HomeMy WebLinkAboutContract 47051 (2)'t. ? 2 5 la
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STATE OF TEXAS
COUNTIES OF TARRANT, WISE
AND DENTON
UNITED COMMUNITY CENTERS, INC.
SAFE HAVEN YOUTH PROGRAM — BETHLEHEM
This Agreement is made between the City of Fort Worth ("City"), a municipal
corporation, acting herein by and through Valerie R. Washington, its duly authorized
Assistant City Manager, and United Community Centers, ("UCC") acting by and through
Celia Esparza, it duly authorized President / CEO.
RECITALS
WHEREAS, City has determined that Safe Haven Youth Programs are necessary
to support the City's commitment to crime prevention throughout the City. The Safe
Haven Youth Programs will enhance the prevention focus previously adopted by the
police department, support he community, and provide a secure environment for children;
and
WHEREAS, UCC has agreed to operate a Safe Haven Youth Program which will
provide a secure environment in which children can receive educational tutoring
assistance; and support the adoption of a prevention focus by the police department and
the community; and
WHEREAS, City desires to enter into an agreement with UCC to operate the
Safe Haven Youth Program at their Bethlehem Community Center ("SHYP"); and
WHEREAS, City, as consideration for the performance of UCC, has
appropriated monies in the Crime Control and Prevention District ("CCPD") Fund
Budget in the amount of $ 132,990.00 ("Program Funds") to provide to UCC for the
operation of the UCC SHYP;
NOW, THEREFORE, in consideration of the mutual covenants herein
expressed, the parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement for the UCC SHYP
2. Exhibit A — Scope of Work
3. Exhibit B — Budget
4. Exhibit C — Request for Reimbursement
OFFICIAL RECORP
CITY SECRETARY
FT. WORM T
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5. Exhibit D — Program Activities Report
6. Exhibit 1- — Program Effectiveness Measurement Report
7 Exhibit F — Request foi Budget Modification
Exhibits A through F, which are attached hereto and incorporated herein, made a part
of this Agreement for all purposes In the event of any conflict between the terns and
conditions of Exhibits A through F, and the terms and conditions set forth in the body
of this Agreement, the terms and conditions set forth in the body of this Agreement
shall control.
AGREEMENT
1. Responsibilities of UCC., UCC covenants and agrees to fully perform, or cause
to be performed, with good faith and due diligence, all work and services described in
Exhibit "A" — Scope of Work. UCC shall be responsible for day-to-day
administration of the UCC SHYP. UCC agrees to expend the Program Funds in
accordance with its UCC SHYP budget, described in Exhibit "B" — Budget. Program
activities shall be reported in accordance with Exhibit "D' Program Activities Report
and effectiveness measurements shall be reported in accordance with Exhibit "F"
Program Effectiveness Measurement Report.
2. Program Funds.
2.1 In no event shall the total distribution from City made to UCC during the
tern of this Agreement exceed the total sum of $ 132,990.00 ("Program Funds").
2.2 Payment of the Program Funds from City to UCC shall be made on a cost -
reimbursement basis following receipt by City from UCC of a signed Request for
Reimbursement (RFR), as described in Exhibit "C, ' and copies of all receipts and
support documentation. UCC shall deliver to City a wntten detailed Program
Activities Report and Progiam Effectiveness Measurement Report as described in
Section 4.2 below with each RFR to support expenditure of Program Funds. Such
reports shall be signed by UCC oi duly authorized officer of UCC. The RFR and
monthly Program Activities Report shall be submitted to City no later than the 15d
day following the end of the month. Submittal of a monthly RFR and Progiam
Activities Report is required even if services are not provided.
Submit the monthly RFR with an original signature by an authorized representative to
the to the Research and Planning Section of the Fort Worth Police Department,
ATTENTION: Research and Planning, Bob Bolen Public Safety Complex, 505
W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until
after receipt of an acceptable and approved RFR and a monthly Program Activities
Report. Additionally, a quarterly Program Effectiveness Measurement Report from
UCC is required as described in section 4.2 and must be approved prior to
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reimbursements. Reimbursements shall be made within 30 days receipt of said
documents.
2.3 UCC is authorized to modify up to five (5) percent of any budgeted line -
item in the original approved budget without prior written permission from City.
However, UCC must submit the Budget Modification Form (Exhibit "F ') to City,
with the monthly RFR, in the month when the modification took place. The new
modified budget cannot exceed the total amount of Program Funds.
