HomeMy WebLinkAboutContract 49559-A4 AMENDMENT NO. 4 TO AGREEMENT
STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
OLD HEMPHILL ROAD DROP-OFF STATION ADDITION
STATE OF TEXAS
CITY SECRETARY CONTRACT No.49559-A4
COUNTY OF TARRANT
WHEREAS, The City of Fort Worth and Elements of Architecture, Inc., (Consultant)
made and entered into City Secretary Contract No. 49559 (The Contract) which was
authorized by the City Council by M&C Reference No.: C-28324, the 15th day of August,
2017, for Old Hemphill Road Drop-Off Station Addition; and Amendments No. 1, No. 2,
& No. 3 were administratively executed in the amount of $46,781.00 for revisions to the
PD site plan; and for additional signage design services, security modifications to
existing site surveillance, and additional construction administration services due to
changes in the construction sequence; and design services agreement for additional
site lighting and provision for additional security cameras including photometric study to
confirm light coverage to enhance security, respectively; and
WHEREAS, further amendment is necessary to reimburse the Consultant as part of the
design services agreement for revisions to the existing scrap metal yard including site
modifications. This additional request is directed by the Code Compliance Department.
NOW THEREFORE, City and Consultant, acting herein by and through their duly
authorized representatives, enter into the following agreement which amends the
Contract:
1.
Article I — Scope of Services, Paragraph (2) shall be added to read as follows:
(2) Provide additional design, Architectural & Engineering, for the Drop-Off Station.
The cost of this additional service is $17,680.00 without additional reimbursable
expenses. The scope of services is described more fully in Elements of
Architecture, Inc. Letter dated July 14, 2020, subject: "Proposal for Hemphill
Drop-Off Center— Additional Services 04, Changes at Scrap Metal Yard.
2.
Article II — Compensation, first paragraph, is amended as follows:
"Consultant shall be compensated in accordance with the Fee Schedule shown
in Attachment "E". Payment shall be considered full compensation for all labor,
materials, supplies, and equipment necessary to complete the services
described in Attachment "E". However the total fee paid by the City shall not
exceed a total of $163,277.00 including $6,900.00 in reimbursable expenses
unless the City and the Consultant mutually agree upon a fee amount for
additional services and amend this Agreement accordingly."
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CFW Std.Agreement for Prof.Services AMENDMENT(Rev.20 Mar 2020) Page 1 of 2
Old Hemphill Drop-Off Station Addition—Existing Scrap Metal Yard Modifications—Amendment No.4 July 2020
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and
�y administration of this contract, including
By: Dana Burghdoff(A 5,2020 (-.36CDT) ensuring all performance and reporting
Name: Dana Burghdoff requirements.
Title: Assistant City Manager
Date: Aug 5,2020
Approval Recommended: Name: Brian Glass
Title: Architectural Services Manager
Steve Cooke Approved as to Form and Legality:
By: Steve Cooke(Aug 4,202011:55 CDT)
Name: Steve Cooke
Title: Director, Property Management Dept.
�.d'W4 nIJ B trong(Aug 5,202015: T)
a Fo"), v:
Attest: ��oF ° °°°k000d Name: John B. Strong
o=o Title: Assistant City Attorney
Pvo g d
(/ \�� a�Q��EXA`�oa� Contract Authorization:
By: uuaaa4 M&C: Not Required
Name: Mary J. Kayser
Title: City Secretary
VENDOR:
Elements of chitecture, Inc.
1
By:
Name: Debbie'Fttrwiler, AIA
Title: Presi d t /,�
Date: � � "'c
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CFW Std.Agreement for Prof.Services AMENDMENT(Rev.20 Mar 2020) Page 2 of 2
Old Hemphill Drop-Off Station Addition—Existing Scrap Metal Yard Modifications—Amendment No.4 July 2020
Attachment "E"
ELEMENTS 1201 61hAve,Suite 100
of Architecture, Inc. Fort Worth,Texas 76104
Phone 817.333.2880
Fax 817.333.2883
July 14, 2020
Alfonso Meza
City of Fort Worth
401 West 13th Street
Fort Worth, TX 76102
Re: Proposal for Hemphill Drop Off Center—Additional Services 04
Changes at Scrap Metal Yard
Dear Alfonso;
Elements is pleased to provide to you this proposal for services associated with providing the modifications
requested at the exiting scrap metal yard. We understand that this includes regarding of the area, new retaining
walls, etc. as previously discussed. See proposals attached for civil and structural services defined.
TOTAL PROPOSED FEE
Labor
We propose to provide our services as identified in this proposal as follows:
Architectural Services $ 5,800
Structural Engineering (4,000 x 1.1) $ 4,400
Civil Engineering (6,800 x 1.1) 7,480
TOTAL ADDITIONAL SERVICES $17,680
Fees listed above are for labor only.
