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Home My WebLink AboutContract 45777-AD1 CSC No.45777-ADI Ut innovative Statement of Work This Statement of Work(the"SOW")dated August 17, 2020 is entered into pursuant to the Master Professional Services Agreement between Fort Worth Library ("Client") and Innovative Interfaces Incorporated("Innovative")effective as of August 1,2017(the"Agreement"). Innovative and Client may each be referred to as"Party"from time to time or collectively as"Parties". A. Purpose of this Statement of Work The SOW provides an overview of the scope of the project and fees to complete the engagement based on Innovative's prior experience with similar projects and preliminary discussions with Client. The Client hereby acknowledges that the SOW is not meant to capture all detailed requirements but documents the high level requirements and implementation approach discussed and that additional detailed requirements discussions will be required to outline the full scope of work between the Parties. B. Project Scope of Services The Scope of the project includes the following set of professional services: 1. Polaris Exit Services—Benbrook Public Library • Extraction of core data types: o Bibliographic and authority, with item information embedded in MARC21 communication format. o Patron information in text delimited format. • Extraction of circulation transaction files: o Checkouts, fines, and holds will be extracted into separate files in text delimited formats. Full data sets may be extracted twice. A data dictionary will be provided for each file output in a delimited ASCII text format. 2. Data Cleanup • Innovative will remove Benbrook data from the Fort Worth system. 3. Branch Removal • Innovative will remove the Benbrook branch setup from the Fort Worth system. C. Fees and Payment Terms Fees for Services delivered under this SOW will be charged on a fixed price basis as set forth in the Innovative Pricing Exhibit EST-INC12278 attached herewith and are made in good faith based on the activities,approach,and assumptions contained within the SOW. Payment terms for this SOW are as set forth in the Professional Services Agreement. Any Change Requests will be performed at a blended rate of$200 per hour for all resources. Additionally, Client is responsible for all reasonable out-of-pocket costs and expenses incurred during this SOW. Pricing assumes that deliverables in this Statement of Work are completed within six months or additional Services fees will apply. OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX STATEMENT OF WORK—Innovative Interfaces Incorporated Page 1 of 3 W innovative D. Innovative Services Team The Services Team will have the following resources available for this project: 1. Data Analyst-All Data Analysts have extensive Innovative database and application skills as well as in-depth knowledge of the MARC standard. E. Client Implementation Team 1. Librarian Lead —Works closely with Innovative to ensure requirements are complete and representative of the needs of the Library. The Librarian Lead will coordinate with key members of the team as required. 2. Technical Lead-Will be responsible for assisting with Client responsibilities related to system level duties required by Client. F. Implementation Assumptions 1. Exit services require full payment before work will commence. 2. Client will provide a technical point of contact who is able to provide, or coordinate access to, necessary information and library resources. This includes information related to collecting and providing any prerequisite information required to support needs that may arise during the project. 3. Client will have adequate resources available to ensure timely completion of any library tasks outlined in the project schedule. 