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HomeMy WebLinkAboutContract 47045 (2)RT,At'! TRACT WO0 DALLAS EUSINESSPARTNER Asa MAINTENANCE AGREEMENT 1. This Maintenance Agreement, hereinafter, referred to as the "Agreement" between Affiliated Telephone, Inc. (hereinafter "ATI") and the City of Fort Worth ( hereinafter "Buyer") is effective as of July 6, 2015. City of Ft. Worth 1000 Throckmorton Ft. Worth, TX 76102 Equipment Type: Avaya Voice Network Equipment/Avaya Data Network Equipment/Juniper Data Network Equipment 2. TERM AND SCOPE OF SERVICES ATI shall provide service for the Avaya Voice equipment and Avaya Network the equipment identified on Appendix A commencing July 6, 2015 and continuing through September 30, 2015 and commencing July 6, 2015 and continuing through July 5, 2016 for Juniper Network Equipment specified in Appendix A attached hereto and incorporated herein for all purposes. 3. EQUIPMENT AND CONTRACT DESCRIPTION CONTRACT OPTION 7 days/ 24 Hours Emergency Service OFFICIAL RECORD CITY SECRETARY Ft WORTH, TX int iT A 1234S RECVED SEP 2 3 p15 Of VORI 117:".040 4. AGREEMENT It is agreed to and understood that this Agreement constitutes the entire Agreement between the parties, and supersedes and replaces all other prior understanding or agreements relating to equipment and services covered by this Agreement This Agreement may not be changed, modified or varied except by the specific written and signed approval by authorized representatives of both parties. It is understood and agreed by and between the parties hereto, that if there is any conflict between this Agreement and client's purchase order, or any other document, this Agreement will govern. 5. SERVICE SCHEDULE - VOICE EQUIPMENT Support for the City of Fort Worth Avaya voice equipment identified on page 1 of Appendix A is provided by ATI 7 Days X 24 Hours. Requests for support should be made by calling ATI at (972) 852-4013. A. Standard Service - Monday thru Friday, 8:00A.M. to 5:00 P.M. A ticket will be opened upon report of problem and customer shall be contacted by an ATI Technician within 4 hours of problem report. For problems that can be resolved by ATI, every attempt will be made to resolve these problems within four hours of time that customer was contacted by an ATI. B. Emergency Service is defined at 25% of the "Buyer's" system out -of -service, First trunks of the "Buyer's" main line out -of -service, a console out -of -service, CallPilot out -of -service, Symposium/Contact Center out -of- service, Signaling Server out -of -service Network Routing Server out -of -service or previously identified pending major service affecting outage and will be dispatched within 2 hours of call -in time, 7 Days X 24 Hours. Dispatch for the purpose of this contract is defined as a technician is on his way to customer site. 6. SERVICE SCHEDULE - DATA NETWORK EQUIPMENT Support for the City of Fort Worth Avaya & Juniper data network equipment identified on page 3 of Appendix A is provided directly by Avaya and Juniper 7 Days X 24 Hours Requests for support on Avaya data network equipment should be made by calling Avaya at 800-4AVAYA and reference Site ID• 13255. Requests for support on Juniper data network equipment should be made by calling Juniper at 888-314-JTAC and reference J-Care Contract: C89498. 2 6. SERVICE SCHEDULE — DATA NETWORK EQUIPMENT (continued) RAT Nortel Networks Support Services Nortel Data Network Equipment Service Terms and Conditions City of Fort Worth Service Model Number 7x24 Phone Support Priority Phone Access to TSC (Over Non - Contract Customers) Unlimited TSC Callers Major & Minor Software Releases Software Patches (Electronic Support Return -To -Factory Parts Shipment to Customer Site Advance Parts Shipment to Customer Site Same Part or Like Part Delivered to Customer On -site Labor Response Time Service Coverage Period Software Services Software Release Subscription - Plus GU6300000 Yes Yes No Applications & Operational Software Yes (does not include billable patches) Yes No No No No Managed On -Site with Spares Services Pack Next Business Day Service GJ6300000 Hardware & Operational Software Yes Yes Operational Only Yes Yes No Yes Like Yes Next business day parts & labor (No. Amer if site within No 250 mi. of parts depot; see availability matrix rest of world) Same Business