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AMENDMENT NO.2 TO
CITY SECRETARY CONTRACT NO. 43141
PROFESSIONAL SERVICES AGREEMENT
EXPERIS US, INC.
WHEREAS, the City of Fort Worth (hereafter "City") and Experis US, Inc., through its
division Experis Finance Manpower Group ("Consultant''), entered into City of Fort Worth City
Secretary Contract No. 43141 on April 25, 2012; and
WHEREAS, the Contract involves providing professional audit staffing services to
supplement audit staff for the Office of City Auditor("OCA"); and
WHEREAS, the office of City Auditor seeks to extend current supplemental audit staff
from Consultant perfon-ring grant reviews in order to complete various audit projects on its
annual audit plan; and
WHEREAS, the parties now wish to include additional supplemental audit staff to
complete additional work added to Exhibit A, Statement of Work.
NOW, THEREFORE, City and Consultant, acting herein by and through their duly
authorized representatives, enter into this agreement which amends the Contract as follows:
1.
Section 1, Scope of Services, is hereby amended to include additional audit staff to
complete projects on the oCA's annual audit plan, as set forth in "Revised Exhibit A," which is
attached hereto and incorporated herein for all purposes. Revised Exhibit A shall. replace
"Exhibit A."
2.
Section 21 Term, is hereby amended to extend the term to expire when all funds have
been expended under the Agreement, but not later than November 30, 2012.
OFFICIAL RECORD
CITY SECRETARY
FT:WORTH,TX
3.
Section 3, Compensation, is hereby amended to increase the amount of the contract by
$40,000.00; for a total contract amount of $85,500.00; and the hourly rates may vary from
$40.00 - $45.00 per hour depending on the specific skill sets of the contractors and the work they
will be performing.
4.
All other provisions of the Contract that are not expressly amended herein shall remain 'in
full force and effect.
A
Executed on this the //-day of -. -.. 2012.
CITY OF FORT WORTH: ExPERIS US, INC.
By: Bv'
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Charles Daniels Name:
ssistant City Manager Title: Di
Date: '�"" D ate: Z ---
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ATTEST. � •� Q ATTEST:
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City Secretary Title:
APPROVED AS TO FORM AND LEGALITY: Contract Authorization:
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Date Approved:
Maleshia , Farmer
Assistant City Attorney
OFFICIAL.RECORD
1TY ECRETARY
IF
oWORTHi
REVISED EXHIBIT A
STATEMENT of WORK
Grant Reviews
Consultant agrees to provide staffing services for completion of grant reviews of HUD funded programs
administered by the City's Housing and Economic Develop Department (HEDD), in accordance with the
highest professional industry standards.
This review will consist of performing work program steps to gain reasonable assurance of the following:
Expenditures charged to the grant were allowable and adequately documented.
The sub-recipient has complied with federal and city requirements for the grant.
The sub-recipient has adequate internal controls to achieve program goals and properly monitor
Community Development Block Grant(CDBC) funds.
0 The sub-recipient maintains a financial management system designed to provide accurate,
current, and complete disclosure of financial results of programs, and provide records which
adequately identify the source and application of funds for grant activities.
• The sub-recipient has a process for recording and tracking progress on attainment of program
goals, objectives and outcomes.
Findings and concerns from current and past audits (including those in most recent A-133 Audit)
have been adequately addressed.
• Monitoring efforts have been performed and documented by HERD staff.
Office of the City Auditor (OCA) staff will provide "boilerplate" work programs that are used for all grant
reviews. Consultant is expected to notify (OCA management of any issues and/or situations that may
impact its completion of the grant reviews. Any significant issues and/or problems noted during the review
process should also be discussed with OCA management to ensure the City receives the end product
contracted for pursuant to this Agreement.
Completion of Follow up Reviews from 2012 Audit Plan
Consultant Agrees to provide staffing services to perform follow up reviews from the 2012 OCA Audit
Plan. This review will consist of performing reviews of original audit working paper's and contacting
applicable departments to determine the implementation status of recommendations documented in the
original reports.
