The URL can be used to link to this page

Home My WebLink AboutContract 48132-CO1 CSC No. 48132-CO1 FOR_ _ TwORTI�< City of Fort Worth Change Order Request Project Name Rolling Hills WTP High Service Pump Station(HSPS)Swilchgear Rehab City Sec# 1 48132 _ Client Project#(s)[ City Project#CO2315;Texsun Job No 1837; Project Description Rolling Hills WTP HSPS Swilchgear Replacement and Electrical Distribution System Improvements(M&C C-27848; approved on 8/2/2016) Contractor[ Texsun Electrical Contractor Change Order# I�J Date 4/1012020 City Pro)ecl Mgr. Farida Goderya,PE City Inspector Mike-Hill Dept, Water Select Day Tvpe Original Contract Amount $6,600,600.00 1 $6,600,600.00 545 Extras to Date Changes in red are made Credits to Dale by Farida Goderya, Pending Change Orders(in M&C Process) 8/19/2020 Contract Cost to Date E$5,500,600.00 $6,600,600.00 545 (Amount of Proposed change Order $40,916.00 $40,916.00 460 Revised Contract Amount $6,641,616.00 $6,641,616.00 1005 Original Funds Available for Change Orders 1 1,486-40y1LBa80 Remaining Funds Available for Ihls CO $0,00 Additional Funding(i1 necessary) $40.916.00 1 $40,916.00 CHANGE ORDERS to DATE(INCLUDING THIS ONE)AS%OF ORIGINAL CONTRACT 0.74% MAX ALLOWABLE CONTRACTAMOUNT(ORIGINAL CONTRACTCOST+25%) $6,950,000,00 JUSTIFICATION(REASONS)FOR CHANGE ORDER See attached sheets for various details on various Proposed ContractModirications(PCMs).A short summary is given below: I4 I PCM#01-Ethernet Module and Processor Changes PCM#03-Replacement of C7's in Vista Switches&HSPS Swilchgear PCM#05-A new Duct bank between Manholes A&B and pavement of road for the new duclbank PCM#06-Asphalt Ramp and Storm Drain PCM#07-Remote Manual Control of Existing Valves at Existing PLC Cabtnel Construction Closeout Letter,dated March 11,2020, Giving a time extension of 460 days to accommodate Oncor Delays and seasonal Plant Shutdowns. It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment In full(both time and money)for all costs arising out of,or incidental to,the above Change Order. z's Ga or'§"Gu`mpa)iy,Nam_e :;Contractor(Name) Date Texsun Electrical Contractor Steve Miller/Doug Moulder nsp�[Snnspect on.SuperYisor Gate ; _Project ManageriPragram Mana er Dade, Mike HIII ITim Campbell(LKC)� �� 4-14-20 Farida Goderya � 4/15/2020 Assistant Director,(Dept)' 'Date Director,Contracting Ddpartmen((C 1)-'`.' Oggle- r��+o�w/lgider_ I Jul15,2020 Assistant city Aftome Date Assistant City Manager Date 1 Jul 16,2020J.116,2020 Council Action(if required) M&CNumber NIA M&C Dale Approved NIA OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Change Orde,_eHWTPSwitchgear TeNsun COI R2.p& 1 4/14/2020 1:27.38PM ca T Wo rrs City of Fort Worth Change Order Additions ProjeciNamo F_R_oTmq MsWTP High SoraicePum Station HSPS Switch aarRehab CySac# 48132 UentProjed# C P ed#C42315;TexsunJobNa1g37; Projad Dosaipuon Rolifng HHia MP HSPS S1 t itgearReplacementand ElecWcal MsbibugoR System ImMyements(M&C G27m;approved on P01m) Contrador TaxsunEiectdcaiConfac#or Changaorder# = ®ate Af10P2020 C ty Prajed Mgr. I Fadda Gode a,PE oty inspecw miko m DESCRIPTION AUtJt t IONS n o ame u an rocessor anges a . e.acemen o s is es gear lWater 1 1.001 LS 1 15,191, new Duct bankbetween ManhdesAa r a Rg o roa e a new u anlWatur pat emp arw Sturm Main lWatar amo PuElContmicMung Valvesat tmg PLC Cabinet jft r n seou r, alWater I i i i t i d i F t a 3 Water 9i8.00 u oha taans a Change Order Additions Page 2 of 2 s Change order_RSWIPSWItc4ear TPXIUn COI R2.pdf 2 4/14/2020 1:2709PM a Contract Compliance Manager By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performanc and reporting requirements. r-- n SD � � Signalize Tony Sholola Name of Employee Assistant Water Director Title a440�4 O%. Daa� A�`o o0A.10 ATTEST: o*000 00o* Qa r °B TBXPSo41 Mary. Kayser City Secretary OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX FORT WORTH WATER March.11,202.0_ (Distribnred by Ln{riil cg,d Reguhu•Certified mail) Texsun Electrical Contractors 4646 Mansfield Highway Fort Worth,Texas 76119 Attention:. Doug Moulder,Vice President/Principal in Charge RE: Construction Contract with the City of Fort Worth Rolling Hills WTP High Service