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HomeMy WebLinkAboutContract 47053 (2)CITY INTERLOCAL AGREEMENT BETWEEN CROWLEY INDEPENDENT SCHOOL DISTRICT AND THE CITY OF FORT WORTH In consideration of the mutual covenants, promises, and agreements contained herein, this INTERLOCAL AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule municipal corporation of the State of Texas, ("City") acting by and through Valerie R. Washington, its duly authorized Assistant City Manager, and CROWLEY INDEPENDENT SCHOOL DISTRICT, hereinafter referred to as ("Contractor") acting by and through Dan Powell, Superintendent, its duly authorized representative. RECITALS WHEREAS, City has determined that After School Programs are necessary to support crime prevention in the City during Fiscal Year 2016 to meet the Crime Control and Prevention District ("CCPD") goals which include(1) supporting efforts to reduce violent crime and gang -related activities through enhanced enforcement activities and crime prevention programs, (2) supporting efforts to increase the safety of residents and decreasing crime throughout Fort Worth neighborhoods, and (3) supporting efforts to increase the safety of youth and reducing juvenile crime through crime prevention and intervention programs; and WHEREAS, City Council of Fort Worth and the Crowley Independent School District Board of Trustees have determined that the security and well-being of students at middle and elementary schools during after -school hours of 3:00 PM to 6:00 PM are of prime importance; and WHEREAS, City and the Contractor agree that the activities of elementary and middle school children during these critical hours are of paramount importance to both government entities; and WHEREAS, Contractor proposes to continue an After School Program, the Crowley Independent After School Program (CISD After School Program) in conjunction with City. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follow: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This Interlocal Agreement for the CISD After School Program FY 2016 Interlocal Agreement After School Program City of Fort Worth & Crowley Independent School District Page 1 of 12 OFFICIAL RECORD CITY SECRETARY �`�. WORTH, TX 2 Exhibit A — Scope of Work 3. Exhibit B — Budget 4. Exhibit C — Request for Reimbursement 5 Exhibit D — Program Activities Report 6 Exhibit E — Program Effectiveness Measurement Report 7. Exhibit F — Request for Budget Modification Exhibits A through F which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes In the event of any conflict between the terms and conditions of Exhibits A through F, and the teuus and conditions set forth in the body of this Agreement, the terms and conditions set forth in the body of this of Agreement shall control. The term "City" shall include City, and its officers, agents, employees, and representatives. The term "Contractor" shall include Contractor, and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The teini "Party" shall refer to either City or Contractor. The teuu "Parties" shall refer to both City and Contractor. AGREEMENT 1. Resuonsibilities of Contractor. Contractor covenants and agrees to fully perform, or cause to be performed with good faith and due diligence, all work and services described in Exhibit "A" —Scope of Work. Contractor shall be responsible for day-to-day administration of the CISD After School Program. Contractor agrees to expend the Program Funds in accordance with its CISD After School Program budget, described in Exhibit `B" —Budget. Program activities shall be reported in accordance with Exhibit "D" — Program Activities Report and effectiveness measurements shall be reported in accordance with Exhibit "E" Program Effectiveness Measurement Report. 2. Proaram Funds. 2.1 In no event shall the total distribution from City made to the Contractor during the term of this Agreement exceed the total sum of $125,000. 2.2 Payment of the Program Funds from City to Contractor shall be made on a cost - reimbursement basis following receipt by City from Contractor of a signed Request for Reimbursement ("RFR"), as described in Exhibit "C, ' and copies of all receipts and support documentation. Contractor shall deliver to City a written detailed Program Activities Report and Program Effectiveness Measurement Report as described in Section 4.2 below with each RFR to support expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized officer of the Contractor. The RFR and monthly Program Activities Report shall be submitted to City no later than the 15th day following the end of the month Submittal of a monthly RFR and Program Activities Report is required even if services are not provided. FY 2016 Interlocal Agreement After School Program City of Fort Worth & Crowley Independent School District Page 2 of 12 Contractor must submit the monthly RFR (Exhibit "C"), the monthly Program Activities Report (Exhibit "D') and the Quarterly Program Effectiveness Measurement Report (Exhibit `E ') with an original signature by an authorized representative to the Research and Planning Section of the Fort Worth Police Department, ATTENTION: Research and Planning, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and approved RFR and a monthly Program Activities Report. Additionally, a quarterly Program Effectiveness Measurement Report from the Contractor is required as described in section 4.2 and must be approved prior to reimbursements. Reimbursements shall be made within 30 days receipt of said documents. 