HomeMy WebLinkAboutContract 53208-A1 CSC No.53208-A1
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
FY 2020 TEXAS HOMELESS HOUSING AND SERVICES PROGRAM
GENERAL REVENUE
FIRST AMENDMENT TO
CONTRACT NUMBER 18206010006
WITH
City of Fort Worth,
a political subdivision of the State of Texas
This First Amendment FY 2020 Homeless Housing and Services Program Contract Number
18206010006 (First Amendment) by and between the Texas Department of Housing and Community
Affairs, a public and official agency of the State of Texas (Department), and City of Fort Worth, a political
subdivision of the State of Texas(Subrecipient), hereinafter collectively referred to as"Parties",is executed
to be effective on the date provided herein.
RECITALS
WHEREAS, on November 25, 2019 and November 18, 2019, the Department and Subrecipient,
respectively,respectively,executed the FY 2020 Homeless Housing And Services Program Contract Number
18206010006 to be effective on September 1,2019(Contract);and
WHEREAS, in accordance with Section 11 of the Contract and 10 TAC§7.4(e),the Department has
authority to amend the Contract accordingly;and
WHEREAS,the Parties desire to amend the Contract in the manner provided herein below.
AGREEMENTS
NOW THEREFORE,for valuable consideration,the receipt and sufficiency of which are
hereby acknowledged,the Parties agree asfollows:
1. Section 2, Contract Period for Performance and Close Out,of this Contract is hereby amended and
replaced in its entirety to read as follows:
"This Contract shall commence on September 1,2019 and,unless earlier terminated at provided
herein,terminate as follows:(1)the Subrecipient is permitted to incur expenses under this
Contract until February 28,2021(Contract Term),and (2)the Department's obligations under the
Contract shall end on May 15, 2021 and is conditioned on the Subrecipient's successful
completion of the terms herein(Close-Out Process)."
2. The Performance Statement attached as Exhibit A to the Contract is hereby deleted and replaced
in its entirety with the Performance Statement consisting of two pages attached as Attachment
#1 to this First Amendment.
3. The Budget attached as Exhibit B to the Contract is hereby deleted and replaced in its entirety
with the Budget consisting of one page attached as Attachment#2 to this First Amendment.
4. All of the remaining terms of the Contract shall be and remain in full force and effect as therein
set forth and shall continue to govern.except to the extent that said terms conflict with the terms
of this First Amendment: In the event this First Amendment and the terms of the Contract are in
conflict,this First Amendment shall govern,unless it would make the Contract void by law,
OFFICIAL RECORD
First Amendment to HHSP Contract Number 18206010006 Page 1 of 5 CITY SECRETARY
FT. WORTH, TX
S. Each capitalized term not expressly defined herein shall have the meaning given to such term in the
Contract.
6. This First Amendment may be executed in several counterparts,each of which shall be deemed to
be an original copy,and all of which together shall constitute one agreement binding on Parties,
notwithstanding that all the Parties shall not have signed the same counterpart.
7. If any of the Parties returns a copy by facsimile machine or electronic transmission, the signing
party intends the copy of its authorized signature printed by the receiving machine or the
electronic transmission to be its original signature.
8. By signing this First Amendment,the Parties expressly understand and agree that its terms shall
become a part of the Contract as if it were set forth word for word therein.
9. This First Amendment shall be binding upon the Parties hereto and their respective successors and
assigns.
10. This First Amendment shall be effective on the date executed by all Parties.
AGREED TO AND EXECUTED BY:
SUBRECIPIENT:
City of Fort Worth,
a political subdivision of the State of Texas
4--
Fernando Costa(Aug 6,202010:16 CDT)
By:
Name: Fernando Costa
Title: Assistant City Manager
Date: Aug 6,2020
THIS CONTRACT, AS AMENDED, IS NOT EFFECTIVE UNLESS SIGNED BY THE EXECUTIVE DIRECTOR
OF THE TEXAS DEPARTMENT AND COMMUNITY AFFAIRS, OR HIS/HER AUTHORIZED DESIGNEE.