Day (5x12) Service GK6300000 Hardware & Operational Software Yes Yes Operational Only Yes Yes No Yes Like Yes 4 Hour (7x24) Service GN6300000 Hardware & Operational Software Yes Yes Operational Only Yes Yes No Yes Like Yes 4 hour same day 4 hour same day parts parts & labor (No. Amer if site within 50 mi of parts depot, 6 hrs 51-100 mi), see availability matrix rest of world) & labor (No. Amer if site within 50 mi of parts depot, 6 hrs 51- 100 mi), see availability matrix rest of world) Mon -Fri Mon - Fri (excluding holidays) 7AM - 7PM North (excluding holidays) No America. See 7AM - 7 PM North 7-day-a-week, 24- m Service Definition Aerica local time hour -a -day Document for rest of (8AM 8PM rest of world. world) 3 7. EXCLUSIONS This Agreement does not include equipment lost stolen, or damaged due to negligence, tampering, misuse, accident, or resulting from electrical storms, lightning due to violent weather power outages or failure to maintain proper equipment environment nor the labor associated with the repair or replacement of these parts. Exclusions are also covered on page 1 of Appendix A. 7a. A system audit will be performed within 30 days of signed agreement, at which time any equipment or repairs will be noted and it will be the customers responsibility to replace or repair said item. If customer does not agree to replace or repair said item, this item may be excluded from coverage under the terms of this maintenance agreement. 8. MANUFACTURER SUPPORT Most Avaya voice platforms require an Avaya support agreement in order to access 2nd level manufacturer support. Avaya Software Support can be purchased through Affiliated for all software that has not reached End of Life (EOL) status. On all EOL releases, limited support from the manufacturer is available on a Time & Material basis. Affiliated will continue to support EOL releases for equipment at our normal contracted response times. Avava Product Avaya Aura Avaya CS1000 Avaya IPO Avaya BCM Avava Support Agreement required for 2nd Level Manufacturer Support Yes Yes Yes Yes Manufacturer discontinued, end of life and out of warranty systems that require Avaya 2nd level support will be billed at Avaya's normal billable rate. Affiliated will obtain customer approval prior to engaging Avaya for 2nd level support. 9. LIMITATIONS OF LIABILITY ATI shall be liable and responsible for any and all property loss, property damage and/or personal injury, including death, to any and all persons, of any kind or character, whether real, or asserted, to the extent caused by negligent act(s) or omission(s), malfeasance or intentional misconduct of ATI, its officers, agents, servants or employees. 4 10. TERMINATION In the event of a breach or failure to perfonn obligation under the contract, written notice shall be provided and the party responsible for the failure shall be given 30 days to cure the default. Failure to cure would provide the other party the right to terminate. In any case either party has the right to teuuinate, without cause, upon 60 days advance written notification 11. AUTHORIZED REPRESENTATIVES Hugo Carbaial Lead Tech Support Analyst CUSTOMER CONTACT A TITLE Mark Ferguson Sr. Communication Tech CUSTOMER CONTACT B TITLE ATI will receive and dispatch from the Buyer's representatives identified above to verify that ATI has been requested by an acceptable Buyer's contact. 12. CUSTOMER SERVICE REPRESENTATIVE Courtney Battles Darlene Hamm Customer Service Representative Customer Service Representative The "Buyer" contact when calling in service problems can direct calls to any of these customer service representatives. 13. Governing Law This Agreement shall be construed in accordance with, and governed by, the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Tarrant County, Texas. TOTAL — City of Fort Worth Voice & Data Network Equipment Maintenance $ 29,965.91— Avaya Data Network Equipment specified in Appendix A commencing July 6, 2015_and continuing through September 30, 2015. $ 30,378.75 — Avaya Voice Network Equipment specified in Appendix A commencing July 6, 2015_and continuing through September 30, 2015. $ 5,571.75 - Juniper Data Network Equipment specified in Appendix A commencing July 6, 2015_and continuing through July 5, 2016. 