2.4 Any modifications of more than five (5) percent of any budgeted line -item
in the original approved budget must have prior written permission from City before
any budget modifications are made. The Budget Modification Fonn (Exhibit ` F")
must be submitted, and request must be approved by City, before any money is
moved to the line -item. Once the Budget Modification is approved, the modified
budget will take effect on the first day of the followmg month. The new modified
budget cannot exceed the total amount of Program Funds.
2.5 Any modifications to zero line -items in the original approved budget must
have prior written permission from City before any budget modifications are made.
The Budget Modification Form (Fxhibit "F") must be completed and approved by
City before money is transferred into the new line -item Once the Budget
Modification is approved, the modified budget will take effect on the first day of the
following month The new modified budget cannot exceed the total amount of
Program Funds.
2.6 Budget modification can only occur within the Direct and Indirect costs.
Funds may not be moved from a Direct line -item into an Indirect line -item, or vise
versus. Modification of Direct and Indirect approved budgets must follow the
guidelines outlined in sections 2.3, 2.4 and 2.5.
The Budget Modification Form (Fxhibit "F") shall be submitted to the Financial
Compliance Unit of the Fort Worth Police Department at Bob Bolen Public
Safety Complex at 505 W. Felix St., Fort Worth, Texas, 76115.
3. Term. This Agreement shall commence upon October 1 2015 ("Effective
Date") and shall end on September 30, 2016 ("End Date ). All of UCC's
expenditures under this Agreement must be completed no later than September 30,
2016.
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4. Program Performance.
4.1 UCC agrees to maintain full documentation supporting the performance of
the work and fulfillment of the objectives set forth in Exhibit "A."
4.2 UCC agrees to provide a monthly Program Activities Report and quarterly
Program Effectiveness Measurement Report to document the performance of the
work described in Exhibit "D" and Exhibit "E,' respectively. The Program Activities
and Effectiveness Measurements shall document the program activity names,
numbers of participants attending, details of the activities, and a description of the
goals achieved in support of the CCPD goals. Program Effectiveness Measurement
shall be reported on a quarterly basis and included in the January, April, July, and
October RFR and Program Activities Report submittals. Additionally, the Program
Effectiveness Measurement Report must include any successes realized in descriptive
detail. The monthly Program Activities and quarterly Program Effectiveness
Measurement Reports shall be submitted to City no later than the 15th day after the
end of each month.
4.3 UCC agrees that the monthly RFR and Program Activities Report and
quarterly Program Effectiveness Measurement Report will be submitted to City no
later than the 15th day after the end of each month. Should UCC not meet these
requirements, UCC will be given an additional 15 days to submit the required reports
to City. If, at the end of this 15-day extension period, UCC has not submitted the
required reports, City will send a non-compliance letter notifying UCC's duly
authorized representative of a possible suspension of program funding.
5. Default and Termination.
5.1 This Agreement is wholly conditioned upon the actual receipt by City of
Program Funds from the CCPD. All monies distributed to UCC hereunder shall be
exclusively from monies received from the CCPD, and not from any other monies of
City. In the event that funds from the CCPD aie not timely received, in whole or in
part City may, at its sole discretion, terminate this Agreement and City shall not be
liable for payment for any work or services performed by UCC under of in
connection with this Agreement.
5.2 This Agreement may be terminated by City, in whole or in part, whenever
such termination is determined by City to be in the best interest of City; in event of
UCC default, inability to perform or to comply with the terms herein; or for other
good cause.
5.3 Termination will be effected by delivering to UCC a notice of termination,
specifying the portion of the Agreement affected and the effective date of
termination. Upon UCC's receipt of notice of termination, UCC shall:
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(a) Stop work under the Agreement on the date and to the extent specified in the
notice of termination;
(b) Place no further order or subcontracts, except as may be necessary for completion
of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance
of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion
of the work not terminated.
5.4 In the event City suspends or terminates this Agreement for cause, and the
cause for such suspension or termination is determined to be invalid, UCC sole
remedy shall be reinstatement of this Agreement. UCC expressly waives any and all
rights to monetary damages, including but not limited to actual, consequential, and
punitive damages, court costs, and attomey's fees.
5.5 Within thirty (30) days following the date of termination of this
Agreement, UCC shall return to City any property provided hereunder. City will have
no responsibility or liability for UCC's expenditures or actions occurring aftei the
effective date of termination of the Agreement.
