HomeMy WebLinkAboutContract 54405 CSC No.54405
SUBGRANT AGREEMENT BETWEEN THE CITY OF FORT WORTH AND
TARRANT COUNTY HOMELESS COALITION FOR RENTAL ASSISTANCE AND
HOUSING SERVICES
This SUBGRANT AGREEMENT for rental assistance and housing services
("Agreement")is made and entered into by and between the CITY OF FORT WORTH, a Texas
home rule municipality ("City"), and TARRANT COUNTY HOMELESS COALITION, a
Texas nonprofit corporation ("Agency"). City and Agency are referred to individually as a
"Party" and sometimes collectively referred to as the "Parties."
RECITALS:
1. WHEREAS, The City has adopted Directions Home: Making Homelessness Rare, Short-
Term and Nonrecurring in Fort Worth within Ten Years as its homelessness plan (the
"Plan" or "Directions Home"). The Plan sets out key strategies that focus on the goal of
ending homelessness and guides the expenditure of City funds on homeless issues (City
Council Resolution No. 3203-05-2005);
2. WHEREAS, the City of Fort Worth received an award of $136,139.00 from the Texas
Department of Housing and Human Services ("TDHCA") through its Homeless Housing
and Services Program("HHSP") Youth Set-Aside ("Grant");
3. WHEREAS, the purpose of the HHSP-Youth award is to provide assistance to reduce
homelessness among youth ages 18-24;
4. WHEREAS, the provision of housing services, such as rental assistance and related
activities, to homeless youth is an eligible activity and in line with the Directions Home
plan;
5. WHEREAS, the Agency has experience paying rental assistance through its Direct Client
Services Fund as well as funds specifically for veterans,youth and hardest house;
6. WHEREAS, the Agency is currently the subgrantee for this Grant and housing 15 youth a
year;
7. WHEREAS, the Parties believe that the services will further the goals of Directions Home
and desire to enter into this Agreement in order to set out the terms, goals, and
responsibilities of each Parry.
NOW THEREFORE, the Parties for the mutual consideration included herein agree to enter into
the following Agreement.
AGREEMENT DOCUMENTS: OFFICIAL RECORD
The Agreement documents shall include the following: CITY SECRETARY
FT. WORTH, TX
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1. This Agreement for Supportive Services;
2. Exhibit "A"—Scope of Services;
3. Exhibit "B"—Budget;
4. Exhibit "C" —Reimbursement Request Form
5. Exhibit "D"—Reporting Forms
6. Exhibit"E" --Request for Budget Modification Form
7. Exhibit "F"—Grant Requirements
Exhibits "A", "B", "C", "D", "E", and "F" which are attached hereto and incorporated herein,
are made a part of this Agreement for all purposes. In the event of any conflict between the terms
and conditions of Exhibits "A" "B" "C" "D" "E" or "F" and the terms and conditions set
forth in the body of this Agreement,the terms and conditions of this Agreement shall control.
1. SCOPE OF SERVICES.
1.1 Agency shall provide rental assistance and administration in order to reduce the City's
population of homeless youth("Services"),which are more particularly described in Exhibit"A"
— Scope of Service.
1.2 Program Performance.
1.2.1 Agency agrees to maintain full documentation supporting the performance
of the work and fulfillment of the objectives set forth in Exhibit "A."
1.2.2 Agency agrees to provide a monthly report in the form attached as Exhibit
"D" to document the performance of the work described in Exhibit"A".
1.2.3 Agency agreed to provide a quarterly report in the form attached as
Exhibit "D" to document the performance of the work described in Exhibit"A".
1.2.4 Agency agrees that the Reimbursement Request Form and monthly report
will be submitted to City no later than the 15th day after the end of each month.
Agency agrees that at the end of each quarter (list out the months), Agency shall
also provide a quarterly report with the aggregate information requested therein
along with its monthly report and reimbursement request. Should Agency not be
able to meet these requirements in a given month,the Agency shall provide written
notification prior to the deadline that details the expected date of submission. If no
notification is received before the 15th day, the City may document for future
corrective action. If, by the last day of the same month, Agency has not submitted
the required reports,City will send a non-compliance letter notifying Agency's duly
authorized representative of a possible suspension of program funding.
1.2.5 Agency agrees to complete a Corrective Action Plan (CAP) in the event
of two(2)consecutive months or three(3)non-consecutive months with incomplete
or incorrect submissions of a Reimbursement Request Form or report. Agency also
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agrees to complete a Corrective Action Plan for recurring late submissions of a
Reimbursement Request Form or report.
1.2.6. Agency agrees to comply with all Grant requirements for performance,
eligibility, and reporting in Exhibit F—Grant Requirements.
2. TERM.
This Agreement shall begin on September 1, 2020 ("Effective Date") and shall expire on
August 31, 2021 ("Expiration Date"), unless terminated earlier in accordance with this
Agreement.
3. COMPENSATION.
3.1 City shall pay Agency in accordance with the provisions of this Agreement and Exhibit
"B"—Budget. Total payment made by City under this Agreement shall not exceed$136,139.00.
("Program Funds"), and shall be paid to Agency on a reimbursement basis. Agency shall not
perform any additional services for City not specified by this Agreement unless City requests and
approves in writing the additional costs for such services. City shall not be liable for any additional
expenses incurred by Agency not specified by this Agreement unless City first approves such
expenses in writing. If City determines in its sole discretion that this Agreement should be renewed
as provided under Section 2 of this Agreement, the City shall provide an updated Exhibit "B",
which shall include the not to exceed amount to be paid to Agency on a reimbursement basis during
the renewal term.
3.2 Payment of the Program Funds from City to Agency shall be made on a cost-
reimbursement basis following receipt by City from Agency of a signed Reimbursement Request
Form ("RRF") as described in Exhibit"C" along with copies of all receipts and other supporting
documentation.The RRF and reports shall be submitted to City no later than the 15th day following
the end of the month. Submittal of a monthly RRF and reports is required even if services are not
provided.
3.3 The monthly RRF should be sequentially numbered and include expense
documentation that is detailed, clear and concise. All invoices should be sent electronically to
our centralized Accounts Payable department invoice email address:
supplierinvoices@fortworthtexas.gov. Programmatic submissions should now be submitted as
part of the invoice, as they are due on the same date.
Agency's emails shall include the following in the subject line: Vendor name, Invoice
number, and PO number (ex: Example, Inc._123456_FW002-00000001234)
Agency's subject line(s) shall read as follows:
TARRANT COUNTY HOMELESS COALITION_HHSP YOUTH
####_FW002_0000000###
The last four characters of the invoices will change each month to identify the two digit
month and two digit year, accordingly. PO Numbers will remain the same for the duration of the
program, unless notified otherwise by Directions Home, and is unique for the specific program.
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Additionally, the following requirements apply to ensure the system can successfully
process invoices in an expedient manner:
• All invoices must be either a PDF or TIFF format.
• Image quality must be at least 300 DPI (dots per inch).
• Invoices must be sent as an attachment (i.e. no invoice in the body of the email).
• One invoice per attachment(includes PDFs). Each invoice must be a separate attachment.
• No handwritten invoices or invoices that contain handwritten notes.
• Dot matrix invoice format is not accepted.
• The invoice must contain the following information:
• Supplier Name and Address;
• Remit to Supplier Name and Address, if different;
• Applicable City Department business unit# (i.e. FW002)
• Complete City of Fort Worth PO number (i.e. the PO number must contain all
preceding zeros);
• Invoice number;
• Invoice date; and
• Invoices to be submitted after delivery of the goods or services.
Reimbursements will not be made until after receipt of an acceptable and approved RRF
and monthly report as required. Reimbursements shall be made within 30 days receipt of said
documents. Incomplete or incorrect submissions will be returned to the Agency for resubmission,
restarting the 30-day reimbursement schedule.
3.4 Any modifications of more than five (5) percent of any budgeted line-item in the
original approved budget must have prior written permission from City before the modifications
are made. The Budget Modification Form (Exhibit "E") must be submitted, and request must be
approved by City, before any money is moved to the line-item. Once the Budget Modification is
approved, the modified budget will take effect on the first day of the following month. The new
modified budget shall not exceed the total amount of Program Funds. Agency shall be solely
responsible for any money spent in excess of the not to exceed amount included in this Agreement
for the then-current term.
3.5 Any modifications to zero line-items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit "E")must be completed and approved by City before money is transferred into the new
line-item. Once the Budget Modification is approved, the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds. Agency shall be solely responsible for any money spent in excess of the not to
exceed amount included in this Agreement for the then-current term.
3.6 Agency will document cost allocations for all budgeted expenses throughout the
entirety of the Agreement and will be responsible for having a policy and procedure in place for
this documentation. Specifically, Agency will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using City funds, were used in furtherance of the
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program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the Agency's policy and procedures for the documentation of the cost allocations shall
be made available to the City upon request.
3.7 The City reserves the right to reject any budget modification that the City believes, in
its sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
"D" of this Agreement or an approved budget modification form.
3.8 Budget adjustments shall be submitted via either email to
Tara.Perez@fortworthtexas.gov or to the Tara Perez, Directions Home Manager, City Manager's
Office, 200 Texas Street, Fort Worth TX 76102.
4. TERMINATION.
4.1. Written Notice. City or Agency may terminate this Agreement at any time and for
any reason by providing the other Party with 60 days' written notice of termination.
4.2 Duties and Obligations of the Parties. In the event that this Agreement is terminated
prior to the Expiration Date, City shall reimburse Agency for allowable costs for services actually
rendered up to the effective date of termination and Agency shall continue to provide City with
services requested by City and in accordance with this Agreement up to the effective date of
termination. Upon termination of this Agreement for any reason, Agency shall provide City with
copies of all completed or partially completed documents prepared under this Agreement. In the
event Agency has received access to City data as a requirement to perform services hereunder,
Agency shall return all City-provided data to City in a machine readable format or other format
deemed acceptable to City.
5. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION.
5.1 Disclosure of Conflicts. Agency hereby represents and warrants to City that
Agency has made full disclosure in writing of any existing or potential conflicts of interest related
to Agency's services under this Agreement. In the event that any conflicts of interest arise after
the Effective Date of this Agreement, Agency hereby agrees to make full disclosure of such
conflict of interest to City immediately in writing.
5.2 Confidential Information. Agency,for itself and its officers,agents and employees,
agrees that it shall treat all information provided to it (i) by City ("City Information") as
confidential and shall not disclose any such information to a third parry without City's prior written
approval,and(ii)shall abide by all of the standards of confidentiality of client information("Client
Information") in its performance of its duties and obligations under this Agreement including but
not limited to those standards, rules and regulations regarding confidentiality required by HMIS
and TCHC. "Client Information" is defined for the purposes of this Agreement as personal,
demographic, or treatment data about the individuals being served by the program.
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5.3 Unauthorized Access. Agency shall store and maintain City Information and Client
Information in a secure manner and shall not allow unauthorized users to access,modify, delete or
otherwise corrupt City Information or Client Information in any way. Agency shall notify City
immediately if the security or integrity of any City Information or Client Information has been
compromised or is believed to have been compromised, in which event, Agency shall, in good
faith, use all commercially reasonable efforts to cooperate with City in identifying what
information has been accessed by unauthorized means and shall fully cooperate with City to
protect such City Information or Client Information from further unauthorized disclosure.
6. RIGHT TO AUDIT.
Agency agrees that City shall, until the expiration of 3 years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said 3 years, have access
to and the right to examine at reasonable times any directly pertinent books, documents, papers
and records, including, but not limited to, all electronic records, of Agency involving transactions
relating to this Agreement at no additional cost to City. Agency agrees that City shall have access
during normal working hours to all necessary Agency facilities and shall be provided adequate and
appropriate work space in order to conduct audits in compliance with the provisions of this section.
City shall give Agency reasonable advance notice of intended audits.
This provision shall survive the expiration or termination of this Agreement.
7. INDEPENDENT CONTRACTOR.
It is expressly understood and agreed that Agency shall operate as an independent
contractor as to all rights and privileges and work performed under this Agreement, and not as
agent, representative or employee of City. Subject to and in accordance with the conditions and
provisions of this Agreement, Agency shall have the exclusive right to control the details of its
operations and activities and be solely responsible for the acts and omissions of its officers, agents,
servants, employees, consultants and sub vendors. Agency acknowledges that the doctrine of
respondent superior shall not apply as between City, its officers, agents, servants and employees,
and Agency, its officers, agents, employees, servants, vendors and sub vendors. Agency further
agrees that nothing herein shall be construed as the creation of a partnership or joint enterprise
between City and Agency. It is further understood that City shall in no way be considered a Co-
employer or a Joint employer of Agency or any officers, agents, servants, employees or sub vendor
of Agency. Neither Agency,nor any officers,agents,servants,employees or sub vendor of Agency
shall be entitled to any employment benefits from City. Agency shall be responsible and liable for
any and all payment and reporting of taxes on behalf of itself, and any of its officers, agents,
servants, employees or sub vendors.
8. LIABILITY AND INDEMNIFICATION.
8.1 LLABILITY-AGENCY SHALL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCL UDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
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ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
AGENCY,ITS OFFICERS,AGENTS, SERVANTS OR EMPLOYEES.
8.2 GENERAL INDEMNIFICATION - AGENCY HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
AGENTS,SERVANTSAND EMPLOYEES,FROMAND AGAINSTANYAND ALL CLAIMS
OR LAWSUITS OFANYKIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR
EITHER PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS
TO AGENCY'S B USINESSAND ANYRESULTING LOST PROFITS)AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS,ARISING OUT OF OR IN
CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE
NEGLIGENTACTS OR OMISSIONS OR MALFEASANCE OFAGENCY, ITS OFFICERS,
AGENTS,SERVANTS OR EMPLOYEES.
This section shall survive the expiration or termination of this Agreement.
9. ASSIGNMENT AND SUBCONTRACTING.
9.1 Assignment. Agency shall not assign or subcontract any of its duties, obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to
an assignment, the assignee shall execute a written agreement with City and Agency under which
the assignee agrees to be bound by the duties and obligations of Agency under this Agreement.
Agency and Assignee shall be jointly liable for all obligations of Agency under this Agreement
prior to the effective date of the assignment.
9.2 Subcontract. If City grants consent to a subcontract, subcontractor shall execute a
written agreement with Agency referencing this Agreement under which subcontractor shall agree
to be bound by the duties and obligations of Agency under this Agreement as such duties and
obligations may apply, including indemnification under section 8 of this agreement and all
insurance requirements. Agency shall provide City with a fully executed copy of any such
subcontract. The City hereby gives Agency permission to subcontract case management work to
Resources Inspiring Success and Empowering (RISE).
10. INSURANCE.
Agency shall provide City with certificate(s) of insurance documenting policies of the
following types and minimum coverage limits that are to be in effect prior to commencement of
any work pursuant to this Agreement:
10.1 Coverage and Limits
(a) Commercial General Liability:
$1,000,000 - Each Occurrence
$2,000,000 - Aggregate
(b) Automobile Liability:
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$1,000,000 - Each occurrence on a combined single limit basis
Coverage shall be on any vehicle used by Agency, its employees, agents,
representatives in the course of providing services under this Agreement.