5 14. NON -APPROPRIATION OF FUNDS In the event no funds or insufficient funds are appropriated by the City in any fiscal period for any payments due hereunder, City will notify "ATI" of such occurrence and this Agreement shall teiniinate on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever, except as to the portions of the payments herein agreed upon for which funds shall have been appropriated. 15. RIGHT TO AUDIT ATI agrees that Buyer shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine at reasonable times any directly pertinent books, documents, papers and records of ATI involving transactions relating to this Agreement at no additional cost to the Buyer. ATI agrees that the Buyer shall have access during noiival working hours to all necessary ATI facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section The Buyer shall give ATI not less than 10 days written notice of any intended audits. 16. FORCE MAJEURE The Buyer and ATI shall exercise their best efforts to meet their respective duties and obligations as set forth in this Agreement, but shall not be held liable for any delay or omission in performance due to force majeure or other causes beyond their reasonable control (force majeure), including, but not limited to, compliance with any government law, ordinance or regulation, acts of God, acts of the public enemy, fires, strikes, lockouts, natural disasters, wars, riots, material or labor restrictions by any governmental authority, transportation problems and/or any other similar causes. 17. DISCLOSURE OF CONFLICTS ATI hereby warrants to the Buyer that ATI has made full disclosure in writing of any existing or potential conflicts of interest related to ATI's services under this Agreement In the event that any conflicts of interest arise after the Effective Date of this Agreement, ATI hereby agrees immediately to make full disclosure to the Buyer in writing. 6 18. INDEPENDENT CONTRACTOR It is expressly understood and agreed that ATI shall operate as an independent contractor as to all rights and privileges granted herein and not as agent, representative or employee of the Buyer Subject to and in accordance with the conditions and provisions of this Agreement, ATI shall have the exclusive right to control the details of its operations and activities and be solely responsible for the acts and omissions of its officers, agents, servants, employees, contractors and subcontractors. ATI acknowledges that the doctrine of respondeat superior shall not apply as between the Buyer its officers, agents, servants and employees, and ATI its officers agents, employees servants, contractors and subcontractors. ATI fui ther agrees that nothing herein shall be construed as the creation of a partnership or joint enterprise between Buyer and ATI . It is further understood that the Buyer shall in no way be considered a Co -employer or a Joint employer of ATI or any officers, agents, servants, employees or subcontractors of ATI Neither ATI nor any officers, agents, servants, employees or subcontractors of ATI shall be entitled to any employment benefits from the Buyer. ATI shall be responsible and liable for any and all payment and reporting of taxes on behalf of itself, and any of its officers, agents, servants, employees or subcontractors. 19. INDEMNIFICATION ATI HEREBY COVENANTS AND AGREES TO IMDEMNIFY, HOLD HARMLESS AND DEFEND THE BUYER ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR LAWSUITS OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR EITHER PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO ATI'S BUSINESS, AND ANY RESULTING LOST PROFITS) PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, AND DAMAGES FOR CLAIMS OF INTELLECTUAL PROPERTY INFRINGEMENT, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE ACTS OR OMISSIONS OF ATI, ITS OFFICERS, AGENTS, SUBCONTRACTORS, SERVANTS OR EMPLOYEES 20. ASSIGNMENT AND SUBCONTRACTING ATI shall not assign or subcontract any of its duties, obligations or rights under this Agreement without the prior written consent of the Buyer If the Buyer grants consent to an assignment, the assignee shall execute a written agreement with the Buyer and ATI under which the assignee agrees to be bound by the duties and obligations of ATI under this Agreement. ATI and Assignee shall be jointly liable for all obligations under this Agreement prior to the assignment If the Buyer grants consent to a subcontract, the subcontractor shall execute a written agreement with ATI referencing this Agreement under which the subcontractor shall agree to be bound by the duties and obligations of ATI under this Agreement as such duties and obligations may apply. ATI shall provide the Buyer with a fully executed copy of any such subcontract. 