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Home My WebLink AboutContract 53930-R1 CSC No. 52930-R1 CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION August 14, 2020 Jay Martin Company 3825 Hillwood Way Bedford, Texas 76021 Re: Contract Renewal Notice Contract No. CSC No. 52930 Renewal Term No.R-1: October 1, 2020 to September 30, 2021 The above referenced Contract with the City of Fort Worth expires on September 30,2020. Pursuant to the Contract, contract renewals are at the mutual agreement of the parties. This letter is to inform you that the City is requesting to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. To agree to renew the Contract for an additional one (1)year period,please sign and return this request to exercise renewal option, along with a copy of your current insurance certificate, to the address set forth below. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice,please contact me at the telephone number listed below. Sincely, G Darla Morales Parts Material Supervisor 817-3.92-4932 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and b gA administration of this contract, including By: Dana Burghdoff( g22,20 11:34CDT) ensuring all performance and reporting Name: Dana Burghdoff requirements. Title: Assistant City Manager By — a' W""'e al APPROVAL RECOMMENDED: Name: Darla Morales Title: Parts Material Supervisor C! %Jtpd6l6�/fq��g� APPROVED AS TO FORM AND By: Christopher H rder(Aug19,202012:49CDT) LEGALITY: Name: Chris Harder 4g44Vpn�� Title: Water Director e�F°°RT�aa p�O °O'pdQ pv8 a=d 2yrc' i=l��i ATTEST: By: D Black(Aug 21,202010:21 CD-2eZa T) a oa 0000 Name: Doug Black By: Title: Assistant City Attorney Name: Mary J Kayser Title: City Secretary CONTRACT AUTHORIZATION: M&C: 19-0036 Date Approved:8-13-19 Form 1295 Certification No.: Jay Martin Company By: Name: Title: cs; atr..n fi' OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 ATTACHMENTI FORT WORTH VILLAGE CREEK 2020/2021 Contract Delivery Unit Cost Schedule Wemco Pumps ARO BARE PUMPS ONLY Model C Torque-Flow Pump,3"** $13,875.00 12 weeks Model 3S2 Pump* $9,241.00 12 weeks Model C 4S3 Pump* $13,851.00 12 weeks Model C 44 Pump** $17,519.00 12 weeks Model C 6x6 Pump** $27,657.00 12 weeks Model C 8x8 Pump** $28.793.00 14 weeks Model C 6x8 Pump** $27,657.00 12 weeks Model VC Slurry 8x6 Pump*** N/A**** N/A**** Model 6"x12"WPSC CE Scum Pump*** $38,489.00 16 weeks Model 3"x12"WPSC CE Scum Pump*** $34,881.00 16 weeks *Cast Iron wet end materials. Price subject to change given operating conditions **Hi-Chrome w/packing type shaft seal ***Hi-Chrome wet end materials ****Slurry Pumps are now sold through Warman. Contact info: Michael Paschke Pump Product Manager 608-221-5865 Any additional pumps purchased will beat list price-10%discount Prices valid from 10.1-20 to 9.30-21 ATTACHMENT FORT WORTH VILLAGE CREEK 2020-2021 Page 1 OEM Wemco Replacement Parts-for pricing purposes Item Part Number Unit Cost Availability Split Gland 41506A $549.00 2-4 weeks Housing Gland 21430A $1,364.00 12-14 weeks Impeller 52139AR-110 $1,299.00 4-6 weeks Impeller 21298F $4,913.00 8-10 weeks Lantern Ring 181206 $130.00 Stock Retaining Ring 142010 $7,00 Stock Lockscrew 63655-01 $172.00 Stock Impeller 21298E $5,077.00 8-10 weeks Impeller