Pump Station(HSPS)Switchgear Replacement City Project No.: CO2315 City Secretary Contract(CSC)No.:48132(M&C C-27848, 8-02-16) Dear Mr.Moulder: Please be advised that closeout of the above-referenced project is seriously past due. This letter selves as a final warning, establishes certain timelines for completion and outlines the consequences for failure to comply. Please note the following: 1, The effective date of Notice to Proceed (NTP) for this contract was September 12, 2016, with original duration (Final Acceptance) of 545 days from the NTP. Original contractual completion date was March 11,2018, i 2. There was a milestone to reach substantial completion for electrical distribution site work of 270 days from the NTP. This does not affect the overall contract's timeline and we are not considering this contractual date. 3. Substantial Completion for the Project was realized to be February 13, 2019. The mutually agreed two-year Warranty start date for items installed was February 01, 2019. I i 4. The Preliminary Punch list was issued in January 2019. There were multiple updates and follow up as work slowly progressed (e.g. July 2019, August 2019, October 2019, j 1YATER DEPARTMENT ENGINEERING&CAPITAL DELIVERYDMSION The City of Fort North♦200 Texas Strut•Fort Worth,Texas 76102 j 817-392-8240♦Fax 817-392-8195 H:\CFMRHWTP HSPS SwitchGear Replacement(02315)1ConstruedonEegal Closeoulllet2;Construction Closout Notice to Texsnn March 2020, Final.doc I j % January 2020, and Feb 2020). As per most recent update in March 2020, however, there are still around 10 items remaining on punch list. 5. Keeping everything in perspective,the City will extend the contract time to substantial completion to accommodate the Oncor delays and seasonal plant shutdowns,and by an additional 120 days-to June 15,2019, for the punch list work completion: However, that leaves your firm exposed to liquidated damages,at$650/day,from June 15,2019 to the present. 6. The punch list must be completed ASAP and the project must reach Final Acceptance no later than April 10, 2020. Failure to do so will subject Texsun to further financial losses as the City will close the contract, perform or have performed any remaining punch list items and withholding not only the accrued liquidated damages to that date but also the cost to complete the punch list items. 7. The City will consider any justifiable time relief should it be presented on or before Final Acceptance or April 10,2020,whichever occurs first. If there are any questions, please do not hesitate to contact me at 817-392-8214 or Farida.Go deryaAfo rtworthtexas.g.ov. Sincerely, Farida Goderya,PhD,PE Senior Project Manager Distribution: Tom Crew and Steve Miller,Texsun Electrical Contractors Chris Harder,PE;Laura Wilson,PE;Tony Sholola,PE;David Townsend,PE;FWWD Tim Campbell,PE;LKC;Puncet Gupta,Gupta&Associates Michael Graves,PE;Paul Roach,PE;CP&Y Doug Black,Legal Surety Info:Bond#9829099 John W Schuler(Attorney-in-fact) Great American Insurance Company of New York Address:2435 N Central Expressway, Suite 600,Richardson TX 75081 Tel No.: 800-365-6065 1 Sholola, Tony From: Goderya, Farida Sent: Tuesday,July 14,2020 11:55 AM To: Sholola,Tony Subject: RE: Reminder:Waiting for you to sign 48132 C01 Rolling Hills WTP Pump Station Switchgear Rehab,Tony*July 2020 Importance: High Tony, The time extension of 460 days is correct and this is how it is estimated: • Notice to Proceed (NTP): September 12, 2016 • Original Completion Date March 11, 2018 (with 545 calendar days) • Actual Substantial Completion given February 13, 2019. • The contract extended to June 15, 2019, by giving additional 120 days for long punchlist (-140 items). • Hence the total time extension given 460 days;time calculated between Original completion date (311112018) and Extended completion date (611512019). Not sure, how 420 days came about!! • FYI, here is some 300 days between Extended completion date (611512019)and the Legal letter Time (4110120);for which there is no time extension given, and is subject to LID and final payment negotiations. Call or email with questions. Regards. Farida ---------------------------------------------------- Farida