7 21. GOVERNMENTAL POWERS It is understood and agreed that by execution of this Agreement, the Buyer does not waive or surrender any of its governmental powers. 22. NO WAIVER The failure of the Buyer or ATI to insist upon the performance of any term or provision of this Agreement or to exercise any right granted herein shall not constitute a waiver of the Buyer's or ATI's respective right to insist upon appropriate performance or to assert any such right on any future occasion. 23. WARRANTY OF SERVICES ATI warrants that its services will be of a professional quality and conform to generally prevailing industry standards. Buyer must give written notice of any breach of this warranty within thirty (30) days from the date that the services are completed. In such event, at ATI's option, ATI shall either (a) use commercially reasonable efforts to re -perform the services in a manner that conforms with the warranty, or (b) refund the fees paid by the Buyer to ATI for the nonconforming services. SIGNING SECTION On this day,(Th, we The "Buyer" want the Vendor "(ATI)" to provide Telle�communication Service to our company. BUYER) Susan Alanis Title Agreed to by "ATI" Representative. Name (ATI) c Title Qc OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX A r nnnt /r`, 4 " am IT\V ATT / Pit 1 .. A /I a ser, City 0 O • . 8 APPENDIX A INITIAL TERM: July 6, 2015 to September 30, 2015 for Avaya Network Equipment and Avaya Voice Equipment. INITIAL TERM: July 6, 2015 to July 5, 2016 for Juniper Network Equipment. CLIENT NAME: City of Ft. Worth ADDRESS 1000 Throckmorton CITY, STATE, ZIP Ft. Worth, TX 76102 CUSTOMER CONTACT: Mark Ferguson PHONE NUMBER* 817-392 6040 TYPE OF CONTRACT OPTION A SPECIFIC EXCLUSIONS: NONE PREMIUM CONTRACT - SWITCH AND PHONES COVERED - 7X24 COVERAGE APPENDIX A - AVAYA VOICE EQUIPMENT TYPE & SERVICES PRICING ,,!11Jo. ,1 Ports 472 VAYA VOICE. NETWORK EOIPMENT;COVERAGE 911 BOLT ST/CS 1000E 124 ANIMAL CONTROUSUCCESSION BRANCH OFFICE 1051 BELKNAP/CS 1000M SG 245 JEOC/CS 1000E 340 CENTRAL DIVISION/CS 1000E 2973 CITY HALUCS 1000M MG 157 COLUMBUS TRAIUMEDIA GATEWAY 1000B 140 EAST DIVISION/MEDIA GATEWAY 1000E 382 JAMES STICS 1000S 155 MEACHAM/CS 1000S 130 NORTH DIVISION/MEDIA GATEWAY 1000B 140 SOD/CS 1000S 149 WEST DIVISION/SUCCESSION BRANCH OFFICE 184 WILL RODGERS/CS 1000E 188 SCADA 242 VILLAGE CREEK 164 PACS 185 HARVEY PEACE CENTER/CS 1000S 96 CALLP ILOT 200 SYMPOSIUM CALL CENTER TEXAS DIR CONTRACT DIR-TSO-2654 TOTAL TERM - July 6, 2015 - September 30, 2015 a11111111M° 11111111111 1111 II Month $1.25 $1.25 $1.25 $1.25 $1.25 $1.25 $1.25 $1.25 $1.25 $1.25 $1.251 $1.251 $1.251 $1.251 $1.251 $1.251 $1.25 $1.25 $6.25 $1.25 $590.00 $155.00 $1,313.75 $306.25 $425.00 $3,716.25 $196.25 $175.00 $477.50 $193.75 $162.50 $175.00 $186.25 $230.00 $235.00 $302.50 $205.00 $231.25 $600.00 $250.00 $1,770.00 $465.00 $3,941.25 $918.75 $1,275.00 $11,148.75 $588.75 $525.00 $1,432.50 $581.25 $487.50 $525.00 $558.75 $690.00 $705.00 $907.50 $615.00 $693.75 $1,800.00 $750.00 $30,378.75 1 APPENDIX A — VOICE EQUIPMENT SERVICES DESCRIPTION 1. Complete PBX Coverage ® Covers all systems and components (M1, CS 1000, Signaling Servers, Network Routing Server Symposium Contact Center, Call Pilot, OTM, Avaya Telephone Sets) ■ Covers all service labor ■ Access to Avaya Technical Support on customer behalf 2. Alarm Monitoring — Sight Event Buffer to monitor alarms for each PBX ■ Major alarms are reported to ATI 7 Days X 24 on MI/CS 1000 Systems 3. Guaranteed Response Times • 2 Hour Emergency • 4 Hour Normal Response 4. Discounted Labor Rate of $ 95.00/hour for system adds, moves, and changes 5. Provide engineering for any upgrades/expansions 6. ATI has provided a Avaya crash kit that is restocked and kept in customer inventory — approximate value $50 000.00 7. Preventive Maintenance Services — Requested or scheduled preventative maintenance program. • System Diagnostics • System Clean Up Twice Yearly • Database Back Up • UPS Health Check 8. Additional Provided Services ■ Trouble Ticket