HomeMy WebLinkAboutContract 53502-R1 CSC No. 53502-R1
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
August 13, 2020
Hartwell Environmental Corp
22115 Hufsmith Kohrville Rd
Tomball, Texas 77375
Re: Contract Renewal Notice
Contract No. CSC No. 53502
Renewal Term No. R-1: October 1,2020 to September 30, 2021
The above referenced Contract with the City of Fort Worth expires on September 30,2020.
Pursuant to the Contract, contract renewals are at the mutual agreement of the parties. This letter
is to inform you that the City is requesting to renew the Contract for an additional one (1) year
period,which will begin immediately after the Expiration Date. All other terms and conditions of
the Contract remain unchanged.
To agree to renew the Contract for an additional one(1)year period,please sign and
return this request to exercise renewal option, along with a copy of your current insurance
certificate,to the address set forth below.
Please log onto PeopleSoft Purchasing at hqp://fortworthtexas,gov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerel
C
Darla Morales
Parts Material Supervisor
817-392-4932
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
Dana 6uML4aFF administration of this contract, including
By: Dana Burghdoff ug18,202008:30CDT) ensuring all performance and reporting
Name: Dana Burghdoff requirements.
Title: Assistant City Manager
By:
APPROVAL RECOMMENDED: Name: aria Morales
Title: Parts Material Supervisor
Q& k:6 . ,yArd&r APPROVED AS TO FORM AND
By: Christopher Pander(Aug 17,202008:08CDO LEGALITY:
Name: Chris Harder 4oa4onnu
Title: Water Director be°F°°Rr �a
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ATTEST: Pp*°o°O *� By: Mack(AUg 18,20201T:05 CDT)
a°°nor ezp5aba� Name: Doug Black
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By: Title: Assistant City Attorney
Name: Mary J Kayser
Title: City Secretary CONTRACT AUTHORIZATION:
M&C: 20-0036
Date Approved:I-14-2020
Form 1295 Certification No.:
Hartwell Environmental Corporation
By:
Name: _ o rt J. us ell
Title: ice e t
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
City of Fort Worth,Texas
Mayor and Council Communication
DATE: 01/14/20 M&C FILE NUMBER: M&C 20-0036
LOG NAME: 60CHLORINE 8 SULFUR DIOXIDE EQUIP-HARTWELL
SUBJECT
Authorize a Sole Source Purchase Agreement with Hartwell Environmental Corporation for the Original Equipment Manufacturer Severn Trent
Water Purification Chlorine and Sulfur Dioxide Induction Equipment, Replacement Parts and Repair Service for the Water Department in an
Annual Amount up to$300,000.00(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It Is recommended that the City Council authorize a sole source purchase agreement with Hartwell Environmental Corporation for the Original
Equipment Manufacturer(OEM)Severn Trent Water Purification chlorine and sulfur dioxide induction equipment,replacement parts and repair
service for the Water Department in an annual amount up to$300,000.00.
DISCUSSION:
The Water Department(Department)will use this Sole Source Purchase Agreement to purchase OEM parts to repair existing units and to
purchase replacement units as needed,along with repair services for the City's water treatment plants. Non-OEM parts are not compatible with
the Severn Trent Purification,Inc.water treatment systems In place. These units are used to distribute chlorine,which is a disinfectant,and sulfur
dioxide,which removes excess chlorine,throughout the plant. In order to maintain consistent chemical flow necessary to maintain the proper
chlorine residual for the treatment process and to remain in regulatory compliance with State and Federal permits,it is necessary for all units and
corresponding parts to be identical.
No guarantee was made that a specific amount of goods and services would be purchased. However,the Department anticipates spending
approximately$300,000.00 annually.
Severn Trent Water Purification, Inc.,is the sole source manufacturer of the disinfection treatment equipment currently in operation at the water
treatment plants and Hartwell Environmental Corporation is the documented sole source dealer for the Texas region.
MWWBE OFFICE-A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department and approved by the OBD,in
accordance with the MWBE or DBE Ordinance,because the MWWBE Waiver is based on the sole source information provided to the M/WBE
Office by the managing department's project manager.
ADMINISTRATIVE CHANGE ORDER-An administrative change order or increase may be made by the City Manager in the amount up
to$100,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.
TERMS-Upon City Council's approval,thls Agreement will begin on October 1,2019 and expire on September 30,2020.
RENEWAL OPTIONS-This Agreement may be renewed for up to four additional one-year terms at the City's option. This action does not require
specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal
term. Staff anticipates that the costs for renewal years shall remain the same as the first year.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and award of the contract,funds are available in the current
operating budget,as appropriated,of the Water 8 Sewer Fund.Prior to any expenditure being incurred,the Water Department has the
responsibility to validate the availability of funds.
Submitted for ity Manager's Office by; Dana Burghdoff 8018
Originating Business Unit Head: Chris Harder 5020
Additional Information Contact; Martin Phillips 8293