"Any vehicle" shall be any vehicle owned,hired and non-owned.
(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any
other state workers' compensation laws where the work is being performed
Employers' liability
$100,000 - Bodily Injury by accident; each accident/occurrence
$100,000 - Bodily Injury by disease; each employee
$500,000 - Bodily Injury by disease; policy limit
(d) Professional Liability (Errors & Omissions):
$1,000,000 - Each Claim Limit
$1,000,000 - Aggregate Limit
Professional Liability coverage may be provided through an endorsement
to the Commercial General Liability (CGL) policy, or a separate policy
specific to Professional E&O. Either is acceptable if coverage meets all
other requirements. Coverage shall be claims-made, and maintained for the
duration of the contractual agreement and for 2 years following completion
of services provided. An annual certificate of insurance shall be submitted
to City to evidence coverage.
10.2 General Requirements
(a) The commercial general liability and automobile liability policies shall
name City as an additional insured thereon, as its interests may appear. The
term City shall include its employees, officers, officials, agents, and
volunteers in respect to the contracted services.
(b) The workers' compensation policy shall include a Waiver of Subrogation
(Right of Recovery) in favor of City.
(c) A minimum of 30 days' notice of cancellation or reduction in limits of
coverage shall be provided to City. Ten days' notice shall be acceptable in
the event of non-payment of premium. Notice shall be sent to City as
provided in the Notice section of this Agreement.
(d) The insurers for all policies must be licensed and/or approved to do business
in the State of Texas. All insurers must have a minimum rating of A- VII
in the current A.M. Best Key Rating Guide, or have reasonably equivalent
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financial strength and solvency to the satisfaction of Risk Management. If
the rating is below that required, written approval of Risk Management is
required.
(e) Any failure on the part of City to request required insurance documentation
shall not constitute a waiver of the insurance requirement.
(f) Certificates of Insurance evidencing that Agency has obtained all required
insurance shall be delivered to the City prior to Agency proceeding with
any work pursuant to this Agreement.
11. COMPLIANCE WITH LAWS, ORDINANCES,RULES AND REGULATIONS.
Agency agrees that in the performance of its obligations hereunder,it shall comply with all
applicable federal, state and local laws, ordinances, rules and regulations, the requirements in
Exhibit F pertaining to performance, reporting, and compliance, and that any work it produces in
connection with this Agreement will also comply with all applicable federal, state and local laws,
ordinances, rules and regulations. If City notifies Agency of any violation of such laws,
ordinances, rules or regulations, Agency shall immediately desist from and correct the violation.
12. NON-DISCRIMINATION COVENANT.
Agency, for itself, its personal representatives, assigns, sub vendors and successors in
interest, as part of the consideration herein, agrees that in the performance of Agency's duties and
obligations hereunder, it shall not discriminate in the treatment, assistance provided under this
Agreement, or employment of any individual or group of individuals on any basis prohibited by
law. IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-
DISCRIMINATION COVENANT BY AGENCY, ITS PERSONAL REPRESENTATIVES,
ASSIGNS, SUB VENDORS OR SUCCESSORS IN INTEREST, AGENCY AGREES TO
ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD
CITY HARMLESS FROM SUCH CLAIM.
This section shall survive the expiration or termination of this Agreement.
13. NOTICES.
Notices required pursuant to the provisions of this Agreement shall be conclusively
determined to have been delivered when (1) hand-delivered to the other Party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of
the transmission, or(3)received by the other Parry by United States Mail,registered,return receipt
requested, addressed as follows:
To City: To Agency:
City of Fort Worth Tarrant County Homeless Coalition
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City Manager's Office Attn: Lauren King, Interim Executive Director
Attn: Tara Perez, Directions Home Manager 300 S. Beach
200 Texas Street Fort Worth TX 76107
Fort Worth, TX 76102-6314 Facsimile: (817) 791.9489
Telephone: (817) 392- 2235
With copy to City Attorney's Office at same
address
14. SOLICITATION OF EMPLOYEES.
Neither City nor Agency shall, during the term of this Agreement and additionally for a
period of 1 year after its termination, solicit for employment or employ, whether as employee or
independent contractor, any person who is or has been employed by the other during the term of
this Agreement, without the prior written consent of the person's employer. Notwithstanding the
foregoing, this provision shall not apply to an employee of either Party who responds to a general
solicitation of advertisement of employment by either Party.
15. GOVERNMENTAL POWERS.
It is understood and agreed that by execution of this Agreement, City does not waive or
surrender any of its governmental powers or immunities.
16. NO WAIVER.
The failure of City or Agency to insist upon the performance of any term or provision of
this Agreement or to exercise any right granted herein shall not constitute a waiver of City's or
Agency's respective right to insist upon appropriate performance or to assert any such right on any
future occasion.
17. GOVERNING LAW/VENUE.
This Agreement shall be construed in accordance with the laws of the State of Texas. If
any action, whether real or asserted, at law or in equity, is brought pursuant to this Agreement,
venue for such action shall lie in state courts located in Tarrant County, Texas or the United States
District Court for the Northern District of Texas, Fort Worth Division.
18. SEVERABILITY.
If any provision of this Agreement is held to be invalid, illegal or unenforceable, the
validity, legality and enforceability of the remaining provisions shall not in any way be affected or
impaired.
19. FORCE MAJEURE.
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City and Agency shall exercise their best efforts to meet their respective duties and obligations as
set forth in this Agreement, but shall not be held liable for any delay or omission in performance
due to force majeure or other causes beyond their reasonable control, including, but not limited
to, compliance with any government law, ordinance or regulation, acts of God, acts of the public
enemy, fires, strikes, lockouts, natural disasters, wars, riots, epidemics or pandemics, material or
labor restrictions by any governmental authority, transportation problems,restraints or
prohibitions by any court, board, department, commission, or agency of the United States or of
any States, civil disturbances, other national or regional emergencies, and/or any other similar
cause not enumerated herein but which is beyond the reasonable control of the Party whose
performance is affected (collectively "Force Majeure Event"). The performance of any such
obligation is suspended during the period of, and only to the extent of, such prevention or
hindrance,provided the affected Parry provides notice of the Force Majeure Event, and an
explanation as to how it hinders the party's performance, as soon as reasonably possible, as
determined in the City's discretion, after the occurrence of the Force Majeure Event. The form of
notice required by this section shall be the same as section 13 above.
20. HEADINGS NOT CONTROLLING.
Headings and titles used in this Agreement are for reference purposes only, shall not be
deemed a part of this Agreement, and are not intended to define or limit the scope of any provision
of this Agreement.
21. REVIEW OF COUNSEL.
The Parties acknowledge that each Party and its counsel have reviewed and revised this
Agreement and that the normal rules of construction to the effect that any ambiguities are to be
resolved against the drafting party shall not be employed in the interpretation of this Agreement
or Exhibits "A", "B", "C", "D" and "E".
22. AMENDMENTS/MODIFICATIONS/EXTENSIONS.
No amendment,modification, or extension of this Agreement shall be binding upon a Party
hereto unless set forth in a written instrument, which is executed by an authorized representative
of each Party.
23. ENTIRETY OF AGREEMENT.
This Agreement, including Exhibits "A", "B", "C", "D", and "E" contains the entire
understanding and agreement between City and Agency, their assigns and successors in interest,
as to the matters contained herein. Any prior or contemporaneous oral or written agreement is
hereby declared null and void to the extent in conflict with any provision of this Agreement.
24. COUNTERPARTS.
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This Agreement may be executed in one or more counterparts and each counterpart shall,
for all purposes, be deemed an original, but all such counterparts shall together constitute one and
the same instrument.
25. WARRANTY OF SERVICES.
Agency warrants that its services will be of a professional quality and conform to generally
prevailing industry standards. City must give written notice of any breach of this warranty within
30 days from the date that the services are completed. In such event, at Agency's option, Agency
shall either (a) use commercially reasonable efforts to re-perform the services in a manner that
conforms to the warranty, or (b) refund the fees paid by City to Agency for the nonconforming
services.
26. IMMIGRATION NATIONALITY ACT.
City actively supports the Immigration&Nationality Act(INA)which includes provisions
addressing employment eligibility,employment verification, and nondiscrimination. Agency shall
verify the identity and employment eligibility of all employees who perform work under this
Agreement. Agency shall complete the Employment Eligibility Verification Form (I-9), maintain
photocopies of all supporting employment eligibility and identity documentation for all
employees, and upon request, provide City with copies of all I-9 forms and supporting eligibility
documentation for each employee who performs work under this Agreement. Agency shall
establish appropriate procedures and controls so that no services will be performed by any
employee who is not legally eligible to perform such services. Agency shall provide City with a
certification letter that it has complied with the verification requirements required by this
Agreement. Agency shall indemnify City from any penalties or liabilities due to violations of this
provision. City shall have the right to immediately terminate this Agreement for violations of this
provision by Agency.
27. OWNERSHIP OF WORK PRODUCT.
City shall be the sole and exclusive owner of all reports, work papers,procedures, guides,
and documentation, created, published, displayed, and/or produced in conjunction with the
services provided under this Agreement (collectively, "Work Product"). Further, City shall be
the sole and exclusive owner of all copyright,patent,trademark,trade secret and other proprietary
rights in and to the Work Product. Ownership of the Work Product shall inure to the benefit of
City from the date of conception, creation or fixation of the Work Product in a tangible medium
of expression (whichever occurs first). Each copyrightable aspect of the Work Product shall be
considered a"work-made-for-hire" within the meaning of the Copyright Act of 1976, as amended.
If and to the extent such Work Product, or any part thereof, is not considered a "work-made-for-
hire" within the meaning of the Copyright Act of 1976, as amended, Agency hereby expressly
assigns to city all exclusive right, title and interest in and to the Work Product, and all copies
thereof, and in and to the copyright,patent,trademark,trade secret, and all other proprietary rights
therein, that City may have or obtain, without further consideration, free from any claim, lien for
balance due, or rights of retention thereto on the part of City.
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28. CHANGE IN COMPANY NAME OR OWNERSHIP
Agency shall notify City's Assistant City Manager, in writing, of a company name,
ownership, or address change for the purpose of maintaining updated city records. The chief
executive officer of Agency or authorized official must sign the letter. A letter indicating changes
in a company name or ownership must be accompanied with supporting legal documentation such
as an updated W-9, documents filed with the state indicating such change, copy of the board of
director's resolution approving the action,or an executed merger or acquisition agreement. Failure
to provide the specified documentation so may adversely impact future invoice payments.
29. SIGNATURE AUTHORITY.
The person signing this Agreement hereby warrants that he/she has the legal authority to
execute this Agreement on behalf of the respective Party, and that such binding authority has been
granted by proper order,resolution, ordinance or other authorization of the entity. This Agreement
and any amendment hereto, may be executed by any authorized representative of Agency. Each
Parry is fully entitled to rely on these warranties and representations in entering into this
Agreement or any amendment hereto.
30. PROHIBITION ON CONTRACTING WITH COMPANIES THAT BOYCOTT
ISRAEL
Agency acknowledges that in accordance with Chapter 2270 of the Texas Government
Code, the City is prohibited from entering into a contract with a company for goods or services
unless the contract contains a written verification from the company that it: (1) does not boycott
Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel"
and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas
Government Code. By signing this contract, Agency certifies that Agency's signature provides
written verification to the City that Agency: (1) does not boycott Israel; and (2) will not boycott
Israel during the term of the contract.
31. CONFIDENTIAL INFORMATION
Agency acknowledges that the City is a governmental entity and is subject to the Texas
Public Information Act ("Act"). By executing this agreement, Agency acknowledges that this
agreement will be publicly available on the City's website, and Agency is therefore waiving any
claim of confidentiality, whether based in statute or the common law, to any and all materials
contained as part of this agreement including all documents and information referenced herein or
attached hereto.
[SIGNATURE PAGE TO FOLLOW]
CITY OF FORT WORTH Page 13 of 26
Agreement for Homeless Services—TARRANT COUNTY HOMELESS COALITION—HHSP-YOUTH
RENTAL ASSISTANCE AND ADMINISTRATION
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement in multiple
originals on the date written below their respective signatures to be effective on the Effective Date.
CITY OF FORT WORTH:
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
cc__ responsible for the monitoring and administration of
By: Fernando Costa(Sep 1,202015:21 CDT) this contract,including ensuring all performance and
Name: Fernando Costa reporting requirements.
Title: Assistant City Manager
Sep 1,2020 r�'A/A�
Date: By:Tara Perez(Sep 1,202014:54 CDT)
Name: Tara Perez
APPROVAL RECOMMENDED: Title: Directions Home Manager
APPROVED AS TO FORM AND LEGALITY:
7 WA/A&"z
B Tara Perez(Sep 1,202014:54 CDT)
Y:
Name: Tara Perez
Title: Directions Home Manager By
4.00'aonny Name: Taylor Paris
ATTEST: of FORtOda
p��ea �►$ Title: Assistant City Attorney
o a•1d
CONTRACT AUTHORIZATION:
aa41re Ag4Op M&C: 20-0382 06/16/2020
1295:
Name: Mary J.Kayser
Title: City Secretary
Agency:
Tarrant County Homeless Coalition ATTEST:
7
By-� By:
NameLauren King Name:
Title: Interim Executive Director Title:
OFFICIAL RECORD
Date: Sep 1,2020 CITY SECRETARY
FT. WORTH, TX
CITY OF FORT WORTH Page 14 of 26
Agreement for Homeless Services—TARRANT COUNTY HOMELESS COALITION—HHSP-YOUTH
RENTAL ASSISTANCE AND ADMINISTRATION
EXHIBIT "A"
SCOPE OF SERVICES
HHSP-YOUTH RAPID REHOUSING SERVICES
TARRANT COUNTY HOMELESS COALITION will do the following:
Agency shall comply with all requirements in the attached TDHCA contract, except for those
that require the City of Fort Worth to submit information to TDHCA—including eligible
expenses, programmatic and financial reporting, and compliance—as set forth in Exhibit F.
Eligible clients are those who are homeless in the City of Fort Worth and ages 18-24 and referred
by Tarrant County Homeless Coalition.
Agency will:
• Provide appropriate referrals to navigators
• Pay rental assistance and other lease up expenses to landlords
• Provide rental assistance to at least 15 clients during the term of this Agreement.
• Sub-contract with a supportive service provider to provide case management to clients
housed with rental assistance
• Enter client records in Homeless Management Information System (HMIS) within three
(3) days of service provision
• Submit on time reports
Other lease up expenses include application fees, apartment administrative fees, security
deposits, high risk fees and opportunity fees.
High risk and opportunity fees are extra charges for tenants without a rental history, with an
eviction history,with a criminal justice history and/or without income.
The goal is to provide rental assistance to at least 15 households. And for at least 10 households
to maintain housing for three months after exit.
Evaluation:
Evaluation meetings will be held with Directions Home staff to continually evaluate program
and Agency shall comply as necessary and in good faith.
Financial reporting:
Reimbursement Request and any necessary supporting documentation and reports will be
submitted by the 15th of every month in format of Exhibit"C".