Reporting • All software patches as identified and recommended by ATI and agreed upon by customer. ■ SEB Alarm Monthly Reporting • Monthly / Quarterly Meeting • Provide requested System Software Audit Information • Requested Avaya Product Bulletins and New Product Introduction Information 2 APPENDIX A - AVAYA & JUNIPER DATA NETWORK EQUIPMENT TYPE & SERVICES PRICING 2 4 4 4 2 1 1 1 1 1 4 1 2 3 1 1 1' GN63001 87 G N6300186 G N6300A R7 GN6300BM5 G N6300A R9 GJ6300CB2 GJ6300CB1 GJ6300CB1 GJ6300550 GJ6300845 GJ6300187 GJ6300A08 GJ6300299 GJ6300DS8 GJ6300DTO GN6300536 AVAYA DATA NETWORK EQIPMENT COVERAGE MGD ONSITE SVC 4HR 24X7 8600 10 SLOT CHAS MGD ONSITE SVC 4HR 24X7 8600 6 SLOT CHAS MGD ONSITE SVC 4HR 24X7 SECURE RTR 3120 MGD ONSITE SVC 4HR 24X7 SR3120 MOD DS3 T3 MGD ONSITE SVC 4HR 24X7 SR3120 4PORT T11E1 MGD ONSITE SVC NBD ERS 2526T-PWR SLCB2 MGD ONSITE SVC NBD ERS 2550T-PWR SLCB1 MGD ONSITE SVC NBD ERS 4550T & T-PWR MGD ONSITE SVCAGR NBD BAYSTACK 5510-24T MGD ONSITE SVCAGR NBD ERS 5520 48T PWR MGD ONSITE SVC NBD 8600 10 SLOT CHAS SL187 MGD ONSITE SVC NBD ERS 5530 24TFD MGD ONSITE SVC NBD VPN 16XX17XXSL299 MGD ONSITE SVC NBD ERS 5698TFD MGD ONSITE SVC NBD ERS 5632FD MGD ONSITE SVC 4HR 24X7 PASSPORT 1648T TEXAS DIR CONTRACT DIR-TSO-2654 TOTAL TERM - July 6, 2015 - September 30, 2015 HI 1 I' lillll 1"1 IIII'I ' �..'_� JUNIPER DATA NETWORK EQIPMENT COVERAGE 1 SVC-SDCE-M7i SAME DAY ONSITE SERVICE PACKAGE FOR M71 ROUTER 2 SVC-SD-SRX220 (SAME DAY SVC, 4 HR PARTS, SRX220H-POE TEXAS DIR CONTRACT DIR-TSO-2641 TOTAL TERM - July 6, 2015 - July 5, AM/° t4 $3,167.80 $2,499.12 $190.55 $226.27 $61.94 $30.96 $305.15 $72.05 $96.46 $147.68 $2,093.62 $314.99 $200.07 $401.93 $561.51 $333.46 I IN $5,077.05 $247.35 APPENDIX A - AVAYA DATA NETWORK EQUIPMENT SERVICES DESCRIPTION 1 4" $6,335.60 $9, 996.48 $762.20 $905.08 $123.88 $30.96 $305.15 $72.05 $96.46 $147.68 $8,374.48 $314.99 $400.14 $1,205.79 $561.51 $333.46 $29,965.91 $5,077.05 $494.70 $5,571.75 1. 7 X 24 Telephone Support 2. Priority Phone Access to TSC (Over Non -Contract Customers) 3. Unlimited TSC Callers 4. Major & Minor Software Releases - Operational Only 5. Software Patches 6. Electronic Support 7. Advance Parts Shipment to Customer Site 8 Same Part or Like Part Delivered to Customer 9 On -site Labor 10. Response Time (GN6300XXX) - 4 hour same day parts & labor (if site within 50 mi of parts depot, 6 hrs 51-100 mi) 11. Response Time (GJ6300XXX) - Next business day parts & labor (if site within 250 mi. of parts depot) 3 APPENDIX A - AVAYA DATA NETWORK EQUIPMENT SERVICES DESCRIPTION (cont.) 12. Service Coverage Period (GJ6300XXX) - Mon - Fri (excluding holidays) 7AM - 7 PM North America local time (8AM - 8PM rest of world) 13. Service Coverage Period (GN6300XXX) - 7-day-a-week, 24-hour-a-day 14. Response Time Terms/Conditions (GJ6300XXX) - If RMA issued by 7PM North America local time, otherwise 2nd business day 15. Response Time Terms/Conditions (GN6300XXX) - No Prerequisites Apply (begins upon RMA being issued by Avaya) APPENDIX A - JUNIPER DATA NETWORK EQUIPMENT SERVICES DESCRIPTION 1. JTAC Access — unlimted access to JTAC engineers by phone and online 24x7x365 2. Software Releases — Jumper networks will provide customer with access to all new software releases customer has licensed when they are made available for general public release. 3. Online Tools — Access to the juniper,net Customer Support Center (CSC) at the URL http://www.juniper net/ support 4. Same Day — Same day delivery of advance hardware replacements 7 days per week, including holidays, 24 hours a day within 4 hours of a final diagnosis of a part failure by Juniper Networks, 5. Onsite — a Juniper Networks trained service technician will arrive onsite upon final diagnosis of a part failure by Juniper Networks. The service technician will arrive with a replacement product, coordinate with JTAC and the customer for final resolution of the problem and return the defective product to Juniper Networks on behalf of the customer. 