HomeMy WebLinkAboutContract 52711-R1A1 CSC No. 52711-RlA1
FIRST AMENDMENT AND FIRST RENEWAL
TO FORT WORTH CITY SECRETARY
CONTRACT NO. 52711
This First Renewal and Amendment to City Secretary Contract No.52711 ("Amendment")
is entered into by and between the City of Fort Worth("City"),a home rule municipal corporation
organized under the laws of the State of Texas, with its principal place of business at 200 Texas
Street,Fort Worth,Texas, and Del Carmen Consulting("party"),collectively the"parties."
WHEREAS, the parties have previously entered into City of Fort Worth City Secretary
Contract No. 52711 (the "Contract"), which was executed on October 1, 2019 and provided that
the City with the option to renew the Agreement for up to four one-year renewal terms with the
Supplier's consent;
WHEREAS, the original term of the Contract expires on September 30, 2020, and the
City,with the consent of the Supplier,now desires to exercise the first renewal option with a term
beginning October 1,2020 and ending on September 30, 2021; and
WHEREAS,the parties wish to amend the Contract Exhibit A,Scope of Work and Exhibit
B,Payment Schedule.
NOW, THEREFORE, Parties, acting herein by the through their duly authorized
representatives,enter into the following agreement to amend and renew the Contract:
1.
The Parties agree to renew the Contract, under the same terms and conditions, for a new
term beginning on October 1, 2020 and ending on September 30, 2021. Exhibit A, Scope of
Services and Exhibit B,Payment Schedule attached to the original contract are hereby replaced in
their entirety with Exhibit A and B attached to this Amendment.
2.
All other provisions of the Contract which are not expressly amended herein shall remain
in full force and effect.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Renewal and Amendment to Fort Worth City Secretary Contract No.52711 Pagel of 2
Executed this the 29th day of J u ly 312020.
CITY:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
�78sGfr,7 a Va of this contract, including ensuring all
By. Jesus J.Chapa(Jul 29,2 013:48CDT) performance and reporting requirements.
Name: Jesus J. Chapa
Title: Assistant City Manager
ian�es Rodriquez
Date: By: yjames Rodriguez(Jul 8,2020 08:58 CDT)
Name: James Rodriguez
Approval Recommended: Title: Sr. Management Analyst
Approved as to Form and Legality:
Ede�rau�
Edwin Kraus(Jul 18,202010:21 CDT)
By: _
Name: Edwin Kraus
44a�
q. �00000Opo
po �Ld Tayl aris(Ju128,202014:35CDT)
Title: Chief of Police � o o� By: �
p�p o-+d Name: Taylor Paris
Attest: °d o00 0*° Title: Assistant City Attorney
��aii nEXASoa�
Contract Authorization:
Far Ronald P. Gonzales M&C: Not required
By:
For Ronald P.Gonzales(Jul 29,202014:49 CDT)
Name: Mary Kayser
Title: City Secretary
SELLER:
DEL CARMEN CONSULTING, LLC
By:
Name: gex del Carmen, Ph.D
Title: resident
Date: —••i'it---�D
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Renewal and Amendment to Fort Worth City Secretary Contract No.52711 Page 2 of 2
EXHIBIT A
SCOPE OF SERVICES
1.1 Supplier agrees to conduct audits and statistical analyses of the annual racial profiling data collected
by FWPD. Such audits and statistical analyses shall be completed in accordance with:
A. The requirements of Texas Senate Bill 1074 and the Sandra Bland Act.
B. Accepted standards for testing the validity of statistical data.
1.2 Supplier agrees to perform and complete the audits and statistical analyses for the Initial Term in
accordance with the schedule and requirements in Table 1 below.
Deliverable Audit Period Data Delivery Date Due Date
(By CITY to (Of Deliverable from
VENDOR) VENDOR to CITY
Audit 1 10/1/20 to 12/3 1/20 1/10/21 1/24/21
Audit 2 1/1/21 to 3/30/21 4/10/21 4/24/21
Audit 3 4/1/21 to 7/30/21 8/10/21 7/24/21
Audit 4 8/1/21 to 9/30/21 10/10/21 10/23/21
2020 Annual Racial l/1/20 to 12/31/20 N/A 2/15/21 (Report not
Profiling Report de endent on Audits
Table 1
A. On the Completion Date for each Audit and for the Annual Racial Profiling Report as
specified in Section 1.2, Vendor shall provide written, accurate reports to FWPD outlining
the data audit findings and recommendations regarding data acquisition mechanisms. In
addition, Vendor agrees to provide guidance on data deliverables related to racial profiling
while presenting the annual racial profiling report before City Council.
B. In the event that there are any inaccuracies in the data, audits, or reports that are identified
by City upon receipt of the audit or report,Vendor shall cure all inaccuracies or deficiencies
within five business days. City will not be liable for payment of a specific milestone until
all defects regarding the data,audits,or reports have been cured.
C. For any subsequent Renewal Terms,a similar price schedule and deliverable time period will
be attached as an addendum to this Agreement.
1.3 On the Completion Date of the 2020 Annual Racial Profiling Report specified in Section 1.2, Vendor
shall provide a comprehensive statistical analysis including appropriate tables, graphs and citations
to referenced materials.
1.4 On or before the respective Deliverable Due Dates in Section 1.2,an original of all audit and annual
reports shall be submitted to:
The Fort Worth Police Department
Chief Edwin Kraus
Professional Services Agreement btw
The City of Fort Worth
and Del Carmen Consulting,LLC—Exhibit C
1.5 On or before the respective Due Dates in Section 1.2, an electronic version of all audit and annual
reports shall be delivered electronically to Chief Edwin Kraus as stated in Section 1.4 and 1.5.
1.6 City agrees to provide to Vendor, the Data Delivery Dates specified in Section 1.2 above, the
necessary racial profiling data to be evaluated by Vendor. City shall provide the data to Vendor in a
quantifiable manner in an excel spreadsheet.
1.7 Modifications to the schedule set forth in Section 1.2 above may be made only with the prior written
approval of City.
Professional Services Agreement btw
The City of Fort Worth
and Del Carmen Consulting,LLC—Exhibit C
EXHIBIT B
PRICE SCHEDULE
The City agrees to pay Supplier an amount not to exceed Twenty-Five Thousand dollars($25,000.00) as
total compensation for all racial profiling data and statistical analyses services as defined in Exhibit A of
this Agreement. The City shall follow the billing schedule outlined below for the Initial Term of the
Agreement. For any subsequent Renewal Terms,a similar price schedule and deliverable time period will
be attached as an addendum to this Agreement.
* In the event that there are any inaccuracies in the data,audits,or reports that are identified by City upon
receipt of the audit or report by Vendor, City will not be liable for payment of a specific milestone, as
listed below, until all defects regarding the data,audits,or reports have been cured.
Price Schedule Upon Accurate Deliverables Being Fulfilled:
A)Payment# 1 for$5,000 to be billed by November 1,2020
Services Rendered:Compliance Audit 1
B)Payment#2 for$5,000 to be billed by February 1,2021
Services Rendered:Racial Profiling Report
C)Payment#3 for$5,000 to be billed by March 1,2021
Services Rendered:Compliance Audit 2
D)Payment#4 for$5,000 to be billed by June 1,2021
Services Rendered::Compliance Audit 3
E)Payment#5 for$5,000 to be billed by August 1,2021
Services Rendered: Compliance Audit 4
Professional Services Agreement btw
The City of Fort Worth
and Del Carmen Consulting,LLC—Exhibit C