Goderya, PhD,PE ISenior Project Manager (Fort Worth Water Department (FWWD) Office: 817-392-8214 1 Cell:817-851-4910 (Farida.Goderva@fortworthtexas.gov City of Fort Worth—Working together to build a strong community FWWD Mission—Enable our Community to thrive with Clean Water done right every time From:Goderya,Farida Sent: Monday, May 11,2020 11:54 AM To:Sholola,Tony<Anthony.Sholola@fortworthtexas.gov> Subject: RE: Reminder:Waiting for you to sign 48132 C01 Rolling Hills WTP Pump Station Switchgear Rehab,Tony Importance: High Hello Tony, Here is my write up.... Justification (Summary of reasons)for additional 429 days(460 days) 1. Overall Contract Details: a. Notice to Proceed (NTP): September 12,2016 b. Overall Duration (Final Acceptance)545 days. Original Completion Date March 11, 2018 c. Actual Substantial Completion given February 13,2019. We have the functional use of facility, since July 2018. 2. Oncor coordination and work delays: 1 o. Per original construction schedule, Oncor work to begin 1/6/2017 and energize 3/27/2017 b. Dialogue with Oncorstarted September 2O16 and Oncoragneementfina|k/executed 3/3/ZD17 � ($268,640). OnceUncoragremmentIovoicepaid, G/1f/2D17, on|ythaoDncormobiUzedtothe | site. Oncor work completed ~1Z/3l/2O17. | � c. There were multiple RHWTP shutdowns to incorporate and tie in Oncor substation new gear with plant new electrical gear, overall, there were eight shutdowns, started in October 2017 and the last one was inJune2U1O. | 3. Other Miscellaneous challenges causing delays: ! a. Operational and seasonal shutdowns, The shutdown ofH3PS only allowed 'during winter months /Novemberthnou&hFebruary). � ` � h. Heavy rain during 2017 and 2018 and Contractor(Texsun) being the electrical contractor, not fully equipped to deal with aftereffects of ponding and mud puddles;and not usedto beingthe prime contractor. c. The preliminary/initial punch list issued in January Z019 (~14Oitcms). Because ofa long list ofitems, additional gO days were given to complete the punch list. d. Contractor says/maintained that because of initial delays,they assigned additional workers to another ' job. Moreover,they claimed that they had challenges in retaining and hiring field personnel. e. Site superintendent being a good electrician,may not be an efficient or right field supervisor! ` ` | | ` | | | � � ' � / | � Soto, Vania Elizabeth From: Black, Doug Sent: Thursday,August 20, 2020 5:07 PM To: Soto,Vania Elizabeth Cc: Sholola, Tony; Goderya, Farida Subject: Replacement CO Attachments: 48132 C01 Rolling Hills WTP High Service Pump Station (HSPS) Corrected.pdf,48132 C01 Rolling Hills WTP High Service Pump Station (HSPS)#2.pdf Vania— Water has presented for my review the attached replacement CO document, see "Corrected". It replaces the one currently on file in your office (attached with "#2"). Please swap the documents so there will be an accurate record. Thanks, Doug Douglas W Black Senior Assistant City Attorney 200 Texas Street Fort Worth, Texas 76102 817-392-7615 Direct Doug.Blackkfortworthtexas.gov Due to the ongoing coronavirus pandemic,the Fort Worth City Attorney's Office has implemented a department-wide telework and all staff, except the City Attorney, are working remotely. You may communicate with me by using my customary email address and telephone extension number. City of Fort Worth— Working together to build a strong community. FnTWORTH. RECIPIENTS- PLEASE CONTACT ME PRIOR TO FORWARDING MESSAGES DESIGNATED AS ATTORNEY-CLIENT COMMUNICATIONS. This e-mail and any files transmitted with it are confidential and are intended solely for the use of the individual or entity to which they are addressed. This communication may contain material protected by the attorney-client privilege. If you are not the intended recipient or the person responsible for delivering the e-mail to the intended recipient,be advised that you have received this e-mail in error and that any use,dissemination, forwarding,printing, or copying of this e-mail is strictly prohibited. If you have received this e-mail in error,please immediately notify Doug Black at the City of Fort Worth City Attorney's Office (817) 392-7615. i