DEPARTMENT:
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS,
a public and official agency of the State of Texas
a public and official agency of the State of Texas
EDocuSigned by:
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Name: Abigail Versyp
Title: Its duly authorized officer or representative
8/9/2020 1 11:48:28 AM CDT
Date:
OFFICIAL RECORD
First Amendment to HHSP Contract Number 18206010006 Page 2 of 5
CITY SECRETARY
FT. WORTH, TX
IN WITNESS WHEREOF,the parties hereto have executed this agreement, to be effective this
9th day of August 20 20.
FOR CITY OF FORT WORTH:
Fernando Costa
Assistant City Manager
Date:Aug 6,2020
APPROVAL RECOMMENDED
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Jo Ann Pate,Assistant City Attorney Mary J. Kayser, City Secretary
Date: Aug 6,202o Date: AU g 17, 2020
Contract Compliance Manager: M&C No.: 19-0218
By signing I acknowledge that I am the
person responsible for the monitoring
and administration of this contract,
including ensuring all performance and
reporting requirements.
Tara.Perez
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Tara Perez
Manager, Directions Home
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
FY 2020 TEXAS HOMELESS HOUSING AND SERVICES PROGRAM
GENERAL REVENUE
FIRST AMENDMENT TO
CONTRACT NUMBER 18206010006
WITH
City of Fort Worth,
a political subdivision of the State of Texas
ATTACH M ENT#1
EXHIBIT A
PERFORMANCE STATEMENT
City of Fort Worth,
a political subdivision of the State of Texas
Subrecipient shall carry out the following activities identified herein by implementing a Texas Homeless
Housing and Services Program ("HHSP") in accordance with the State Act and its implementing rules
underthe HHSP State Rules.
Close-Out Process: Ends May 15, 2021
Contract Term: September 1,2019—February 28, 2021
Service Area: City of Fort Worth
A. Definitions
(1) "Transitional Living Activities" means activities that are designed to provide safe short-term
housing(typically less than 24 months) in conjunction with appropriate supportive services
designed to help Youth Headed Households become self-sufficient. Rapid Rehousing is an
example of a Transitional Living Activity.A
(2) "Youth Headed Household"means a household that includes unaccompanied youth 24 years
of age and younger,parenting youth 24 years of age and younger and children of parenting
youth 24 years of age and younger.
B. Program Activities.
Subrecipient agrees to perform only the following measurable activities for Homeless Youth Headed
Households:
(1) Persons Served
(a) Essential Services for Persons experiencing Homelessness in 20
Youth-Headed Households (only eligible in conjunction with a
street outreach, case management,emergency shelter,street
outreach, or housing through a Transitional Living activity)
(b) Street Outreach for Persons experiencing Homelessness in 5
Youth-Headed Households
(c) Transitional Living for Persons experiencing Homelessness in 15
Youth-Headed Households
(d) Persons experiencing Homelessness in Youth-Headed 0
Households in an HHSP-Youth funded day/night Shelter'
(e) Case management for Persons experiencing Homelessness in 20
Youth-Headed Households
'This number may include the all persons assisted through the operations of the shelter.
First Amendment to HHSP Contract Number 18206010006 Page 3 of 5
(2)Outcomes
(a) Persons in Youth-Headed Households who were Homeless 17
and have maintained housing for three months after HHSP
exit
(3) New Beds
(a) New Shelter beds created through Construction: 0
(b) New Shelter beds created through Rehabilitation: 0
(c) New Shelter beds created through Conversion: 0
(d) New Transitional Living beds created through Construction 0
(e) New Transitional Living beds created through Rehabilitation 0
(f) New Transitional Living beds created through Conversion 0
First Amendment to HHSP Contract Number 18206010006 Page 4 of 5
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
FY 2020 TEXAS HOMELESS HOUSING AND SERVICES PROGRAM
GENERAL REVENUE
FIRST AMENDMENT TO
CONTRACT NUMBER 18206010006
WITH
City of Fort Worth,
a political subdivision of the State of Texas
ATTACHMENT#2
EXHIBIT B
BUDGET
City of Fort Worth,
a political subdivision of the State of Texas
I. DEPARTMENT FINANCIAL OBLIGATIONS
Additional funds may be obligated via Amendment(s)during the Contract Term. Funds may only be
obligated and expended during the current Contract Term,and reported during the Close-Out Process.
