH AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO.35728
This Sixth Amendment to Fort Worth City Secretary Contract No. 35728 ("Sixth Amendment")is
made between the City of Fort Worth("Fort Worth"),a municipal corporation and CourtView Justice
Solutions,Inc. d/b/a equivant,a Delaware corporation.("Company").
WHEREAS,on January 1,2007,the City entered into an Agreement with MAXIMUS Justice
Solutions Division to provide application software support services(M&C G-15785,City Secretary
Office(CSO)Contract No. 35728)(the"Original Agreement"); and
WHEREAS,on October 16,2009,the City entered into an amendment to CSO Contract No.
35728 with Company,which assigned all responsibilities under the Original Agreement from
MAXIMUS,Justice Solutions Division to Company;
WHEREAS,on January 1,2012,the City entered into a one-year renewal to CSO Contract No.
35728 with Company; and
WHEREAS,on April 26,2012,the parties entered into an amendment to the Original Agreement
via CSC 35728 Amendment No.2 to add e-citation software and maintenance,including baseline
services; and
WHEREAS,the Original Agreement was further amended via CSC 35728 Amendment No. 3 to
include additional licenses,related maintenance and support; and
WHEREAS,the Original Agreement was further amended via CSC 35728 Amendment No.4 to
include project management and training related to CourtView Case Management software in an amount
not to exceed$18,990.00,increasing the not-to-exceed amount of the contract to $1,586,769.32;
WHEREAS,the Agreement was further amended via CSC 35728 Amendment No.S to include
additional software licenses and professional licenses in an amount no to exceed$95,334.64; and
NOW THEREFORE,known by all these present,Fort Worth and Vendor,acting herein by the
through their duly authorized representatives,agree to the following terms,which amend the Agreement
as follows:
1. The Agreement is hereby amended by adding Exhibit C-1, attached to this Sixth
Amendment,as Exhibit C-1 of the Agreement to add an additional scope of work for re-hosting services at
a cost not to exceed$26,793.00.
2. Section 3,Compensation,is hereby replaced in its entirety with the following:
Compensation. City shall pay Vendor an amount not to exceed One million, Seven Hundred and
Eight Thousand, Eight Hundred Ninety-Six Dollars and 96/100 ($1,708,896.96) in accordance
with the provisions of this Agreement and Schedule "B," Payment Schedule, which is attached
hereto and incorporated herein for all purposes. [For each Renewal Term, the City shall pay the
amount on a quote provided by Vendor which shall then be attached to the City's respective
renewal form. Annual support fees are subject to an increase not to exceed 5%.] Vendor shall
not perform any additional services for City not specified by this Agreement unless City
requests and approves in writing the additional costs for such services. City shall not be liable
for any additional expenses
OFFICIAL RECORD
Sixth Amendment to Fort Worth City Secretary Contract No.35728 CITY SECRETARY Page 1 of 6
FT. WORTH, TX
of Vendor not specified by this Agreement unless City first approves such expenses in writing.City
agrees to pay all invoices of Vendor within thirty(30)days of receipt of such invoice.
3. All other terms, provisions, conditions, covenants and recitals of the Agreement not
xpressly amended herein shall remain in full force and effect.
[signature page follows]
Sixth Amendment to Fort Worth City Secretary Contract No.35728 Page 2 of 6
CITY:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
u of this contract,including ensuring all performance
By: valeriewashington(Jul 23,202014:12 CDT) and reporting requirements.
Name: Valerie Washington
Title: Assistant City Manager
Jul 23 2020 I-eah ffuff
Date: By: Leah Huff(Jul 22,202018:56 CDT)
Name: Leah Huff
Approval Recommended: Title: Sr. IT Solutions Manager
Approved as to Form and Legality:
By:
Name: Kevin Gunn
Title: Director,IT Solutions oa�nnn By: Otrong(Jul 23,202010:2 T)
Oro!°For r°�aa Name: John B. Strong
Attest: a o° °oop0, Title: Assistant City Attorney
d�g g�10
° d
0
�p ° o*d� Contract Authorization:
da °°000000°°°°° a M&C: P-12285
By: nExASoAp Approved: 12/11/2018
/� 0
Name: Mary J. Kayser
Title: City Secretary 1295 Form: 2018-415991
SELLER:
CourtView Justice Solutions, Inc. d/b/a
equivant.