6. Equipment and Maintenance. All equipment purchased with Program Funds
must meet all eligibility requirements of City. UCC shall maintain all equipment
used in the administration and execution of the UCC SHYP. UCC shall maintain,
replace, or repair any item of equipment used in support of the UCC SHYP and/or for
use under the terms of this Agreement that no longer functions or is lost or stolen.
The cost for maintenance, replacement, or repair of any equipment used in support of
the UCC SHYP and/or for use under the terms of this Agreement is the sole
responsibility of UCC. UCC shall not use Program Funds or City funds to repair or
replace said equipment. UCC shall use any and all equipment purchased with
Program Funds exclusively in support of the UCC SHYP. Within 10 days following
the purchase of equipment, UCC shall submit to City a detailed inventory of all
equipment purchased with Program Funds to the Research and Planning Section at
the address set forth in paragraph 2.2 above. The equipment inventory shall include
an itemized description of each piece of equipment, the date each piece of equipment
was purchased, the cost of purchase foi each piece of equipment, and the location of
each piece of equipment.
7. Administrative Requirements.
7.1 UCC agrees to keep sufficient records to document its adherence to
applicable local, state, and federal regulations, along with documentation and records
of all receipts and expenditures of Program Funds All records shall be retained for
three (3) years following the termination or completion of this Agreement. City or its
representatives shall have the right to investigate, examine, and audit at any time any
and all such records relating to operations of UCC under this Agreement. UCC, its
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officers, members, agents, employees, and subcontractors, upon demand by City,
shall make such records readily available for investigation, examination, and audit. In
the event of such audit by City, a single audit of all UCC's operations will be
undertaken and may be conducted either by City or an independent auditor of City's
choice. UCC shall submit a copy of any audit performed by their independent auditor
within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, such questions
must be resolved within fifteen (15) days after notice to UCC by City. If questions
are not resolved within this period, City reserves the right to withhold furthei funding
under this and/or future contract(s) with UCC.
7.3 If, as a result of any audit it is determined that UCC misused misapplied,
or misappropriated all or any part of the Program Funds, UCC agrees to reimburse
City the amount of such monies so misused, misapplied, or misappropriated, plus the
amount of any sanction, penalty, or other charge levied against City because of such
misuse, misapplication, or misappropriation.
7.4 UCC's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Program Activities Report and Program Effectiveness Measurement
Reports, making final payments, disposing of UCC SHYP assets as appropriate, if
deemed required by City in its sole discretion.
7.5 UCC covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by UCC under this Agreement
and City shall have access at all reasonable hours to offices and records of UCC, its
officers, members, agents, employees, and subcontractors for the purpose of such
monitoring.
8. Independent Contractor.
8.1 UCC shall operate hereunder as an independent contractor and not as an
officer, agent, or servant or employee of City. UCC shall have exclusive control of,
and the exclusive right to control, the details of the work and services performed
hereunder, and all persons performing same, and shall be solely responsible for the
acts and omissions of its officers, members, agents, servants, employees,
subcontractors, program participants, licensees, or invitees. The doctrine of
respondeat superior shall not apply as between City and UCC, its officers, members,
agents, servants, employees, subcontractors, program participants, licensees, or
invitees, and nothing herein shall be construed as creating a partnership or joint
enterprise between City and UCC. No federal, state, 01 local income ax, nor any
payroll tax of any kind, shall be withheld or paid by City on behalf of UCC. UCC
shall not be treated as an employee with respect to the services peifolrned pursuant to
this Agreement for federal or state tax purposes. It is expressly understood and agreed
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that officers, members, agents, employees, subcontractors licensees, or invitees of
UCC, and any program participants hereunder are not eligible for, and shall not
participate in any employer pension, health, or other fringe benefit plan provided by
City. It is expressly understood and agreed that City does not have the legal right to
control the details of the tasks perfolined hereunder by UCC, its officers, members,
agents, employees, subcontractors, program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any
property belonging to UCC, its officers members, agents, employees subcontractors,
program participants, licensees, or invitees, which may be lost, stolen, destroyed, or
in any way damaged.
9. Liability and Indemnification.
UCC SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL
PROPERTY LOSS, PROPERTY DAMAGE, AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR
CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED
BY THE NEGLIGENT ACTS) OR OMISSION(S), MALFEASANCE, OR
INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS,
SERVANTS, OR EMPLOYEES.
