The URL can be used to link to this page

Home My WebLink AboutContract 51660-A2 CSC No.51660-A2 SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 51660 This Amendment("Amendment")is made and entered into by and between the City of Fort Worth ("City")and The Salvation Army,A Georgia Corporation.("Agency")by and through their duly authorized agents. City and Agency may be referred to individually as"Party"and jointly as"Parties." WHEREAS,the City and The Salvation Army,A Georgia Corporation.Agency made and entered into City Secretary Contract No. 51660("Contract")on October 1,2018; WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Emergency Solutions Grant Program("ESG"); WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the budget, subject to written approval by the Director of the City's Neighborhood Services Department; WHEREAS,the Agency requested a budget amendment from City in order to expend$6,229.55 in available ESG funds towards food supplies for the homeless shelter,unexpected expenditures incurred as a result of the Coronavirus pandemic(COVID-19); WHEREAS, the Agency has requested that the Contract term and portions of the funding be extended for Agency to provide food supplies for the homeless shelter through September 30,2020, which will allow Agency to achieve the program goals and complete the program; WHEREAS, City believes that the requested amendment will help Agency meet the program's goals and further the interests of both Agency and City; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program's and meet Contract objectives. NOW,THEREFORE,City and Agency hereby agree to amend the Contract as follows: I. a. Section 3 shall be amended and replaced in its entirety with the following: The term of this Contract begins on the Effective Date and terminates on September 30,2020,unless earlier terminated as provided in this contract.Exhibit A-3 shall describe the allowable activities from the date of this Amendment through September 30,2020. b. Section 4.1 shall be amended and replaced in its entirety with the following: 4.1 Provide ESG and UDAG Funds. OFFICIAL RECORD CITY SECRETARY Amendment No.2 to CSC No. 51660 Page 1 The Salvation Army,A Georgia Corporation(ESG) FT.WORTH,Tx City shall provide up to $189,604.55. 00 of ESG Funds and$66,625.00 of UDAG Funds for a total of $256,229.55 under the terms and conditions herein. c. Section 5.2.2.1 shall be amended and replaced in its entirety with the following: 5.2.2.1 The ESG and UDAG Funds will be paid on a reimbursement basis in accordance with Exhibit "B-3"-Budget. d. The first sentence in Section 17 INSURANCE AND BONDING is deleted and replaced by the following: "Agency will maintain coverage in the form of insurance or bond in the amount of $256,229.55 to insure against loss from the fraud, theft or dishonesty of any Agency's officers, agents,trustees, directors or employees." e. EXHIBIT"A-3"PROGRAM SUMMARY shall be added to the Agreement following the end of Exhibit"A-2"and EXHIBIT`B-3" shall be added to the Agreement at the end of Exhibit`B-2." II. This Amendment is effective as of the date of execution of this Amendment. III. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No.2 to CSC No. 51660 Page 2 The Salvation Army,A Georgia Corporation(ESG) ACCEPTED AND AGREED: THE SALVATION ARMY, A GEORGIA CORPORATION CITY OF FORT WORTH By: By:Fernando Costa(Aug 7,202017:37 CDT) Vo)in e�}ja ;TD xm I?iYisi�nak C6iyti mijiv Fernando Costa,Assistant City Manager JAMES K.sErL Treasurer 9vonq ATTEST: of F�Rrrlad APPROVE AS TO FORM AND °°%0 LEGALITY: A c PVo a=d B °*� TdvlarPdris Qaa�nEX ASo'�'p Taylor Paris(Aug 7,202017:34 CDT) Y By City Secretary Taylor Paris M&C: G-19526 Assistant City Attorney 1295 Certification No. 2019-477226 Ordinance No. 24161-04-2020 Date: May 7,2019 RECOMMENDED: By:Ur� Victor Turner,Neighborhood Services Director CONTRACT COMPLIANCE MANAGER: By signing,I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements aarbwa-A E6am Barbara Asbury(Aug 7,2020 1:15 CDT) Barbara Asbury,Compliance and Planning Manager OFFICIAL RECORD Amendment No. 2 to CSC No. 51660 CITY SECRETARY Page 3 The Salvation Army,A Georgia Corporation(ESG) FT.WORTH,TX THE SALVATION