Unexpended fund balances will be recaptured.
II. BUDGET FOR AVAILABLE ALLOCATIONS
ADMINISTRATION $9,871.00
CASE MANAGEMENT SALARY $30,000.00
CONSTRUCTION/REHABILITATION/CONVERSION $0.00
ESSENTIAL SERVICES (only eligible in $15,000.00
conjunction with a street outreach, case
management,emergency shelter,street
outreach,or housing through a Transitional
Living activity)
HOMELESS ASSISTANCE through a $ 85,372.00
Transitional Living Activity
OPERATIONS $0.00
TOTAL FUNDS AWARDED $ 140,243.00
III. FOOTNOTES TO BUDGET FOR AVAILABLE ALLOCATIONS:
Denotes that the Subrecipient must request in writing any adjustment needed to a budget category
before the Department will make any adjustments to the budget categories. Only those written request(s)
from the Subrecipients received at least thirty(30) calendar days prior to the end of the Contract Term
will be reviewed,The Department may decline to review written requests received during the final thirty
(30) calendar days of the Contract Term.
First Amendment to HHSP Contract Number 18206010006 Page 5 of 5
REFERENCE **M&C 19- 02HOMELESS HOUSING AND
DATE: 10/15/2019 NO.: 0218 LOG NAME: SERVICES PROGRAM -YOUTH SET-
ASIDE
CODE: G TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Ratify Acceptance of Grant from,and Authorize Contract with,Texas Department of Housing and
Community Affairs(TDHCA)for Homeless Housing and Services Program Funds-Youth Set-
Aside(HHSP-Youth) in the Amount of$140,243.00,Adopt Appropriation Ordinance,and Adopt
Resolution (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Ratify acceptance of a grant from,and authorize a contract with,the Texas Department of Housing and
Community Affairs for Homeless Housing and Services-Youth Set-Aside funds in the amount of$140,243.00;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants
Operating State Fund in the amount of$140,243.00 upon notification of award; and
3. Adopt the attached Resolution.
DISCUSSION:
The State of Texas provides grant funding for the Homeless Housing and Services Program (HHSP)administered by
the Texas Department of Housing and Community Affairs(TDHCA)to nine municipalities with a population of
285,500 or greater, including the City of Fort Worth. The Texas Legislature passed an increase in funding for HHSP
over the 2020-2021 biennium with additional funds to address homelessness among young adults 18 to 24 years of
age. The amount allocated to the City of Fort Worth is$140,243.00. Eligible services include case management,
emergency shelter, street outreach and transitional living.
After receiving input from the Tarrant County Homeless Coalition and homeless service providers regarding needs,
City staff issued a request for proposals to provide transitional living programs including case management. A
transitional living program is one in which case management services and rental assistance are provided to young
adults ages 18 to 24,with the goal of moving clients from homelessness to housing and enabling them to live
independently. As part of the transitional living program, rental assistance will be provided to young adults for up
to 24 months using a Housing First model. All youth will be pulled from the Coordinated Entry list overseen by the
Tarrant County Homeless Coalition.
The City's Directions unit will administer the HHSP-Youth funds and monitor the sub-recipient selected through the
RFP process. The grant period began on September 1,2019.
A Form 1295 is not required because: This contract will be with a governmental entity, state agency or public
institution of higher education: TDHCA
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that, upon acceptance of the above recommendations,and adoption of the
attached appropriation ordinance,funds will be available in the Grant Operating State Fund,as appropriated.
This is a reimbursement grant.The Directions Home unit will be responsible for the verification and submission of
documents for these funds. Prior to expenditure being made, the Directions Home unit has the responsibility to
validate the availability of funds.
Signature: TAR RIM
Tara Perez(Aug 17,2020 08:05 CDT)
Email: Tara.Perez@fortworthtexas.gov