2.3 Contractor is authorized to modify up to five (5) percent of any budgeted line - item in the original approved budget without prior written permission from City. However, Contractor must submit the Budget Modification Form (Exhibit "F") to City, with the monthly RFR, in the month when the modification took place. The new modified budget cannot exceed the total amount of Program Funds. 2.4 Any modifications of more than five (5) percent of any budgeted line -item in the original approved budget must have prior written permission from City before any budget modification are made. The Budget Modification Foiiu (Exhibit "F") must be submitted, and request must be approved by City, before any money is moved to the line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month The new modified budget cannot exceed the total amount of Program Funds. 2.5 Any modifications to zero line -items in the original approved budget must have prior written permission from City before any budget modifications are made. The. Budget Modification Form (Exhibit "F") must be completed and approved by City before money is transferred into the new line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month The new modified budget cannot exceed the total amount of Program Funds. 2.6 Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line -item into an Indirect line -item, or vise versus. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.3, 2.4. and 2.5. The Budget Modification Form (Exhibit "F") shall be submitted to the Financial Compliance Unit of the Fort Worth Police Department at Bob Bolen Public Safety Complex at 505 W. Felix St., Fort Worth, Texas, 76115. 3. Term. This Agreement shall commence upon October 1, 2015 ("Effective Date"), whichever occurs later, and shall end on September 30, 2016 ("End Date"). All of Contractor's expenditures under this Agreement must be completed no later than September 30, 2016. FY 2016 Interlocal Agreement After School Program City of Fort Worth & Crowley Independent School District Page 3 of 12 4. Program Performance. 4.1 Contractor agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit "A. ' 4.2 Contractor agrees to provide a monthly Program Activities Report and quarterly Program Effectiveness Measurement Report to document the performance of the work described in Exhibit "D" and Fi xhibit ` E, ' respectively. The Program Activities and Effectiveness Measurements shall document the program activity names, numbers of participants attending, details of the activities, and a description of the goals achieved in support of the CCPD goals. Program Effectiveness Measurement shall be reported on a quarterly basis and included in the January, April, July, and October RFR and Program Activities Report submittals. Additionally, the Program Effectiveness Measurement Report must include any successes realized in descriptive detail. The monthly Program Activities and quarterly Program Effectiveness Measurement Reports shall be submitted to City no later than the 15th day after the end of each month. 4.3 Contractor agrees that the monthly RFR and Program Activities Report and quarterly Program Effectiveness Measurement Report will be submitted to City no later than the 15th day after the end of each month Should Contractor not meet these requirements, Contractor will be given an additional 15 days to submit the required reports to City. If, at the end of this 15-day extension period, Contractor has not submitted the required reports, City will send a non-compliance letter notifying Contractor s duly authorized representative of a possible suspension of program funding. 5. Default and Termination. 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City In the event that funds from the CCPD are not timely received, in whole or in part, City may, at its sole discretion, tentuinate this Agreement and City shall not be liable for payment for any work or services performed by Contractor under orr in connection with this Agreement 5.2 This Agreement may be terminated by City, in whole or in part, whenever such termination is deteimined by City to be in the best interest of City; in event of Contractor default, inability to perform or to comply with the terms herein; or for other good cause. 