UCC AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS
OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST
ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF
ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY
DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO
OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR
PERSONAL INJURY (INCLUDING DEATH) THAT MAY RELATE TO, ARISE
OUT OF, OR BE OCCASIONED BY (1) CONSULTANT'S BREACH OF ANY OF
THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY
NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF
CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES,
CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS
RELATED TO THE PERFORMANCE OF THIS AGREEMENT; EXCEPT
THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT
APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE
OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE
CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT
NEGLIGENCE OF BOTH CONSULTANT AND CITY, RESPONSIBILITY, IF
ANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE
WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREIN SHALL
BE CONSTRUED AS A WAIVER OF THE CITY'S GOVERNMENTAL
IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS.
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UCC shall require all of its subcontractors to include in their subcontracts a release
and indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non -Assignment. No assignment or delegation of duties under this Agreement
by UCC shall be effective without City's prior written approval.
11. Prohibition Against Interest,
11.1 No member, officer, or employee of City, or its designees or agents no
member of the governing body of the locality in which the UCC SHYP is situated;
and no other public official of such locality or localities who exercises any functions
or responsibilities with respect to the UCC SHYP during his tenure or for one year
thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or
the proceeds thereof, for work to be performed hereunder. UCC shall incorporate, or
cause to be incorporated, like language prohibiting such interest, in all contracts and
subcontracts hereunder.
11.2 No officer, employee, member, or program participant of UCC shall have
a financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to UCC of
any land, materials, supplies, or services purchased with any funds transferred
hereunder, except on behalf of UCC, as an officer, employee, member, or program
participant. Any willful violation of this paragraph with the knowledge, expressed or
implied, of UCC on its subcontractors, shall render this Agreement voidable by City
of Fort Worth.
12. Nondiscrimination.
12.1 In accordance with the federal, state, and local laws and ordinances, UCC
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in
connection with the terns, conditions or privileges of their employment, discriminate
against persons because of their age, except on the basis of a bona fide occupational
qualification, retirement plan, statutory requirement, or statutory or ordinance
exception.
12.2 UCC will not unlawfully discriminate against any person or persons
because of age, race, color, religion, sex, disability, national origin, or sexual
orientation, nor will UCC permit its officers, members, agents, employees,
subcontractors, or program participants to engage in such discrimination.
13. Compliance.
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13.1 UCC, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local,
including all ordinances, rules, and regulations of City. If City calls to the attention
of UCC any such violation on the part of UCC or any of its officers, members, agents,
employees, subcontractors, or program participants, then UCC shall immediately
desist from and conect such violation.
13.2 UCC shall utilize Program Funds strictly for those purposes and goals
intended under the terns and conditions of this Agreement. If City calls the attention
of UCC to any such violations on the part of UCC or any of its officers, members,
agents, employees, program participants, or subcontractors, then UCC shall
inunediately desist from and conect such violation.
14. Waiver of Immunity. If UCC is a charitable or nonprofit organization and has
or claims an immunity or exemption (statutory or otherwise) from and against
liability for damages or injury, including death, to persons or property, UCC hereby
expressly waives its rights to plead defensively such immunity or exemption as
against City. This section shall not be construed to affect a governmental entity's
immunities under constitutional, statutory, or common law.
15. Insurance Requirement.
15.1 UCC shall procure and shall maintain during the term of this Agreement
the following insurance coverage:
(a) Commercial General Liability (CGL)• $1,000 000 per occurrence with a
$2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's
Risk Manager.
(b) Non -Profit Organization Liability or Directors _ & Officers
Liability: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit,
in a form that is acceptable to the City's Risk Manager.
(c) Automobile Liability $1,000,000 each accident on a combined single limit
basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury
per person, $500,000 Bodily Injury per accident and $100,000 Property
Damage.
15 2 UCC's insurer(s) must be authorized to do business in the State of Texas
for the lines of insurance coverage provided and be currently iated in terms of
financial strength and solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement,
except for policies of worker's compensation or accident/medical insurance shall list
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the City as an additional insured. City shall have the right to revise insurance
coverage requirements under this Agreement.
15.4 UCC further agrees that it shall comply with the Worker's Compensation
Act of Texas and shall provide sufficient compensation insurance to protect UCC and
City from and against any and all Worker's Compensation claims arising from the
work and services provided under this Agreement.