Programmatic reporting:
Supportive Services Agreement—Exhibits Page 15 of 26
Monthly reports will be submitted by the 15th of every month in format of Exhibit "D".
Quarterly reports will be submitted by the 151h of July, October, January and April in the format
of Exhibit"D".
Supportive Services Agreement—Exhibits Page 16 of 26
EXHIBIT "B"
BUDGET
AL,ency will submit invoice for reimbursement by the 15th of the month following the month
services were provided.
This report shall itemize each monthly expense requested for reimbursement by the Agency and
shall be included in Budget submitted. In order for this report to be complete the following must
be submitted:
For payroll expenses, timesheets signed and dated by employees and approved by
supervisor for all payroll expenses listed with the code of time being billed to
City/Directions Home. Paystub must include pay period, date paid, amount and
expenses (salary, FICA, benefits etc). If pay stubs are unavailable, payroll registries
with applicable expenses highlighted and labeled will suffice. Agency may not submit
payroll expenses dated 60 calendar days prior to the date of the Reimbursement Request
with the exception of the first Reimbursement Request which may include items from
the Effective Date of the Agreement to the end of the reporting month.
For non-payroll expenses, invoices for each expense listed. Agency may not submit
invoices dated 60 calendar days prior to the date of the Reimbursement Request with
the exception of the first Reimbursement Request which may include items from the
Effective Date of the Agreement to the end of the reporting month.
Proof that each expense was paid by the Agency, which proof can be satisfied by
cancelled checks.If a cancelled check is not possible,a bank statement with the expense
highlighted and labeled will suffice.
If allocations percentages are used, all documentation must be submitted with the first
month's invoice.
For the audit, bank statements showing payments, Form 941 s and allocation
documentation will be reviewed.
Reimbursement Requests shall be submitted to:
City Manager's Office
Directions Home
Attention Tara Perez
200 Texas Street
Fort Worth TX 76102
Supportive Services Agreement—Exhibits Page 17 of 26
PROGRAM COSTS Total
$136,139.00
A. PERSONNEL (By title)
I
PERSONNEL TOTAL:
B. FRINGE BENEFITS
FRINGE BENEFITS TOTAL.- - - - - -- -- - -- _- - l
C. MILEAGE — -- - -- --- ----- -- -- -- -
MILEAGE TOTAL:
D. CELL PHONES/EQUIPMENT
CELL PHONES/EQUIPMENT TOTAL:
E. CLIENT EXPENSES
Rental assistance, other lease up costs - _ $109,33200
CLIENT EXPENSES TOTAL: - $109,332.00
�- -
F. OTHER APPROVED - - —_
Administration j $6,807.00
Contracted case management services $20,000.00
OTHER APPROVED TOTAL: j $26,807.00
TOTAL PROGRAM COST: $136,139.00
*Client Expenses are defined as rental assistance,application fees,apartment administrative
fees, security deposits, high risk fees and opportunity fees. High risk fees and opportunity
fees are sometimes charged to clients without a rental history, clients with evictions, clients
with criminal background histories and/or clients without income.
Supportive Services Agreement—Exhibits Page 18 of 26
EXHIBIT "C"
REIMBURSEMENT REQUEST FORM
Expenses Name of employee or Amount Date Check
client Invoiced No.
Expense: Personnel
Salary
Salary
Salary
Salary Total:
FICA(Medicare/Social Security)
FICA(Medicare/Social Security)
FICA(Medicare/Social Security)
Health Insurance
Health Insurance
Health Insurance
Dental Insurance
Dental Insurance
Dental Insurance
Life Insurance
Life Insurance
Life Insurance
Disability Insurance
Disability Insurance
Disability Insurance
Retirement
Retirement
Retirement
Unemployment Insurance
Unemployment Insurance
Unemployment Insurance
Workers Compensation
Workers Compensation
Workers Compensation
Total of all Benefits:
Mileage
Mileage
Mileage
Mileage Total:
Cell phone
Supportive Services Agreement—Exhibits Page 19 of 26
Cell phone
Cell phone
Cell Phone Total:
Type of Client
Ex enseNendor
Client Expense Total:
OperationsNendor:
Operations Total:
Other
Other Total:
Total Invoiced Amount
Attestation
Contractor:
Program:
Name of Person submitting
report:
Date Range Covered by this
report:
I have reviewed this report and
certify that it is a complete,
accurate, and up-to-date
reflection of the services
rendered under the terms of our
Agreement with the City of Fort
Worth.
Signature:
Total
Supportive Services Agreement—Exhibits Page 20 of 26
EXHIBIT "D"
REPORTING FORMS
Quarterly Report
Current Reporting
Quarter
Submitting Agency
Contact Name
Phone Number and
Email
Remit Address
Please include outcome narrative that describes how measure was accomplished for each
quarter.
Effectiveness Measures and Quarterly Outcomes
Measure 1 Less than 15%returns to homelessness within one year
Outcome
Measure 2 At least 90% of clients are housed within 30 days
Outcome
I have reviewed this report and certify that the measures provided are accurate and
appropriately reflect the Directions Home goals set forth in the contract.
Authorized Signatory Signatory Title
Date
Supportive Services Agreement—Exhibits Page 21 of 26
Texas Department of Housing and Community Affairs
Supplemental HHSP Monthly Report Collection Form
Subrecipient or
Vendor Name: Reporting Month
Is this report
Contract adjusting a prior
Number: month?
Contract Term: If"Yes",what is
the reason for the
adjustment
request?
HHSP Monthly
Performance
Report
Total Components Unduplicated HHSP
Entries
Total
Components for
Persons Persons
Entering 0 Entering 0
Total
Components for
Households Households
Entering 0 Entering 0
Unduplicated Race Unduplicated Unduplicated Unduplicated
Ethnicity Gender Age
American Non-
Indian/Alaska Hispanic/Non-
Native 0 Latino 0 Male 0 Under 18 0
Asian 0 Hispanic/Latino 0 Female 0 18-24 0
Black/African- Ethnicity Trans Female
American 0 Unknown 0 (MTF) 0 25-61 0
Native
Hawaiian/Pacific Trans Male 62 and
Islander 0 (FTM) 0 over 0
Gender Non- Age
White 0 Conforming 0 Unknown 1 0
Gender
Race Unknown 0 Unknown 0
Total Race 0 Total Ethnicity 0 Total Gender 0 Total Age 0
HHSP Youth Set-Aside Reporting
Unduplicated Components for Components for Children/Youth New Bed for
Special Populations- Children/Youth in Youth Headed in YHH Children/Youth
Youth in YHH YHH Households(YHH) Outcomes in YHH
Supportive Services Agreement—Exhibits Page 22 of 26
Essential Essential Homeless
Persons in at Services- Services- Persons
least one special Homeless Homeless Maintained Shelter Beds
population 0 Persons 0 Households 0 3+Months 0 Constructed 0
HA Homeless
Victims of HA Persons- Households- Households
Domestic Street Street Maintained Shelter Beds
Violence 0 outreach 0 outreach 0 3+Months 0 Rehabilitated 0
HA
Unaccompanied HA Persons- Households-
Children(Under Transitional Transitional Shelter Beds
18) 0 Living 0 Living 0 Converted 0
Households
Persons Using Using
Unaccompanied Day/Night Day/Night TL Beds
Youth(18-24) 0 Shelter 0 Shelter 0 Constructed 0
Parenting Case Case
Children and Management- Management-
Youth(24 and Homeless Homeless TL Beds
under) 0 Persons 0 Households 0 Rehabilitated 0
Children of
Parenting Youth TL Beds
(Under18) 0 Converted 0
Veterans 0
HHSP Monthly Expenditure
Report
Budget on—Draw Availab Total N This
Ite ed le Monthly Draw
m# Category Amoun p to Balanc Expenditur Fund Amou
t e es nt
Credit
1 Administration $ - $ - $ - $ - $ - $ -
2 Case Management Salary $ - $ - $ - $ - $ - $ -
Construction/Rehabilitation/Con
3 version $ - $ - $ - $ - $ - $ -
Supportive Services Agreement—Exhibits Page 23 of 26
4 Essential Services $ - $ - $ - $ - $ - $ -
5 Homelessness Assistance $ - $ - $ - $ - $ - $ -
6 Homelessness Prevention $ - $ - $ - $ - $ - $ -
7 Shelter Operations $ - $ - $ - $ - $ - $ -
TOTAL: $ - $ - $ - $ - $ - $ -
Supportive Services Agreement—Exhibits Page 24 of 26
EXHIBIT "E"
REQUEST FOR BUDGET MODIFICATION
Date
Submitting Agency
Contact Name
Phone Number and Email
Remit Address
PROGRAM COSTS
Budget Category Approved Budget Change Requested Revised Budget
Personnel
Fringe Benefits
Mileage
Cell Phones/Equipment
Client Costs
Other Approved
Total Costs
• Up to 5% of any budgeted line-item does not need prior approval but form must be sent
to City with monthly RFR
• More than 5% of any budgeted line-item must have prior City approval
• An increase in a zero line-item must have prior City approval
Modification Narrative describe in detail what change is for
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title
Date
STAFF USE ONLY
0 0
Modification Approved Modification NOT Approved
Staff Signature Date
Supportive Services Agreement—Exhibits Page 25 of 26
EXHIBIT F
GRANT REQUIREMENTS
Supportive Services Agreement—Exhibits Page 26 of 26
DocuSign Envelope ID;E3D2El3BO-4D87-470B-BAGO-20EGB0243A4A
CSC No.54361
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
FY 2021 TEXAS HOMELESS HOUSING AND SERVICES PROGRAM YOUTH SET-ASIDE
GENERAL REVENUE
CONTRACT NUMBER 18216010006
WITH
City of Fort Worth,
a political subdivision of the State of Texas
SECTION 1. PARTIES TO THE CONTRACT
This 2021 Texas Homeless Housing and Services Program ("HHSP")Youth Set-Aside Contract Number
18216010006 ("Contract") is made by and between the Texas Department of Housing and Community
Affairs,a public and official agency of the State of Texas, ("Department") and City of Fort Worth, a
political subdivision of the State of Texas ("Subrecipient").
SECTION 2. CONTRACT TERM FOR PERFORMANCE AND CLOSE-OUT PROCESS
This Contract shall commence on September 1, 2020 and, unless earlier terminated at provided herein,
terminate as follows: (1)the Subrecipient is permitted to incur allowable expenses under this Contract
until August 31,2021 ("Contract Term"),and (2)the Department's obligations under the Contract upon
the completion of Subrecipient's performance shall end on November 15,2021 and is conditioned on
the Subrecipient's successful completion of the terms herein ("Close-Out Process").
SECTION 3. SUBRECIPIENT PERFORMANCE
A. Subrecipient agrees to administer a HHSP award in accordance with, but not limited to,Section
2306.2585 of the Texas Government Code(hereafter, "State Act"), Rider 16 from Tex. H.B. 1,Article
VII,86th Leg., R.S. (2019)("Rider 16"), and the implementing rules under Title 10, Part 1, Chapter 1,
Chapter 2, and Subchapters A and B of Chapter 7, of the Texas Administrative Code ("HHSP State
Rules"), and representations made as part of the Previous Participation and Executive Award
Process.
B.Subrecipient agrees to perform all activities in accordance with the terms of the Performance
Statement attached hereto as Exhibit A and the Budget attached hereto as Exhibit B.Subrecipient
further agrees to comply with the Certification Regarding Lobbying for Contracts,Grants, Loans, and
Cooperative Agreements attached hereto as Addendum A;the Certification Regarding Drug-Free
Workplace Requirements attached as Addendum B;the Certification Regarding Debarment,
Suspension and Other Responsibility Matter attached as Addendum C;the PRWORA requirements
City of Fort Worth
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attached hereto as Addendum D; and the assurances, certifications, and all other statements made
by Subrecipient in its application for the project funded under this Contract, and with all other terms
of this Contract.All exhibits and addendums are attached hereto and incorporated herein for all
relevant purposes.
C. Except for changes that are required because of changes described in Section 11(A) of this
Contract or as otherwise specifically described in this Contract,Subrecipient shall implement HHSP
in accordance with the requirements of the HHSP State Rules in effect on June 11, 2020.
D. Performance related to established targets will be reported by Subrecipient in the HHSP Monthly
Performance Report and meeting targets may be considered for future funding opportunities with
the Department.
E. All funds must be fully expended within the Contract Term and reported within the Close-Out
Process in accordance with all Exhibits and Addendums of this Contract.The Department reserves
the right to request an Expenditure plan if it appears funds will not be expended within the Contract
Term at the Department's reasonable discretion.
F.Subrecipient activities related to construction,rehabilitation, or conversion of a building or
buildings may require that Subrecipient enter into a Land Use Restriction Agreement("LURA") in
accordance with 10 TAC§7.3.
SECTION 4. DEPARTMENT FINANCIAL OBLIGATIONS
A. In consideration of Subrecipient's satisfactory performance of this Contract, Department shall
reimburse Subrecipient for the actual, allowable,and approved costs that are consistent with
amounts specified in the Budget and are incurred during the Contract Term by Subrecipient.
B. Department's obligations under this Contract are contingent upon the actual receipt and
availability by the Department of adequate HHSP funds from the legislature. If sufficient HHSP funds
are not available to make payments under this Contract, Department shall notify Subrecipient in
writing within a reasonable time after such fact is determined. Department may then terminate this
Contract and will not be liable for the failure to make any payment to Subrecipient under this
Contract.
C.The Department reserves the right to obligate additional funds or deobligate funds and shall
notify the Subrecipient in writing of its decision.The Department may consider such factors as the
ability to use grant funds under the HHSP State Rules in a timely manner or Subrecipient's overall
compliance with the terms of this Contract.
City of Fort Worth
18216010006 2
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D. Department shall not be obligated to pay Subrecipient for any costs incurred by Subrecipient
which are not allowable costs.
E. Notwithstanding any other provision of this Contract,the total payments and obligations incurred
by Department under this Contract shall not exceed the sum of ONE HUNDRED THIRTY-SIX
THOUSAND ONE HUNDRED THIRTY-NINE DOLLARS ($136,139.00).
F. Notwithstanding any other provision of this Contract, Department shall only be liable to
Subrecipient for eligible costs incurred or performances rendered for activities specified in the HHSP
State Rules.
SECTION 5. METHOD OF PAYMENT/CASH BALANCES
A.Subreciplent shall establish procedures to minimize the time elapsing between the transfer of
funds from Department to Subrecipient and the disbursement of such funds by Subrecipient.
B.Subrecipient will use a Cost Reimbursement method of payment for all funds whereby
reimbursement of costs incurred by a Subrecipient is made only after the Department has reviewed
and approved backup documentation provided by the Subrecipient.
C.All funds paid to Subrecipient pursuant to this Contract are paid in trust for the exclusive benefit
of the eligible Program Participants of HHSP services and for the payment of allowable expenditures.
D.At its sole discretion, Department may offset or withhold any amounts otherwise owed to
Subrecipient under this Contract against any amount owed by Subrecipient to Department arising
under this Contract.