5.3 Termination will be effected by delivering to Contractor a notice of termination, specifying the portion of the Agreement affected and the effective date of termination. Upon Contractor's receipt of notice of termination, Contractor shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; FY 2016 Interlocal Agreement After School Program City of Fort Worth & Crowley Independent School District Page 4 of 12 (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of teiulmation; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.4 In the event City suspends or teiiiiinates this Agreement for cause, and the cause for such suspension or termination is determined to be invalid, the Contractor's sole remedy shall be reinstatement of this Agreement. Contractor expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs, and attorney's fees. 5.5 Within thirty (30) days following the date of termination of this Agreement, Contractor shall return to City any property provided hereunder. City will have no responsibility or liability for Contractor's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Equipment and Maintenance. All equipment purchased with Program Funds must meet all eligibility requirements of City and requires approval by the City prior to purchase. Contractor shall maintain all equipment used in the administration and execution of the CISD After School Program. Contractor shall maintain, replace, or repair any item of equipment used in support of the CISD After School Program and/or for use under the terms of this Agreement that no longer functions or is lost or stolen The cost for maintenance, replacement, or repair of any equipment used in support of the after school program and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds or City funds to repair or replace said equipment. Contractor shall use any and all equipment purchased with Program Funds exclusively in support of the CISD After School Program. Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment purchased with Program Funds to the Grants and Contracts Management Section at the address set forth in paragraph 2.2 above. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment 7. Administrative Requirements. 7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds. All records shall be retained for three (3) years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of Contractor under this Agreement Contractor, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit In the event of such audit by City, a single audit of all Contractors' operations will be undertaken and may be conducted either by City or an independent auditor of City's choice Contractor shall submit a copy of any audit perfou ned by their independent auditor within 30 days of receipt of the final audit report. FY 2016 Interlocal Agreement After School Program City of Fort Worth & Crowley Independent School District Page 5 of 12 7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved within fifteen (15) days after notice to Contractor by City. If questions are not resolved within this period, City reserves the right to withhold further funding under this and/or future agreement(s) with Contractor. 7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied, or misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the amount of such monies so misused, misapplied, or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication, or misappropriation. 7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. Activities during this closeout period shall include, but are not limited to: providing final Program Activities Report and Progiam Effectiveness Measurement Reports, making final payments, disposing of CISD After School Program assets, if deemed required by City in its sole discretion. 7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be perfoulned by Contractor under this Agreement, and City shall have access at all reasonable hours to offices and records of the Contractor, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 8. Independent Contractor. 