16. Miscellaneous Provisions.
16.1 The provisions of this Agreement are severable, and, if for any reason a
clause, sentence, paragraph, 01 other part of this Agreement shall be determined to be
invalid by a court or Federal or state agency, board, or commission having
jurisdiction over the subject matter thereof, such invalidity shall not affect other
provisions which can be given effect without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of
this Agreement or to exercise any right herein conferred shall not be construed as a
waiver or relinquishment to any extent of City's right to assert or rely upon any such
term or right on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out
of the execution, performance, attempted performance o1 non-performance of this
Agreement, venue for said action shall he in state courts located in Tarrant County,
Texas or the United States District Court for the Northern District of Texas, Fort
Worth Division.
16.4 UCC represents that it possesses the legal authority, pursuant to any
proper, appropriate, and official motion, resolution or action passed or taken, to enter
into this Agreement and to perform the responsibilities herein required.
16.5 This written instniment including Exhibits A through F, constitute the
entire agreement between the parties concerning the work and services to be
performed hereunder, and any prior or contemporaneous, oral or written agreement
which purports to vary from the terms hereof shall be void. Any amendments to the
terms of this Agreement must be in writing and must be signed by authorized
representatives of each party.
16.6 All notices required or permitted by this Agreement must be in writing and
are deemed delivered on the earlier of the date actually received or the third day
following (i) deposit in a United States Postal Service post office or receptacle; (ii)
with proper postage (certified mail, return receipt requested); and (iii) addressed to
the other party at the address as follows or at such other address as the receiving party
designates by proper notice to the sending party.
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CITY:
Copies To:
UCC:
Valerie R. Washington, Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Thiockmorton Street
Fort Worth, TX 76102
Contract Compliance Section
Bob Bolen Public Safety Complex
505 W. Felix St.
Fort Worth, TX 76115
Celia Esparza
United Community Centers, Inc.,
970 E Humbolt St
Fort Worth, TX 76104
16.7 None of the performance rendered under this Agreement shall involve, and
no portion of the Program Funds received hereunder shall be used, directly or
indirectly, for the construction, operations, maintenance, or administiation of any
sectarian or religious facility or activity, nor shall said performance rendered or fiends
received be utilized so as to benefit, directly or indirectly, any such sectarian or
religious facility or activity.
16.8 Captions and headings used in this Agreement are for reference purposes
only and shall not be deemed a part of this Agreement.
16.9 The provisions and conditions of this Agreement are solely for the benefit
of City and UCC and are not intended to create any rights, contractual or otherwise,
to any other person or entity.
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IN WITNESS WHEREOF, the parties hereto have executed this agr
ltiples in Fort Wort1l;-Tarrant County, Texas, to be effective this
APPROVED AND AGREED FOR
CITY OF FORT WORTH
Uri betcts'"
Valerie R. Washington
Assistant City Manager
5J
Date:
21�1r
APPROVAL RECOMMENDED
frn
Lec_4pig Lizsz
Rhonda K. Robertson
Chief of Police
Date: OGI -a3 - /5
APPROVED AS TO FORM AND
LEGALITY FOR CITY OF FORT
WORTH
VO4/
Victoria D. Honey
Assistant City Attorney
Date:
dm' s-
ent in
ay of
APPROVED AND AGREED FOR
UNITED COMMUNITY CENTERS,
INt.
Celia Esparza
President / CEO
Date:
APPROVED AS TO FORM AND
LEGALITY FOR UCC
UCC Attorney
Date:
ATTEST
Mary J. I
City Secretary
Date: WO(
M&C No. C - 27465 tHs- �is
OFFICIAL RECORD
CITY SECRETARY
Ft WORTH, TX
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EXHIBIT A
SCOPE OF WORK
The Scope of Work is to be performed and documented in compliance with the monthly program
activities and quarterly effectiveness measurement reports outlined in exhibits D and E
Exhibit B
BUDGET NARRATIVE FISCAL YEAR 2016
Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual
item. The budget narrative should clearly explain how funds will be used and why expenditures are
necessary for successful implementation of your program. Please explain how costs are calculated.
INDIRECT COSTS CANNOT EXCEED 10% OF THE APPROVED BUDGET
DIRECT PROGRAM COSTS (90% Minimum):
A. Personnel: ($118 000.00) All personnel work at Bethlehem Center 100% with the
exception of the ACT III coordinator who works 1/3 of the time at Bethlehem Center.