E.Subrecipient shall refund to the Department any funds which Department determines has not
been spent strictly in accordance with the terms of this Contract.Subrecipient shall make such
refund no later than the date specified in the notice that repayment is required, but if no date is
specified within five (5) business days in accordance with 10 TAC§1.21(e).
SECTION 6. COST PRINCIPLES,ADMINISTRATIVE REQUIREMENTS,AND AUDIT REQUIREMENTS
A. COST PRINCIPLES,ADMINISTRATIVE REQUIREMENTS. Except as expressly modified bylaw or the
terms of this Contract,Subrecipient shall comply with the cost principles and uniform administrative
requirements set forth in Chapter 783 of the Texas Government Code and the Uniform Grant
Management Standards("UGMS").All references therein to "local government"shall be construed
to mean Subrecipient.
B.AUDIT. In accordance with 10 TAC§1.403(e), if Subrecipient expends$750,000.00 or more in
state awards,or has an outstanding loan balance associated with state resources of$750,000 or
City of Fort Worth
18216010006 3
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more with continuing compliance requirements,or a combination thereof must have a Single Audit.
Subrecipient agrees to comply with any applicable UGMS updates that may be released during the
Contract Term. Updates to UGMS may be found this website:
https:Hcomptroller.texas.gov/purchasing/grant-management/.
C. COSTS. Department shall not be liable to Subrecipient for certain costs, including but not limited
to costs which:
(1) have been reimbursed to Subrecipient or are subject to reimbursement to Subrecipient by
any source other than Department;
(2) are not allowable costs, as set forth in the provisions of the State Act and the HHSP State
Rules and Section 8(B)of this Contract;
(3) are not strictly in accordance with the terms of this Contract, including the Exhibits;
(4) have not been reported to Department within the Close-Out Process of this Contract; or
(5) are not incurred during the Contract Term.
D. ACCESS. Department reserves the right to conduct additional audits of the funds received and
performances rendered under this Contract.Subrecipient agrees to permit Department or its
authorized representative to audit Subrecipient's records and to obtain any documents, materials,
or information necessary to facilitate such audit upon written request by the Department to
Subrecipient.
E.SUBAWARDS. The Subrecipient shall include language in any subcontract or subgrant that
provides the Department the ability to directly review, monitor, and/or audit the operational and
financial performance and/or records of work performed under this Contract.
F.AUDIT CERTIFICATION FORM. For any fiscal year ending within or immediately after the Contract
Term, Subrecipient must submit an "Audit Certification Form" (available from the Department)
within two (2) months after the Subrecipient's fiscal year end in accordance with 10 TAC§1.403.
SECTION 7. TERMINATION AND SUSPENSION
A.TERMINATION OR SUSPENSION. Pursuant to 10 TAC Chapters 2 and 7, Department may
terminate or suspend this Contract, in whole or in part, at any time Department determines that
there is cause for termination. If Subrecipient fails to submit within forty-five(45) calendar days of
its due date, any report in accordance with 10 TAC§7.5 or responses to monitoring reports,
Department may, in its sole discretion,suspend payments, place Subrecipient on Cost
Reimbursement method of payment, and initiate proceedings to terminate any active Contract. In
City of Fort Worth
18216010006 4
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accordance with 10 TAC.§2.202(b)(6), cause for termination includes, but is not limited to,fraud,
waste, abuse,fiscal mismanagement, or other serious Findings in the Subrecipient's performance.
B. WITHHOLDING OF PAYMENTS. Nothing in this Section shall be construed to limit Department's
authority to withhold payment and immediately suspend this Contract if Department identifies
possible instances of fraud, abuse,waste,fiscal mismanagement, or other deficiencies in
Subrecipient's performance.Suspension shall be a temporary measure pending either corrective
action by Subrecipient or a decision by Department to terminate this Contract.
C. DEPARTMENT LIABILITY. Department shall not be liable for any costs incurred by Subrecipient
after termination of this Contract.
D.SUBRECIPIENT LIABILITY. Notwithstanding any exercise by Department of its right of termination
or suspension,Subrecipient shall not be relieved of any liability to Department for damages by
virtue of any breach of this Contract by Subrecipient.
E. FUNDS. Upon termination of this Contract, all funds remaining on hand on the date of
termination, and all accounts receivable attributable to the use of funds received under this
Contract shall transfer back to Department.Subrecipient shall return the remaining funds to
Department within sixty(60) calendar days afterthe date this Contract terminates.
SECTION 8. ALLOWABLE EXPENDITURES
A.Whether the Subrecipient's costs incurred in the performance of this Contract are considered
allowable,shall be determined in accordance with the provisions of the State Act and the HHSP
State Rules,subject to the limitations and exceptions set forth in this Contract.
B. HHSP General Revenue funds may be used for administrative activities as well as allowable
expenditures under this Contract,to include activities outlined in 10 TAC§7.21, provided
Subrecipient receives prior written approval from the Department.
SECTION 9. RECORDKEEPING REQUIREMENTS
A. GENERAL. Subrecipient shall comply with all the recordkeeping requirements and shall maintain
fiscal and programmatic records and supporting documentation for all expenditures made under
this Contract in accordance with the UGMS Section III,Common Rule:State Uniform Administrative
Requirements for Grants and Cooperative Agreements,Subpart C—Post Award Requirements,_.42.
Subrecipient agrees to comply with any changes to the UGMS' recordkeeping requirements and 10
TAC§7.8
B.WRITTEN POLICIES AND PROCEDURES. Subrecipient must have written policies and procedures to
ensure that sufficient records are established and maintained to enable a determination that HHSP
City of Fort Worth
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requirements are being met.The written standards must be applied consistently for all Program
Participants,The written standards must include, but are not limited to Inclusive Marketing as
identified in 10 TAC§7.10.
C. PROGRAM PARTICIPANT FILES. In accordance with 10 TAC§7.28(g),Subrecipient shall maintain
Program Participant files,for non-emergency activities providing direct subsidy to a Program
Participant regardless if the client is directly receiving the funds,that contain the following:
(1)An HHSP Intake Application including an area for execution by all adult Household members
(which may include an electronic signature),certifying the validity of information provided and
an area to identify the staff person completing the intake application, and must provide a space
for applicants to indicate if they are a veteran as required by Section 434.212 of the Texas
Government Code. In addition,the application must include the following statement:
"Important Information for Former Military Services Members.Women and men who served in
any branch of the United States Armed Forces, including Army, Navy, Marines, Coast Guard,
Reserves or National Guard, may be eligible for additional benefits and services. For more
information please visit the Texas Veterans Portal at https://veterans.porLal.texas.gov/;
(2) Certification whereby the Applicant certifies whether they meet the definition of Homeless
or Homeless Individual or At-risk of homelessness pursuant to 10 TAC§7.2.The certification
must include the Program Participant's signature or legally identifying mark(which may include
an electronic signature);
(3) Documentation which demonstrates that the Program Participant meets income eligibility, if
applicable, or, if proof of income is unobtainable, a Declaration of Income Statement as defined
in 10 TAC§7.2;
(4) Documentation of recertification, as applicable, including income eligibility and that the
Program Participant lacks sufficient resources and support networks necessary to retain housing
without assistance;
(5) Documentation of determination of ineligibility for assistance when assistance is denied.
Documentation must include the reason for the determination of ineligibility,
(6) Copies of all leases and rental assistance agreements for the provision of rental assistance,
documentation of payments made to owners for the provision of rental assistance, and
supporting documentation for these payments, including dates of occupancy by Program
Participants;
(7) Documentation of the monthly allowance for utilities used to determine compliance with the
rent restriction;
City of Fort worth
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r
(8) Documentation that applicable waiting lists have been checked for availability at least every
six months as required for Program Participants who have been assisted for more than twenty-
four(24) months with rental assistance;and
(9) Documentation that the Dwelling Unit for Program Participants receiving rental assistance
complies with the Housing Standards in 10 TAC§7.29,Shelter and Housing Standards.
D.ACCESS TO RECORDS. Subrecipient agrees that Department,the Auditor of the State of Texas,
the Comptroller of the State of Texas,or any of their duly authorized representatives,shall have the
right to access and to examine and to copy,on or off the premises of Subrecipient, all books,
accounts, records, reports,files, and other papers or property belonging to or in use by Subrecipient
pertaining to this Contract.Subrecipient agrees to maintain such records in an accessible location.
E. RECORD RETENTION. Records regarding Program Participant eligibility shall be retained by
Subrecipient for a period of five(5)years.Activities that require a LURA, must maintain the records
until the expiration of the LURA.All other records pertinent to this Contract shall be retained by
Subrecipient for a period of three(3)years that starts on the day the Single Audit is due or would be
due if the Single Audit requirements are not triggered, except if any litigation, claim, negotiation,
audit, monitoring, inspection or other action has started before the expiration of the required
record retention period. In.this case, records must be retained until completion of the action and
resolution of all issues which arise from it, or until the end of the required recordkeeping period as
described herein, whichever is later.
F. OPEN RECORDS. Subrecipient acknowledges that all information collected, assembled, or
maintained by Subrecipient pertaining to this Contract is subject to the Texas Public Information Act
(Chapter 552 of Texas Government Code)and must provide citizens,public agencies, and other
Interested parties with reasonable access to all records pertaining to this Contract subject to and in
accordance with the Texas Public Information Act.
G. SUBAWARDS. Subrecipient shall include the substance of this Section 9 in all of its subcontracts
and subgrants.
SECTION 10. REPORTING REQUIREMENTS
A. DATA COLLECTION. In accordance with 10 TAC§7.6, Subrecipient must ensure that data on all
persons served and all activities assisted under Homeless Programs is entered into the applicable
HMIS, or HMIS-comparable database for domestic violence or legal service providers.
B. REPORTS. Subrecipient shall submit to Department such reports on the performance of this
Contract as may be required by Department including,but not limited to,the reports specified in
this Section.
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C. MONTHLY REPORTS. In accordance with 10 TAC§7,5(b), Subrecipient must submit a Monthly
Performance Report and a Monthly Expenditure Report through the Contract System not later than
the last day of each month which reflects performance and expenditures conducted in the prior
month.
D. BIENNIAL REPORTING, In accordance with 10 TAC§7.5(h)(2), HHSP Subrecipient will submit
information to the Department for biennial reporting to the Texas Legislature.
E. CONSTRUCTION ACTIVITIES. In accordance with 10 TAC§7.3, if Subrecipient intends to expend
funds for new construction, rehabilitation,or conversion,Subrecipient must submit a copy of the
activity budget inclusive of all sources and uses of funding, documents for a construction plan
review, and identification of the entity and signature authorization of the individual (name and title)
that will execute the LURA.These documents must be submitted no less than ninety(90) calendar
days prior to the end of the Contract Term under which funds for the activity are provided.
F. FINAL INSPECTION REPORT. A Subrecipient must request a final construction inspection within
thirty (30) calendar days of construction completion.The inspection will coverthe Shelter and
Housing Standards, Uniform Physical Construction Standards, 201S International Residential Code
(or municipality adopted later version), Minimum Energy Efficiency Requirements for Single Family
Construction Activities, and the Accessibility Standards in Title 10, Part 1, Chapter 1,Subchapter B,
of the Texas Administrative Code,as applicable for the activity.
SECTION 11. CHANGES AND AMENDMENTS
A. AMENDMENTS AND CHANGES REQUIRED BY LAW. If a change in federal law or regulation or
state law or regulation occurs that requires a change, addition, or deletion to the terms of this
Contract,the change is automatically incorporated in this Contract and is effective on the date
designated by such law or regulation without the requirement of a written amendment hereto. Said
changes, additions, or deletions referenced under this Subsection A of Section 11 may be further
evidenced by a written amendment.
B.GENERAL. Except as specifically provided otherwise in this Contract, any changes, additions, or
deletions to the terms of this Contract shall be in writing and executed by both Parties to this
Contract.
C. FACSIMILE SIGNATURES. If any Party returns an executed copy by facsimile machine or electronic
transmission,the signing party intends the copy of its authorized signature printed by the receiving
machine or the electronic transmission,to be its original signature,
D. REQUESTS. Amendment requests may be considered at the discretion of the Department in
accordance with-10 TAC§7.4(e).
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SECTION 12. PROGRAM INCOME
A. In accordance with 10 TAC§7.25, program income includes but is not limited to: income from
fees for services performed,the use or rental or real or personal property acquired under this
award,the sale of commodities or items fabricated under this award, license fees and royalties on
patents and copyrights, and principal and interest on loans made with this award.Security and
utility deposits paid should be a grant to the Program Participant and are not considered program
income if they remain with the Program Participant, and are returned only to the Program
Participant.
B. Program income that is received during the Contract Term must be used for allowable
expenditures as described in Section 8 of this Contract.
C. Program income that is received after the Contract Term,or not expended within the Contract
Term must be returned to the Department within ten (10) calendar days of receipt.
SECTION 13. INDEPENDENT SUBRECIPIENT
It is agreed that Department is contracting with Subrecipient as an independent contractor.To the
extent authorized by law,Subrecipient agrees to indemnify Department against any disallowed costs or
other claims which may be asserted by any third party in connection with the services to be performed
by Subrecipient under this Contract.The Department acknowledges governmental entities cannot
create an unfunded debt pursuant to the Texas Constitution,
SECTION 14. PURCHASE AND PROCUREMENT STANDARDS
Subrecipient shall comply with 10 TAC§1.404,this Contract, and all applicable state,and local laws,
regulations,and ordinances for making procurements under this Contract.
SECTION 15. SUBAWARDS
A. Subrecipient may not subcontract the primary responsibilities of this Contract, including but not
limited to expenditure and performance reporting and drawing funds through the Contract System.
B.Subrecipient may subcontract or subgrant for the delivery of client assistance without obtaining
Department's prior approval. HHSP Subrecipient is responsible for ensuring that subcontractors and
Subgrantees adhere to the same program requirements and regulations as apply to the subrecipient
including, but not limited to having documentation that Subrecipient checked the appropriate
federal and state records for debarred and suspended parties in accordance with UGMS Subpart C—
Post Award Requirements,35.Subrecipient must have processes and procedures In place to monitor
subcontractors or subgrantees.Any subcontract or subgrant for the delivery of client assistance will
be subject to monitoring by the Department pursuant to 10 TAC§7.11.
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C. In accordance with 10 TAC§7.7(b), Subrecipient will notify the Department and provide contact
information for subgrants or subcontractors within thirty(30) calendar days of the effective date of
subcontract. Contact information for the entities with which the Subrecipient subgrants or
subcontracts must be provided to the Department, including:organization name, name and title of
authorized person who entered into the subgrant or subcontract, phone number, e-mail address,
and type of services provided.
D. In no event shall any provision of this Section be construed as relieving Subrecipient of the
responsibility for ensuring that the performances under all subcontracts and subgrants are rendered
so as to comply with all of the terms of this Contract, as if such performances rendered were
rendered by Subrecipient. Department maintains the right to monitor and require Subrecipient's full
compliance with the terms of this Contract. Department's approval under this Section does not
waive any right of action which may exist or which may subsequently accrue to Department under
this Contract.