We have not included any expenses as we believe we can cover any within our existing remain expense
balance.
PROJECT TEAM
The design team remains the same with Carrillo, RLWA and Elements providing services for this change to the
scope. All firms are SBE certified.
If this proposal meets with your approval, we would anticipate an amendment to our contract for services identified
within this proposal. If you have any questions regarding this proposal or need to discuss, please call me.
Sincerely,
Debbie Fulwiler, AIA
President
AMENDMENT NUMBER 4 TO THE AGREEMENT BETWEEN THE
CLIENT AND CARRILLO ENGINEERING, LLC
AMENDMENT NUMBER 4 DATED July 9, 2020 to the agreements between Elements of
Architecture, Inc. ("Client") and Carrillo Engineering, LLC ("Consultant") dated November 21,
2016 ("the Agreement") concerning the City of Fort Worth Old Hemphill Drop-off Center (the
"Project").
The Consultant has entered into the Agreement with the Client for the furnishing of
professional services, and the parties now desire to amend the Agreement.
Therefore, it is mutually agreed that the Agreement is amended to include Additional
Services to be performed by Consultant and provisions for additional compensation by the Client to
the Consultant, all as set forth in Exhibit A hereto. The parties ratify the terms and conditions of
the Agreement not inconsistent with this Amendment, all of which are incorporated by reference.
CLIENT:
ELEMENTS OF ARCHITECTURE, INC. CARRILLO ENGINEERING, LLC
By: By:
Title: Title: Managing Member
Exhibit A to Amendment Number 4 dated
July 9, 2020
Carrillo Engineering, LLC shall perform the following Additional Services:
Task 1 —Additional Topographic Survey $2,300(Lump Sum)
The Consultant will add to the previously prepared ground topographic survey around the concrete
pad/scrap metal drop-off area. The additional topographic survey will not include the entire site,
only the concrete pad/scrap metal drop-off area The survey will be used for civil design purposes
for services under Task 2 below and will:
A. Show existing visible topographic features including edge of concrete pad;
B. Show visible existing utilities immediately adjacent to and on the site based on visible
indications of the features; and
C. Show site topography at 1-foot intervals based on an approximately 50'by 50' grid for the site
to be used in preparing the civil engineering documents. The topographic survey will show
spot elevations and contours for the site.
The topographic survey will be established on NAD83 Texas State Plane Coordinate System, and
NAVD88 North American Vertical Datum. The trees on site will not be individually surveyed or
tagged.
Task 2—Civil Engineering Plan Revisions $4,500(Lump Sum)
As part of this task and at the request of the City of Fort Worth("City"),the Consultant will revise
the site, paving, grading and drainage plans to incorporate the requested site revisions including
grading for a new retaining wall; revisions to plans for access to the scrap metal drop-off area; and
a new trench drain in front of the current metal drop of area.
It is our understanding the landscape and irrigation plans will not need to be revised and any
changes will be done in the field with the City's approval. If these are required to be revised, this
will be considered additional services.
R. L. Woods & Associates, LLC
Structural and Forensic Engineering
1151 W. Pioneer Pkwy Arlington,Texas 76013 817-277-6686 www.rlwaengineers.com
July 6, 2020
Ms. Debbie Fulwiler
Elements of Architecture, Inc.
1201 61"Ave., Suite 100
Fort Worth, TX 76104
Reference: CoFW Drop off Center—Old Hemphill site.
Fort Worth, Texas
Additional Services—Added Drop Off/Retaining Wall
Dear Ms. Fulwiler:
R L Woods & Associates, LLC is pleased to provide this proposal for addition services for
additional Drop Off/Retaining Walls at the above referenced facility. We understand that the
effort will consist of the following:
• Supplemental structural review and detailing for added Drop Off/Retaining Walls
• Provide 1 Added Site Visit for the new wall location.
I. SCOPE
1. Provide Updated Construction Documents for item identified above.
2. Provide limited CA services to include response to RFI's, review of shop drawings
and periodic construction observation (1 added site visit included in scope).
II. LIMITATION OF SCOPE
Our scope of services includes only those services specifically included above.
III. PROPOSAL ASSUMPTIONS:
1. We plan to perform our services between 8:00 am and 5:00 pm on weekdays.
IV. COMPENSATION:
We propose to perform these services for a stipulated sum of$4,000.
Additional site visits, beyond the one extra included visit, will be additional services and will be
billed at$690 per visit.
Please do not hesitate to contact our office if you have any questions regarding the proposed
Scope of Services or if you need any additional information.
Sincerely,
R L Woods &Associates
Julio C. Andrino, M.S. I P.E.
Project Manager