8.1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent, or servant or employee of City. Contractor shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons perfouiiing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of respondent superior shall not apply as between City and Contractor, its officers, members, agents servants, employees, subcontractors, program participants, licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor. No federal state, or local income tax, nor any payroll tax of any kind, shall be withheld or paid by the City on behalf of Contractor. Contractor shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of the Contractor, and any program participant hereunder are not eligible for, and shall not participate in any employer pension health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to Contractor, its officers, members, agents, employees, subcontractors, program FY 2016 Interlocal Agreement After School Program City of Fort Worth & Crowley Independent School District Page 6 of 12 participants, licensees, or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification. TO THE EXTENT REQUIRED BY LAW, CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE, AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE, OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS, OR EMPLOYEES. CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH) THAT MAY RELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (1) CONSULTANT'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THIS AGREEMENT; EXCEPT THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONSULTANT AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS. CONTRACTOR DOES NOT WAIVE ANY IMMUNITY AS PROVIDED BY LAW Contractor shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same fond as above. This section shall survive the expiration or termination of this Agreement. 10. Non -Assignment. No assignment or delegation of duties under this Agreement by Contractor shall be effective without City's prior written approval. FY 2016 Interlocal Agreement After School Program City of Fort Worth & Crowley Independent School District Page 7 of 12 11. Prohibition Against Interest. 11.1 No member, officer, or employee of City, or its designees or agents; no member of the governing body of the locality in which the CISD After School Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the CISD After School Program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be perfou ned hereunder. Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. 11.2 No officer, employee, member, or program participant of Contractoi shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of Contractor, as an officer, employee, member, or program participant Any willful violation of this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination. 12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the teinis, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 Contractor will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor permit its officers members, agents, employees, subcontractors, or program participants to engage in such discrimination 12.3 If any claim arises from an alleged violation of this non-discrimination covenant by Contractor, its personal representatives, assigns, subcontractors or successors in interest, Contractor agrees to assume such liability and to indemnify and defend City and hold City harmless from such claim. This section shall survive the termination or expiration of this agreement. 13. Compliance. 13.1 Contractor, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws federal, state, and local, including all ordinances, rules, and regulations of City. If City calls to the attention of Contractor any FY 2016 Interlocal Agreement After School Program City of Fort Worth & Crowley Independent School District Page 8 of 12 such violation on the part of Contractor or any of its officers members, agents, employees, subcontractors, or program participants, then Contractor shall immediately desist from and correct such violation. 13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of Contractor to any such violations on the part of Contractor or any of its officers, members, agents employees, program participants or subcontractors, then Contractor shall immediately desist from and correct such violation. 14. Waiver of Immunity. If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including death to persons or property, Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against City This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory, or common law. 15. Insurance Requirement. 15.1 Contractor shall procure and shall maintain during the teini of this Agreement the following insurance coverage: (a) Commercial General Liability (CGL)• $1,000,000 per occurrence, with a $2,000,000.00 annual aggregate limit, in a form that is acceptable to the City s Risk Manager (b) Non -Profit Organization Liability or Directors & Officers Liability: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per 'person, $500,000 Bodily Injury per accident and $100,000 Property Damage. 15.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. 15.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City Each insurance policy required by this Agreement, except for policies of worker s compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 15.