SECTION 16. MANAGEMENT OF EQUIPMENT AND INVENTORY
A. In accordance with 10 TAC§1.407,Subrecipient shall submit to Department no later than forty-
five (4S) calendar days after the termination of this Contract a cumulative inventory report of all real
property and equipment acquired in whole or in part with funds received under this Contract or
previous HHSP contracts. Upon the termination of this Contract, Department may demand the
transfer of title to any equipment to the Department or to any other entity receiving HHSP funds
from the Department.
B. When the Subrecipient no longer needs equipment purchased with HHSP grant funds, regardless
of purchase price, or upon the termination of this Contract, Department may take possession and
demand the transfer of title to any such property or equipment to the Department or to a third
party or may seek reimbursement from Subrecipient of the current unit price of the item of
equipment, in Department's sole determination.Subrecipient must request permission from the
Department to transfer title or dispose of equipment purchased with HHSP grant funds.
SECTION 17. TRAVEL
Subrecipient shall abide by travel policies that adhere to UGMS and the State of Texas travel rules and
regulations found on the Comptroller of Public Accounts website at www.cpa.state.tx.us for any travel
funded by this Contract either directly or indirectly.
SECTION 18. BONDING AND INSURANCE REQUIREMENTS
A. INSURANCE REQUIREMENTS. Subrecipient shall maintain evidence of current and adequate
insurance coverage in accordance with UGMS Section II, Cost Principles for State and Local
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Governments and Other Affected Entities,Attachment B.Subrecipient agrees to notify the
Department immediately upon receipt of notification of the termination,cancellation,expiration, or
modification of any required insurance coverage or policy endorsements,Subrecipient agrees to
suspend the performance of all work performed under this Contract until the Subrecipient satisfies
the required coverage requirements, obtains the required policy endorsements and delivers to
Department certificates of insurance evidencing that such coverage and policy endorsements are
current and effective, and receives notification from Department that the performance of work
under this Contract may recommence. Notwithstanding hereinabove, Subrecipient is a self-funded
entity in accordance with Chapter 2259 of the Texas Government Code subject to
statutory tort laws and, as such,generally, it does not maintain commercial general liability
insurance and/or worker's compensation claims.
B. BONDING REQUIREMENTS. Subrecipient must comply with the bond requirements Articles 2252,
2253, and 5160 of Texas Civil Statutes, and §252.044 and Section 262.032 of the Local Government
Code. If Subrecipient will enter into a public works contract with a third-party in the amount of
$50,000 or greater, Subrecipient must execute with the contractor a payment bond in the full
amount of the contract. If the Subrecipient will enter into a contract with a prime contractor in
excess of$100,000, a performance bond in the full amount of the contract is also required.These
bonds must be executed by a corporate surety authorized to do business in Texas, a list of which
may be obtained from the State Insurance Department.Such assurances of completion will run to
the Department as obligee and must be documented prior to the start of construction.This bonding
requirement applies as set forth in 10 TAC§1.405 and to the extent required by federal or state law.
SECTION 19. LITIGATION AND CLAIMS
Subrecipient shall give Department immediate written notice of any claim or action filed with a court or
administrative agency against Subrecipient arising out of the performance of this Contract or any
subcontract or subgrant hereunder.Subrecipient shall furnish to Department copies of all pertinent
papers received by Subrecipient with respect to such action or claim.
SECTION 20. TECHNICAL ASSISTANCE AND MONITORING
A. Department may provide technical guidance to explain the rules and provide directions on terms
of this Contract.
B. Department or its designee may conduct periodic on-or off-site monitoring and evaluation of the
efficiency, economy, and efficacy of Subrecipient's performance of this Contract in accordance with
the HHSP State Rules. Department will advise Subrecipient in writing of any deficiencies noted
during such monitoring. Department will suggest or require changes in Subrecipient's program
implementation or in Subrecipient's accounting, personnel, procurement, and management
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procedures in order to correct any Observations,Concerns, or Findings. Department may conduct
follow-up visits to review and assess the efforts Subrecipient has made to correct previously-noted
Observations, Concerns,or Findings.
C. Department may suspend or terminate this Contract, or invoke other remedies in the event
monitoring or other reliable sources reveal material deficiencies in Subrecipient's performance or if
Subrecipient fails to correct any deficiency within the time allowed by federal or state law or
regulation,or by the terms of this Contract.
SECTION 21. LEGAL AUTHORITY
A. LEGAL AUTHORITY. Subrecipient assures and guarantees that it possesses the legal authority to
enter into this Contract,to receive and manage the funds authorized bythis Contract, and to
perform the services Subrecipient has obligated itself to perform hereunder.The execution,
delivery, and performance of this Contract will not violate Subrecipient's constitutive documents or
any requirement to which Subrecipient is subject and represents the legal,valid,and binding
agreement of Subrecipient, enforceable in accordance with its terms.
B. DULY AUTHORIZED;GOOD STANDING. Subrecipient is and will continue to remain organized,
validly existing and in good standing under the laws governing its creation and existence,and will
continue to be duly authorized and qualified to transact any and all applicable business
contemplated hereunder in the State of Texas.Subrecipient possesses and will continue to possess
all requisite authority, power, licenses, permits and franchises to conduct its business and to
execute, deliver and comply with its obligations under the terms of this Contract,the execution,
delivery and performance of which have been or will be duly authorized by all necessary action.
C.SIGNATURE AUTHORITY. The person signing this Contract on behalf of Subrecipient hereby
warrants that he/she has been duly authorized by Subrecipient's governing body to execute this
Contract on behalf of Subrecipient and to validly and legally bind Subrecipient to the terms,
provisions and performances herein.
D. TERMINATION; LIABILITY. Department shall have the right to terminate this Contract if there is a
dispute as to the legal authority of either Subrecipient or the person signing this Contract on behalf
of Subrecipient to enter into this Contract or to render performances hereunder.Subrecipient is
liable to Department for any money it has received from Department for performance of the
provisions of this Contract, if the Department has terminated this Contract for reasons enumerated
in this Section.21.
E. MERGER; DEFAULT. Subrecipient understands that it is an event of default under this Contract if
the Subrecipient liquidates,terminates,dissolves, merges, consolidates or fails to maintain good
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standing in the State of Texas, and such is not cured prior to causing material harm to Subrecipient's
ability to perform under the terms of this Contract.
SECTION 22. COMPLIANCE WITH LAWS
A. FEDERAL,STATE AND LOCAL LAW. Subrecipient shall comply with the State Act,the HHSP State
Rules, and all federal,state, and local laws and regulations applicable to the performance of this
Contract, including, but not limited to the program requirements and fair housing laws. Upon
request by Department, Subrecipient shall furnish satisfactory proof of its compliance therewith.
Subrecipient shall not violate any federal,state,or local laws,stated herein or otherwise, nor
commit any illegal activity in the performance of or associated with the performance of this
Contract. No funds under this Contract shall be used for any illegal activity or activity that violates
any federal,state or local laws.
B. DRUG-FREE WORKPLACE ACT OF 1988. The Subrecipient affirms by signing this Contract and the
certification attached as Addendum B that it is implementing the Drug-Free Workplace Act of 1988
(41 USC§701 etseg).
C. LIMITED ENGLISH PROFICIENCY(LEP). Subrecipients that interact with program participants must
create a Language Access Plan to provide program applications,forms, and educational materials in
English,Spanish,and any appropriate language, based on the needs of the service area and in
compliance with the requirements in Executive Order 13166 of August 11, 2000.To ensure
compliance,the Subrecipient must take reasonable steps to insure that persons with LEP have
meaningful access to the program. Meaningful access may entail providing language assistance
services, including oral and written translation,where necessary.
D. REHABILITATION ACT OF 1973, Section 504 of the Rehabilitation Act of 1973 and HUD regulation
24 CFR Part 8 apply to all programs or activities under this Contract.
E. INFORMATION SECURITY AND PRIVACY REQUIREMENTS. Subrecipient shall comply with the
information security and privacy requirements under 10 TAC§1.24 to ensure the security and
privacy of Protected Information (as said term is defined under 10 TAC§1.24). Prior to beginning any
work under this Contract,Subrecipient shall either(i) have an effective,fully executed_Information
Security and Privacy Agreement("ISPA"),as required by 10 TAC§1.24, on file with the Department,
or(ii)will execute and submit to the Department an ISPA in accordance with instructions found on
the Department's website at the "Information Security and Privacy Agreement" link."
F.AGE DISCRIMINATION. Subreciplent must comply with the Age Discrimination Act of 197S (42
U.S.C. §§6101-6107).
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G.AFFIRMATIVE OUTREACH. Subrecipient shall affirmatively reach out to populations that are least
likely to apply for services as further outlined in 10 TAC§7.10(c)(3).
H. LEAD-BASED PAINT. Subrecipient shall comply with the Lead-Based Paint Poisoning Prevention
Act,42 U.S.C. §4821 et seq.and 24 CFR Part 35.
SECTION 23. PREVENTION OF WASTE, FRAUD,AND ABUSE
A.Subrecipient shall establish, maintain, and utilize systems and procedures to prevent, detect,and
correct waste,fraud, and abuse in activities funded under this Contract.The systems and
procedures shall address possible waste,fraud, and abuse by Subrecipient, its employees, clients,
vendors,subcontractors and administering agencies.Subrecipient's internal controls systems and all
transactions and other significant events are to be clearly documented,and the documentation is to
be readily available for monitoring by Department.
B. Subrecipient shall give Department complete access to all of its records,employees, and agents
for the purpose of monitoring or investigating HHSP. Subrecipient shall immediately notify
Department of any discovery of waste,fraud, or abuse.Subrecipient shall fully cooperate with
Department's efforts to detect,investigate, and prevent waste,fraud, and abuse.
C.Subrecipient may not discriminate against any employee or other person who reports a violation
of the terms of this Contract,or of any law or regulation,to Department or to any appropriate law
enforcement authority, if the report is made in good faith.
SECTION 24. CERTIFICATION REGARDING UNDOCUMENTED WORKERS
Pursuant to Chapter 2264 of the Texas Government Code, by execution of this Contract,Subreciplent
hereby certifies that Subrecipient, or a branch,division, or department of Subrecipient does not and will
not knowingly employ an undocumented worker,where "undocumented worker" means an individual
who, at the time of employment, is not lawfully admitted for permanent residence to the United States
or authorized under law to be employed in that manner in the United States. If, after receiving a public
subsidy, Subrecipient or a branch, division,or department of Subrecipient is convicted of a violation
under 8 U.S.C. §1324a(f),Subrecipient shall repay the public subsidy with interest, at the rate of five
percent (5%) per annum, not later than the 120th day after the date the Department notifies
Subrecipient of the violation.
SECTION 25. CONFLICT OF INTEREST UNDER 10 TAC§7.26
A.Subrecipient shall maintain written standards of conduct governing the performance of its
employees engaged in the award and administration of contracts. Failure to maintain written
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standards of conduct and to follow and enforce the written standards is a condition of default under
this Contract and may result in termination of the Contract or deobligation of funds.
B. No employee, officer, or agent of Subrecipient shall participate in the selection,award, or
administration of a contract supported by federal funds if a real or apparent conflict of interest
would be involved.Such a conflict would arise when the employee, officer,or agent,any member of
his or her immediate family, his or her partner, or an organization which employs or is about to
employ any of the Parties indicated herein,has a financial or other interest in the firm selected for
an award.
C.The officers, employees,and agents of the Subrecipient shall neither solicit nor accept gratuities,
favors, or anything of monetary value from contractors, or parties to subagreements.Subrecipients
may set standards for situations in which the financial interest is not-substantial or the gift is an
unsolicited item of nominal value.The standards of conduct shall provide for disciplinary actions to
be applied forviolations of such standards by officers, employees,or agents of the Subrecipient.
D.The provision of any type or amount of HHSP assistance may not be conditioned on an
individual's or family's acceptance or occupancy of emergency shelter or housing owned by the
Subrecipient,Subgrantee or a parent or subsidiary of the Subrecipient.
E. No Subrecipient may,with respect to individuals or families occupying housing owned by the
Subrecipient,or any parent or subsidiary of the Subrecipient,carry out the initial intake required for
Program Participant files under Section 9(C) of this Contract.
F. For transactions and activities other than the procurement of goods and services, no officers,
employees,and agents, including consultants, officers, or elected or appointed officials of the
Subrecipient,Subgrantee,or subcontractor who exercises or has exercised any functions or
responsibilities with respect to activities assisted under HHSP, or who is.in a position to participate
in a decision-making process or gain inside information with regard to activities assisted under the
program, may obtain a financial interest or benefit from an assisted activity; have a financial interest
in any contract, subcontract,or agreement with respect to an assisted activity;or have a financial
interest in the proceeds derived from an assisted activity,either for him or herself or for those with
whom he or she has family or business ties, during his or her tenure or during the one-year period
following his or her tenure.
SECTION 26. POLITICAL ACTIVITY AND LEGISLATIVE INFLUENCE PROHIBITED
A. None of the funds provided under this Contract shall be used for influencing the outcome of any
election,or the passage or defeat of any legislative measure.This prohibition shall not be construed
to prevent any state official or employee from furnishing to any member of its governing body upon
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request,or to any other local or state official or employee or to any citizen information in the hands
of the employee or official not considered under law to be confidential information.
B. No funds provided under this Contract may be used directly or indirectly to hire employees or in
any other way fund or support candidates for the legislative,executive,orjudicial branches of
government,the State of Texas, or the government of the United States.
C. None of the funds provided under this Contract shall be used to pay any person or organization
for influencing or attempting to influence an officer or employee of any agency, a member of
Congress, officer or employee of Congress,or an employee of a member of Congress in connection
with obtaining any Federal contract, grant or any other award governed by the Byrd Anti-Lobbying
Amendment(31 U.S.C. §1352) as the Development Owner and each of its tiers have certified by
their execution of the"Certification Regarding Lobbying for Contracts, Grants, Loans, and
Cooperative Agreements"attached hereto as Addendum A and incorporated herein for all relevant
purposes.
SECTION 27. NONDISCRIMINATION, FAIR HOUSING, EQUAL ACCESS AND EQUAL OPPORTUNITY
A. NON-DISCRIMINATION. A person shall not be excluded from participation in, be denied the
benefits of, be subjected to discrimination under, or be denied employment in the administration of
or in connection with any program or activity funded in whole or in part with funds made available
under this Contract,on the grounds of race, color, religion,sex, national origin, age, or disability.
B. EQUAL OPPORTUNITY. Subrecipient agrees to carry out an Equal Employment Opportunity
Program in keeping with the principles as provided in President's Executive Order 11246 of
September 24, 1965. Subrecipient must comply with the Equal Opportunity in Housing(Executive
Order 11063 as amended by Executive Order 12259) and it implementing regulations at 24 CFR Part
107.