Director of the Center has a doctorate in education and will be focused on grant activities
working with instructors in classroom, working with parents and schools in partnership to
ensure successful outcomes for students, working with educational consultant to ensure
quality instruction and curriculum, and ensuring that Center remains safe and attractive
environment conducive to growth and development of students. (65% of salary to grant)
Assistant Directors, experienced instructor and a Center office manager, assists Director
with activities outlined above, daily interaction with students and parents at the front
desk, keeps everyone and everything on schedule, liaison for the AVANCE parent
engagement program which serves parents and children ages 0 — 3, and is in charge of the
Center whenever the Director is not at Bethlehem Center. (60% to grant)
ACT III Coordinator together with the ACT III Instructor works directly on curriculum
and instruction of students and deals with the special challenges of the youth as they
transition through adolescence to becoming young adults. ( ACT III stands for Awareness
Changes for Tomorrow in Self, Family and Community) provides activities that lead to
the positive academic, social/emotional and physical development of youth See Exhibit A
Scope of work for more detail. (33.3% to grant)
ACT III Instructor works directly on curriculum and instruction of students and deals
with the special challenges of the youth as they transition through adolescence to
becoming young adults. ( ACT III stands for Awareness Changes for Tomorrow in Self,
Family and Community) provides activities that lead to the positive academic,
social/emotional and physical development of youth. (80% to grant)
Educational Enrichment Program (hFP) Instructors implement guided reading program
components, prepare and implement lesson plans, manage classroom behavior, provide
caring and nurturing environment, and ensure safe environment. (80% to grant)
Custodian ensures center is clean and safe. The custodian also functions as a driver to
transport students from schools. Makes sure food is received and stored for meals.
Works to ensure that all maintenance items are reported for follow-up. Does safety
checks on vehicles. (50% to grant)
B. Supplies and Equipment: ($3.00) Program Supplies/Equipment
C. Program Services:
D. Travel and Training: ($3.00) Travel/Training for Program staff
E. Other Approved: ($14,984.00) Contract Labor- Contracts are with Educational Consultants,
literacy coaches and professional educators with more than 50 years of experience, who work
directly with teachers and staff including modeling lessons, helping with lesson plans, and
testing of students The consultants test each student to place student in appropriate small
reading group and then test at end of school year to measure outcome of educational program
Also the consultants communicate with parents, and school personnel to enhance a partnership
that leads to academic success for students.
INDIRECT COSTS (10% Maximum):
A. Personnel:
B. Supplies and Equipment:
C. Operational Services:
D. Travel and Training:
E. Facility and Utilities:
F. Legal, Financial, and Insurance:
G. Other Approved:
FORT WORTH
CRIME CONTROL
& PREVENTION DISTRICT
Exhibit B
Budget Summary
DIRECT PROGRAM COSTS (90% Minimum)
PERSONNEL
Salaries
FICA
Life Insurance
Health Insurance
Disability Insurance
Unemployment -State
PERSONNEL TOTAL
SUPPLIES AND EQUIPMENT
Office Supplies
Office Equipment Rental
Postage
Printing
Craft Supplies
Food Supplies
Teaching Aids
SUPPLIES AND EQUIPMENT TOTAL
PROGRAM SERVICES
PROGRAM SERVICES TOTAL
TRAVEL AND TRAINING
Travel
Training
Mileage
TRAVEL AND TRAINING TOTAL
OTHER APPROVED
Field Trip Admission Expenses
Other Field Trip Expenses
Educational Specialists
OTHER APPROVED TOTAL
INDIRECT PROGRAM COSTS (10% Maximum)
PERSONNEL
Salaries
FICA
Life Insurance
Health Insurance
Unemployment
Worker's Compensation
Retirement
PERSONNEL TOTAL
SUPPLIES AND EQUIPMENT
Total
$110,000.00
7,500.00
500.00
$118,000.00
$1.00
1 00
1 00
$3.00
$1.00
1.00
1.00
$3.00
$14,984.00
$14,984.00
Total
0.00
FORT WORTH
CRIME CONTROL
& PREVENTION DISTRICT
SUPPLIES AND EQUIPMENT TOTAL
OPERATIONAL SERVICES
OPERATIONAL SERVICES TOTAL
TRAVEL AND TRAINING
Travel
Training
Mileage
TRAVEL AND TRAINING TOTAL
FACILITY AND UTILITIES
Telephone
Flectric
Gas
Water and Wastewater
Solid Waste Disposal
Rent (City needs copy of lease before expenses can be
reimbursed)
Custodial Services
Repairs
Cleaning Supplies
FACILITY AND UTILITIES TOTAL
LEGAL, FINANCIAL AND INSURANCE
Fidelity Bond or Equivalent
Directors and Officers
General Commercial Liability
Accounting
LEGAL, FINANCIAL AND INSURANCE TOTAL
OTHER APPROVED
OTHER APPROVED TOTAL
GRAND TOTAL
0.00
0.00
0.00
0.00
0.00
0.00
$132,990.00
FORT WORTH.