ARMY,A GEORGIA EXHIBIT "A-3" CORPORATION Fort Worth Mabee Center—Homelessness PROGRAM SUMMARY Programs PROGRAM SUMMARY (ESG) July 2020 to September 30, 2020 (extension) $6,229.55 PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: The Program provides three separate service components: 1) Homeless Prevention component includes services for individuals and families who are at risk of homelessness as defined by HUD,including short-term financial assistance for rent and/or utilities,case management,home visits,and life skills training.Any financial assistance will be short-term not to exceed 3 months. Any arrears owed are not included in 3 months. 2) Emergency Shelter component provides safe, clean refuge for homeless families with minor children and single women. While in shelter, clients receive lodging accommodations, food, shower, facilities, hygiene products, case management and referrals. 3) Rapid Re-Housing Services component provides services for individuals and families who are homeless as defined by HUD, including short-term financial assistance for rent and security deposits. Any financial assistance will not exceed 12 months. Additional ESG Funds will be used to pay Food Supplies for the homeless shelter. These are unexpected expenditures incurred as a result of the Coronavirus pandemic. Agency's office is located at 1855 E. Lancaster, Fort Worth, TX 76103. Case Management services will be provided Monday through Friday, 9:00 a.m. to 5:00 p.m., with evening or weekend appointments scheduled as needed to accommodate client's schedule. Life skills and financial education classes times vary and are held Monday through Friday. REGULATORY CLASSIFICATION: Service Category(if more than one category, specify amount for each): • ESG Emergency Shelter Component: $85,016.42 ESG PSA CONTRACT 2018-2019—EXHIBIT"A-3"—PROGRAM Page 1 SUMMARY ESG Funds $45,000.00 Additional ESG Funds $6,229.55 UDAG Funds $33,786.87 • ESG Homeless Prevention Component: $121.213.13 ESG Funds $88,375.00 UDAG Funds $32,838.13 • ESG Rapid Re-Housing Assistance Component: $50,000.00 Regulatory Citation Emergency Shelter: 24 CFR 576.102 Regulatory Citation Homeless Prevention: 24 CFR 576.103 Regulatory Citation Rapid Re-Housing Assistance: 24 CFR 576.104 Component Requirements: Emergency Shelter Agency will maintain documentation that 100% of clients served are homeless and are residing at the shelter. Homeless Prevention Agency will maintain documentation that 100% of clients served are at risk of homelessness as defined by HUD AND that the client's household has annual income at or below 30% of AMI, and that the client lacks sufficient resources and support networks to retain housing. Agency will also maintain documentation on eligibility for the housing unit for which financial assistance is provided, including rental amounts and compliance with ESG Minimum Habitability Standards. Rapid Re-Housing Assistance Agency will maintain documentation that 100%of clients served meet the criteria under paragraph (1)of the homeless definition in 24 CFR 576.2 or meet the criteria in paragraph(4)of the homeless definition and live in an emergency shelter or other place described in paragraph (1) of the homeless definition. Agency will also maintain documentation on eligibility for the housing unit for which financial assistance is provided, including rental amounts and compliance with ESG Minimum Habitability Standards. PROGRAM GOALS: Homeless Prevention Minimum Number of Fort Worth Clients to be Served: The Program must serve a minimum of 155 Unduplicated Clients from Fort Worth as shown by the monthly reports on Attachment III. Rapid Re-Housing Assistance Minimum Number of Fort Worth Clients to be Served: The Program must serve a minimum of 23 Unduplicated Clients from Fort Worth as shown by the monthly reports on Attachment III. Emergency Shelter Minimum Number of Fort Worth Clients to be Served: The Program must serve a minimum of 500 Unduplicated Clients from Fort Worth as shown by the monthly reports on Attachment III. ESG PSA CONTRACT 2018-2019—EXHIBIT"A-Y—PROGRAM Page 2 SUMMARY EXHIBIT"B-3"-BUDGET Additional ESG Extended through Account Grant Budget UDAG Budget 9/30/2020 