C.ACCESSIBILITY AND FAIR HOUSING. Subrecipient must meet the accessibility standards and fair
housing requirements under(i)Section 504 of the Rehabilitation Act of 1973 (5 U.S.C. §794)and its
implementing regulations at 24 CFR Part 8, (ii)the Fair Housing Act(42 U.S.C. §3601 et seq.)as
implemented by HUD at 24 CFR Parts 100-115, 24 CFR§92.250, 24 CFR §92.202 and 24 CFR
§5.105(a), (iii)Texas Fair Housing Act(Chapter 301 of the Texas Property Code), (iv)Title VI of the
Civil Rights Act of 1964, as amended (42 U.S.C. §2000d etseq.), and implementing regulations at 24
C.F.R. Part 1, and (v)Titles II and III of the Americans with Disabilities Act of 1990(42 U.S.C.
§§12131-12189;47 U.S.C. §§155, 201, 218 and 255)as implemented by U.S. Department of Justice
at 28 CFR Parts 35 and 36.
D. REASONABLE ACCOMODATIONS. Subrecipient shall operate each program or activity receiving
HHSP financial assistance so that the program or activity,when viewed in its entirety, Is readily
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accessible and usable by individuals with disabilities.Subrecipient is also required to provide
reasonable accommodations for persons with disabilities.
E. GENERAL. Subrecipient shall make known that use of the facilities and services funded under this
Contract are available to all on a nondiscriminatory basis. Subrecipient also must adopt and
implement procedures designed to make available to interested persons information concerning the
existence and location of services and facilities that are accessible to persons with a disability.
F.AFFIRMATIVELY FURTHERING FAIR HOUSING. By Subrecipient's execution of the Contract,
Subrecipient agrees to affirmatively further fair housing by using funds in a manner that follows the
"State of Texas'Analysis of Impediments"and will maintain records in this regard.
G. SUBCONTRACTS. Subrecipient shall include the substance of this Section 27 in all of its
subcontracts.
SECTION 28. DEBARRED AND SUSPENDED PARTIES
By signing this Contract,Subrecipient certifies that neither it nor its current principal employees, board
members, agents, or contractors are presently debarred,suspended, proposed for debarment, declared
ineligible, or voluntarily excluded by any federal department or agency as provided in the Certification
Regarding Debarment,Suspension and Other Responsibility Matters attached hereto as Addendum C
and incorporated herein for all relevant purposes.The terms "covered transaction", "debarred",
"suspended", "Ineligible", "lower tier covered transaction", "participant", "person", "primary covered
transaction", "principal", "proposal", and "voluntarily excluded", as used in the certification attached as
Addendum C, have the meaning set out in the Definitions and Coverage sections of rules implementing
Executive Order 12549.Subrecipient also certifies that it will not award any funds provided by this
Contract to any person who is proposed for debarment under 48 CFR Part 9,subpart 9.4 or that is
debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance
programs under Executive Order 12549.Subrecipient agrees that, prior to entering into any agreement
with a potential subcontractors procured by Subrecipient or prior to awarding funds under this Contract
to a potential subgrantee,that the verification process to comply with this requirement will be
accomplished by checking the System for Award Management(SAM)at www.sam.gov and including a
copy of the results in its project files.After said verification, Subrecipient may decide the frequency by
which it determines the eligibility of its subcontractors during the term of subcontractor's agreement.
Subrecipient may subsequently rely upon a certification of a subcontractor that is not proposed for
debarment under 48 CFR Part 9,subpart 9.4,debarred,suspended, ineligible,or voluntarily excluded
from the covered transaction, unless Subrecipient knows that the certification is erroneous. Failure of
Subrecipient to furnish the certification attached hereto as Addendum C or an explanation of why it
cannot provide said certification shall disqualify Subrecipient from participation under this Contract.The
certification or explanation will be considered in connection with the Department's determination
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whether to continue with this Contract.Subrecipient shall provide immediate written notice to
Department if at any time Subrecipient learns that the certification was erroneous when submitted or
has become erroneous by reason of changed circumstances.Subrecipient further agrees by executing
this Contract that it will include the certification provision titled "Certification Regarding Debarment,
Suspension, Ineligibility and Voluntary Exclusive-Subcontracts," as set out in Addendum C,without
modification,and this language under this Section 28, in all its subawards.
SECTION 29. SPECIAL CONDITIONS
A. DIRECT DEPOSIT AUTHORIZATION. Department shall not release any funds under this Contract
until Department has received a properly completed deposit authorization form from Subrecipient.
B. CONSTRUCTION STANDARDS. Notwithstanding and subject to Chapter 3000 of the Texas
Government Code,Subrecipient shall ensure that any building for which HHSP funds are used for
renovation, conversion,or major rehabilitation must meet Shelter and Housing Standards, Uniform
Physical Construction Standards, 2015 International Residential Code(or municipality adopted later
version), Minimum Energy Efficiency Requirements for Single Family Construction Activities, and the
Accessibility Standards in Chapter 1,Subchapter B, and any standards required by state or local
statute, ordinance,or other regulation,as applicable for the Homeless Program and activity.
C. NATIONAL FIRE PROTECTION. None of the funds provided under this Contract may be used in
connection with any dwelling unit unless the unit is protected by a hard-wired or battery-operated
smoke detector installed in accordance with National Fire Protection Association Standard 74.
D. OTHER CONDITIONS. Not applicable.
SECTION 30. NO WAIVER
Any right or remedy given to Department by this Contract shall not preclude the existence of any other
right or remedy, nor shall any action taken in the exercise of any right or remedy be deemed a waiver of
any other right or remedy.The failure of Department to exercise any right or remedy on any occasion
shall not constitute a waiver of Department's right to exercise that or any other right or remedy at a
later time.
SECTION 31. ORAL AND WRITTEN AGREEMENTS
A.All oral and written agreements between the parties of this Contract relating to the subject
matter of this Contract have been reduced to writing and are contained in this Contract and
attachments.
B.The attachments enumerated and denominated below are a part of this Contract and constitute
promised performances under this Contract:
City of Fort Worth
18216010006 18
Docusign Envelope ID:E3D2EBBO-4D87-4708-BACO-20EGBO243A4A
(1)Addendum A- Certification Regarding Lobbying for Contracts, Grants, Loans, and
Cooperative Agreements
(2)Addendum B-Certification Regarding Drug-Free Workplace Requirements
(3)Addendum C-Certification Regarding Debarment,Suspension and Other Responsibility
Matters
(4)Addendum D—PRWORA Requirements
(5) Exhibit A- Performance Statement
(6) Exhibit B= Budget
SECTION 32. SEVERABILITY
If any section or provision of this Contract is held to be invalid or unenforceable by a court or an
administrative tribunal of competent jurisdiction,the remainder shall remain valid and binding.
SECTION 33. COPYRIGHT
Subrecipient may copyright materials developed in the performance of this Contract or with funds
expended under this Contract. Department and the State shall each have a royalty-free, nonexclusive,
and irrevocable right to reproduce, publish,or otherwise use,and to authorize others to use,the
copyrighted work for government purposes.
SECTION 34. USE OF ALCOHOLIC BEVERAGES
Funds provided under this Contract may not be used for the payment of salaries to any Subrecipient's
employees who use alcoholic beverages while on active duty,for travel expenses expended for alcoholic
beverages, or for the purchase of alcoholic beverages.
SECTION 35. FAITH BASED AND SECTARIAN ACTIVITY
Funds provided under this Contract may not be used for sectarian or explicitly religious activities such as
worship, religious instruction or proselytization, and must be for the benefit of persons regardless of
religious affiliation.
SECTION 36. FORCE MAJURE
If the obligations are delayed by the following,an equitable adjustment will be made for delay or failure
to perform hereunder:
City of Fort Worth
19216010006 19
DocuSign Envelope ID:E3D2EBBO-4D87-4708-BACO-20ECB0243A4A
A.Any of the following events: (i)catastrophic weather conditions or other extraordinary elements
of nature or acts of God; (ii) acts of war(declared or undeclared),(III) acts of terrorism, insurrection,
riots, civil disorders, rebellion or sabotage; and (iv) pandemics, quarantines,embargoes and other
similar unusual actions of federal, provincial, local or foreign Governmental Authorities; and
B.The non-performing party is without fault in causing or failing to prevent the occurrence of such
event, and such occurrence could not have been circumvented by reasonable precautions and could
not have been prevented or circumvented through the use of commercially reasonable alternative
sources,workaround plans or other means.
SECTION 37. ASSIGNMENT
This Contract is made by Department to Subrecipient only.Accordingly, it is not assignable without the
written consent and agreement of Department,which consent may be withheld in Department's sole
discretion.
SECTION 38. TIME IS OF THE ESSENCE
Time is of the essence with respect to Subrecipient's compliance with all covenants, agreements,terms
and conditions of this Contract.
SECTION 39. COUNTERPARTS AND FACSIMILE SIGNATURES
This Contract may be executed in one or more counterparts each of which shall be deemed an original
but all of which together shall constitute one and the same instrument.Signed signature pages may be
transmitted by facsimile or other electronic transmission, and any such signature shall have the same
legal effect as an original.
SECTION 40. NUMBER,GENDER
Unless the context requires otherwise,the words of the masculine gender shall Include the feminine,
and singular words shall include the plural.
SECTION 41. NOTICE
A. If a notice is provided concerning this Contract, notice may be given at the following(herein
referred to as "Notice Address"):
As to Department:
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
P. O. Box 13941
Austin,Texas 78711-3941
City of Fort Worth
18216010006 20
DocuSign Envelope ID:E3D2EBBO-4D87-4708-BACO-20ECB0243A4A
Attention: Abigail Versyp, Director of HOME and Homeless Programs Division
Telephone: (512)475-2224
Fax: (512)475-0220
abigail.versyp@tdhca.state.tx.us
As to Subrecipient:
City of Fort Worth
200 Texas Street
Fort Worth,Texas 76102
Attention: Fernando Costa
Telephone: (817)392-6122
fernando.costa@fortworthtexas.gov
B. All notices or other communications hereunder shall be deemed given when delivered, mailed by
overnight service,or five (5) calendar days after mailing by certified or registered mail, postage
prepaid, return receipt requested,addressed to the appropriate Notice Address as defined in the
above,Subsectlon A of this Section 41.
SECTION 42. VENUE AND JURISDICTION
This Contract is delivered and intended to be performed In the State of Texas. For purposes of litigation
pursuant to this Contract,venue shall lie in Travis County,Texas.
SECTION 43. ALTERNATIVE DISPUTE RESOLUTION
In accordance with Section 2306.082 of the Texas Government Code, it is the Department's policy to
encourage the use of appropriate alternative dispute resolution procedures ("ADR") under the
Governmental Dispute Resolution Act and the Negotiated Rulemaking Act(Chapters 2009 and 2006
respectively,Texas Government Code),to assist in the fair and expeditious resolution of internal and
external disputes involving the Department and the use of negotiated rulemaking procedures for the
adoption of Department rules.As described in Chapter 154,Civil Practices and Remedies Code,ADR
procedures include mediation. Except as prohibited by Department's ex parte communications policy,
Department encourages informal communications between Department staff and the Subrecipient,to
exchange information and informally resolve disputes. Department also has administrative appeals
processes to fairly and expeditiously resolve disputes. If at any time the Subrecipient would like to
engage Department in an ADR procedure,the Subrecipient may send a proposal to Department's
Dispute Resolution Coordinator. For additional information on Department's ADR policy,see
Department's Alternative Dispute Resolution and Negotiated Rulemaking at 10 TAC §1.17.
City of Fort Worth
182160100p6 21
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SECTION 44. LIMITATION ON ABORTION FUNDING
A, Pursuant to Chapter 2272 of the Texas Government Code,to the extent allowed by federal and
state law,the Department may not enter into this Contract with an "abortion provider" or an
"affiliate" of an abortion provider, as said terms are defined thereunder, if funds under this Contract
are appropriated from state or local tax revenue.
B. By execution of this Contract,the Subrecipient hereby certifies that, as a condition of receipt of
any funds under this Contract from state or local tax revenue, it is eligible to receive said funds, and
that it will not utilize said funds in any way contrary to this Section 44 during the Contract Term,
SECTION 45. PREVENTION OF TRAFFICKING
A.Subrecipient and its contractors must comply with Section 106(g) of the Trafficking Victims
Protection Act of 2000, as amended (22 U.S.C. §7104 et seq.). If Subrecipient or its subcontractor
engages in, or uses labor recruiters, brokers or other agents who engage in any of the prohibited
activities under Section 106(g) of the Trafficking Victims Protection Act of 2000,the Department
may terminate this Contract and Subrecipient hereby agrees and acknowledges that upon
termination,Subrecipient's rights to any funds shall be terminated.
City of Fort Worth
18216010006 22
IN WITNESS WHEREOF,the parties hereto have executed this agreement,to be effective this
day of , 20
FOR CITY OF FORT WORTH:
Fcl—
Fernando Costa(Aug 28,202016:27 CDT)
Fernando Costa
Assistant City Manager
Aug 28,2020
Date:
APPROVAL RECOMMENDED
Tara Perez(Aug 28,202 • 5 CDT)
Aug 28,2020
Date:
APPROVED AS TO FORM AND ATTEST:
LEGALITY C�
Taylor Paris,Assistant City Attorney Mary J.Kayser, City Secretary
Aug 28,2020 Aug 28,2020
Date: Date:
20-0382
Contract Compliance Manager: M&C No.:
By signing I acknowledge that I am the
person responsible for the monitoring
and administration of this contract,
including ensuring all performance and
reporting requirements.
Tara Perez(Aug 28,202&
5CDT)
Tara Perez
Manager,Directions Home
DocuSign Envelope ID:E3D2EBBO-4DB7-4708-BACO-20ECB0243A4A
WITNESS OUR HAND EFFECTIVE:
SUBRECIPIENT:
City of Fort Worth,
a political subdivision of the State of Texas
p000mgmd by:
g�tn-s.resa[a Cay�ic
ar 'a?8MJSr 60 Costa
Title: Assistant City Manager
Date:8/28/2020 1 11:57:13 AM CDT
THIS CONTRACT IS NOT EFFECTIVE UNLESS SIGNED BY THE EXECUTIVE DIRECTOR OF THE TEXAS
DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS, OR HIS/HER AUTHORIZED DESIGNEE,
THIS CONTRACT IS APPROVED,ACCEPTED AND MADE TO BE EFFECTIVE ON September 1, 2020,AND
WILL TERMINATE ON November 15, 2021,AS FURTHER INDICATED IN SECTION 2, ON BEHALF OF:
DEPARTMENT:
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS,
a public and official agency of the State of Texas
Doeu5lgned b"
� -V
�Q�?43QA 44 g46..Versyp
Title: Its duly authorized officer or representative
Date:8/28/2020 1 3:27:33 PM CDT
City of Fort worth
18216010006 23
D.ocuSign Envelope ID:E3132EB130-41387-4708-BACO-20ECB0243A4A
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
FY 2021 TEXAS HOMELESS HOUSING AND SERVICES PROGRAM YOUTH SET-ASIDE
GENERAL REVENUE
CONTRACT 18216010006
ADDENDUM A -
CERTIFICATION REGARDING LOBBYING FOR
CONTRACTS,GRANTS, LOANS,AND COOPERATIVE AGREEMENTS
City of Fort Worth,
a political subdivision of the State of Texas
The undersigned certifies,to the best of its knowledge and belief,that;
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of an agency,a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any Federal contract,the making of any Federal grant,the
making of any Federal loan,the entering into of any cooperative agreement,and the extension,
continuation, renewal,amendment or modification of any Federal contract,grant, loan,or
cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency,a Member of
Congress,an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan,or cooperative agreement,the undersigned shall
complete and submit standard form -LLL,"Disclosure Form to Report Lobbying", in accordance with
its instructions.