By: t3 A'aL� ctda-
Name: Becky Welderhouse
Title: General Manager
Date: 07/20/2020
OFFICIAL RECORD
Sixth Amendment to Fort Worth City Secretary Contract No.35728 CITY SECRETARY Page 3 of 6
FT. WORTH, TX
Exhibit C-1 e q u i va nt
Cou MV J-6-Solutions Inc.d/b/a eovivant
QUOTE
Project: Fort Worth Municipal Court Windows Server 2008 to 2016 Rehost
Prepared for: Q of Numb r: 10984
William Rumuly Date: May 15, 2020
Interim Court Director Valid Through: August 13, 2020
Fort Worth,City of Client ID: FTWORTTX
1000 Throckmorton
Fort Worth, Texas, 76102
william.rumuly@fortworthtexas.gov
ONE TIME COSTS
Product Product Type Quantity Unit Price Subtotal Discount Extended Pria
Licenses:
Services:
Professional Services-Project Management Service 1 $3,120.00 $3,120.00 10.00% $2,808.00
Professional Services-User Acceptance Testing Service 1 $780.00 $780.00 10.00% $702.00
Assistance
Professional Services-Technical Services Service 1 $14,820.00 $14,820.00 10.00% $13,338.00
Subtotal$16,848.00
Professional Services 3rd Party Service 1 $9,945.00 $9,945.00 0.00% $9,945.00
Subtotal$9,945.00
Other:
Estimated Total of One Time Costs, excluding applicable taxes: $26,793.00
RECURRING COSTS
Product Product Type Quantity Unit Price Subtotal Discount Extended Pri(I
Total First Year Recurring Costs, excluding applicable taxes: $0.00
825 Higb Av NW,Suite 101,Ca ton,Ohio 44718 1 Tel:800.40 .4333 1 info@ quiva t.com
equivant
Cou M—Justice Solutions Ins.d/b/a equivant
QUOTE ACCEPT NCE
Project: Fort Worth Municipal Court Windows Server 2008 to 2016 Rehost
Q ote cc pted By:
W164
Signat re: valeriewashington(Jul 23,202014:12 CDT)
Name: valerie washington
Titl : ACM
Date: Jul 23,2020
Pr par d By: Customer Contact:
Gary Egner Hasmid Hejazifar
Dir ctor, B siness Development Business Process Analyst
Phone: (330)470-0816 Phone: (682) 760-3563
4825 Higbe Avenue NW hamid.hejazifar@fortworthtexas.gov
Ca ton, OH 44718
gary.egner@equivant.com
The attached terms and conditions are incorporated into this quote by refer nc .
825 Higb Av NW,Suite 101,Ca ton,Ohio 44718 1 Tel:800.40 .4333 1 info@ quiva t.com
cope of Work
•equivant will provide project management services to schedule and coordinate the work to be performed by equivant.
•equivant will provide technical services to review the Customer's host environments(one non-production and one production
environment for each equivant application and two non-production and one production for the VistaSG application)to ensure
they meet equivant minimum host specifications for a MS2016 host.
•equivant will provide technical services to install and configure the IJIS Broker core application and interface(s)into one non-
production and one production environment(CHECITATION01 and 01TS).
•equivant will provide technical services to install and configure CourtView eAccess into one non-production and one production
environment(CHEACCESS01 and 01TS).
•equivant will provide third-party services to install and configure netDMS into two non-production and one production
environment(CHNETDMS01,02,and 03).
•equivant will provide user acceptance testing assistance support.
Notes
1 Quotation must be signed and returned with a purchase order for scheduling of the project work.
2 Delivery will be scheduled for the first available date at which equivant and Customer resources are jointly available. Should
rescheduling be necessitated for any reason,the next available date at which equivant and Customer resources are both
3 Professional Services are quoted at a firm fixed price,but the level of effort is limited to up to 51 hours of third-party services,up
to 76 hours of technical services,and up to 4 hours of user acceptance testing assistance services. For those items for which
the level of effort is limited,actual effort,costs and expenses may be less than or greater than those quoted. Customer shall
have no obligation to pay equivant more than the quoted firm fixed price. equivant shall have no obligation to provide labor or
incur costs or expenses having a combined value more than the quoted firm fixed price,even if the services for which the level
of effort is limited have not been completed or the deliverables delivered,or the results expected by the Customer have not been
achieved. The parties may by mutual,written agreement,increase the level of effort and quoted price.Changes in scope will
require a change order to increase the firm fixed price based upon the additional level of effort required.
4 If project is cancelled prior to completion,all effort and travel-related costs expended through the date of cancellation will be due
and payable.
5 Payment term is net 30 days from invoice date.
6 equivant will invoice for the Professional Services fees as follows:
•equivant will invoice for Project Management services at the end of the first month in which project management services are
provided.
•equivant will invoice for Technical Services at 75%at the end of the month in which the Software is deployed to the Customer's
non production environment and 25%at the end of the month in which the Software is deployed to the Customer's production
environment.
•equivant will invoice for User Acceptance Testing Assistance services at the end of the first month in which UAT Support
Services are provided.
•equivant will invoice for Third Party Services at 75%at the end of the month in which the Software is deployed to the
Customer's non production environment and 25%at the end of the month in which the Software is deployed to the Customer's
production environment.
7 Customer is responsible for the host environment includ ng all required licenses,hardware,network,SSL certificates and third
party software components and configuration.
8 Customer will ensure that the host environments application migration prior to equivant starting work.
9 Software will be installed on Customer provided equipment That meets the minimum requirements specified by equivant.
10 Delays caused by Customer site access or configuration issues may require rescheduling and/or Change Order for additional
services and related travel costs.
11 The Customer will provided dedicated hosting environments as follows:
•IJIS Broker Non Production
•IJIS Broker Production
•netDMS Non Production x2
•netDMS Production
•eAccess Production
•eAccess Non Production
12 Customer will make available all resources requested by equivant for assistance and approval.
13 All services are to be provided remotely. Should travel be requested or deemed to be required,a separate Change Order for
estimated travel costs and travel time will be provided.
14 Customer will provide equivant remote access and administrative rights to perform the work.
15 The scope of work does not include any work related to the establishment,migration or maintenance of any database or
16 The Customer will develop a user acceptance test plan that will delineate the use cases to be used,the data to be used,the
expected outcome of each test and the pass/fail criterion for each test.
17 The Customer will be responsible for managing and conducting the User Acceptance Test.
18 Once Customer has completed the User acceptance Testing the Customer will notify equivant that their testing is completed,
that they have validated proper operation of the Software and that they are authorizing equivant to install the Software into the
19 The scope of work does not include any data conversion.
4825 Higbee Avenue NW,Suite 101,Canton,Ohio 44718 1 Tel:800.406.4333 1 info@equivant.com