Consultant agrees that the work performed will meet office of City Auditor (OCA) procedures, along with
OCA standards, Generally Accepted Government Auditing Standards, and Institute of Internal Auditing
standards. It is understood that all information and data collected and utilized during the audit project,
including audit work papers, is the property of the City of Fort Worth OCA; therefore, it may not be used
for any personal use; nor disclosed to anyone other than City of Fort Worth OCA management.
In order to ensure the confidentiality of sub recipient and City owned data and information, Consultant
shall utilize an OCA laptop-computer for preparing and storing electronic work papers. These computers
do not allow for "wireless" Internet capabilities and all data will be encrypted to protect the data and
information. It is understood that all information and data collected and utilized during the audit project is
the property of the City of Fort Worth OCA; therefore, it may not be used for any personal use; nor
disclosed to anyone other than City of Fort Worth OCA management.
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official site of the City of Fort Worth,Texas
CITY AGENDA FouWoRni
COUNCIL ACTION: Approved on 9/11/2012
DATE: 9/11/2012 REFERENCE NO.: **C-25801 LOG NAME: 10STAFFING
SERVICES - 4
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Amendment No. 2 to City Secretary Contract No. 43141 for
Supplemental Audit Staffing Services with Experis US, Inc., Through Its Division, Experis
Finance Manpower Group for the Office of the City Auditor for a Total Contract in the
Amount of$85,500.00 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of Amendment No. 2 to City
Secretary Contract No. 43141 for supplemental audit staffing services with Experis US, Inc., through
its division, Experis Finance Manpower Group for the Office of City Auditor for a total contract in the
amount of$85,500.00.
DISCUSSION:
Experis US, Inc., has provided supplemental audit staff via small project-oriented contractual
Agreements, the combined total of which has now reached the amount of$45,500.00 (over the last
two months). As a result of staffing vacancies and turnover, it is necessary to continue the contractual
relationship with Experis US, Inc., in order to complete HUD grant reivews and other projects
included in the approved audit plan. It is estimated the cost of these additional professional services
will be$40,000.00 for a total accumulated contract cost in the amount of$85,500.00. The City of Fort
Worth (City), Office of City Auditor will use the Professional Services Agreement with Experis U5,
Inc., to supplement Audit staff in order to complete the following audit projects:
1. Follow up Reviews-Various City Departments; and
2. HUD Grant Reviews.
Experis Us, Inc., is a certified Houston-Galveston Area Council (HGAC) member vendor. As such,
the City will be able to obtain contracted services at reduced rates.
MBEISBE -A wavier of the goal for MBEISBE subcontracting requirements was requested by the
City Auditor's Office and approved by the NIMBE Office because the purchase of goods or services
is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS - Upon City Council's approval, the Agreement will begin August 15, 2012 and
expire when all funds have been expended, but no later than November 30, 2012.
COST ANALYSIS - Cost estimates for each audit project are as follows:
Audit Project Estimated Hourly Rate Estimated Total
Hours cost
1. Follow up Reviews- 200 $40.00 $ 81000.00
various departments
2. HUD Grant Reviews 800 $40.00 $32,000-00
In order to comply with ordinance requirements which stipulate City Council approval must be obtained
when the cumulative cost of services reaches or exceeds the amount of $50,000.00, this Mayor and
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Council Communication is submitted for your approval. This is not a request for new funds. The office
of City Auditor will use existing funds originally budgeted for contractual services in the Fiscal Year
2012 budget.
FISCAL INFORMATIONICERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the General Fund.
To FundlAccounVCenters FROM Fund/AccounVCenters
GG01_ 531200 0101000 $85,500
Submitt ed for Citv Mana ees office b Charles Daniels (ACM) (5199)
Oriainatinci De artment Head: Darlene Allen (6132)
. .
Ad��onal Information Contact: Darlene Allen (6132)
Terry Holderman (6141)
ATTACHMENTS
ittp://apps.cfwnet.org/council_packet/mc-review.asp?ID=l 7259&councildate=9/11/2012 9/12/2012