Kit 72951-K08R/L $347.00/$390.00 4-6 weeks Shaft Sleeve 47207B $1,332.00 6-8 weeks Lower Bearing 100254 $275.00 Stock Locknut 53551A $540.00 Stock Wear Plate 24071E $2,076.00 Stock Gland 41503A $339.00 Stock Gland Housing 63022-1 $624.00 Stock Bearing Cap 40749A $269.00 Stock Intake Flange 15182F $3,662.00 Stock Gasket 42742A $101.00 Stock Gland Housing 67959-1 $759.00 Stock Packing Gland 41505A $398.00 Stock Lockscrew 46046AR $121.00 Stock Wear Plate(Stud/Nut) 22150ON2607 $23.00 Stock Slinger 181163 $14.00 Stock Slinger 146085 $6.00 Stock Slinger 145086 $6.00 Stock Slinger 142048 $6.00 Stock Case Gasket 42741A $86.00 Stock Case Gasket, Neoprene 42743A $183.00 Stock Wear Plate Grommet 145083 $6.00 . Stock Wear Plate Washer 56935B $6.00 Stock Gasket. 45862A $7.00 Stock Shim-Red 45862C $6.00 Stock Shim 45862E $6.00 Stock Shim 45873A $6.00 Stock Gland Housing Grommet 145082 $6.00 Stock Gland Housing Washer 56935A $6.00 Stock Shaft Sleeve, Model C 6" 476076 $647.00 Stock Cone Liner 50708AN $423.00 Stock Sleeve Bearing, Bronze 100299 $51.00 Stock Thrust Bearing 100300 $42.00 Stock Apex Liner 48028GN $948.00 6-8 weeks Seal 157206 $165,00 Stock Lower Bearing 66245-01 $3,281.00 6-8 weeks Apex Housing 59636-2 $1,018.00 Stock O'Ring 142028 $6.00 Stock Gland Housing Gasket 40959A $16.00 Stock Gland Housing Gasket 80982A $6.00 Stock ATTACHMENT1 FORT WORTH VILLAGE CREEK Page 2 OEM Wemco Replacement Parts -for pricing purposes Item Part Number Unit Cost Availability O'Ring 142035 $6.00 Stock Impeller 21172CR $4,777.00 4-6 weeks Gland Housing 67959-1 $759.00 Stock Snap Ring 142004 $9.00 Stock Stud 221005 $13.00 Stock Wearplate 24118C $3,138.00 8-10 weeks Snap Ring 142008 $7.00 Stock. Snap Ring 142007 $6.00 Stock O'Ring 142035 $6.00 Stock Lantern Ring 181315 $158.00 4-6 weeks Shim, 7"clear 45859A $9.00 Stock Lantern Ring 181308 $42.00 Stock Wearplate Nut V2637 $11.00 Stock Impeller Mounting Kit 72951-K06-R $274.00 Stock Bearing Cap, Inner(8x8 C) 40952A $604.00 10-12 weeks Shaft, 8x8 25427AR $2,165.00 Stock Shaft Sleeve, 8x8 47207A $1,413.00 Stock Shaft, 6x6. 40751AR $1,306.00 Stock Overflow Adapter 47820A $1,659.00 10-12 weeks Vortex Finder Gasket 48233A $18.00 4-6 weeks Vortex Finder 30464NI $1,304.00 Stock Cover Plate Liner 47826AN $1,869.00 6-8 weeks Gasket 42296A $6.00 Stock Intake Flange, Model C 8x8 15183C $4,996.00 Stock Shaft Sleeve, 3x3 47460C $670.00 Stock Impeller, 3"Model C CW 21315FR $2,563.00 2-4 weeks Impeller, 3"Model C CCW 21315FL $2,563.00 4-6 weeks Prices valid from 10-1-20 to 9-30-21 M&C Council Dates Submitted On 9/1/2019 10:29 PM Page 1 of 1 M&C Council Date Calendar Council Date Routing Complete Expedite Cutoff Council Date Cutoff Date Date Status 8/18/2020 7/30/2020 8/4/2020 Scheduled 8/25/2020 8/6/2020 8/11/2020 Scheduled 9/1/2020 8/13/2020 8/18/2020 Scheduled 9/8/2020 Cancelled 9/15/2020 8/27/2020 9/1/2020 Scheduled 9/22/2020 9/3/2020 9/8/2020 Scheduled 9/29/2020 Cancelled 10/6/2020 Cancelled 10/13/2020 Cancelled 10/20/2020 10/1/2020 10/6/2020 Scheduled 10/27/2020 10/8/2020 10/13/2020 Scheduled 11/3/2020 Cancelled 11/10/2020 10/22/2020 10/27/2020 Scheduled 11/17/2020 10/29/2020 11/3/2020 Scheduled 11/24/2020 Cancelled 12/1/2020 11/12/2020 11/17/2020 Scheduled 12/8/2020 11/19/2020 11/24/2020 Scheduled 