4 M&C Review CIT( COUNCIL DATE: CODE: SUBJECT: GENDA COUNCIL ACTION: Approved on 9/15/2015 REFERENCE ** 04ATI VOICE AND DATA 9/15/2015 NO C 27443 LOG NAME: MAINTENANCE 2015 CONSENT PUBLIC NO HEARING• Authorize Execution of a Maintenance Agreement for Voice and Data Preventative Maintenance and Support Services with Affiliated Telephone, Inc., for a Combined Annual Amount of $65,917.00, for the Information Technology Solutions Department, U sing Department of Information Resources Contracts with Avaya Inc., and Juniper N etworks, Inc. (ALL COUNCIL DISTRICTS) C TYPE' RECOMMENDATION: It is recommended that the City Council authorize the execution of a Maintenance Agreement for ✓ oice and data preventative maintenance and support services with Affiliated Telephone, Inc., for a combined annual amount of $65,917.00, for the Information Technology Solutions Department, u sing Department of Information Resources Contract No DIR-TSO-2654 with Avaya, Inc , and Department of Information Resources Contract No. DIR-TSO 2641 with Juniper Networks, Inc. Affiliated Telephone, Inc., is an authorized reselier of Avaya, Inc. and Juniper Networks, Inc., products and services. DISCUSSION. The City's existing telephone system is an Avaya Private Branch Exchange (PBX) Communications System purchased in 1997. This PBX System is currently in operation at most City facilities, and provides public access to our citizens. However, all components of the current network and telephone systems are at the end -of -life; the City has experienced great difficulty obtaining refurbished replacement parts and equipment. Failure to maintain the PBX System could have a range of negative impacts, including endangerment to public safety due to disruption in service between the City and the public. On June 16, 2015, the City Council approved Mayor and Council Communication (M&C) C-27346 authorizing a Professional Services Agreement with Presidio Networked Solutions Group, LLC, for equipment and professional services for the purpose of beginning the replacement of the City's network and telephone systems. This M&C requests authorization for continual monitoring services, routine voice and data maintenance, and system support provided by Affiliated Telephone, Inc., for the current Avaya telephone software and equipment and Juniper Networks, Inc., for network communication equipment during the transition of the City's network and telephone system to a Presidio Networked Solutions system. The full build -out and migration is expected to take 18 months to complete. The Department of Information Resources (DIR) is authorized to offer the cooperative purchasing program to state agencies, public institutions of higher learning, public school districts and local governments. A local government that purchases goods and services under the Interlocal http://apps.cfwnet.org/council_packet/mc review.asp?ID=21264&councildate=9/15/2015[9/16/2015 9:11:49 AM] M&C Review Cooperation Act satisfies otherwise applicable competitive bidding requirements. MWBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department and approved by the MWWBE Office, in accordance with the M/WBE or BDE Ordinance, because the purchase of goods or services from source(s) where subcontracting or supplier opportunities are negligible. ADMINISTRATIVE INCREASE - An administrative change order or increase may be made by the City Manager, or his designee, for the amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS - Upon City Council's approval, this Agreement will begin on July 06, 2015 and expire on July 05, 2016. RENEWAL OPTIONS - This Agreement may be renewed for up to two additional one year terms in accordance with the terms of the DIR contact This action does not require specific City Council approval provided that the City has appropriated sufficient funds to satisfy the City's obligation dunng the renewal term. FISCAL INFORMATION/CERTIFICATION: The Fiscal Year 2015 budget includes appropriations of $266,871.00 in the Voice Services section of the Information Systems Fund for the contractual services account. As of August 6, 2015, the amount of $76 189.00 has been expended. Upon approval of this recommendation, the Financial Management Services Director certifies that funds are available within the existing appropriations for this expenditure. TO Fund/Account/Centers FROM Fund/Account/Centers P168 539120 0046010 $65.917.00 Submitted for City Manaaer's Office bv: Susan Alanis (8180) Originatina Department Head: Kevin Gunn (2015) Additional Information Contact: Damon Jackson (8483) ATTACHMENTS http://apps.cfwnet.org/council_packet/mc review.asp?Ill=21264&councildate-9/15/2015[9/16/2015 9:11:49 AM]