Total EMERGENCY SHELTER ESSENTIAL SERVICES Salaries 1001 $ 36,750.00 $24,239.30 $ 60,989.30 FICA 1002 $ 2,586.00 $ 1,938.20 $ 2,586.00 Life/Disability Insurance 1003 Health/DentalInsurance 1004 $ 5,664.00 $ 7,609.37 $ 5,664.00 Unemployment-State 1005 Worker's Compensation 1006 Office Supplies 1007 Food Supplies 1008 $ 6,229.55 $ 6,229.55 Insurance 1009 Accounting 1010 Contract Labor Security(City needs copy of contract before expenses can be reimbursed) 1011 Othwo 1012 SHELTER OPERATIONS Maintenance 2001 Security 2002 Insurance 2003 Utilities 2004 Supplies 2005 Repairs 2006 Othwo 2007 SUBTOTAL EMERGENCY SHELTER $ 45,000.00 $ 33,786.87 $6,229.55 $ 51,229.55 HOUSING RELOCATION AND STABH.I7ATTON PREVENTION Salaries 3001 $ 25,132.00 $ 9,299.73 $ 34,431.73 FICA 3002 $ 1,925.00 $ 679.40 $ 2,604.40 Life/Disability Insurance 3003 $ Health/DentalInsurance 3004 $ 7,943.00 $ 2,859.00 $ 10,802.00 Unemployment-State 3005 Worker's Compensation 3006 Othwo 3007 REHOUSING Salaries 4001 FICA 4002 Life/Disability Insurance 4003 Health/DentalInsurance 4004 Unemployment-State 4005 Worker's Compensation 4006 HRA 4007 Retirement 4008 Parking 4009 Mileage 4010 Rental Assistance/Security Deposits Utility Deposits/Payments Other:(Program supplies and admin):Food; postage;telephone/network/intemet;occupancy; mileage;training and professional development; HMIS/professional/contract fees;other direct client and supportive services;equipment rental/non-cap;indirect Other(Fringe Benefits):Parking,employee prescreening,HRA,worker's compensation 4011 SUBTOTAL HR&S $ 35,000.00 $ 12,838.13 $ $ 47,838.13 FINANCIAL ASSISTANCE PREVENTION Rental Assistance 5001 $ 53,375.00 $ 20,000.00 $ 73,375.00 Utility Payments 5002 REHOUSING Rental Assistance 6001 $ 45,000.00 $ 45,000.00 Security Deposits 6002 $ 5,000.00 $ 5,000.00 Utility Deposits 6003 Utility Payments 6004 Moving Costs 6005 Motel/Hotel Vouchers 6006 SUBTOTAL FINANCIAL ASSISTANCE $ 103,375.00 $ 20,000.00 $ $ 123,375.00 HOMELESS MANAGEMENT INFORMATION SYSTEM(HNHS) HMIS Software Costs 7001 SUBTOTAL HMIS BUDGET TOTAL $ 183,375.00 $ 66,625.00 $ 6,229.55 15 256,229.55 FUNDING A: FUNDING B: FUNDING C: AMENDMENT 2-ESG PSA CONTRACT 2018-2019-EXHBIIT"B"-The Salvation Army,A Georgia Corporation Page 1 The following tables were created for the purpose of preparing,negotiating,and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT°B"—Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. SALARY DETAIL Est.Percent ESG Amount Position Title UDAG Annual Salary to Grant to Grant Homeless Prevention Case Management $ 24,239.30 $ 35,841.00 68.4% $ 25,132.00 Emergency Services Case Worker $ 9,299.73 $ 36,750.00 50.6% $ 36,750.00 TOTAL $ 33,539.03 r$ 72,591.00 85.2% $ 61,882.00 FRINGE DETAIL Percent of Est.Percent ESG Amount UDAG Payroll Amount to Grant to Grant FICA $ 2,617.60 7.65% $ 26,196.60 17.2% $ 4,511.00 Life/Disability Insurance $ 1,227.00 Health/DentalInsurance $ 10,468.37 $ 139,191.37 9.8% $ 13,607.00 Unemployment-State Worker's Compensation $ 8,536.00 Retirement $ 13,602.00 TOTAL $ 13,085.97 1 $ 188,752.97 1 9.6% $ 18,118.00 SUPPLIES AND SERVICES Est.Percent ESGAmount Total Budget to Grant to Grant Office Supplies $ 6,403.00 $ - Food Supplies $ - $ 6,229.55 TOTAL $ 6,403.00 97.3% $ 6,229.55 MISCELLANEOUS Est.Percent Amount to Total Budget to Grant Grant Insurance $ 15,031.00 Accounting $ 3,401.00 Contract Labor(Security) $ 364,021.00 Other TOTAL SHELTER OPERATIONS Est.Percent ESGAmount Total Budget to Grant to Grant Maintenance $ 8,200.00 Security $ 205,130.00 AMENDMENT 2-ESG PSA CONTRACT 2018-2019-EXHIBIT"B"-The Salvation Army,A Georgia Corporation Insurance $ 5,300.00 Utilities $ 55,302.00 Supplies $ 31,302.00 Repairs Other() TOTAL $ 305,234.00 FINANCIAL ASSISTANCE Est.Percent ESGAmount UDAG Total Budget to Grant to Grant Rental Assistance $ 20,000.00 $ 380,980.00 25.8% $ 98,375.00 Security Deposits $ 5,000.00 100.0% $ 5,000.00 Utility Payments Utility Deposits Moving Costs Motel/Hotel Vouchers TOTAL $ 20,000.00 $ 385,980.00 26.8% $ 103,375.00 UDAG Total $ 66,625.00 HMIS Est.Percent Amount to Total Budget to Grant Grant HMIS Software Costs TOTAL AMENDMENT 2-ESG PSA CONTRACT 2018-2019-EXHMIT'B"-The Salvation Army,A Georgia Corporation