CRIME CONTROL.
AND PREVENTION DISTRICT
Submit To:
Bob Bolan Public Safety Complex
Attn: Becky McGibson
Program Support Division
505 West Felix St.
Fort Worth, TX 76115
Budget Category
1 Personnel
2 Supplies & Equipment
3 !Program Services
4 'Travel & Training
5 !Other Approved
Total Direct Costs
Budget Category
I Personnel
2 Supplies & Equipment
3 Operational Services
4 !Travel & Training
5 I Facilities & Utilities
6 ILegal, Financial & Insurance
'Total InDirect Costs
i
$
$
Is
Is
Is
Exhibit C
Request for Reimbursement (RFR)
FY 2016
Submitting Agency:
Contact Name:
Phone Number:
Email:
Remit Address:
Invoice Number:
Month of Request:
A
Budget Amount
118,000.00
3.00
1
3.00 I
14,984.00
132,990.00 I $
A
Budget Amount
B
United Community Centers
DIRECT COSTS (90% Minimum)
C
Total of Previous
Reimbursements
Requested
This 'Month's
Request
D
(B+C)
E
(A-D)
Total Requested Remaining Balance
To -Date Available
INDIRECT COSTS (10 % Maximum)
B C
Total of Previous
Reimbursements
Requested
This Month's
Request
118,000.00
3.00
3.00
14,984.00
132,990.00
D E
(B+C) (A-D)
Total Requested Remaining Balance
To -Date Available
WEI
Mir
EIRE
Summary:
Total Budget:
Previous Requests:
This Request:
Total Requested To -Date
Remaining Funds
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory
Purchase Order #
RFR Approved For Payment
Finance Staff Signature
Date
Finance Received Stamp Placed Below
Signatory Title
Fiscal Agent Use Only
Fund Account
Date
Center
132,990.00
132,990.00
FORT WORTH
CRIME CONTROL
& PREVENTION DISTRICT
Current Reporting Month
Submitting Agency
Contact Name
Phone Number and Email
Remit Address
Exhibit D
Fiscal Year 2016
Monthly Program Activities Report
United Community Center, Inc.
Don Campion
817-927-5556 dcampion a,unitedcommunitvicenters.org
1200 Ft; Maddox Ave.
Activity
1 Number of new unduplicated student participants in the Educational
Enrichment Program, including Summer hnrichment Program participants.
2 Number of hours student participants spend in Educational Enrichment
Program activities during the school year.
3 Number of hours student participants spend in Summer Enrichment
Program activities during summer months
4 Number of unduplicated student participants in the ACT III program.
5 Number of hours student participants spend in the ACT III program.
6
7
8
Current To Date
Month Total
Total
Year
End
Goal
120
5,000
4,000
60
3,000
I have reviewed this report and certin' that the pleasures provided are accurate and appropriately reflect the
CCPD goals set forth in the contract.
Authorized Signatory Signatory Title
Date
FORT WORTH
CRIME CONTROL
& PREVENTION DISTRICT
Current Reporting Quarter
Submitting Agency
Contact Name
Phone Number and Email
Remit Address
Exhibit E
Fiscal Year 2016
Quarterly Program Effectiveness Measurement Report
United Community Centers, Inc.
Don Campion
817-927-5556 dcampionaunitedcommunitvicenters.org
1200 E Maddox Ave. Fort Worth, TX 76104
Please include outcome narrative that describes how measure was accomplished for each quarter.
Effectiveness Measures and Quarterly Outcomes
Measure 1 70% of Kindergarten through fourth grade students attending at least 80% of the time increased at
least three reading levels during the grant year.