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect Contractor and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. FY 2016 Interlocal Agreement After School Program City of Fort Worth & Crowley Independent School District Page 9 of 12 16. Miscellaneous Provisions. 16.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 16.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 16.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement, venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division 16.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate, and official motion, resolution, or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 16.5 This written instrument and Exhibits A through F, constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each party. 16.6 All notices required or permitted by this Agreement must be in writing and are deemed delivered on the earlier of the date actually received or the third day following (i) deposit in a United States Postal Service post office or receptacle; (ii) with proper postage (certified mail, return receipt requested); and (iii) addressed to the other party at the address as follows or at such other address as the receiving party designates by proper notice to the sending party: CITY: Copies To: Valerie R. Washington, Assistant City Manager City Manager's Office City of Fort Worth 1000 Throckmorton Street Fort Worth, TX 76102 Contract Compliance Section Bob Bolen Public Safety Complex 505 W. Felix St. Fort Worth, TX 76115 FY 2016 Interlocal Agreement After School Program City of Fort Worth & Crowley Independent School District Page 10 of 12 CONTRACTOR: Dan Powell Superintendent Crowley Independent School District 512 Peach Street PO Box 688 Crowley, TX 76036 16.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations maintenance, or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 16.8 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 16.9 The provisions and conditions of this Agreement are solely for the benefit of City and Contractor and are not intended to create any rights, contractual or otherwise, to any other person or entity. FY 2016 Interlocal Agreement After School Program City of Fort Worth & Crowley Independent School District Page 11 of 12 IN WII'll'N E,SS WHEREOF, the parties hereto have executed t Fort orth, Tarrant County, Texas, to be effective this 20i PPROV JKD k ND CREED FOR CITY OF FORT WO f' TH Valerie R. Washington Assistant City Manager Date: ¶'L� APPROVAL RECOMMEND PM ,tea Rhonda K. Robertson Chief of Police Date: O13L5 APPROVEAS TO FORM AND LEGALITY FOR CITY OF FORT WORTH 1/1Ph5:717W Victoria D. Honey (a) Assistant City Attorney Date: 61-Li -- StvOl i v is agreement in multiples in day of APPROVED 4ND AGREED F C r t OWL KY IND 1KP °INDENT SCHOOL DIIST i'IICT R ifatailiWk Dan Powell \ Superintendent Date: AT.' ST %itary J. ika ser City Secretary 9-8-is Date: V)f/'f' M&cNo. -OnNlit q113 )o15 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX • A- FY 2016 Interlocal Agreement After School Program City of Fort Worth & Crowley Independent School District Page 12 of 12 EXHIBIT A SCOPE OF WORK The Scope of Work is to be performed and documented in compliance with the monthly program activities and quarterly effectiveness measurement reports outlined in exhibits D and E Exhibit B BUDGET NARRATIVE FISCAL YEAR 2016 Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual item. The budget narrative should clearly explain how funds will be used and why expenditures are necessary for successful implementation of your program. Please explain how costs are calculated INDIRECT COSTS CANNOT EXCEED 10% OF THE APPROVED BUDGET DIRECT PROGRAM COSTS (90% Minimum): A. Personnel: Cost Associated with this item are to be utilized in the following manner: Certified Teachers: Will conduct tutoring for students who need additional help with their core classes throughout the afterschool centers. Calculated cost 1,552.21 Teacher hours X $22 an hour=estimated total for the year $34,148.70 Support Staff: Will conduct sports and enrichment classes with students on a daily basis throughout the afterschool centers. Calculated cost: 6,633.17 support staff hours X 10 an hour=estimated total for the year $66,331.70 $11,919.60 will be allocated for fringe benefits B. Supplies and Equipment: Classroom supplies will be purchased on an, as needed basis, for each campus. Three campuses will receive a supply budget of $ 4,200.00 totaling $12,600.00. A. Program Services: B. Travel and Training: C. Other Approved: INDIRECT COSTS (10% Maximum): A. Personnel: B. Supplies and Equipment: C. Operational Services: D. Travel and Training: E. Facility and Utilities: F. Legal, Financial, and Insurance: G. Other Approved: FORT WORTH CRIME CONTROL & PREVENTION DISTRICT Exhibit B Budget Summary DIRECT PROGRAM COSTS (90% Minimum) PERSONNEL Salaries FICA Life Insurance Health Insurance Disability Insurance