3.The undersigned shall require that the language of this certification be included in the award
documents for all sub-awards at all tiers (including subcontracts,subgrants, and contracts under
grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose
accordingly.
This certification is material representation of fact on which reliance was placed when this transaction
was made or entered into.Submission of this certification is a prerequisite for making or entering into
this transaction imposed by Section 1352,Title 31, U.S. Code.Any person who fails to file the required
City of Fort Worth
18216010006 24
DocuSign Envelope ID: E3D2EBBO-4D87-4708-BACO-20ECB0243A4A
certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for
each such failure.
Statement for Loan Guarantees and Loan Insurance
The undersigned states,to the best of its knowledge and belief,that;
If any funds have been paid or will be paid to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or employee of Congress,or an
employee of a Member of Congress in connection with this commitment providing for the United States
to insure or guarantee a loan,the undersigned shall complete and submit Standard Form-LLL,
"Disclosure Form to Report Lobbying," in accordance with its instructions.Submission of this statement
is a prerequisite for making or entering into this transaction imposed by Section 1352,Title 31, U.S.
Code. Any person who fails to file the required statement shall be subject to a civil penalty of not less
than$10,000 and not more than$100,000 for each such failure.
City of Fort Worth,
a political subdivision of the State of Texas
EF
DocuSigned by:
By: �s+�ct+� Ca +c
BSSF7B68652A454...
Name: Fernando Costa
Title: Assistant City Manager
Date;
8/28/2020 J 11:57:13 AM CDT
City of Fort Worth
18216010006 25
DocuSign Envelope ID:E3D2EBBO-4D87-4708-BACO-20ECB0243A4A
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
FY 2021 TEXAS HOMELESS HOUSING AND SERVICES PROGRAM YOUTH SET-ASIDE
GENERAL REVENUE
CONTRACT 18216010006
ADDENDUM B
CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS
City of Fort Worth,
a political subdivision of the State of Texas
This certification is required by the regulations implementing the Drug-Free Workplace Act of 1988:45
CFR Part 76, Subpart, F.Sections 76.630(c) and (d)(2) and 76.645 (a)(1) and (b) provide that a Federal
agency may designate a central receipt point for STATE-WIDE AND STATE AGENCY-WIDE certifications,
and for notification of criminal drug convictions. For the Department of Health and Human Services,the
central point is: Division of Grants Management and Oversight, Office of Management and Acquisition,
Department of Health and Human Services, Room 517-D, 200 Independence Avenue, SW Washington,
DC 20201.
The undersigned certifies that it will or will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture,distribution,
dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and
specifying the actions that will be taken against employees for violation of such prohibition;
(b) Establishing an ongoing drug-free awareness program to inform employees about-
(1)The dangers of drug abuse in the workplace;
(2)The grantee's policy of maintaining a drug-free workplace;
(3)Any available drug counseling, rehabilitation, and employee assistance programs; and
(4)The penalties that may be imposed upon employees for drug abuse violations occurring in
the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be
given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a)that, as a condition of
employment under the grant,the employee will-
City of Fort Worth
18216010006 26
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(1)Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug
statute occurring in the workplace no later than five(5) calendar days after such conviction;
(e) Notifying the agency in writing, within ten (10)calendar days after receiving notice under
paragraph (d)(2)from an employee or otherwise receiving actual notice of such conviction.
Employers of convicted employees must provide notice, including position title,to every grant
officer or other designee on whose grant activity the convicted employee was working, unless the
Federal agency has designated a central point for the receipt of such notices. Notice shall include
the identification number(s) of each affected grant;
(f)Taking one of the following actions,within thirty(30)calendar days of receiving notice under
paragraph(d)(2),with respect to any employee who is so convicted-
(1)Taking appropriate personnel action against such an employee, up to and including
termination,consistent with the requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal,State,or local health, law
enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs (a), (b), (c), (d), (e) and (f).
Place(s) of Performance [site(s)for the performance of work done in connection with the specific
grant] (include street address, city, county,state, zip code):
1 200 Texas Street, Fort worth, Tarrant County, Texas, 76102
2.
3.
4.
Workplace identifications must include the actual address of buildings (or parts of buildings) or
other sites where work under the grant takes place. Categorical descriptions may be used (e.g.,all
vehicles of a mass transit authority or State highway department while in operation, State
employees in each local unemployment office, performers in concert halls or radio studios). If
Subrecipient does not identify the workplaces at the time of application,or upon award, if there is
no application,the Subrecipient must keep the identity of the workplace(s)on file in its office and
City of Fort Worth
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make the information available for Federal inspection. Failure to identify all known workplaces
constitutes a violation of the Subrecipient's drug-free workplace requirements.
This certification is a material representation of fact upon which reliance is placed when the
Department awards the grant. If it is later determined that Subrecipient knowingly rendered a false
certification,or otherwise violates the requirements of the Drug-Free Workplace Act, Department,
in addition to any other remedies available to the Federal Government,maytake action authorized
under the Drug-Free Workplace Act.
City of Fort Worth,
a political subdivision of the State of Texas
Docuftned by:
By: EF
tn.�.�.s.�lo �
655F7B8B852A454...
Name: Fernando Costa
Title: Assistant City Manager
8/28/2020 1 11:57:13 AM CDT
Date:
City of Fort Worth
28
18216010006
DocuSign Envelope ID:E3D2EBBO-4D87-4708-BACO-20ECB0243A4A
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
FY 2021 TEXAS HOMELESS HOUSING AND SERVICES PROGRAM YOUTH SET-ASIDE
GENERAL REVENUE
CONTRACT 18216010006
ADDENDUM C
CERTIFICATION REGARDING DEBARMENT,SUSPENSION AND OTHER RESPONSIBILITY MATTERS
City of Fort Worth,
a political subdivision of the State of Texas
The undersigned certifies,to the best of its knowledge and belief,that it and its principals:
(a)Are not presently debarred,suspended, proposed for debarment, declared ineligible, or
voluntarily excluded by any Federal or state department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public(Federal,State or local)transaction or
contract under a public transaction;violation of Federal or State antitrust statutes or commission of
embezzlement,theft,forgery, bribery,falsification or destruction of records, making false
statements,or receiving stolen property;
(c)Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal,State or local)with commission of any of the offenses enumerated in section (b) of this
certification;
(d) Have not within a three-year period preceding this application/proposal had one or more public
transactions (Federal,State or local)terminated for cause or default; and
(e)Will submitto the Department information about each proceeding that occurs during this Contract
Term or during the recordkeeping period that:
(1) Is in connection with this award;
(2) Reached its final disposition during the most recent five year period; and
(3) Is one of the following:
i. A criminal proceeding that resulted in a conviction, as defined below;
ii. A civil proceeding that resulted in a finding of fault and liability and payment of a monetary
fine, penalty, reimbursement, restitution,or damages of$5,000 or more;
City of Fort Worth
18216010006 29
DocuSign Envelope ID:E3D2EBBO-4D87-4708-BACO-20ECB0243A4A
iii. An administrative proceeding, as defined below,that resulted in a finding of fault and
liability and your payment of either a monetary fine or penalty of$5,000 or more or
reimbursement, restitution, or damage in excess of$100,000; or
iv. Any other criminal, civil,or administrative proceeding if:
1. It could have led to an outcome described in this section (e) paragraph (3) items(i)—(III)
of this award term and condition;
2. It had a different disposition arrived at by consent or compromise with an
acknowledgment of fault on your part;and
3. The requirement in this award term and condition to disclose information about the
proceeding does not conflict with applicable laws and regulations.
(4) For purposes of section (e) of this certification the following definitions apply,
I. An"administrative proceeding" means a non-judicial process that is adjudicatory in nature in
order to make a determination of fault or liability(e.g., Securities and Exchange Commission
Administrative proceedings, Civilian Board of Contract Appeals proceedings, and Armed
Services Board of Contract Appeals proceedings).This includes proceedings at the Federal and
State level but only in connection with performance of a Federal contract or grant. It does not
include audits, site visits, corrective plans, or inspection of deliverables.
ii. A "conviction", for purposes of this award term and condition, means a judgment or
conviction of a criminal offense by any court of competent jurisdiction,whether entered upon
a verdict or a plea, and includes a conviction entered upon a plea of nolo contendere.
Where the undersigned Subrecipient is unable to certify to any of the statements in this certification,
such Subrecipient shall attach an explanation of why it cannot provide said certification to this Contract.
The undersigned Subrecipient further agrees and certifies that it will include the below clause titled
"Certification Regarding Debarment,Suspension, Ineligibility and Voluntary Exclusion-
Subcontracts/Lower Tier Covered Transaction,"without modification, in all subrecipient contracts,
subcontracts and in all solicitations for subcontracts:
"CERTIFICATION REGARDING DEBARMENT,SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—
SUBCONTRACTS/LOWER TIER COVERED TRANSACTIONS
(1)The prospective lower tier participant/subcontractor certifies, by submission of this proposal,that
neither it nor its principals is presently debarred,suspended, proposed for debarment, declared
ineligible,or voluntarily excluded from participation in this transaction by any Federal department or
agency.
(2)Where the prospective lower tier participant/subcontractor is unable to certify to any of the
statements in this certification,such prospective participant shall attach an explanation to this proposal.
City of Fort worth
18216010006 30
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LOWER TIER PARTICIPANT/SUBCONTRACTOR:
Entity Name, Entity Type
By:
Subcontractor Signature Authority Name
By:
Subcontractor Signature Title
Date: "
This certification is a material representation of fact upon which reliance is placed when the Department
awards the grant. If it is later determined that Subrecipient knowingly rendered an erroneous
certification, in addition to any other remedies available,the Department may terminate this Contract
for cause or default.
SUBRECIPIENT:
City of Fort Worth,
a political subdivision of the State of Texas
[��
Docuftned by:
By: 5F7B 6B 852A454...
Name: Fernando Costa
Title: Assistant City Manager
Date: 8/28/2020 1 11:57:13 AM-CDT
City of Fort Worth
18216010006 31
DocuSign Envelope ID:E3D2EBBO-4D87-4708-BAGO-20EG60243A4A
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
FY 2021 TEXAS HOMELESS HOUSING AND SERVICES PROGRAM YOUTH SET-ASIDE
GENERAL REVENUE
CONTRACT 18216010006
ADDENDUM D
PRWORA REQUIREMENTS
City of Fort Worth,
a political subdivision of the State-of Texas
If an individual is applying for HHSP funds, a Subrecipient must verify that the individual applying for
HHSP funds is a qualified recipient for funding under the Personal Responsibility and Work Opportunity
Act of 1996, ("PRWORA") or("Act"), Pub. L. 104-193, 110 Stat.2105, codified at 8 U.S.G. §1601 et.seq.,
as amended by the Omnibus Appropriations Act, 1997, Pub. L. 104-208.
To ensure that a non-qualified applicant does not receive"public benefits,"a political subdivision that
administers "public benefit programs"is required to determine, and to verify,the individual's alienage
status before granting eligibility. 8 U.S.C. §1642 (a)and(b).Subrecipient must use the SAVE verification
system to verify and document qualified alien eligibility once access to the system is provided by the
Department.
There are certain types of assistance that are not subject to the Act's restriction on access to public
benefits based on immigration status.This includes activities that: (1)deliver in-kind services at the
community level, (2)are necessary for the protection of life or safety, and (3)do not condition the
provision of assistance on the applicant's income or resources. Generally, underthe HHSP State Rules,
an activity that provides a public benefit to a Household that is Homeless is exempt,while an activity
that is provided to a Household that is At-Risk of Homelessness is not exempt. However, if Subrecipient
has adopted income based criteria for the provision of assistance,than that activity may be subject to
the Act.Yet,some activities do not provide a public benefit to a Household such as a case manager
performing a Household eligibility determination or purchase of an HMIS database. Section 401(b)(1)(C)
of the Act also exempts "public health assistance...for immunizations with respect to immunizable
diseases and for testing and treatment of symptoms of communicable diseases whether or not such
symptoms are caused by a communicable disease."
If Subrecipient is unsure of whether or not an activity is exempt from the Act, it should contact the
Department before beginning the activity to receive a written determination
CERTIFICATION REGARDING USE OF THE SYSTEMATIC ALIEN VERIFICATION FOR ENTITLEMENTS (SAVE)
SYSTEM
City of Fort Worth
18216010006 32
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Subrecipient shall:
(1) System Use.
(a) Establish the identity of the applicants and require each applicant to present the applicant's
immigration or naturalization documentation that contains the information (e.g.,alien
registration number) required by the SAVE Program;
(b) Physically examine the documentation presented by the applicant and determine whether
the document(s) reasonably appear(s)to be genuine and to relate to the individual;
(c) Provide to the SAVE Program the information the SAVE Program requires to respond to
Subrecipient requests for verification of immigration or naturalized or derived citizenship status
information, including(1) information from the applicant's immigration or naturalization
documentation for initial automated verification, (2) additional information obtained from the
alien's immigration or naturalization documentation for automated additional verification, and
(3)completed Forms G-845 and other documents and information required for manual
additional verification. For manual only verification, ensure that Forms G-845 and other
documents and information required for manual verification are provided;
(d) Ensure that, prior to using the Verification Information System, all employees designated by
Subrecipient to use SAVE on behalf of the Subrecipient("Users") performing verification
procedures complete SAVE required training including: reading the SAVE Program Guide,taking
the latest version of Web tutorial(s), http://www.uscis.gov/save/what-save/save-webinars, and
maintaining a working knowledge of requirements contained therein and in this Contract as
updated. Documentation of training must be maintained by the Subrecipient for monitoring
review;
(e) Ensure that Users are provided with and maintain User Ids only while they have a need to
perform verification procedures;
(f) Ensure all Users performing verification procedures comply with all requirements contained
in the SAVE Program Guide,web-based tutorial,this Contract, and updates to these
requirements;
(g) Ensure that all Users performing verification procedures have contact information for the
SAVE Program and SAVE Monitoring and Compliance. Contact information can be found at
http://www.uscis,gov/portal/site/uscis/menuitem.ebld4c2a3e5b9ac89243c6a7543f6dla/?vgne
xtoid=Od37dffd79029310VgnVCM100000082ca60aRCRD&vgnextchannel=Od37dffd79029310Vg
nVCM100000082ca60aRCRD
City of Fort Worth
18216010006 33
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(h) Ensure all Users perform any additional verification procedures the SAVE Program requires
and/or the applicant requests after the Subrecipient initiates a request for verification;
(i) Use any information provided by DHS-USCIS under this Contract solely for the purpose of
determining the eligibility of persons applying for the benefit issued by the Subrecipient and
limit use,of such information in accordance with this and all other provisions of this Contract;
(j) Comply with the requirements of the Federal Information Security Management Act(FISMA
(PL-107-347),Title III,Section 301) and OMB guidance as applicable to electronic storage,
transport of records between agencies, and the internal processing of records received by either
agency under the terms of this Contract;
(k)Safeguard such information and access methods to ensure that it is not used for any other
purpose than described in this Contract and protect its confidentiality; including ensuring that it
is not disclosed to any unauthorized person(s)without the prior written consent of DHS-USCIS.