Outcome
Measure 2 70% of fifth through eighth grade students attending at least 80% of the time increased at least two
reading levels during the grant year.
Outcome
Measure 3 70% of students reading three levels or more below grade level attending at least 80% of the time
increased at least two reading levels during the grant year.
Outcome
Measure 4 80% of Summer hnrichment Program students attending at least 80% of the time maintained or
improved their reading level during the summer months.
Outcome
Measure 5 70% of youth who attend at least 80% of the time show a 10% increase in resilience over the grant
year using the Wagnild — Young resilience scale on a pre and post-test basis .
Outcome
I have reviewed this report and certify that the measures provided are accurate and appropriately reflect the
CCPD goals set forth in the contract.
Authorized Signatory
Signatory Title Date
Report due each quarter: 1st Quarter (Oct -Dec) due January 15 2nd Quarter (Jan -Mar) due April 15
3rd Quarter (Apr -June) due July 15 4th Quarter (Jul -Sep) due October 15
FORT WORTH
CRIME CONTROL
& PREVENTION DISTRICT
• Up to 5% of any budgeted line -item does not need prior approval but foiin must be sent to City with monthly RFR
• More than 5% of any budgeted line -item must have prior City approval
• An increase in a zero line -item must have prior City approval
• Modifications cannot be made between Direct and Indirect costs
Date
Submitting Agency
Contact Name
Phone Number and Email
Remit Address
Budget Category
Personnel
Supplies & Equipment
Program Services
Travel and Training
Other Approved
Total Direct Costs
Budget Category
Personnel
Supplies & Equipment
Operational Services
Travel and Training
Facilities & Utilities
Other Approved
Total Indirect Costs
Exhibit F
Request for Budget Modification
Fiscal Year 2016
DIRECT COSTS (90% minimum)
Approved Budget ( Change Requested
INDIRECT COSTS (10% maximum)
Approved Budget
Change Requested
Revised Budget
Revised Budget
Modification Narrative (describe in detail what change is for)
I have reviewed this request and certf, that the listed modifications are correct.
Authorized Signatory
® Modification Approved
FWPD Staff Signature
Signatory Title
FWPD STAFF USE ONLY
Date
Modification NOT Approved
Date
9/16/2015 M&C Review
ITY OUNCIL ' GENDA
COUNCIL ACTION: Approved on 9/15/2015
DATE• 9/15/2015REFERENCE**C-27455 LOG
NAME•
Official site of the City of Fort Worth Texas
FORT WORTI I
35UNITED COMMUNITY CENTERS
SAFE HAVEN YOUTH PROGRAM FY
2016
CODE TYPE CONSENTPUBLIC NO
HEARING:
SUBJECT: Authorize Execution of an Agreement with United Community Centers, Inc., in the Amount of
$132,990.00 for the Operation of a Safe Haven Youth Program at the Bethlehem
Community Center (COUNCIL DISTRICT 8)
RECOMMENDATION•
It is recommended that the City Council authorize the execution of an Agreement with United
Community Center Inc., in the amount of $132,990 00 for the operation of a Safe Haven Youth
Program at the Bethlehem Community Center.
DISCUSSION:
Youth Safe Havens are places where children in targeted neighborhoods can play and learn with other
children without the fear of being victims of a crime. The original Safe Haven Program was operated in
the southeast part of Fort Worth and was later expanded to other neighborhoods in Fort Worth. The
Safe Haven Youth Program (Program) at the Bethlehem Center is a prevention program operated by
the United Community Center. The program provides after school programming for at -risk children and
youth The program seeks to address factors that lead to at -risk behavior at home and school. During
the course of the year, a typical participant will spend more than 1,000 hours participating in cultural,
sport and educational activities
The participating children and youth primarily live in the 76104 zip code, which is located in Council
District 8.
The agreement will be effective October 1, 2015 through September 30, 2016.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that contingent upon adoption of the FY2016
Budget by City Council, funds will be available in the Fiscal Year 2016 budget of the Crime Control and
Prevention District Fund and the Police Department is responsible for verifying the availability of funds
prior to an expenditure being made.
TO Fund/Account/Centers FROM Fund/Account/Centers
26001 5330201 0359808 $132.990.00
Submitted for City Manaaer's Office by: Rudolph Jackson (6199)
Oriainatina Department Head: Rhonda Robertson (4231)
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=21471&councildate=9/15/2015 1/2