Unemployment -State PERSONNEL TOTAL SUPPLIES AND EQUIPMENT Office Supplies Office Equipment Rental Postage Printing Craft Supplies Food Supplies Teaching Aids SUPPLIES AND EQUIPMENT TOTAL PROGRAM SERVICES PROGRAM SERVICES TOTAL TRAVEL AND TRAINING Travel Training Mileage TRAVEL AND TRAINING TOTAL OTHER APPROVED Field Trip Admission Expenses Other Field Trip Expenses OTHER APPROVED TOTAL INDIRECT PROGRAM COSTS (10% Maximum) PERSONNEL Salaries FICA Life Insurance Health Insurance Unemployment Worker's Compensation Retirement PERSONNEL TOTAL SUPPLIES AND EQUIPMENT Total $ 100,480.40 $9,535.68 $2,383 92 $112,400.00 $ 1,500.00 $2,000.00 $9,100 00 $12,600.00 0.00 Total 0.00 0.00 FORT WORTH CRIME CONTROL & PREVENTION DISTRICT SUPPLIES AND EQUIPMENT TOTAL OPERATIONAL SERVICES OPERATIONAL SERVICES TOTAL TRAVEL AND TRAINING Travel Training Mileage TRAVEL AND TRAINING TOTAL FACILITY AND UTILITIES Telephone Electric Gas Water and Wastewater Solid Waste Disposal Rent (City needs copy of lease before expenses can be reimbursed) Custodial Services Repairs Cleaning Supplies FACILITY AND UTILITIES TOTAL LEGAL, FINANCIAL AND INSURANCE Fidelity Bond or Equivalent Directors and Officers General Commercial Liability Accounting LEGAL, FINANCIAL AND INSURANCE TOTAL OTHER APPROVED OT H IR APPROVED TOTAL GRAND TOTAL 0.00 0.00 0.00 0.00 0.00 0.00 $125,000.00 FORT WORTH. CRIME CONTROL. AND PREVENTION DISTRICT Submit To: Bob Bolan Public Safety Complex Attu: Becky McGibson Program Support Division 505 West Felix St. Fort Worth, TX 76115 Budget Category I Personnel 2 Supplies & Equipment 3 Program Services 4 Travel & Training 5 !Other Approved !Total Direct Costs Budget Category 1 Personnel 2 Supplies & Equipment 3 !Operational Services 4 !Travel & Training 5 !Facilities & Utilities 6 !Legal, Financial & Insurance (Total InDirect Costs i $ $ Exhibit C Request for Reimbursement (RFR) FY 2016 Submitting Agency: Contact Name. Phone Number: Email: Remit Address: Invoice Number Month of Request: A Budget Amount 112,400.00 12,600.00 1 1 125,000.00 I $ A Budget Amount Crowley ISD Crystel Polk 817-297-5296 crvstel.00lkthcrowlev. k 12.tx.us PO Box 688 Crowley, TX 76036 DIRECT COSTS (90% Minimum) B Total of Previous Reimbursements Requested C This Month's Request D (B+C) Total Requested To -Date INDIRECT COSTS (10 % Maximum) B Total of Previous Reimbursements Requested C This Month's Request D (B+C) Total Requested To -Date • Summary: Total Budget: Previous Requests: This Request: Total Requested To -Date Remaining Funds E (A-D) Remaining Balance Available 112,400.00 12,600.00 125,000.00 (A-D) Remaining Balance Available I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Purchase Order # RFR Approved For Payment Finance Staff Signature Date Finance Received Stamp Placed Below Signatory Title Fiscal Agent Use Only Fund Account Date Center 125,000.00 125,000.00 FORT WORTH CRIME CONTROL & PREVENTION DISTRICT Current Reporting Month Submitting Agency Contact Name Phone Number and Email Remit Address Exhibit D Fiscal Year 2016 Monthly Program Activities Report Crowley ISD Crystel Polk 817-297-5296 Crystel.Polk@Crowley.k12 tx us PO Box 688, Crowley, TX 76036 Activity 1 The number of unduplicated students participating in math tutorials. 2 The number of unduplicated students participating in reading tutorials 3 The number of unduplicated students participating in homework assistance 4 The number of unduplicated students participating in physical fitness 5 The number of unduplicated students participating in a service learning project 6 The number of unduplicated students participating in CISD Afterschool Program 7 8 Current To Date Month Total Total Year End Goal 75 75 75 75 45 345 I have reviewed this report and certify that the measures provided are accurate and appropriately reflect the CCPD goals set forth in the contract. Authorized Signatory Signatory Title Date FORT WORTH CRIME CONTROL & PREVENTION DISTRICT Current Reporting Quarter Submitting Agency Contact Name Phone Number and Email Remit Address Exhibit E Fiscal Year 2016 Quarterly Program Effectiveness Measurement Report Crowley ISD Crystel Polk 817-297-5296 Crystel.Polk@Crowley.k12.tx.us Po Box 688, Crowley, TX 76036 Please include outcome narrative that describes how measure was accomplished for each quarter. Effectiveness Measures and Quarterly Outcomes Measure 1 Each quarter, 38 unduplicated at risk students will participate in math tutorials and 50% of those students will demonstrate math improvement. Outcome Measure 2 Each quarter, 38 unduplicated at risk students will participate in English Language Arts and Reading (hLAR) tutorials and 50% of those students will demonstrate ELAR improvement. Outcome Measure 3 Each quarter, 38 unduplicated at risk students will participate in the program and 50% of those will demonstrate increased attendance. Outcome