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HomeMy WebLinkAboutContract 51013-A4 CSC No.51013-A4 FOURTH AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 51013 This Fourth Amendment to Fort Worth City Secretary Contract No. 51013 ("Fourth Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation and Accela, Inc., a California corporation. ("Vendor"). WHEREAS, FORT WORTH and ACCELA entered into an Agreement identified as FoIt Worth City Secretary Contract No. 51013 beginning July 10, 2018 (the "Agreement"); and WHEREAS, the Agreement was amended on or about January 10, 2019, via CSC 51013- Al to increase the number of licenses for the Accela License and Case Management software and increase the total amount of the contract by$24,816.77 to $907,655.55; and WHEREAS, the Agreement was amended on or about February 7, 2019, via CSC 51013- A2 to revise the term to expire February 15, 2019, with two (2) additional one year renewal terms; and WHEREAS, the Agreement was amended on or about July 9, 2019, via CSC 51013- A3 to align the expiration dates with maintenance support and to increase the number of licenses, increasing the total amount of the contract by$5,523.41 to $913,178.96; and WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the Agreement to include additional purchases. NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein by the through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: 1. The Agreement is hereby amended by adding Exhibit C-2, attached to this Fourth Amendment, as Exhibit C-2 of the Agreement to purchase five (5) Accela Licensing and Case Management licenses at a one-time cost of$14,656.42 for a new contract total of$927,835.38. 2. All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Fourth Amendment to Fort Worth City Secretary Contract No.51013 Page 1 of 4 Executed effective as of the date signed by the Assistant City Manager below. FORT WORTH: City of Fort Worth Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration kvwl/ of this contract, including ensuring all performance By: valeriewashington(Aug26,202015:54CDT) and reporting requirements. Name: Valerie Washington Title: Assistant City Manager Date: Aug 26, 2020 By: MarkrD Boer(Aug 24,202012:44 CDT) Name: Mark Deboer Approval Recommended: Title: Interim Assistant Director,IT Solutions By: x-.'?"`L" Approved as to Form and Legality: Name: Kevin Gunn Title: Director,IT Solutions FORT B� TB SfYan o°O O9 By: J B Strong(Aug ,202014:59 CDT) Attest: ��9 °osd Name: JohnB. Strong Title: Assistant City Attorney l/ \` �P���pEXASopb By: Contract Authorization: Name: Mary J. Kayser M&C: P-12076 Title: City Secretary Approval Date: 8/1/2017 1295 Form: 2017-2333557 VENDOR: ACCELA, Inc. DocuSigned by: By: Name: Dus Wiisefl n nt Title: Vice President, Sales Date: 8/21/2020 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Fourth Amendment to Fort Worth City Secretary Contract No.51013 Page 2 of 4 Proposed by: Bill Williams Exhibit C-2 Contact Phone: Contact Email: bwilliams@accela.com Quote ID: 0 M Acce[a Valid Through:ugh: 07/7/29/2020 Currency: USD 2633 Camino Ramon,Suite 500 San Ramon, CA 94583 ORDER FORM Address Information Bill To: Ship To: City of Fort Worth,TX City of Fort Worth,TX IT Solutions IT Solutions 200 Texas Street 200 Texas Street Fort Worth,Texas 76102 Fort Worth,Texas 76102 United States United States Billing Contact:Anabelle Dunn Billing Phone: 817-392-8461 Billing Email Address: anabelle.dunn@fortworthtexas.gov Services Services Start Date End Date Term Unit Price Quantity Total Price Year1 (Mths) Accela Lic&Case Mgt User Lic Packs(incl 10/31/2020 $13,194.00 1.00 $13,194.00 5 named usr/pack) Support:Accela Lic&Case Mgt User Lic 10/31/2020 02/15/2021 4 $4,977.00 1.00 $1,462.42 Packs(incl 5 named usr/pack) Total 1 $14,656.42 Annual Pricing Summary Fees Total Price Year 1 $14,656.42 Total $14,656.42 2633 Camino Ramon,Suite 500,San Ramon,CA 94583 1 t(925)659.3200 1 (888)722.2352 1 ©2018 Accela,Inc.All rights reserved Additional Terms 1. No additional or conflicting terms or conditions stated in Customer's order documentation, including purchase orders,will be incorporated into or form any part of this Order Form or the governing agreement, and all such terms or conditions will be null. 2. This Order Form is governed by the applicable Accela terms found at www.accela.com/terms, unless Customer has an effective master agreement executed by Accela for such services as referenced in this Order Form, in which case such master agreement will govern. 3. All Software Licenses, Maintenance, and Subscription purchases are non-cancelable and non-refundable. 4. If this Order Form is executed and/or returned to Accela by Customer after the Order State Date above, Accela may adjust the Order Start Date and Order End Date without increasing the total price based on the date Accela activates the products and provided that the total term length does not change. ACCELA CUSTOMER By. DocuSigned by: By. 4.1*1__' 124 valerie washington(Aug 26,2020 15:54 CDT) (Signs 595CWAWMDA... (Signature) Dustin Whisenhunt Valerie Washington (Print Name) (Print Name) Its: Vice President, Sales Its: Assistant City Manager (Title) (Title) Dated:8/21/2020 Dated:Aug 26) 2020 (Month, Day, Year) (Month, Day, Year) 2633 Camino Ramon,Suite 500,San Ramon,CA 94583 1 t(925)659.3200 1 (888)722.2352 1 ©2018 Accela,Inc.All rights reserved