12/15/2020 11/26/2020 12/1/2020 Scheduled 12/22/2020 Cancelled 12/29/2020 Cancelled https://automation.fortworthtexas.gov/form.aspx?pid=9c6d9970-b 152-4134-92ef-1 d926ec... 8/14/2020 M&C Review Page 1 of 2 Official site of the City of Fort Woith,Texas CITY COUNCIL AGENDA DATE: 8/13/2019 REFERENCE NO.:**M&C 19- LOG NAME: 60WEMCO PUMPS - 0036 JAY MARTIN CO CODE: G TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize a Sole Source Purchase Agreement with Jay Martin Company, Inc. for Original Equipment Manufacturer Wemco Pumps, Components and Replacement Parts for the Village Creek Wastewater Treatment Plant in an Annual Amount up to $400,000.00 (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize a sole source purchase agreement with Jay Martin Company, Inc. for Original Equipment Manufacturer (OEM) Wemco pumps, components and replacement parts for the Village Creek Wastewater Treatment Plant in an annual amount up to $400,000.00. DISCUSSION: The Water Department's Village Creek Wastewater Reclamation Facility currently has numerous Wemco Pumps in service throughout the facility and a Wemco Hydrogritter Dewatering System in service at the plant. This agreement will be used to obtain replacement parts to repair the existing units, and if repairs are not feasible, replace these Original Equipment Manufacturer (OEM) units for which Jay Martin Company, Inc. is the authorized representative in the Fort Worth—Dallas area. Jay Martin is under contract with Weir Specialty Pumps as the exclusive authorized municipal representative to solicit and obtain orders and contracts in Texas and Oklahoma for our Wemco pump. The pumps are already in our system and they cannot be replaced with any other pump without changing the fittings, pad, and connections. No other sources are available to buy replacement parts or replacement pumps. Water Department Staff has reviewed the prices and considers the prices to be fair and reasonable. MWBE: A waiver of the goal for MBE /SBE subcontracting requirements was requested by the Department and approved by the OBD, in accordance with the MWBE or DBE Ordinance, because the MWBE Waiver is based on the sole source information provided to the MWBE Office by the managing department's project manager. The procurement is exempted from competitive bidding requirements because it is a purchase of materials for which Jay Martin Company, Inc. holds exclusive distribution rights in the Fort Worth - Dallas area as authorized by Section 252.022(7)((D) of the Texas Local Government Code. This will be an annual agreement for one year with the option to renew four additional years and can increase the amount up to $50,000.00 if needed without City Council approval. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as appropriated, of the Water and Sewer Fund. http://apps.cfwnet.org/council_packet/mc_review.asp?ID=27179&councildate=8/13/2019 8/14/2020 M&C Review Page 2 of 2 TO —[ Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 Submitted for City Manager's Office by: Jay Chapa (5804) Originating Department Head: Chris Harder (5020) Additional Information Contact: Martin Phillips (8293) ATTACHMENTS http://apps.cfwnet.org/council_packet/mc review.asp?ID=27179&councildate=8/13/2019 8/14/2020