4. Timeline for the completion of this project will be established, through joint planning conversations between the client and Innovative during the initial stage of the project. IN WITNESS WHEREOF each party has caused this SOW to be executed by its duly authorized representatives. AGREED: Client Innovative Fort Worth Library Innovative Interfaces Incorporated ANI _114- By:DanaBurghdofr, 202 1 :05CD By: Name:Dana Burghdoff Name:Akin Adekeye Title: Assistant City Manager Title: EVP & General Counsel Date: Aug 24,2020 Date: Aug 21,2020 OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX STATEMENT OF WORK—Innovative Interfaces Incorporated Page 2 of 3 CSC No.45777-ADI ADDENDUM TO CITY SECRETARY CONTRACT NO.45777,AGREEMENT BETWEEN THE CITY OF FORT WORTH AND INNOVATIVE INTERFACES INC. This Addendum is made a part of the Agreement between the City of Fort Worth ("City") and Innovative Interfaces Inc. ("Vendor"), City Secretary Contract No. 45777. The terms and provision of this Addendum shall control to the extent there is a conflict between the terms and conditions of this Addendum and the terms and conditions of the Agreement. WHEREAS,on July 24,2014,the City and Vendor entered into City Secretary Contract No.45777 for Vendor to provide the City with an integrated library system consisting of hardware, software and related services("Polaris ILS"); and WHEREAS,City Secretary Contract No.45777-R4 provides for a continuation of services between Vendor and the City from July 22,2020 to July 21,2021; and WHEREAS, the City has created a MetroPAC Library Consortium agreement with libraries in surrounding cities to provide reciprocal borrowing services for their residents, and negotiate cooperative library material purchasing and licensing agreements; and WHEREAS, the City and the Benbrook Library District ("MetrOPAC Library") previously entered into City Secretary Contract No.47268 to receive library system services from the City; and WHEREAS, Section 11.1 of City Secretary Contract No. 47268 provides that MetrOPAC Library shall retain ownership and use of its data and City will pass along any system vendor charges related to extracting their records from the system; and WHEREAS, City Secretary Contract No. 47268 expires on November 30, 2020 and MetrOPAC Library provided the City with a withdrawal notice on July 15,2020; and WHEREAS, MetrOPAC Library is now requesting data extraction and removal from the City system,which will require service performance by Vendor. NOW, THEREFORE, the Parties, acting herein by and through their duly authorized representatives,enter into the following agreement: 1. The attached Statement of Work provides the scope of the project and fees to complete the work that has been requested by MetrOPAC Library, including extraction of data, data cleanup and branch removal from the City system by Vendor.Vendor will be paid within thirty days of receipt of a correct and accurate invoice. [signature page follows] OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX ACCEPTED AND AGREED: CITY OF FORT WORTH: CONTRACT COMPLIANCE MANAGER: ,/-/�/� By signing I acknowledge that I am the person Ame?hl�•A��IUTY' responsible for the monitoring and administration By. Dana Burghdoff(A 24,202 1 :05 CDT) of this contract,including ensuring all Dana Burghdoff performance and reporting requirements. Assistant City Manager Date: 08/24/2020 By. APPROVAL RECOMMENDED: Timothy Shidal Administrative Services Manager APPROVED AS TO FORM AND LEGALITY: By: Marilyn Marvin Assistant Library Director �� p.0'640an� B apF FORT u�a y. ATTEST: a O��° ad>o 09�°° Jessika Williams �o °ono o:g Assistant City Attorney °oQ*o,�EX..0-0 00��o °aaIl Ordinance No.24161-04-2020 Anaaa� for Ronald P. ,+onzales By. for Ronald P.Gonzales(Aug 24,202014:18 CDT) CONTRACT AUTHORIZATION: Mary J.Kayser M&C:N/A City Secretary INNOVATIVE INTERFACES INC. By: Name: Akin Adekeye Title: EVP&General Counsel Date: Aug 21, 2020 OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX 00* [it innovative Pricing Exhibit a ProQuest Company Date 8/14/2020 Quote# EST-INC12278 Innovative Interfaces Incorporated 1900 Powell St. Payment Terms Net 30 Suite 400 Sales Rep Dean Cooper Emeryville CA 94608 Technical Contact CU5467 Fort Worth:Beth Walters United States Site Code FortW00738 Expires 9/14/2020 Bill To Ship To Fort Worth Library Fort Worth Library 500 West Third Street 500 West Third Street Fort Worth TX 76102 Fort Worth TX 76102 United States United States Currency US Dollar OptionsItem Item Category Oty Description Polaris Exit i Services 1 Polaris Exit Services,extract Benbrook's I 6,365 6,365.00000004 6,365.00 Services data and provide files of data for migration to another system. Custom Services Services 1 Data Cleanup-removal of Benbrook's 4,000 4,000.00 4,000.00 data from system Custom Services Services 1 Branch Removal-Remove Benbrook as 1,200 1,200.00 1,200.00 a branch from the System Total Fees US$11,565.00 Page 3 of 3