Each applicant seeing access to information regarding him/herself may do so by submitting a
written signed request to DHS-USCIS. Instructions for submitting request may be found at
http://www.uscis.gov/USCIS/Verification/SAVE/SAVE_Native_Documents/Fact_Sheet_HowToCo
rrectYourRecordswithUSCIS.pdf(subject to revision and reposting on the SAVE Website and
Online Resources);
(1) Comply with the Privacy Act, 5 U.S.C. §552a,the Texas Public Information Act and other
applicable laws, regulations, and policies, including but not limited to all OMB and DHS privacy
guidance, in conducting verification procedures pursuant to this Contract, and in safeguarding,
maintaining, and disclosing any data provided or received pursuant to the Contract;
(m) Comply with federal laws prohibiting discrimination against applicants and discriminatory
use of the SAVE Program based upon the national origin, color, race, gender, religion, or
disability of the applicant;
(n) Provide all benefit-applicants who are denied benefits based solely or in part on the SAVE
response with adequate written notice of the denial and the information necessary to contact
DHS-USCIS so that such individual may correct their records in a timely manner, if necessary.A
Fact Sheet that includes the process by which applicants may contact DHS-USCIS is posted at
http://www.uscis.gov/USCIS/Verification/SAVE/SAVE_Native_Documents/Fact—Sheet HowToCo
rrectYourRecordswithUSCIS.pdf, (subject to revision and reposting on the SAVE Website and
Online Resources);
(o) Provide all benefit-applicants who are denied benefits based solely or in part on the SAVE
response with the opportunity to use the Subrecipient's existing process to appeal the denial
and to contact DHS-USCIS to correct their records prior to a final decision, if necessary; and
City of Fort Worth
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(p) Refrain from using SAVE, or assisting any person or entity,to comply with the employment
eligibility verification requirements of Section 274A of the Immigration and Nationality Act, 8
U.S.C. §1324a.
(2) Monitoring and Compliance.
(a)Allow Department and SAVE Monitoring and Compliance to monitor and review all records
and documents related to the use, abuse, misuse,fraudulent use or improper use of SAVE by
the Subrecipient, including, but not limited to original applicant consent documents required by
the Privacy Act, 5 U.S.C. §552a or other applicable authority;
(b) Notify the Department's Compliance Division immediately whenever there is reason to
believe a violation of this agreement has occurred;
(c) Notify the Department's Compliance Division immediately whenever there is reason to
believe an information breach has occurred as a result of User or Subrecipient action or inaction
pursuant to Office of Management and Budget(OMB) Memorandum M-07-16, "Safeguarding
Against and Responding to the Breach of Personally Identifiable Information;"
(d)Allow Department and SAVE Monitoring and Compliance to monitor and review all records
and documents related to the use, abuse, misuse,fraudulent use or improper use of SAVE by
any User, including, but not limited to original applicant consent documents required by the
Privacy Act,5 U.S.C. §552a or other applicable authority;
(e)Allow Department and SAVE Monitoring and Compliance to conduct desk audits and/or site
visits to review Subrecipient's compliance with this Addendum D and all other SAVE-related
policy, procedures,guidance and law applicable to conducting verification and safeguarding,
maintaining, and disclosing any data provided or received pursuant to this Contract;
(f) Allow Department and SAVE Monitoring and Compliance to perform audits of Subrecipient's
User Ids use and access,SAVE Training Records,SAVE financial records,SAVE biographical
information,system profiles and usage patterns and other relevant data;
(g) Allow Department and SAVE Monitoring and Compliance to interview any and all Users and
any and all contact persons or other personnel within the Subrecipient's organization or
relevant contractors regarding any and all questions or problems which may arise in connection
with the Subrecipient's participation in SAVE;
(h) Allow Department and SAVE Monitoring and Compliance to monitor system access and
usage and to assist SAVE users as necessary to ensure compliance with the terms of this
Addendum D and the SAVE Program requirements by its authorized agents or designees; and
City of Fort Worth
18216010006 35
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(i)Take corrective measures in a timely manner to address all lawful requirements and
recommendations on every written finding including but not limited to those of the Department
or SAVE Monitoring and Compliance regarding waste,fraud, and abuse, and discrimination or
any misuse of the system, non-compliance with the terms, conditions and safeguards of this
Addendum D,SAVE Program procedures or other applicable law, regulation or policy.
(3) Criminal Penalties.
(a) DHS-USCIS reserves the right to use information from the Department or Subrecipient for
any purpose permitted by law, including, but not limited to, the prosecution of violations of
Federal administrative or criminal law.
(b)The Subrecipient acknowledges that the information it receives from DHS-USCIS is governed
by the Privacy Act,5 U.S.C. §552a(i)(1), and that any person who obtains this information under
false pretenses or uses it for any purpose other than as provided for in this Contract may be
subject to criminal penalties.
(4) Third Party Liability.
(a) Each party to this Contract shall be solely responsible for its own defense against any claim
or action by third parties arising out of or related to the execution and/or performance of this
Contract, whether civil or criminal,and retain responsibility for the payment of any
corresponding liability.
(b) Nothing in this Contract is intended, or should be construed,to create any right or benefit,
substantive or procedural, enforceable at law by any third party against the United States, its
agencies,officers, or employees,the State of Texas, its agencies,officers,or employees,or the
Subrecipient,
(5) Points of Contact.
Abigail Versyp
Director of HOME and Homeless Programs Division
Texas Department of Housing and Community Affairs
Community Affairs Division
P.O. Box 13941
Austin,TX 78711-3941
Phone: (512)475-0220
Email:abigail.versyp@tdhca.state.tx.us
City of Fort Worth
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USCIS SAVE Program MS 2620
U.S. Citizenship and Immigration Services
Department of Homeland Security
Washington, DC 20529-2620
ATTN:SAVE Operations
Phone: (888)464-4218
Email:saveregistration@dhs.gov
USCIS SAVE Monitoring and Compliance MS 2640
U.S. Citizenship and Immigration Services
Department of Homeland Security
Washington, DC 20529-2640
Phone: (888)464-4218
Email:save,monitoring@dhs.gov
(6) Certification.
The undersigned hereby certifies to the Texas Department of Housing&Community Affairs that
all information herein is true and correct to the best of their knowledge and belief.The purpose
of this statement is to certify that City of Fort Worth:
® Is NOT a private nonprofit charitable organization and is an entity created by State Statute
and affiliated with or is a state or governmental entity(such as a housing finance agency, public
housing authority, unit of local government, council of governments, county, etc.)
Certification must have the signature from a representative with authority to execute
documents on the Subrecipient's behalf.
SUBRECIPIENT:
City of Fort Worth,
a political subdivision of the State of Texas
EF
OocuSigned by:
By: �►s��s•�o
855F7BBB952A454...
Name: Fernando Costa
Title: Assistant City Manager
Date:8/28/2020 1 11:57:13 AM CDT
City of Fort Worth
18216010006 37
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TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
FY 2021 TEXAS HOMELESS HOUSING AND SERVICES PROGRAM YOUTH SET-ASIDE
GENERAL REVENUE
CONTRACT 18216010006
EXHIBITA
PERFORMANCE STATEMENT
City of Fort Worth,
a political subdivision of the State of Texas
Subrecipient shall carry out the following activities identified herein by implementing a Texas Homeless
Housing and Services Program ("HHSP") in accordance with the State Act and its implementing rules
under the HHSP State Rules.
Close-Out Process: Ends November 15,2021
Contract Term: September 1, 2020--August 31, 2021
Service Area: City of Fort Worth
Program Activities
Subrecipient agrees to perform the following measurable activities for Homeless Youth Headed
Households, as defined in §7.2(b)(58):
A. Persons Served
DS
1. Essential Services for Persons experiencing Homelessness in 0 �
Youth- Headed Households (only eligible in conjunction with a
street outreach, case management, emergency shelter, or
housing through a Transitional Living activity)
2. Street Outreach for Persons experiencing Homelessness in 0
Youth-Headed Households
3. Transitional Living for Persons experiencing Homelessness in 15
Youth-Headed Households
4. Persons experiencing Homelessness in Youth-Headed 0
Households in an HHSP-Youth funded day/night Shelter'
1 This number may include the all persons assisted through the operations of the shelter.
City of Fort Worth
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5. Case management for Persons experiencing Homelessness in 15
Youth-Headed Households
B. Outcomes
1. Persons in Youth-Headed Households who were Homeless 10
and have maintained housing for three months after HHSP
exit
C. New Beds
1. New Shelter beds created through Construction: 0
2. New Shelter beds created through Rehabilitation: 0
3. New Shelter beds created through Conversion: 0
4. New Transitional Living beds created through Construction 0
5. New Transitional Living beds created through Rehabilitation 0
6. New Transitional Living beds created through Conversion 0
City of Fort Worth
18216010006 39
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TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
FY 2021 TEXAS HOMELESS HOUSING AND SERVICES PROGRAM YOUTH SET-ASIDE
GENERAL REVENUE
CONTRACT 18216010006
EXHIBIT B
BUDGET
City of Fort Worth,
a political subdivision of the State of Texas
I. DEPARTMENT FINANCIAL OBLIGATIONS
Additional funds may be obligated via Amendment(s)during the Contract Term. Funds may only be
obligated and expended during the current Contract Term, and reported during the Close-Out Process.
Unexpended fund balances will be recaptured.
II. BUDGET FOR AVAILABLE ALLOCATIONS
ADMINISTRATION $6,807.00 I;F�
CASE MANAGEMENT SALARY $20,000.00
CONSTRUCTION/REHABILITATION/CONVERSION $0.00
ESSENTIAL SERVICES (only eligible in $0.00
conjunction with a street outreach, case
management,emergency shelter,street
outreach, or housing through a Transitional
Living activity)
HOMELESS ASSISTANCE through a street $109,332.00
outreach, emergency shelter, or Transitional
Living Activity
OPERATIONS $0.00
TOTAL FUNDS AWARDED $136,139.00
Ill. FOOTNOTES TO BUDGET FOR AVAILABLE ALLOCATIONS:
Denotes that the Subrecipient must request in writing any adjustment needed to a budget category
before the Department will make any adjustments to the budget categories. Only those written requests
from the Subrecipient that are received at least thirty(30)calendar days prior to the end of the Contract
Term will be reviewed.The Department may decline to review written requests received during the final
thirty(30) calendar days of the Contract Term.
City of Fort Worth
18216010006 40
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA ��
REFERENCE **M&C 20- 02HOMELESS HOUSING AND
DATE: 6/16/2020 NO.: 0382 LOG NAME: SERVICES PROGRAM -
GENERAL AND YOUTH
CODE: G TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Acceptance of Grants from the Texas Department of Housing and Community
Affairs for Homeless Housing and Services Program Funds for$486,499.00 and HHSP-
Youth Set Aside for$136,139,00, Authorize Execution of Related Agreements,
Authorize Execution of SubGrant Agreements with Housing Authority of the City of Fort
Worth DBA Fort Worth Housing Solutions to Provide Rental Assistance and with Tarrant
County Homeless Coalition to Provide Youth Rental Assistance and Case Management
and Adopt Attached Appropriation Ordinances (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize acceptance of grants and execution of contracts with the Texas Department of Housing
and Community Affairs (TDHCA) for the Homeless Housing and Services funds for$486,499.00
(HHSP-General) and $136,139.00 (HHSP-Youth);
2.Authorize the execution of subgrant agreement with Fort Worth Housing Solutions in the amount of
$486,499.00 to provide rental assistance to at least 60 permanent supportive housing clients(HHSP-
General);
3. Authorize the execution of subgrant agreement with Tarrant County Homeless Coalition in the
amount of$136,139.00 to provide rental assistance and case management to at least 15 youth
(HHSP-Youth); and
4. Adopt the attached appropriation ordinances increasing estimated receipts and appropriations in the
Grants Operating State Fund in the amounts of$486,499.00 and $136,139.00 upon notification of
award and receipt of funds.
DISCUSSION:
The State of Texas provides grant funding for the Homeless Housing and Services Program(HHSP)
administered by the Texas Department of Housing and Community Affairs (TDHCA) to nine
municipalities with a population of 285,500 or greater, including the City of Fort Worth.
The HHSP funds may be used to provide rental assistance, case management and other services or
housing options to reduce homelessness. The HHSP grant funds are currently used by Fort Worth
Housing Solutions to provide rental assistance to 60 persons for permanent supportive housing
annually.
The Texas Legislature passed an increase in funding for HHSP over the 2020-2021 biennium with
additional funds to address homelessness among young adults 18 to 24 years of age. The HHSP-
Youth amount allocated to the City of Fort Worth is $136,139.00. Eligible services include case
management, emergency shelter, street outreach and transitional living. The HHSP-Youth grant
funds are currenly used by Tarrant County Homeless Coalition to provide rental assistance and case
management for 15 youth annually. TCHC will provide rental assistance and will partner with a
supportive services provider to provide case management for youth in the program.
Upon acceptance, the grant will begin on September 1, 2020. The City's Directions Home unit will
administer the HHSP and HHSP-Youth funds and monitor the sub-recipients, Fort Worth Housing
Solutions and Tarrant County Homeless Coalition. The subgrant agreements will be from September
hffn•//nnnc rfwnPfi nra/rrninnil nankPf/mn rt vii-w acn9TT)=77Q51 Rrrnnnrilrlata=F./1 F,/7(17(1 Q/oQlomn
M&C Review Page 2 of 2
1, 2020 to August 31, 2021.
An assistant city manager is authorized to execute the contracts.
A Form 1295 is not required for these contracts because: These contracts will be with a governmental
entity, state agency or public institution of higher education: TDHCA and Fort Worth Housing
Solutions. A Form 1295 is required for Tarrant County Homeless Coalition.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that, upon acceptance of the above recommendations, receipt of the
grant funding and adoption of the attached appropriation ordinance, funds will be available in the
Grant Operating State Fund, as appropriated.
This is a reimbursement grant. The Directions Home unit will be responsible for the verification and
submission of documents for these funds. Prior to expenditure being made, the Directions Home unit
has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID I I ID I I Year Chartfield 2
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Tara Perez (2235)
Additional Information Contact: Tara Perez(2235)
ATTACHMENTS
02HOMELESS HOUSING AND SERVICES PROGRAM - GENERAL AND
YOUTH 21002 A020 (2).docx
02HOMELESS HOUSING AND SERVICES PROGRAM - GENERAL AND
YOUTH 21002 A021 (1).docx
�1fYY1'//arms (fwnPfi nrv/nrnmril nankPt/mr ravia�z act�9TTl=7 7Q51 Rr�nnnnilrl�+P=F/1 /7M(1 Q/1)Q/I(Y)t)