Measure 4 Each quarter, 20 unduplicated at risk students will participate in the program and 50% of those will demonstrate improved behavior Outcome Measure 5 Outcome I have reviewed this report and certify that the measures provided are accurate and appropriately reflect the CCPD goals set forth in the contract. Authorized Signatory Signatory Title Date Report due each quarter: 1st Quarter (Oct -Dec) due January 15 2nd Quarter (Jan -Mar) due April 15 3rd Quarter (Apr -June) due July 15 4th Quarter (Jul -Sep) due October 15 FORT WORTH CRIME CONTROL & PREVENTION DISTRICT • Up to 5% of any budgeted line -item does not need prior approval but form must be sent to City with monthly RFR • More than 5% of any budgeted line -item must have prior City approval • An increase in a zero line -item must have prior City approval • Modifications cannot be made between Direct and Indirect costs Date Submitting Agency Contact Name Phone Number and Email Remit Address Budget Category Personnel Supplies & Equipment Program Services Travel and Training Other Approved Total Direct Costs Budget Category Personnel Supplies & Equipment Operational Services Travel and Trainmg Facilities & Utilities Other Approved Total Indirect Costs Exhibit F Request for Budget Modification Fiscal Year 2016 Crowley Independent School District DIRECT COSTS (90% minimum) Approved Budget I Change Requested INDIRECT COSTS (10% maximum) Approved Budget Revised Budget Change Requested j Revised Budget Modification Narrative (describe in detail what change is for) I have reviewed this request and certifi, that the listed modifications are correct. Authorized Signatory Q Modification Approved FWPD Staff Signature Signatory Title FWPD STAFF USE ONLY Date QModification NOT Approved Date 9/16/2015 M&C Review OUNCIL ' GENDA COUNCIL ACTION: Approved on 9/15/2015 DATE• 9/15/2015 REFERENCE C-27466 LOG NAME NO.. Official site of the City of Fort Worth, Texas FORTWORT11 35AFTER SCHOOL PROGRAMS FOR FY 2016 CODE C TYPE: NON- PUBLIC NO CONSENT HEARING - SUBJECT: Authorize Execution of After -School Program Agreements with Fort Worth Keller, Crowley and White Settlement Independent School Districts in the Total Program Amount of $1,600,000.00 for Fiscal Year 2016 (ALL COUNCIL DISTRICTS) RECOMMENDATION• It is recommended that the City Council authorize the execution of After -School Program agreements with Fort Worth, Keller, Crowley and White Settlement Independent School Districts in the total program amount of $1,600,000.00 to operate After -School Programs at select schools during Fiscal Year 2016. DISCUSSION: National research shows that the time when adolescents are most at risk of being a crime victim or committing a criminal act is between 3 00 p.m. and 6:00 p.m. on school days. Beginning in Fiscal Year 2001, a multi -disciplinary task force consisting of City officials, school district personnel and related service providers developed a coordinated program for schools throughout the City of Fort Worth that have documented juvenile crime problems. This program supplements existing programs and offers participants a myriad of activities, such as academics arts athletics and other enhancement opportunities. Since its inception, the City of Fort Worth using fund appropriations from the Crime Control and Prevention District, has dedicated funding on an annual basis to continue the program. Although the participating Independent School Districts (ISD) include Fort Worth ISD, Keller ISD Crowley ISD and White Settlement ISD, the implemented After -School Programs will be limited to schools located within the City of Fort Worth. Each ISD is responsible for the day-to-day administration of the After -School Program Each ISD is required to establish program goals and objectives that are measurable and result in desired program outcomes. The mission of the After -School Program is to provide a safe environment for educational, physical, and social development. Funding will be allocated as follows to each ISD in Fiscal Year 2016 on a reimbursement basis: Fort Worth ISD will receive funding in the amount of $1,300,000.00; Keller ISD will receive funding in the amount of $125,000 00, Crowley ISD will receive funding in the amount of $125 000.00, and White Settlement ISD will receive funding in the amount of $50,000.00. The Agreements will be effective October 1, 2015 through September 30, 2016. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that, contingent upon adoption of the Fiscal Year 2016 Budget by City Council, funds will be available in the Fiscal Year 2016 Budget of the Crime Control and Prevention District Fund and the Police Department is responsible for verifying the availability of funds prior to an expenditure being made. http://apps.cfwnet.org/council_packet/mc_review.asp?ID=21466&councildate=9/15/2015 1/2